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UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20529
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities Exchange Act of 1934
Exchange Act of 1934 (Amendment No. )
Filed by the Registrant þ
Filed by a Party other than the Registrant o
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Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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Definitive Proxy Statement |
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Soliciting Material Pursuant to §240.14a-12 |
ZIX CORPORATION
(Name of Registrant as Specified In Its Charter)
Not Applicable
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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previous filing by registration statement number, or the Form
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ZIX CORPORATION
2711 North Haskell Avenue
Suite 2200, LB 36
Dallas, Texas 75204-2960
NOTICE OF 2007 ANNUAL MEETING OF SHAREHOLDERS
To Be Held Thursday, June 7, 2007
We will hold this years annual shareholders meeting on Thursday, June 7, 2007, at 10:00
a.m. (registration to begin at 9:30 a.m.), Central Time. We will hold the meeting at Cityplace
Conference Center, Turtle Creek III Room, 2711 North Haskell Avenue, Dallas, Texas 75204. At the
meeting we will ask you to consider and vote on the following proposals:
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Proposal One, a proposal to elect Robert C. Hausmann, Charles N. Kahn III,
James S. Marston, Antonio R. Sanchez III, Paul E. Schlosberg, and Richard D. Spurr as
members of our Board of Directors; |
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Proposal Two, a proposal to amend the Companys 2006 Directors Stock
Option Plan to increase the number of shares of our common stock available for grant
under the plan from 750,000 to 1.1 million and to provide for the automatic grant of
options for service by our non-employee directors on committees of the Companys Board
of Directors in lieu of cash compensation; |
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Proposal Three, a proposal to amend the Companys 2004 Stock Option Plan
to increase the number of shares of our common stock available for grant under the
Plan from 3.2 million to 5.0 million, to state a limit for the grant of incentive
stock options and to increase the per person limit under the plan; |
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Proposal Four, a proposal to adopt an amendment to the Companys
non-director stock option plans to grant the Board of Directors (or a committee
thereof) the authority to amend outstanding Company stock option agreements, solely as
described herein; |
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Proposal Five, a proposal to ratify the selection of Whitley Penn LLP as
our independent registered public accounting firm; and |
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Such other matters as may be properly brought before the meeting or any
adjournment thereof. |
If you held shares of our common stock at the close of business on April 12, 2007, the record
date for the meeting, you are entitled to notice of the meeting or any adjournment thereof. All
holders of our common stock as of the record date are entitled to vote on the proposals relating to
the election of members of our Board of Directors as well as any other matters that are properly
brought before the meeting. The stock transfer books will not be closed.
We would like you to attend the meeting in person but understand that you may not be able to
do so. For your convenience, and to ensure that your shares are represented and voted according to
your wishes, we have enclosed a proxy card for you to use. Please vote, sign and date the proxy
card and return it to us as soon as possible in the enclosed postage-paid envelope. If you attend
the meeting in person, you may revoke your proxy and vote in person. We look forward to hearing
from you.
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By Order of the Board of Directors, |
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RONALD A. WOESSNER
Senior Vice President, General Counsel & Secretary |
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Dallas, Texas
April 20, 2007
YOUR VOTE IS IMPORTANT.
PLEASE VOTE EARLY EVEN IF YOU PLAN TO ATTEND THE ANNUAL MEETING.
TABLE OF CONTENTS
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Appendix A Zix Corporation 2006 Directors Stock Option Plan |
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Appendix B Zix Corporation 2004 Stock Option Plan |
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Appendix C Zix Corporation Stock Option Plan Amendments |
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Questions and Answers
Although we encourage you to read this Proxy Statement in its entirety, we include this
Question and Answer section to provide some background information and brief answers to several
questions you might have about the enclosed proposals. In this Proxy Statement, we refer to Zix
Corporation as the Company, Zix, ZixCorp, we, our, and us.
Q. Why did I receive this Proxy Statement?
A. On or about April 20, 2007, we began mailing this Proxy Statement and accompanying proxy card to
everyone who was a holder of our shares of common stock on the record date for our annual
shareholders meeting (the Annual Meeting), which is April 12, 2007. We prepared this Proxy
Statement to let our shareholders know when and where we will hold our Annual Meeting. This Proxy
Statement:
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provides you with information about the proposals that will be discussed
and voted on at the Annual Meeting; and |
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provides you with updated information about our company. |
Q. What will occur at the Annual Meeting?
A. First, we will determine whether enough shareholders are present at the Annual Meeting to
conduct business. A shareholder will be deemed present at the Annual Meeting if the shareholder:
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is present in person; or |
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is not present in person but has voted by proxy card prior to the Annual Meeting. |
Except as otherwise described in this Proxy Statement, all holders of our common stock of
record at the close of business on April 12, 2007, the record date, will be entitled to vote on
matters presented at the Annual Meeting or any adjournment thereof. As of the record date, there
were 60,338,839 shares of our common stock outstanding. Each share of our common stock is entitled
to one vote. Our shareholders are entitled to cast an aggregate of 60,338,839 votes at the Annual
Meeting. The holders of a majority, or 30,169,420, of the shares who are entitled to vote at the
Annual Meeting must be represented at the meeting in person or by proxy to have a quorum for the
transaction of business at the meeting and to act on the matters specified in the Notice. If
holders of fewer than 30,169,420 shares are present at the Annual Meeting, we will adjourn or
reschedule the meeting.
After each proposal has been voted on at the Annual Meeting, we will discuss and take action
on any other matter that is properly brought before the meeting. Our transfer agent, Computershare
Investor Services, LLC, will count the votes and act as inspector of election.
A representative of Whitley Penn LLP, our independent registered public accounting firm, is
expected to be present at the Annual Meeting and will be afforded the opportunity to make a
statement, if such representative so desires, and to respond to appropriate questions.
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If enough shareholders are present at the Annual Meeting to conduct business, then we will
vote on the proposals outlined in this Proxy Statement and any other business that is properly
brought before the meeting and any adjournments thereof.
We know of no other matters that will be presented for consideration at the Annual Meeting.
If, however, other matters or proposals are presented and properly come before the meeting, the
proxy holders intend to vote all proxies in accordance with their best judgment in the interest of
Zix Corporation and our shareholders.
Q. What proposals are shareholders being asked to consider at the upcoming Annual Meeting?
A. Shareholders are being asked to consider five proposals at the Annual Meeting. The first
proposal, which we refer to as Proposal One throughout this Proxy Statement, relates to the
election of members of our Board of Directors (the Board of Directors or the Board). The
directors to be elected at the Annual Meeting will serve until our next annual meeting of
shareholders. The second proposal, which we refer to as Proposal Two throughout this Proxy
Statement, relates to amendments to our 2006 Directors Stock Option Plan to increase the number of
shares of our common stock available for grant under such plan and to provide for the automatic
grant of options to acquire shares of our common stock to our directors for service on various
committees of the Companys Board of Directors. The third proposal, which we refer to as Proposal
Three throughout this Proxy Statement, relates to the amendment of our 2004 Stock Option Plan to
increase the number of shares of our common stock available for grant under such plan. The fourth
proposal, which we refer to as Proposal Four throughout this Proxy
Statement, relates to a
proposal to adopt an amendment to the Companys non-director stock option plans to grant the Board
of Directors (or a committee thereof) the authority to amend outstanding Company stock option
agreements, solely as described herein . The fifth proposal, which we refer to as
Proposal Five throughout this Proxy Statement, is a proposal to ratify the selection of
Whitley Penn LLP as our independent registered public accounting firm.
Q. Why have I received more than one Proxy Statement?
A. If you received more than one proxy statement, your shares are probably registered differently
or are in more than one account. Please vote each proxy card that you receive.
Q. How do I vote if I am not planning to attend the Annual Meeting?
A. In addition to voting in person at the Annual Meeting, you may mark your selections on the
enclosed proxy card, date and sign the card and return the card in the enclosed postage-paid
envelope.
Please understand that voting by any means other than voting in person at the Annual Meeting
has the effect of appointing Richard D. Spurr, our Chairman, Chief Executive Officer and President,
and Barry W. Wilson, our Chief Financial Officer and Treasurer, as your proxies. They will be
required to vote on the proposals described in this Proxy Statement exactly as you have voted.
However, if any other matter requiring a shareholder vote is properly raised at the meeting, then
Messrs. Spurr and Wilson will be authorized to use their discretion to vote on such issues on your
behalf.
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We encourage you to vote now even if you plan to attend the Annual Meeting in person. If your
shares are in a brokerage account, you may receive different voting instructions from your broker.
Q. What if I want to change my vote?
A. You may revoke your vote on any proposal at any time before the Annual Meeting for any reason.
To revoke your proxy before the meeting, write to our Secretary, Ronald A. Woessner, at 2711 North
Haskell Avenue, Suite 2200, LB 36, Dallas, Texas 75204-2960. You will need to include a copy of
your earlier voted proxy and may be required to provide other information to facilitate the
administrative steps actually required to properly revoke your prior proxy and properly record the
revocation. You may also come to the Annual Meeting and change your vote in writing. You will
need to bring a copy of your earlier voted proxy and may be required to provide other information
to facilitate the administrative steps actually required to properly revoke your prior proxy and
properly record the revocation.
Q. Where can I find the voting results of the Annual Meeting?
A. We will announce the voting results at the Annual Meeting and will publish the results in our
quarterly report on Form 10-Q for the second quarter of 2007 ending on June 30, 2007. We will file
that report with the SEC by August 14, 2007, and you can get a copy by contacting either our
Investor Relations office at (214) 515-7357 or the Securities Exchange Commission (SEC) at (800)
SEC-0330 or www.sec.gov.
Q. Where can I find additional information? Who can help answer my questions?
A. You should carefully review the entire Proxy Statement, which contains important information
regarding the proposals, before voting. The section under the heading WHERE YOU CAN FIND MORE
INFORMATION below, describes additional sources from which to obtain this Proxy Statement, our
public filings under the Securities Exchange Act of 1934, as amended (the Exchange Act), and
other information about Zix.
If you would like additional copies of this Proxy Statement or other documents that we have
filed with the SEC that are incorporated by reference into this Proxy Statement, free of charge, or
if you have questions about the proposals or the procedures for voting your shares, you should
contact: Zix Corporation, Attention: Ronald A. Woessner, Secretary, 2711 North Haskell Avenue,
Suite 2200, LB 36, Dallas, Texas 75204-2960, Telephone: (214) 370-2000.
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ZIX CORPORATION
PROXY STATEMENT FOR THE ANNUAL MEETING OF SHAREHOLDERS
TO BE HELD THURSDAY, JUNE 7, 2007
INFORMATION CONCERNING SOLICITATION AND VOTING
General
The enclosed proxy is solicited on behalf of our Board of Directors. At the Annual Meeting to
be held on Thursday, June 7, 2007, at 10:00 a.m. (registration to begin at 9:30 a.m.) Central Time,
and at any adjournment, continuation or postponement of the Annual Meeting for the purposes set
forth herein and in the accompanying Notice of Annual Meeting of Shareholders. The Annual Meeting
will be held at Cityplace Conference Center, Turtle Creek III Room, 2711 North Haskell Avenue,
Dallas, Texas 75204.
These proxy solicitation materials were first mailed or given to all shareholders entitled to
vote at the Annual Meeting on or about April 20, 2007.
Purpose of Annual Meeting
As described above, the purpose of the Annual Meeting is to obtain approval for the proposals
described in this Proxy Statement and such other business as may properly come before the Annual
Meeting, including any adjournment, continuation or postponement thereof.
Vote Required
With respect to Proposal One, votes may be cast FOR or WITHHELD from each director nominee.
The six nominees receiving the highest number of FOR votes will be elected as directors. This
number is called a plurality. Votes that are WITHHELD from any director nominee will be counted in
determining whether a quorum has been reached but will not affect the outcome of the vote. Assuming
a quorum is present, the affirmative vote of a plurality of the shares of common stock voted and
entitled to vote for the election of directors is required for the election of directors. In the
election of directors, shareholders are not entitled to cumulate their votes or to vote for a
greater number of persons than the number of nominees named in this Proxy Statement.
With respect to Proposals Two, Three, Four, and Five, the affirmative vote of a majority of
the shares of our common stock represented at the Annual Meeting and entitled to vote on the
matter, if a quorum is present, is required to approve each of the Proposals. The same vote is
generally required for action on any other matters that may properly come before the Annual
Meeting.
Record Date and Shares Outstanding
Only shareholders who owned shares of our common stock at the close of business on April 12,
2007, referred to in this Proxy Statement as the Record Date, are entitled to notice of, and to
vote at, the Annual Meeting. As of the Record Date, 60,338,839 shares of our common stock were
outstanding and entitled to vote at the Annual Meeting.
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Revocability of Proxies
You may revoke your proxy at any time before it is exercised. Execution of the Proxy will not
affect your right to attend the Annual Meeting in person. Revocation may be made prior to the
Annual Meeting by written revocation or through a duly executed proxy bearing a later date sent to
Zix Corporation, Attention: Ronald A. Woessner, Secretary, 2711 North Haskell Avenue, Suite 2200,
LB 36, Dallas, Texas 75204-2960; or your Proxy may be revoked personally at the Annual Meeting by
written notice to the Secretary at the Annual Meeting prior to the voting of the Proxy. Any
revocation sent to Zix must include the shareholders name and must be received prior to the Annual
Meeting to be effective.
How Your Proxy Will Be Voted
In the absence of specific instructions to the contrary, shares represented by properly
executed proxies received by Zix, including unmarked proxies, will be voted to approve the
proposals. In addition, if any other matters properly come before the Annual Meeting, it is the
intention of the persons named in the enclosed proxy card to vote the shares they represent as
directed by the Board of Directors. We have not received notice of any other matters that may
properly be presented at the Annual Meeting.
Quorum
The presence, in person or by proxy, of the holders of a majority of the outstanding shares of
our common stock entitled to vote at the Annual Meeting is necessary to constitute a quorum at the
Annual Meeting. As there were 60,338,839 shares outstanding and entitled to vote at the Annual
Meeting as of the Record Date, we will need at least 30,169,420 shares present in person or by
proxy at the Annual Meeting for a quorum to exist.
Dissenters Rights
Under Texas law, shareholders are not entitled to dissenters rights with respect to the
proposals.
Voting
Tabulation
Votes of shareholders entitled to vote who are present at the Annual Meeting in person or by
proxy and abstentions are counted as present or represented at the meeting for purposes of
determining whether a quorum exists. For Proposal One, the six nominees receiving the highest
number of FOR votes will be elected as directors. The affirmative vote of a majority of the shares
of our common stock entitled to vote on the matter and present in person or represented by proxy at
the Annual Meeting is required to approve Proposals Two, Three, Four and Five and is generally
required for action on any other matters that may properly come before the Annual Meeting.
Abstentions
Abstentions occur when a shareholder entitled to vote and present in person or represented by
proxy at the Annual Meeting affirmatively votes to abstain. Votes in abstention are considered
present for purposes of calculating a quorum but do not count as a vote FOR or
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AGAINST any matter. With respect to Proposal One, a WITHHELD vote will not be counted as a
vote FOR or AGAINST the election of directors and will not affect the outcome of the vote. With
respect to Proposals Two, Three, Four, and Five, abstentions do not count as a vote FOR or AGAINST
the proposal, but they will have the same effect as a negative vote on these proposals because
abstentions will be included in tabulations of the shares of common stock entitled to vote for
purposes of determining whether Proposals Two, Three, Four and Five have been approved.
Broker Non-Votes
A broker non-vote occurs when a nominee holding shares for a beneficial owner does not vote
on a particular proposal because the nominee does not have the discretionary voting power with
respect to that item and has not received instructions from the beneficial owner. If your shares
are held in a brokerage account and you do not vote, your brokerage firm could:
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vote your shares, if permitted by the Marketplace Rules of Nasdaq; or |
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leave your shares unvoted. |
Under applicable rules, brokers who hold shares in street name have the authority to vote in
favor of the election of the directors if they do not receive contrary voting instructions from
beneficial owners. Under applicable law, if a broker has not received voting instructions with
respect to certain shares and gives a proxy for those shares, but does not vote the shares on a
particular matter, those shares will not affect the outcome of the vote with respect to that
matter. In accordance with our Restated Bylaws, such broker non-votes will be counted for purposes
of determining the presence or absence of a quorum for the transaction of business, but will not be
counted for purposes of determining the number of votes cast with respect to a proposal. Therefore,
broker non-votes will not be included in the tabulation of the voting results and will have no
effect with respect to the approval of the proposals being considered at the Annual Meeting.
Solicitation of Proxies
This solicitation is being made by mail on behalf of our Board of Directors. We will bear the
expense of the preparation, printing and mailing of the enclosed proxy card, Notice of Annual
Meeting of Shareholders and this Proxy Statement and any additional material relating to the Annual
Meeting that may be furnished to our shareholders by our Board subsequent to the furnishing of this
Proxy Statement. We have engaged Georgeson Shareholder to assist in the solicitation of proxy
materials from shareholders at a fee of approximately $6,500 plus reimbursement of reasonable
out-of-pocket expenses. Proxies may also be solicited without additional compensation by our
officers or employees by telephone, facsimile transmission, e-mail or personal interview. We will
reimburse banks and brokers who hold shares in their name or custody, or in the name of nominees
for others, for their out-of-pocket expenses incurred in forwarding copies of the proxy materials
to those persons for whom they hold such shares. To obtain the necessary representation of
shareholders at the Annual Meeting, supplementary solicitations may be made by mail, telephone,
facsimile transmission, e-mail or personal interview by our officers or employees, without
additional compensation, or selected securities dealers. We anticipate that the cost of such
supplementary solicitations, if any, will not be material.
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Shareholders Proposals
If you would like to submit a proposal to be included in next years annual proxy statement,
you must submit your proposal in writing so that we receive it no later than December 21, 2007. We
will include your proposal in our next annual proxy statement if it is a proposal that we would be
required to include in our proxy statement pursuant to the rules of the SEC. Under Rule 14a-8 of
the Exchange Act, proposals of shareholders must conform to certain requirements as to form and may
be omitted from the proxy materials in certain circumstances. To avoid unnecessary expenditures of
time and money, you are urged to review this rule and, if questions arise, consult legal counsel
prior to submitting a proposal to us.
The SEC rules also establish a different deadline for submission of shareholder proposals that
are not intended to be included in our next annual proxy statement. If a shareholder intends to
submit a proposal at the next annual meeting of shareholders and the proposal is not intended to be
included in our proxy statement relating to such meeting, the shareholder must give us proper
notice no later than March 7, 2007. If a shareholder gives notice of such a proposal after the
deadline, the proxy holders will be allowed to use their discretionary voting authority to vote
against the shareholder proposal when and if the proposal is raised at the next annual meeting.
All notices of proposals, whether or not to be included in our proxy materials, should be
directed to our Secretary, Ronald A. Woessner, at our principal executive offices at 2711 North
Haskell Avenue, Suite 2200, LB 36, Dallas, Texas 75204-2960.
Householding of Proxy Materials
The SEC has adopted rules that permit companies and intermediaries (e.g., brokers) to satisfy
the delivery requirements for proxy statements and annual reports with respect to two or more
shareholders sharing the same address by delivering a single proxy statement addressed to those
shareholders and enclosing separate proxy cards for each shareholder. This process, which is
commonly referred to as householding, potentially eliminates some duplicative mailings to
shareholders and reduces our mailing costs.
For this Annual Meeting, a number of brokers with account holders who are shareholders of Zix
Corporation will be householding our proxy materials. A single proxy statement will be delivered
to multiple shareholders sharing an address unless contrary instructions have been received from
the affected shareholders. Once you have received notice from your broker that they will be
householding communications to your address, householding will continue until you are notified
otherwise or until you revoke your consent. We will undertake to deliver promptly upon written or
oral request, a separate copy of this proxy statement and accompanying annual report, to any
security holder at a shared address to which a single copy of the documents was delivered. Please
direct your request to Zix Corporation, Attention: Ronald A. Woessner, Secretary, 2711 North
Haskell Avenue, Suite 2200, LB 36, Dallas, Texas 75204-2960 or contact Ronald A. Woessner at (214)
370-2000. Furthermore, if, at any time in the future, you no longer wish to participate in
householding and would prefer to receive a separate proxy statement and annual report, please so
advise your broker, and send a copy of the communication to Zix Corporation, Attention: Ronald A.
Woessner, Secretary, 2711 North Haskell Avenue, Suite 2200, LB 36, Dallas, Texas 75204-2960 or
contact Ronald A. Woessner at (214) 370-2000. Shareholders who currently receive multiple copies of
the proxy statement at their address and would like to request householding of their
communications should contact their broker.
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PROPOSAL ONE
ELECTION OF DIRECTORS
We will vote on the election of six members of our Board of Directors at the Annual Meeting.
Each director will serve until the next annual meeting of shareholders and until the directors
successor is duly elected and qualified, unless earlier removed in accordance with our Restated
Bylaws. Officers serve at the discretion of our Board of Directors.
The nominees for election to our Board are Robert C. Hausmann, Charles N. Kahn III, James S.
Marston, Antonio R. Sanchez III, Paul E. Schlosberg, and Richard D. Spurr.
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Robert C. Hausmann
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Consultant
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November 2005 |
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Charles N. Kahn III
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President, American Federation of Hospitals
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June 2005 |
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James S. Marston
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Private Investor
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September 1991 |
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Antonio R. Sanchez III
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Executive Vice President, Sanchez Oil &
Gas Corporation
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May 2003 |
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Paul E. Schlosberg
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Chairman and Chief Executive Officer, INCA
Group LLC
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June 2005 |
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Richard D. Spurr
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Chairman, Chief Executive Officer and
President, Zix Corporation
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May 2005 |
For biographical and other information regarding the nominees for director, please see
Directors, Executive Officers and Significant Employees below. For information on our directors
compensation, see COMPENSATION OF DIRECTORS AND OFFICERS below.
Each of the persons nominated for election to our Board of Directors has agreed to stand for
election. However, should any nominee become unable or unwilling to accept nomination or election,
no person will be substituted in his stead. The Board of Directors, in accordance with our Restated
Bylaws, may by resolution reduce the number of members of our Board of Directors accordingly. Our
Board of Directors has no reason to believe that any of the nominees will be unable or unwilling to
serve if elected, and to the knowledge of the Board, each of the nominees intends to serve the
entire term for which election is sought.
OUR BOARD OF DIRECTORS RECOMMENDS THAT YOU VOTE FOR EACH OF THE NOMINEES FOR DIRECTOR
SET FORTH ABOVE.
8
PROPOSAL TWO
AMENDMENTS TO ZIX CORPORATION 2006 DIRECTORS STOCK OPTION PLAN
Description of Proposed Amendments and Rationale
We have adopted two amendments to our 2006 Directors Stock Option Plan (which we refer to as
the 2006 Directors Plan throughout this Proxy Statement), subject to approval by our
shareholders. These amendments (a) provide for the automatic annual grant of options to our
non-employee directors to compensate them for service on the Boards standing Audit, Compensation,
and Nominating and Corporate Governance committees and any other active, eligible committee of the
Board as described below and (b) increase the maximum number of shares of our common stock with
respect to which options may be granted under the 2006 Directors Plan from 750,000 to 1.1 million
shares.
Our Board believes that the adoption of the proposed amendments to the 2006 Directors Plan is
in the best interest of Zix Corporation and its stockholders and will strengthen our ability to
attract and retain non-employee directors of high caliber by encouraging a sense of proprietorship
through stock ownership. The affirmative vote of a majority of the shares of our common stock
represented at the annual meeting and entitled to vote on the matter, if a quorum is present, is
required to approve the adoption of the proposed amendments to the 2006 Directors Plan.
Abstentions will be counted as represented and entitled to vote and will therefore have the effect
of a negative vote.
The Zix Corporation 2006 Directors Plan currently provides for the automatic grant of options
to acquire shares of our common stock to non-employee directors, as described below under
Automatic Grant of Options. An additional automatic grant of nonqualified options to purchase
5,000 shares of our common stock for service as a chair of an eligible Board committee chair and an
additional automatic grant of nonqualified options to purchase 3,000 shares of our common stock for
service as a committee member of an eligible Board committee is being proposed in lieu of
increasing the cash compensation payable to our non-employee directors for committee service, as
described below under Proposed New Automatic Grant of Options Being Submitted for Shareholder
Approval. Currently, we pay our non-employee directors cash fees for Board committee service as
follows:
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Annual cash payment of $5,000 per director for serving as Chair of a Board
committee (assuming attendance of at least two-thirds of the meetings); and |
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Annual cash payment of $3,000 per director for serving as a member (i.e.,
not the Chair) of a Board committee (assuming attendance of at least two-thirds of the
meetings). |
The Board members are being required to devote an increasing amount of time and energy to the
conduct of the business of the various Board committees, particularly the Boards Audit Committee
and the Boards Compensation Committee. The automatic grants of options for committee service are
being proposed as a cash conservation matter and in lieu of additional cash compensation to the
directors.
When the 2006 Directors Plan was originally adopted in 2006, we had anticipated that the
currently authorized 750,000 shares would be a sufficient quantity of shares for option grants to
our non-employee directors until at least the 2008 annual meeting of the shareholders.
9
However, given that we are proposing to amend the 2006 Directors Plan to provide for the
automatic annual grant of stock options as partial compensation for service on certain of the
Boards committees (as further discussed below), we propose at this time to increase the number of
authorized shares to provide sufficient shares to permit these additional grants and existing 2006
Directors Plan authorized grants until the 2009 Annual Meeting of Shareholders. We believe that
the additional 350,000 authorized shares that are the subject of this amendment will provide a
sufficient quantity of shares for option grants to our non-employee directors until at least the
2009 annual meeting of the shareholders.
See the discussion below under COMPENSATION OF DIRECTORS AND EXECUTIVE OFFICERS Director
Compensation Table for a description of the total compensation we offer our directors.
The estimated annual benefits that the non-employee directors as a group are eligible to
receive under the 2006 Directors Plan are as follows:
Estimated Annual Benefits
2006 Directors Plan
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|
Position |
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Dollar Value($) |
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Number of Units |
Non-Employee Director
Group |
|
$ |
421,730 |
(1) |
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233,000 options(2) |
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(1) |
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Based on the closing price of $1.81 per share of our common stock on Nasdaq on March 30, 2007. |
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(2) |
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Nonqualified options to purchase shares of our common stock. Based on the maximum number of
options that may be granted to non-employee directors for annual Board service and assumes
(i) the continued service of our five current non-employee directors; and (ii) there are
three Board committees for which Board members will receive options for serving on the
committee, each consisting of three members, one of which is the committee chair. Does not
include the grants of 2,500 options for service as committee chair or 1,500 options for
service as committee member for 2007 service to be made to the current Board members upon
approval of Proposal Two. See below under the caption Proposed New Automatic Grant of
Options Being Submitted for Shareholder Approval for a discussion of the option grants that
will be immediately awarded to current non-employee directors if Proposal Two is adopted. |
As of March 31, 2007, the aggregate market value of the shares covered by the amendment
was $633,500. Following approval of the amendment to the 2006 Directors Plan, we will file a
registration statement on Form S-8 to register the additional 350,000 shares of our common stock
that are issuable under the 2006 Directors Plan.
As
of April 20, 2007, (a) an aggregate of 374,868 stock options were outstanding under the
2006 Directors Plan, of which 19,516 are held by a former director. No stock options have been
granted under the 2006 Directors Plan to non-directors or to directors who are also Company
employees. No stock options have been granted under the 2006 Directors Plan out of the 350,000
additional shares that shareholders are being asked to approve. The number of stock option grants
to be granted in the future to the foregoing individuals or groups of individuals, and the prices
at which such grants will be made, are not determinable. A copy of the 2006 Directors Plan, as
amended and restated after giving effect to the proposed amendments, is attached to this
Proxy Statement as APPENDIX A. The following summary of certain provisions of the 2006
Directors Plan is qualified in its entirety by reference to the full text of the 2006 Directors
Plan.
10
Administration
The 2006 Directors Plan will be administered by our Board of Directors and the Boards
Compensation Committee (the committee). The committee has complete authority to construe,
interpret and administer the provisions of the 2006 Directors Plan and the provisions of the
agreements governing options granted thereunder. The committee has the authority to prescribe,
amend and rescind rules and regulations pertaining to the 2006 Directors Plan and to make all
other determinations necessary or deemed advisable in the administration of the 2006 Directors
Plan. The determinations and interpretations made by the committee are final and conclusive. All
the members of the committee and a majority of the members of our Board of Directors are
independent within the meaning of applicable rules and regulations.
Eligibility
Eligibility to participate in the 2006 Directors Plan is limited to our non-employee
directors. As of April 20, 2007, we had five non-employee directors.
Automatic Grants of Options
The 2006 Directors Plan provides that on the day that a non-employee director is first
appointed or elected to our Board of Directors, such director will be granted nonqualified options
to purchase 25,000 shares of our common stock. These options vest quarterly and pro-rata over the
one year period from the grant date, and the exercise price is 100% of the common stock price on
the grant date.
Also, on the first business day of January of each year during the term of the 2006 Directors
Plan, each non-employee director who has served on our Board for at least six months as of the
grant date will be granted nonqualified options to purchase a number of shares of our common stock
equal to the greater of (i) one-half of one percent of the number of our outstanding shares
(measured as of the immediately preceding December 31) or (ii) 200,000 shares, divided by the
greater of (x) five or (y) the number of Non-Employee directors that have served on the Board for
at least six months as of the grant date; provided, however, that the number of shares of common
stock covered by such an option grant on any given first business day of January may not exceed
40,000 shares per non-employee director. The options will vest quarterly and pro-rata over the
three year period after the grant date and the option exercise price will be 100% of our common
stock price on such grant day. Messrs. Hausmann, Kahn, Marston, Sanchez and Schlosberg will,
assuming continued service on our Board of Directors, again be eligible to receive these annual
grants in January 2008.
Proposed New Automatic Grant of Options Being Submitted for Shareholder Approval
In addition to the automatic option grants described above, Proposal Two includes amendments
to the 2006 Directors Plan that would provide for an automatic option grant to our non-employee
directors on the day that such non-employee director is first appointed each calendar year to serve
as a member of the Boards standing Audit, Compensation, and Nominating and Corporate Governance
committees or on the day the non-employee director is appointed (or, if later, the date the
committee first becomes active) each calendar year to serve on another eligible committee of the
Board. The appointments to the standing Audit, Compensation,
and Nominating and Corporate Governance committees typically occur at the first regularly
scheduled Board meeting of a calendar year.
11
Assuming adoption of Proposal Two by our shareholders, beginning in calendar year 2008, the
Board members will receive (a) nonqualified options to purchase 5,000 shares of our common stock
for service as a committee chair of an eligible committee and (b) nonqualified options to purchase
3,000 shares of our common stock for service as a committee member of an eligible committee, in
each case, for each applicable eligible committee. For these purposes, an eligible committee of
the Board means a Board committee that has been duly authorized by the Board of Directors, is
actively conducting the business for which it was formed, and is reasonably expected, as determined
either at the time of the creation of the committee or at the time it begins actively conducting
the business for which it was formed, to have a term of nine months or more. All of the options
granted to the Board members for committee service will vest quarterly and pro-rata over the three
year period after the grant date and the option exercise price will be 100% of our common stock
price on the date of grant.
Also, assuming approval of Proposal Two by our shareholders, each of our non-employee
directors currently serving on each of the Audit, Compensation, and Nominating and Corporate
Governance Committees will immediately receive option grants of (a) nonqualified options to
purchase 2,500 shares of our common stock for service as the committee chair and (b) nonqualified
options to purchase 1,500 shares of our common stock for service as a committee member. Thus, each
of the directors will receive options to purchase the indicated number of shares: Hausmann (2,500;
Audit Committee chair service); Kahn (2,500; Nominating and Corporate Governance Committee chair
service); Marston (4,000; Compensation Committee chair service; 1 Board committee member service);
Sanchez (1,500; 1 Board committee member service); and Schlosberg (4,500; 3 Board committees member
service).
Exercise of Vested Options Following Separation From Board Service
The 2006 Directors Plan provides that any vested options held by a director leaving the Board
of Directors in good standing after having served on our Board of Directors at least five years may
be exercised through the last business day of December of the calendar year following the year in
which such director leaves the Board. Otherwise, our director option agreements provide that Board
members generally have 12 months from the date of separation from Board service to exercise options
that are vested as of the Board service separation date. Currently, Mr. Marston is the only Board
nominee that has served on our Board for five or more years.
Number of Shares Subject to the Directors Plan
The maximum number of shares of our common stock for which options may be currently granted
under the 2006 Directors Plan is 750,000 shares. The proposed amendments to the 2006 Directors
Plan would increase the maximum number shares by 350,000 shares to 1.1 million shares. In the
event of a stock split, stock dividend or other relevant change affecting our common stock, the
committee has the authority to make appropriate adjustments to the number of shares available for
grants and to the number of shares under outstanding grants and, if applicable, the exercise price
under outstanding grants made before the event in question.
12
Amendment and Termination
Our Board of Directors may amend, abandon, suspend or terminate the 2006 Directors Plan or
any portion thereof at any time. No amendment, however, shall be made without stockholder approval
if such approval is necessary to comply with any tax or regulatory requirement.
Federal Income Tax Consequences
An optionee will not realize any taxable income, and we will not be entitled to any federal
income tax deduction, at the time the option is granted. At the time the option is exercised,
however, the optionee generally will realize ordinary income in an amount equal to the excess of
the fair market value of the common stock on the date of exercise over the option price paid, and
we will generally be entitled to a corresponding federal income tax deduction. Upon the sale of our
common stock acquired upon the exercise of the option, the director generally will recognize
capital gain or loss.
OUR BOARD OF DIRECTORS RECOMMENDS THAT YOU VOTE FOR THE ADOPTION OF THE AMENDMENTS TO
THE ZIX CORPORATION 2006 DIRECTORS STOCK OPTION PLAN.
13
PROPOSAL THREE
AMENDMENTS TO ZIX CORPORATION 2004 STOCK OPTION PLAN
Description
of Proposed Amendments and Rationale
We
have adopted amendments to our 2004 Stock Option Plan (we refer to it as the 2004
Plan), subject to approval by our stockholders. The amendments increase the maximum number of
shares of our common stock with respect to which options may be granted under the 2004 Plan from
3.2 million to 5.0 million. The requested increase of 1.8 million shares is slightly less than 3%
of the number of currently outstanding shares. In addition, the
amendments limit the number of
shares under the 2004 Plan that may be issued as incentive stock options and that may be issued to
any one person, as further discussed below.
Currently no participant in the 2004 Plan may be granted more than 850,000 shares of our
common stock in the aggregate during the term of the 2004 Plan. The
amendments will increase the per
person limit to 2.4 million shares (for both nonqualified awards and incentive stock option awards)
concurrent with increasing the number of authorized shares to 5.0 million. This per person limit
is a necessary condition to enable stock options granted under the 2004 Plan to comply with the
requirements for qualified performance-based compensation under Section 162(m) of the Internal
Revenue Code of 1986, as amended. By satisfying the requirements for qualified performance-based
compensation, our tax deduction for compensation received by our named executive officers pursuant
to grants under the 2004 Plan will be exempt from the $1 million annual deduction limit, allowing
us to provide option compensation on a more tax efficient basis. See COMPENSATION OF DIRECTORS
AND EXECUTIVE OFFICERS Compensation Discussion and Analysis Impact of Accounting and Tax
Treatments of Compensation appearing below.
Our Board of Directors has approved the proposed amendments to the 2004 Plan and believes they
are in the best interest of Zix Corporation and its stockholders and are necessary to enable us to
attract and retain highly qualified personnel. The affirmative vote of a majority of the shares of
our common stock represented at the annual meeting and entitled to vote on the matter, if a quorum
is present, is required to approve the adoption of the proposed
amendments to the 2004 Plan.
Abstentions will be counted as represented and entitled to vote and will therefore have the effect
of a negative vote.
As of March 31, 2007, the Company has 587,029 options available for issuance to new and
existing employees under shareholder approved Company stock option plans and 407,894 available for
issuance only to new employee hires under non-shareholder approved Company stock option plans.
Following the proposed increase in reserved shares, approximately 2.4 million shares will be
available for grant pursuant to awards under the 2004 Plan. The Company does not routinely grant
shares under the non-shareholder approved plans to new employee hires, but rather uses these
available shares as a backup if it perceives an insufficiency in the available shares under the
shareholder approved plans. For information on shares available under our other equity
compensation arrangements, see Equity Compensation Plan Information on page 56.
The requested additional 1.8 million shares, combined with the existing available option
shares, would accommodate the following hypothetical option grants by the Company until the 2009
Annual Meeting of Shareholders:
14
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1.0 million share option grants in calendar year 2007 to existing
employees (including management), as compared to the 1.65 million shares issued to
existing employees (including management) in December 2006; |
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1.0 million share option grants in calendar year 2008 to existing
employees (including management); and |
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up to approximately 340,000 share option grants for the remainder of
calendar year 2007, calendar year 2008, and through the first quarter of 2009 to
potential new employee hires under the 2004 Plan (in addition to approximately 394,000
shares available for grants to new employee hires under non-shareholder approved
Company stock option plans). Although the Company currently has no significant hiring
plans, that could change, for example, if the demand for the Companys e-prescribing
services were to suddenly and significantly escalate. |
As of March 31, 2007, the aggregate market value of the shares covered by the incremental
requested 1.8 million shares covered by the amendments was $3,258,000. Following approval of
Proposal Three, we will file a registration statement on Form S-8 to register the additional 1.8
million shares of our common stock that are issuable under the 2004 Plan.
As of March 31, 2007, (i) all current executive officers, as a group (five persons), held
1,016,492 outstanding options under the 2004 Plan; (ii) all current directors who are not executive
officers were not eligible to receive options; and (iii) all employees, including all current
officers who are not executive officers, as a group, held 1,653,146 outstanding options under the
2004 Plan and consultants and advisors held 90,000 outstanding options under the 2004 Plan. No
option grants have been made under the 2004 Plan out of the 1.8 million additional shares under the
2004 Plan that stockholders are being asked to approve. The number of option grants to be made in
the future to the foregoing individuals or groups of individuals, and the prices at which such
grants will be made, are not determinable. A copy of the 2004 Plan, as amended and restated after
giving effect to the proposed amendments, is attached to this proxy statement as APPENDIX B. The
following summary of certain provisions of the 2004 Plan is qualified in its entirety by reference
to the full text of the 2004 Plan.
Administration
The 2004 Plan is administered by our Board of Directors or a committee consisting of at least
two directors (either, the committee). Currently, the Compensation Committee of our Board
functions as the committee and administers the 2004 Plan. The committee is authorized to grant
awards in the form of stock options and to determine the terms and conditions relating to such
options. The committee has complete authority to construe, interpret and administer the provisions
of the 2004 Plan and the provisions of the agreements governing options granted thereunder. The
committee has the authority to prescribe, amend and rescind rules and regulations pertaining to the
2004 Plan and to make all other determinations necessary or deemed advisable in the administration
of the 2004 Plan. The determinations and interpretations made by the committee are final and
conclusive.
Eligibility
Eligibility to participate in the 2004 Plan is limited to our and our subsidiaries employees
and non-employee consultants and advisors, as selected by the committee. Currently, no participant
in the 2004 Plan may currently be granted stock options for more than 850,000 shares
15
of our common stock in the aggregate during the term of the 2004 Plan. As part of the proposed
amendment, this per person limit will be increased to 2.4 million shares concurrent with increasing
the number of authorized shares to 5.0 million. Mr. Spurr is the largest single option holder under
the 2004 Plan, with options to acquire 700,000 shares. As of March 31, 2007, approximately 160
persons were eligible to participate in the 2004 Plan.
Number of Shares Subject to the 2004 Plan
Subject to adjustment as described below, the maximum number of shares of our common stock for
which options currently may be granted under the 2004 Plan is 3.2 million shares. Following
amendment, the maximum number of authorized shares under the 2004 Plan will be 5.0 million shares.
Of this number, no more than 2.4 million shares may be issued as
incentive stock options. The Company has not issued any incentive stock options under the 2004 Plan. As
of March 31, 2007, there were 440,362 shares available for option grants under the 2004 Plan. In
the event of a stock split, stock dividend or other relevant change affecting our common stock, the
committee has the authority to make appropriate adjustments to the number of shares available for
grants and to the number of shares under outstanding grants and, if applicable, the exercise price
under outstanding grants made before the event in question.
Type of Awards Under the 2004 Plan
The committee may grant options under the 2004 Plan to purchase shares of our common stock.
The committee will determine the number of shares subject to the option, the manner and time of the
exercise of the option, the exercise price per share of stock subject to the option and other
applicable conditions. The committee may grant either nonqualified stock options (we refer to
these as NQSOs) or incentive stock options (we refer to these as ISOs) pursuant to Section
422 of the Internal Revenue Code, as amended, or both. No ISOs have been granted under the 2004
Plan.
The exercise price of ISOs may not be less than the fair market value of our common stock on
the date of grant (and not less than 110% of the fair market value in the case of options granted
to an optionee owning 10% or more of our outstanding common stock). The exercise price for NQSOs
may not be less than 100% of the fair market value of our common stock on the date of grant. The
exercise price may, at the discretion of the committee, be paid in cash, shares of our common stock
or a combination thereof.
We may make financing available to the optionee on such terms as the committee shall specify.
The effect of an optionees termination of employment by reason of death, retirement, disability or
otherwise and other conditions that will apply to the exercise of the option will be specified in
the option agreement evidencing the grant of the option. ISOs granted to an optionee who owns 10%
or more of our outstanding common stock may not be exercisable more than five years after the date
of grant (or such other time period as the Internal Revenue Code may require). ISOs may not be
exercisable more than ten years after the date of grant, and NQSOs may not be exercisable more than
ten years after the date of grant unless permitted by the committee.
Amendment and Termination
Our Board of Directors may amend, abandon, suspend or terminate the 2004 Plan or any portion
thereof at any time. No amendment shall, however, be made without stockholder approval if such
approval is required to comply with any tax or regulatory requirement. No options may be
16
granted under the 2004 Plan after May 6, 2014.
Change in Control
In order to preserve the rights of participants in the event of a change in control of Zix
Corporation, the committee in its discretion may, at the time a grant is made or any time
thereafter, take one or more of the following actions: (i) provide for the acceleration of any time
period relating to the exercise of an option, (ii) provide for the purchase of the option upon the
participants request for an amount of cash or other property that could have been received upon
the exercise or realization of the option had the option been currently exercisable or payable,
(iii) adjust the terms of the option in a manner determined by the committee to reflect the change
in control, (iv) cause an option to be assumed, or new rights substituted therefor, by another
entity or (v) make such other provisions as the committee may consider equitable and in the best
interest of Zix Corporation.
Federal Income Tax Consequences
An employee receiving NQSOs will not realize any taxable income, and we will not be entitled
to any federal income tax deduction, at the time the NQSO is granted. At the time the NQSO is
exercised, however, the employee generally will realize ordinary income in an amount equal to the
excess of the fair market value of our common stock on the date of exercise over the option price
paid, and we will generally be entitled to a corresponding federal income tax deduction. Upon the
sale of our common stock acquired upon exercise of a NQSO, the employee generally will recognize
capital gain or loss.
Any employee receiving ISOs generally will not realize taxable income, and we will not be
entitled to a federal income tax deduction, at the time an ISO is granted or at the time the ISO is
exercised. However, there may be certain alternative minimum tax consequences to the employee
resulting from the exercise of an ISO. Upon a sale of our common stock acquired upon exercise of an
ISO, the employee generally will realize a capital gain or capital loss, and we will receive no
deduction, so long as the sale does not occur within two years of the date of the grant of the ISO
or within one year from the date the shares were transferred to the employee upon the exercise of
the ISO. If a sale does occur within two years of the date of grant or one year of the transfer
date, however, part or all of the income recognized by the employee may be treated as ordinary
income. Under such circumstances, we could be entitled to a federal income tax deduction equal to
the ordinary income recognized by the employee.
OUR BOARD OF DIRECTORS RECOMMENDS THAT YOU VOTE FOR THE ADOPTION OF THE PROPOSED
AMENDMENTS TO THE ZIX CORPORATION 2004 STOCK OPTION PLAN.
17
PROPOSAL FOUR
AMENDMENT TO ZIX CORPORATION NON-DIRECTOR STOCK OPTION PLANS
Description of Proposed Amendment and Rationale
Our Board of Directors proposes to amend all of the Zix Corporation non-director stock option
plans to grant our Board of Directors or a committee consisting of at least two non-employee
directors (either, the committee) the authority to amend existing Company stock option agreements
(referred to herein as stock option agreements), as described below. None of the potential
changes described below affect any of the Company stock options held
by non-employee directors or any of the
Company stock option plans providing for the grant of stock options
to non-employee directors.
As described in further detail below, the proposed amendment would confer on the committee the
authority:
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to accelerate the vesting of any currently or hereafter outstanding
Company stock options upon a change of control of the Company; |
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to accelerate the vesting of any currently or hereafter outstanding stock
option upon the termination of employment or other separation from service with the
Company; |
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to amend any currently outstanding or hereafter outstanding stock option
to provide for a specified period of time to exercise the stock option following
employment termination or other separation from service with the Company; and |
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to amend any currently outstanding or hereafter outstanding stock option
to provide for such other changes as the committee may in it discretion determine to
be appropriate. |
We refer to the proposed amendment as the Stock Option Plan Amendment. The text of the Stock
Option Plan Amendment is attached hereto as APPENDIX C. The following summary of the Stock Option
Plan Amendment is qualified in its entirety by reference to the full text of the amendment.
Our Board of Directors has approved the Stock Option Plan Amendment and believes it is in the
best interest of Zix Corporation and its stockholders as it provides the Board the flexibility to
amend currently and hereafter outstanding Company stock option agreements where deemed appropriate
by the Board. The Company is submitting the Stock Option Plan Amendment to the approval of the
stockholders to comply with applicable Nasdaq rules that could be interpreted as requiring
shareholder approval of the amendment and modifications to outstanding stock option agreements.
The affirmative vote of a majority of the shares of our common stock represented at the annual
meeting and entitled to vote on the matter, if a quorum is present, is required to approve the
adoption of the Stock Option Plan Amendment. Abstentions will be counted as represented and
entitled to vote and will therefore have the effect of a negative vote.
The Stock Option Plan Amendment would apply to each of the Companys non-director stock option
plans. The material provisions of the Companys various non-director stock option
18
plans are substantially the same, although the specific wording of certain provisions may vary
from plan-to-plan. See the provisions of the Zix Corporation 2004 Stock Option Plan, a description
of which appears under Proposal Three, pages 15-17, and a copy of which is attached hereto as
APPENDIX B, for an example of our non-director stock option plans. Copies of all of the Companys
various stock option plans are included with various filings made by the Company with the
Securities & Exchange Commission (SEC) from time-to-time and are specifically referenced in the
exhibit list included with the Companys 2006 Annual Report on Form 10-K filed with the SEC on
March 21, 2007. The Companys other filings with the SEC, including the Companys 2006 Annual
Report on Form 10-K, are not incorporated by reference in this Proxy Statement and shall not be
deemed to be any part of this Proxy Statement.
Acceleration of Stock Option Vesting Upon a Change of Control
The proposed Stock Option Plan Amendment would confer on the committee the authority to
accelerate the vesting of any currently or hereafter outstanding Company stock options upon a
change of control of the Company. For these purposes, the definition of change of control will
be determined by the committee in its sole discretion, but generally it will mean the occurrence of
one or more of the events as described under COMPENSATION OF DIRECTORS AND OFFICERS
Compensation Discussion and Analysis Employment Agreements, Severance Payments and Change of
Control Payments beginning on page 45 below.
The Board believes that the acceleration of the option vesting upon a change of control is
particularly appropriate for the members of the Companys executive team because it encourages
executive retention and executive participation in any additional work effort that a pending change
of control might entail. The Board also believes that the acceleration of option vesting upon a
change of control may be appropriate in other cases as well.
Following approval of the Stock Option Plan Amendment, the Boards current plan is to amend
the stock option agreements held by the Companys chief executive officer and his direct reports,
including the named executive officers, to provide for the acceleration of option vesting upon the
occurrence of a change of control, assuming such a change would not produce an unacceptable
financial accounting consequence to the Company (see Financial Accounting Consequences of the
Proposed Stock Option Plan Amendment below). Some of the stock options held by the Companys
chief executive officer and his direct reports, including the named executive officers, provide for
the acceleration of the vesting of their stock options and other stock options do not provide for
the acceleration of the vesting of their stock options. Amending those agreements that do not
provide for such automatic option vesting would provide uniformity among all the agreements held by
all the members of the Companys executive team.
The committee plans to exercise the authority conferred by the amendment and the authority
conferred by the Companys stock option plans to accelerate the vesting of currently or hereafter
outstanding Company stock options on a case-by-case basis, if and when deemed appropriate by the
committee, although the committee has no current plans to provide for the vesting acceleration of
these other options.
Under the authority already conferred on the committee under the Companys stock option plans
(
see, e.g., section 6(a) and 7(k)(i) of the Zix Corporation 2004 Stock Option Plan in
APPENDIX B
attached hereto), the Board currently envisages that all stock options authorized by the committee
and granted to the Companys chief executive officer and his direct reports in
19
the future will provide for the acceleration of the option vesting upon a change of control,
regardless of whether or not the Stock Option Plan Amendment is approved.
Acceleration of Stock Option Vesting Upon Employment Termination or Other Separation From Service
The proposed Stock Option Plan Amendment would confer on the committee the authority to
accelerate the vesting of any currently or hereafter outstanding stock option upon the termination
of employment or other separation from service with the Company for any reason.
The Board believes that the Companys best interests are served if the committee has the
flexibility to accelerate the vesting of stock options in these circumstances on a case-by-case
basis. For example, when the Company terminates the employment of Company employees the Company
generally endeavors to obtain a release agreement from the affected person that releases the
Company from any liability with respect to the persons employment and subsequent separation from
employment. The Board believes that the ability to accelerate the vesting of some or all of the
stock options held by such persons provides the Company with additional flexibility in negotiating
and obtaining these legal release agreements. Furthermore, the Board believes that is often
appropriate to provide for the acceleration of option vesting if the employment of an employee is
terminated without cause as the termination deprives the affected employee of the opportunity to
realize the potential value under stock options that would have vested but for the employment
termination without cause.
Following approval of the Stock Option Plan Amendment, the Board has no current intention to
generally amend the stock option agreements held by the Companys employees or others to provide
for the acceleration of option vesting upon termination of employment or other separation from
service. Rather, the Boards current plan is to amend the stock option agreements held by the
Companys chief executive officer and his direct reports that currently have or are hereafter
granted severance agreements to provide for the acceleration of option vesting upon employment
termination without cause, assuming such a change would not produce an unacceptable financial
accounting consequence to the Company (see Financial Accounting Consequences of the Proposed Stock
Option Plan Amendment below). For these purposes, without cause will be determined by the
committee in its sole discretion, but generally it will have a meaning consistent with the meanings
of such term described in COMPENSATION OF DIRECTORS AND OFFICERS Compensation Discussion and
Analysis Employment Agreements, Severance Payments and Change of Control Payments beginning on
page 45 below. For a description of the severance agreements currently held by the Companys named
executive officers, see the COMPENSATION OF DIRECTORS AND OFFICERS Compensation Discussion and
Analysis Employment Agreements, Severance Payments and Change of Control Payments beginning on
page 45 below.
Under the authority already conferred on the committee under the Companys stock option plans
(see, e.g., section 6(a) of the Zix Corporation 2004 Stock Option Plan in APPENDIX B attached
hereto), future stock options granted by the Company from time-to-time may provide for the
acceleration of the option vesting upon a employment termination or other separation from service,
regardless of whether or not the Stock Option Plan Amendment is approved.
20
Period to Exercise Vested Options Following Employment Termination or Other Separation From Service
The proposed Stock Option Plan Amendment would confer on the committee the authority to amend
any currently or hereafter outstanding Company issued stock options to provide for a specified
period of time to exercise the stock option following employment termination or other separation
from service with the Company.
Following approval of the Stock Option Plan Amendment, the Boards current plan is to amend
virtually all outstanding stock option agreements to provide that the option holder would have the
following period (option tail period) to exercise vested stock options, or, if earlier, until the
expiration of the stated term of the stock option agreement:
|
|
|
Death 12 months |
|
|
|
|
Resignation 60 days |
|
|
|
|
Retirement 12 months |
|
|
|
|
Disability 12 months |
|
|
|
|
Termination without cause 12 months |
|
|
|
|
Termination with cause None |
The Companys existing stock option agreements are not consistent as to the tail period
allowed following separation from employment or other separation from service. The period may vary
depending on a variety of factors, such as when the option was granted, the plan it was granted
under, or to whom it was granted. The Board desires to provide, in general, uniformity with
respect to this issue among the holders of the Companys various stock option agreements. In those
cases where the agreements provide for longer tail periods than those stated above, the agreements
will not be amended.
Under the authority already conferred on the committee under the Companys stock option plans
(see, e.g., section 6(a) of the Zix Corporation 2004 Stock Option Plan in APPENDIX B attached
hereto), future stock options granted by the Company from time-to-time may provide for whatever
tail periods the committee deems appropriate, regardless of whether or not the Stock Option Plan
Amendment is approved, although the Companys current plan is that options issued in the
foreseeable future will generally contain the tail periods noted above.
21
Existing
Stock Options Expected to be Modified by the Proposed Stock Option Plan Amendment
The following table sets forth, as of March 31, 2007, the number of shares subject to
currently outstanding stock options held by Company employees and others that (as discussed above)
are expected to be modified by the committee following the approval of the Stock Option Plan
Amendment.
Table of Shares Subject to Options Expected to be Modified
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Share Number for |
|
|
|
|
Share Number for |
|
Options Subject to |
|
|
|
|
Options Subject to |
|
Acceleration of |
|
|
|
|
Acceleration of |
|
Option Vesting Upon |
|
Share Number for |
|
|
Option Vesting Upon |
|
Employment |
|
Options Subject to |
|
|
Company Change of |
|
Termination Without |
|
Option Exercise |
Name and Position |
|
Control |
|
Cause |
|
Tail Period(1) |
Richard D. Spurr
Chairman, Chief Executive Officer and
President |
|
|
233,334 |
|
|
|
437,500 |
|
|
|
1,700,000 |
|
Barry Wilson
Chief Financial Officer and Treasurer |
|
|
12,755 |
|
|
|
12,755 |
|
|
|
63,826 |
|
Russell J. Morgan
Vice President, Client Services |
|
|
53,334 |
|
|
|
53,334 |
|
|
|
230,000 |
|
David J. Robertson
Vice President, Engineering |
|
|
66,667 |
|
|
|
66,667 |
|
|
|
375,000 |
|
Ronald A. Woessner
Senior Vice President, General Counsel
and Secretary |
|
|
78,334 |
|
|
|
0 |
|
|
|
211,249 |
|
All Executive Officers as a group
(5 persons) |
|
|
444,424 |
|
|
|
570,256 |
|
|
|
2,580,075 |
|
All Other Officers as a group
(7 persons) |
|
|
344,189 |
|
|
|
210,003 |
|
|
|
885,108 |
|
All Employees, Excluding Executive
Officer and Other Officers |
|
|
0 |
|
|
|
0 |
|
|
|
3,282,343 |
|
|
|
|
(1) |
|
The number shown is the number of shares subject to outstanding stock options (vested and
unvested) held by the person or group of persons in question. |
Financial Accounting Consequences of the Proposed Stock Option Plan Amendment
The adoption of the proposed Stock Option Plan Amendment will have no material financial
accounting consequences to the Company or any material federal income tax consequences to the
Company. However, if the committee actually modifies any outstanding stock options to accelerate
the vesting of the options, such modification would be considered a modification of the terms or
conditions of an equity award under Financial Accounting Standards 123R (FAS 123R). The
financial accounting impact of the modification would be that the Company would recognize positive
or negative compensation cost in the amount of the difference, if any, between the fair value of
the modified option and the fair value of the original option award immediately before the
modification, in each case, as determined in accordance with FAS 123R. The modification could cause
the Company to recognize a non-cash financial accounting expense or gain, depending upon these
relative values.
OUR BOARD OF DIRECTORS RECOMMENDS THAT YOU VOTE FOR THE ADOPTION OF THE PROPOSED STOCK
OPTION PLAN AMENDMENT.
22
PROPOSAL FIVE
RATIFICATION OF APPOINTMENT OF INDEPENDENT
REGISTERED PUBLIC ACCOUNTING FIRM
The Audit Committee of the Board has appointed Whitley Penn LLP as the Companys independent
registered public accounting firm for the fiscal year ending December 31, 2007. Services provided
to the Company and its subsidiaries by Whitley Penn LLP in fiscal 2006 are described under
INDEPENDENT PUBLIC ACCOUNTING FIRM below.
We are asking our shareholders to ratify the selection of Whitley Penn LLP as our independent
registered public accounting firm. Although ratification is not required by our Bylaws or
otherwise, the Board is submitting the selection of Whitley Penn LLP to our shareholders for
ratification as a matter of good corporate practice.
Representatives of Whitley Penn LLP will be present at the annual meeting to respond to
appropriate questions and to make such statements as they may desire.
The affirmative vote of the holders of a majority of shares represented in person or by proxy
and entitled to vote on this item will be required for approval. Abstentions will be counted as
represented and entitled to vote and will therefore have the effect of a negative vote.
OUR BOARD OF DIRECTORS RECOMMENDS THAT YOU VOTE FOR RATIFICATION OF THE APPOINTMENT OF
WHITLEY PENN LLP AS THE COMPANYS INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FOR FISCAL 2007.
In the event shareholders do not ratify the appointment, the appointment will be reconsidered
by the Audit Committee and the Board. Even if the selection is ratified, the Audit Committee in its
discretion may select a different registered public accounting firm at any time during the year if
it determines that such a change would be in the best interests of the Company and our shareholders
and otherwise complies with all regulations of the Securities and Exchange Commission regarding a
change in registered public accounting firm.
23
OTHER INFORMATION YOU NEED TO MAKE AN INFORMED DECISION
Directors, Executive Officers and Significant Employees
The following table sets forth, as of March 31, 2007, the names of our directors, director
nominees, executive officers and other significant employees and their respective ages and
positions:
|
|
|
|
|
|
|
Name |
|
Age |
|
Position |
|
Robert C. Hausmann (1)
|
|
|
43 |
|
|
Director |
Charles N. Kahn III (2)
|
|
|
55 |
|
|
Director |
James S. Marston (1)(3)
|
|
|
73 |
|
|
Director |
Russell J. Morgan
|
|
|
47 |
|
|
Vice President, Client Services |
David J. Robertson
|
|
|
48 |
|
|
Vice President, Engineering |
Antonio R. Sanchez III (3)
|
|
|
33 |
|
|
Director |
Paul E. Schlosberg (1)(2)(3)
|
|
|
56 |
|
|
Director |
Richard D. Spurr
|
|
|
53 |
|
|
Chairman of the Board, Chief Executive Officer and
President |
Barry W. Wilson
|
|
|
58 |
|
|
Chief Financial Officer and Treasurer |
Ronald A. Woessner
|
|
|
49 |
|
|
Senior Vice President, General Counsel and Secretary |
|
|
|
(1) |
|
Member of the Audit Committee. |
|
(2) |
|
Member of the Nominating and Corporate Governance Committee. |
|
(3) |
|
Member of the Compensation Committee. |
Robert C. Hausmann was elected to our Board in November 2005. He is currently a
consultant to public and private companies with respect to operational and financial market
matters, including Sarbanes-Oxley and systems and process re-engineering. Formerly, Mr. Hausmann
served as Vice President and Chief Financial Officer of Securify, Inc. from September 2002 through
June 2005. From September 1999 through September 2002, Mr. Hausmann served as Vice President and
Chief Financial Officer of Resonate, Inc. and helped manage the companys initial public offering.
Previously, he served as operations partner and chief financial officer of Mohr, Davidow Ventures,
a Silicon Valley based venture capital partnership. Mr. Hausmann holds an MBA from Santa Clara
University and a B.A. in Finance and Accounting from Bethel College.
Charles N. Kahn III was elected to our Board in June 2005. He is president of the
Federation of American Hospitals, the national advocacy organization for investor-owned hospitals
and health systems. Previously, he served as executive vice president and president for the Health
Insurance Association of America. As a staff director for the Health Subcommittee of the House Ways
and Means Committee from 1995-1998, Kahn helped bring about HIPAA and the Medicare provisions of
the 1997 Balanced Budget Act. In addition to teaching health policy at Johns Hopkins University,
George Washington University and Tulane University, he has numerous academic and advisory
appointments. He holds a Bachelor of Arts from Johns Hopkins University and a Masters of Public
Health from Tulane University.
James S. Marston was elected to our Board in September 1991 and served as the Acting Chairman
of the Board from January 9, 2006 to February 1, 2006. From September 1987 through February 1998,
Mr. Marston served as a Senior, or Executive, Vice President and the Chief Information Officer of
APL Limited, a U.S.-based intermodal shipping company. Between 1986
24
and 1987, Mr. Marston served as President of AMR Technical Training Division, AMR Corporation. From
1982 until 1986, he was Vice President of Data Processing and Communications for American Airlines,
in which position he was in charge of the Sabre reservations system and related technologies.
Russell J. Morgan joined our company in September 2002 and has served as Vice President,
Client Services since joining us. From February 1997 until August 2002, he worked at Entrust, Inc.
where he held a variety of senior management positions, including director, professional services
and senior director, Entrust.net. At Entrust, Mr. Morgan was responsible for founding and building
the Professional Services organization and building and operating a WebTrust certified secure data
center for issuing digital certificates to business customers. Prior to February 1997, Mr. Morgan
held a number of key management positions at Lockheed Martin, where he specialized in secure
messaging and military command and control systems. Mr. Morgan is a professional engineer with over
20 years experience in delivering customer-focused technology solutions.
David J. Robertson joined our company in March 2002 and has served as Vice President,
Engineering since joining us. Mr. Robertson has over 25 years of experience in the Internet and
Telecommunications industries, with specific expertise in hosted network architecture, electronic
security, communication protocols, software systems and wireless infrastructure. Over the course of
a 20-year tenure with Nortel Networks, he held Technology Vice President positions in the Wireless,
Carrier and Enterprise Divisions and subsequently assisted with the creation of technical startup
companies with STARTech Early Ventures. Mr. Robertson has a Bachelors Degree in Electrical
Engineering from the University of Waterloo and a Masters Degree in Engineering from Carleton
University, Canada. He is an ongoing contributor in several industry standards groups and serves
with the City of Richardson Chamber of Commerce.
Antonio R. Sanchez III was elected to our Board in May 2003. Since October 2001, he has been
Executive Vice President of Sanchez Oil & Gas Corporation. He is a graduate of Georgetown
University, where he received a Bachelor of Science Degree in Business Administration with a
concentration on Accounting and Finance and a minor in Economics. Mr. Sanchez also holds an MBA
degree from Harvard University. From 1997 through 1999, he was employed as an analyst in the
mergers and acquisitions group in the New York City office of JP Morgan. From 1999 through late
September 2001, he worked at our company in a variety of positions, including sales and marketing,
product development and investor relations. He is currently involved in the day-to-day operations
of Sanchez Oil & Gas Corporation.
Paul E. Schlosberg was elected to our Board in June 2005. He brings nearly 30 years of
experience in investment banking. He is currently the founder, chairman, and CEO of INCA Group LLC,
which facilitates corporate restructuring, merger, acquisition, and capital funding activities for
both public and private enterprises. From 1994 to 2003 he served in various capacities at the
investment banking firms of First Southwest Asset Management, Inc. and First Southwest Company,
including chairman and CEO, president and chief operating officer, and vice chairman of the board
of directors. He is also a member of The Nasdaq Stock Market, Inc. Listing Qualifications
Committee, an advisor to three private investment funds, and a current member of the board of The
Center for BrainHealth at the University of Texas at Dallas and a past member of the American Heart
Associations Dallas chapter board. From 1982 to 1994 he worked for Bear, Stearns & Co. as account
executive and associate director. He holds a Bachelor of Business Administration from the
University of Texas and a Masters of Business Administration from Southern Methodist University.
25
Richard D. Spurr joined our company in January 2004 and has served as Chief Executive Officer
since March 2005 and as President and Chief Operating Officer since joining us. He was elected to
our Board in May 2005 and appointed Chairman of the Board in February 2006. Mr. Spurr brings 30
years of global IT experience in building sales, marketing, service and operations in both
corporate and fast-growing environments, previously as Senior Vice President, Worldwide Sales,
Marketing and Business Development for Securify, Inc. beginning March 2003. From 1974 until 1990,
Mr. Spurr worked for IBM where, as Regional Manager, he was responsible for over 1,000 employees,
and as Group Director in Tokyo, for a $1.2 billion business throughout the Asia Pacific Region. Mr.
Spurr then took two start-ups, SEER Technologies, Inc. and Entrust, Inc. (where he served in
several senior executive positions), from early stages through IPOs and beyond.
Barry W. Wilson joined our company in November 1989 and has worked in a variety of accounting
and finance department functions, including two years as the corporate controller prior to being
named the companys chief financial officer. Mr. Wilson left the company in May 1998 as part of the
divestiture of certain businesses, during which time he was chief financial officer at Airco
Industries. He subsequently returned to our company in May 2001. Prior to originally joining
ZixCorp, Mr. Wilson held a variety of accounting and finance department positions at Armstrong
World Industries, Inc. and Wood & Fence Products Co., Inc. Mr. Wilson is a licensed Certified
Public Accountant with a degree in accounting from Point Park University (Pittsburgh,
Pennsylvania).
Ronald A. Woessner joined our company in April 1992 as General Counsel and has served as
Secretary since March 1993 and as Senior Vice President since May 2000. He was previously a
corporate and securities attorney with the Dallas-based law firm of Johnson & Gibbs, P.C., where he
specialized in public and private equity and debt financings, mergers and acquisitions, and
leveraged buy-outs.
Section 16(a) Beneficial Ownership Reporting Compliance
Under the securities laws of the U.S., our directors, officers and any beneficial owner of
more than 10% of our outstanding common stock (collectively, insiders) are required to report
their initial ownership of our common stock and any subsequent changes in their ownership to the
SEC. The SECs rules require insiders to provide us with copies of all reports that the insiders
file with the SEC pursuant to Section 16(a) of the Exchange Act. Specific due dates have been
established by the SEC, and we are required to disclose any failure to file by those dates. Based
upon a review of filings with the Securities and Exchange Commission and written representations
that no other reports were required, we believe that all of our directors and executive officers
complied during fiscal 2006 with the reporting requirements of Section 16(a) of the Securities
Exchange Act of 1934, with the exception of one option grant approved by the shareholders at the
2006 Annual Meeting of Shareholders to each of Messrs. Kahn, Marston, Sanchez, Schlosberg, and Dr.
Streetman under the 2006 Directors Stock Option Plan. One Form 4 for each of these option grants,
which were specifically approved by the shareholders at the 2006 Annual Meeting of Shareholders,
was inadvertently not reported by the applicable due date following the shareholder approval and
was subsequently reported at a later date.
26
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
The following table sets forth the shares of our common stock beneficially owned by (1) each
of our directors, (2) our 2006 named executive officers, (3) all of our directors and executive
officers as a group, and (4) all persons known by us to beneficially own more than 5% of our
outstanding common stock, as of March 31, 2007:
|
|
|
|
|
|
|
|
|
|
|
Amount and Nature of |
|
|
Beneficial Ownership (1) |
|
|
Number of Common |
|
Percentage of |
|
|
Stock Shares |
|
Total Common Stock Shares |
Beneficial Owner (2) |
|
Beneficially Owned (3) |
|
Outstanding (3) |
|
Bradley C. Almond+ |
|
|
21,499 |
(4) |
|
|
* |
|
H&Q Capital Management LLP
30 Rowes Wharf, Suite 430
Boston, MA 02110 |
|
|
3,960,000 |
(5) |
|
|
6.6 |
% |
Robert C. Hausmann |
|
|
28,333 |
|
|
|
* |
|
George W. Haywood
c/o Cronin & Vris, LLP
380 Madison Avenue, 24th Floor
New York, New York 10017 |
|
|
4,503,320 |
(6) |
|
|
7.5 |
% |
Charles N. Kahn III |
|
|
50,007 |
(7) |
|
|
* |
|
James S. Marston |
|
|
348,632 |
|
|
|
* |
|
Russell J. Morgan |
|
|
192,917 |
|
|
|
* |
|
David J. Robertson |
|
|
349,894 |
|
|
|
* |
|
Antonio R. Sanchez III |
|
|
713,715 |
(8) |
|
|
1.2 |
% |
Paul E. Schlosberg |
|
|
45,557 |
|
|
|
* |
|
Richard D. Spurr |
|
|
1,376,066 |
(9) |
|
|
2.3 |
% |
Dr. Benjamin Streetman |
|
|
320,824 |
|
|
|
* |
|
Barry W. Wilson |
|
|
62,028 |
|
|
|
* |
|
Ronald A. Woessner |
|
|
209,082 |
(10) |
|
|
* |
|
TOTAL |
|
|
12,160,378 |
|
|
|
20.2 |
% |
All directors and executive
officers as a group (12
persons) |
|
|
3,718,557 |
(11) |
|
|
6.2 |
% |
|
|
|
+ |
|
Mr. Almond is no longer employed by the Company. He was succeeded by Mr. Barry Wilson. |
|
* |
|
Denotes ownership of less than 1%. |
|
(1) |
|
Reported in accordance with the beneficial ownership rules of the Securities and
Exchange Commission. Unless otherwise noted, each shareholder listed in the table
has both sole voting and sole investment power over the common stock shown as
beneficially owned, subject to community property laws where applicable. |
|
(2) |
|
Unless otherwise noted, the address for each beneficial owner is c/o Zix Corporation,
2711 North Haskell Avenue, Suite 2200, LB 36, Dallas, Texas 75204-2960. |
|
(3) |
|
Percentages are based on the total number of shares of our common stock outstanding
at March 31, 2007, which was 60,338,839 shares. Shares of our common stock that were
not outstanding but could be acquired upon exercise of an option or other convertible
security within 60 days of March 31, 2007, are deemed outstanding for the purpose of
computing the percentage of outstanding shares beneficially |
27
|
|
|
|
|
owned by a particular
person. However, such shares are not deemed to be outstanding for the purpose of
computing the percentage of outstanding shares beneficially owned by any other
person. The number of shares beneficially owned by directors and executive officers
includes shares that may be acquired under outstanding stock options that are
currently exercisable or that become exercisable within 60 days of March 31, 2007, as
follows: Mr. Almond (20,395 shares); Mr. Hausmann (28,333
shares); Mr. Kahn (45,558 shares); Mr. Marston (348,632
shares); Mr. Morgan (190,417
shares); Mr. Robertson (325,000 shares); Mr. Sanchez
(125,557 shares); Mr. Schlosberg (45,557 shares); Mr. Spurr
(1,325,000 shares); Dr. Strectman (320,824 shares);
Mr. Wilson (62,028 shares); Mr. Woessner (154,582 shares);
or an aggregate of 2,991,883
shares. |
|
(4) |
|
Includes 1,104 shares issuable upon exercise of certain warrants. |
|
(5) |
|
As reported in the noted persons most recent filing on Schedule 13G, filed February
9, 2007. Includes 1,485,000 shares issuable upon exercise of certain warrants. |
|
(6) |
|
As reported in Mr. Haywoods most recent filing on Schedule 13G, filed February 13,
2007. Includes (i) 73,320 shares that are owned by family members of Mr. Haywood, and
(ii) 264,000 shares currently issuable to him upon exercise of certain warrants. |
|
(7) |
|
Includes 1,104 shares issuable upon exercise of certain warrants. |
|
(8) |
|
Includes 170,121 shares held by a trust for which he serves as co-trustee and 11,037
shares issuable to him upon exercise of certain warrants. |
|
(9) |
|
Includes 5,519 shares issuable upon exercise of certain warrants. |
|
(10) |
|
Includes 2,500 shares held by a trust for which Mr. Woessner serves as trustee. |
|
(11) |
|
Includes 18,764 shares issuable upon exercise of certain warrants. |
28
CORPORATE GOVERNANCE
Our Board in General
Our business is managed under the direction of our Board of Directors. Our Board presently
consists of six members. The names of the Board members and their professional experience is
described above under the caption OTHER INFORMATION YOU NEED TO MAKE AN INFORMED DECISION
Directors, Executive Officers and Significant Employees. The Board meets during the year to review
significant developments and to act on matters requiring Board approval. The Board met on 13
occasions during the year ended December 31, 2006. Each of the current directors attended at least
75% of all meetings of our Board called during the time he served as a director during 2006 and all
meetings of each committee of our Board on which he served during 2006. The members of our Board
are not required to attend our annual meeting of shareholders. None of our outside directors
attended the 2006 Annual Meeting of Shareholders.
Our Board has a standing Audit Committee, Compensation Committee and Nominating and Corporate
Governance Committee to devote attention to specific subjects and to assist our Board in
discharging its responsibilities. Pertinent information about our Boards committees are set forth
below.
Corporate Governance Requirements and Board Member Independence
We are in compliance with the current corporate governance requirements imposed by the
Sarbanes-Oxley Act of 2002 and the Nasdaq Marketplace Rules. We will continue to modify our
policies and procedures to ensure compliance with developing standards in the corporate governance
area. Set forth below is information regarding our compliance with applicable corporate governance,
our corporate governance policies and procedures, and information pertaining to our Board.
Our Board has determined that all of our Board members other than the Companys CEO are
independent in accordance with the published listing requirements of Nasdaq.
The Nasdaq independence definition includes a series of objective tests, such as that the
director is not an employee of the company and has not engaged in various types of business
dealings with the company. In addition, as further required by the Nasdaq Marketplace Rules, our
Board has made a subjective determination as to each independent director that no relationships
exist which, in the opinion of the Board, would interfere with the exercise of independent judgment
in carrying out the responsibilities of a director. In determining whether Mr. Sanchez qualified
as independent, our Board considered the fact that Mr. Sanchez had previously served as an
employee of the Company.
Nominating and Corporate Governance Committee
General
Our Board has a established a standing Nominating and Corporate Governance Committee. Our
Nominating and Corporate Governance Committee is currently comprised of Charles N. Kahn III and
Paul E. Schlosberg and is chaired by Mr. Kahn. Our Board has
29
determined that each member of the Nominating and Corporate Governance Committee qualifies as
independent in accordance with the published listing requirements of Nasdaq.
The Nominating and Corporate Governance Committee operates under a written charter that is
available on our Website at www.zixcorp.com under the heading Corporate Governance. Under
the charter, the committees principal responsibilities include: (i) identifying individuals
qualified to become members of our Board and recommending candidates for reelection as directors;
(ii) developing and recommending to the Board a set of corporate governance principles applicable
to our company; and (iii) taking a leadership role in shaping the corporate governance of our
company, including the composition of our Board and its committees. The Nominating and Corporate
Governance Committee met on one occasion during the year ended December 31, 2006.
Selection of Director Nominees
The Nominating and Corporate Governance Committee has a policy with respect to the
consideration of director candidates recommended by shareholders. The policy provides that any
shareholder of record who is entitled to vote for the election of directors at a meeting called for
that purpose may nominate persons for election to our Board of Directors, subject to the following
requirements. The Nominating and Corporate Governance Committee will consider director nominees
recommended by our shareholders, assuming compliance with the process.
A shareholder desiring to nominate a person for election to our Board of Directors must send a
written notice to our General Counsel, at our principal executive offices at 2711 North Haskell
Avenue, Suite 2200, LB 36, Dallas, Texas 75204-2960, no later than December 21, 2007. The written
notice is to include the following information: (i) the name of the candidate; (ii) the address,
phone and fax number of the candidate; (iii) a statement signed by the candidate that certifies
that the candidate wishes to be considered for nomination to our Board of Directors, and that
explains why the candidate believes that he or she meets the minimum Director Qualification
Criteria (discussed below) and would otherwise be a valuable addition to our Board of Directors;
(iv) the number of shares of our stock that are beneficially owned by such candidate; and (v) all
information required to be disclosed in solicitations of proxies for election of directors, or as
otherwise required, in each case pursuant to Regulation 14A under the Exchange Act. The final
selection of director nominees is within the sole discretion of our Board.
Our Board of Directors has set forth minimum qualifications, or Director Qualification
Criteria, that a recommended candidate must possess. Generally speaking, all candidates, including
director nominees recommended by our shareholders, are to have the following characteristics if
they are to be considered to serve on our Board of Directors:
|
|
|
The highest personal and professional ethics, integrity and values; |
|
|
|
|
Broad-based skills and experience at an executive, policy-making level in
business, academia, government or technology areas relevant to our activities; |
|
|
|
|
A willingness to devote sufficient time to become knowledgeable about our
business and to carry out his or her duties and responsibilities effectively; |
|
|
|
|
A commitment to serve on our Board for two years or more at the time of
his or her initial election; and |
30
|
|
|
Be between the ages of 30 and 70 at the time of his or her designation as
an independent director of the Board. |
Candidates who will serve on the Audit Committee must have the following additional
characteristics:
|
|
|
All candidates must meet additional independence requirements in
accordance with applicable rules and regulations; |
|
|
|
|
All candidates must have the ability to read and understand fundamental
financial statements, including a companys balance sheet, statement of operations and
statement of cash flows; and |
|
|
|
|
At least one member of the Audit Committee must meet the requirements of
an audit committee financial expert under SEC rules and regulations. |
Other factors considered in candidates may include, but are not limited to, the following:
|
|
|
Experience in the technology areas relevant to our activities; |
|
|
|
|
Experience as a director or executive officer of a large public company; |
|
|
|
|
Experience as an independent public accountant; |
|
|
|
|
Significant academic experience in a field of importance to our company; |
|
|
|
|
Recent experience in an operating role at a large company; and |
|
|
|
|
Other relevant information. |
The Nominating and Corporate Governance Committees process for identifying and evaluating
director candidates is as follows:
|
|
|
The Chairman of our Board, the Nominating and Corporate Governance
Committee or other Board members identify the need to add new members to the Board
with specific criteria or to fill a vacancy on the Board. |
|
|
|
|
The Chair of the Nominating and Corporate Governance Committee initiates a
search, working with staff support and seeking input from the members of the Board and
senior management, and hiring a search firm, if necessary. |
|
|
|
|
The Nominating and Corporate Governance Committee identifies an initial
slate of candidates, including any recommended by shareholders and accepted by the
Nominating and Corporate Governance Committee, after taking account of the Director
Qualification Criteria. |
|
|
|
|
The Nominating and Corporate Governance Committee determines if any Board
members have contacts with identified candidates and if necessary, uses a search firm. |
31
|
|
|
The Chairman of the Board, the Chief Executive Officer and at least one
member of the Nominating and Corporate Governance Committee interview prospective
candidate(s). |
|
|
|
|
The Nominating and Corporate Governance Committee keeps the Board informed
of the selection progress. |
|
|
|
|
The Nominating and Corporate Governance Committee meets to consider and
approve final candidate(s). |
These procedures have not been materially modified since the Companys disclosure of these
procedures in its proxy statement in connection with its 2006 Annual Meeting of Shareholders.
These procedures do not create a contract between our company, on the one hand, and a company
shareholder(s) or a candidate recommended by a shareholder(s), on the other hand. We reserve the
right to change these procedures at any time, consistent with the requirements of applicable law,
rules and regulations. There are no material differences from these procedures for evaluating
director nominees recommended by a security holder.
The Nominating and Corporate Governance Committee presents selected candidate(s) to the Board
and seeks full Board endorsement of such candidate(s). There is no third party that we currently
pay to assist in identifying or evaluating potential director nominees. The Nominating and
Corporate Governance Committees process for identifying and evaluating nominees for directors will
not materially differ based on whether or not the nominee is recommended by a security holder.
Audit Committee
General
Our Board has established a standing Audit Committee. The Audit Committee oversees the
Companys financial reporting process on behalf of the Board of Directors, pursuant to a written
charter adopted by our Board that is available on our Website at www.zixcorp.com under the
heading Corporate Governance.
Our Audit Committee is currently comprised of Robert C. Hausmann, James S. Marston and Paul E.
Schlosberg and is chaired by Mr. Hausmann. Our Board has determined that all three members of the
Audit Committee satisfy the independence and other requirements for audit committee membership
required by the Marketplace Rules of Nasdaq and the SEC. The Audit Committee met on seven occasions
during the year ended December 31, 2006. Our Board also determined that Michael Keane, a former
Board member who departed the Board in February 2006 and the former chair of the Audit Committee,
was independent as well.
The Audit Committee also includes at least one independent member who is determined by our
Board to meet the qualifications of an audit committee financial expert in accordance with SEC
rules, including that the person meets the relevant definition of an independent director. Mr.
Hausmann, an independent director, has been determined by our Board to be an audit committee
financial expert. Shareholders should understand the following with respect to Mr. Hausmanns
designation as such: (i) this is a disclosure requirement of the SEC related to Mr. Hausmanns
experience and understanding with respect to certain accounting and auditing matters; (ii) Mr.
Hausmann will not be deemed to be an expert for any purpose, including without limitation for
purposes of section 11 of the Securities Act of 1933, as a result of being designated
32
or identified as an audit committee financial expert; and (iii) the designation or
identification does not impose upon Mr. Hausmann any duties, obligations or liability that are
greater than those generally imposed on him as a member of the Audit Committee and our Board in the
absence of such designation.
Our Board has also determined that each Audit Committee member has sufficient knowledge in
reading and understanding our financial statements to serve on the Audit Committee.
Compensation Committee
General
Our Board has the plenary authority to determine the compensation payable to the Companys
employees, consultants, and directors. The Board has established a standing Compensation Committee
to assist it in compensation decisions. Our Compensation Committee is currently comprised of James
S. Marston, Paul E. Schlosberg and Antonio R. Sanchez III and is chaired by Mr. Marston. Our Board
has determined that each member of the Compensation Committee qualifies as independent in
accordance with the published listing requirements of Nasdaq.
The Compensation Committee operates under a written charter that is available on our Website
at www.zixcorp.com under the heading Corporate Governance. Under the charter, the
Compensation Committees primary responsibilities are to: (i) establish our companys overall
management compensation philosophy and policy; (ii) make recommendations to our Board with respect
to corporate goals and objectives with respect to compensation for our executive officers,
including our Chief Executive Officer; (iii) make recommendations to our Board with respect to our
executive officers annual compensation, including salary, bonus and incentive and equity
compensation; and (iv) administer our incentive compensation programs and other equity-based
compensation plans.
In 2006, the entire Board of Directors fulfilled the major responsibilities of the
Compensation Committee and made all significant decisions pertaining to the base salary, variable
compensation and stock option grants payable or awarded to the Companys named executive officers.
The Compensation Committee met on one occasion during the year ended December 31, 2006. The Company
has not in recent years engaged any compensation consultants in determining or recommending the
amount or form of executive and director compensation.
Policies, Procedures, and Practices
The Boards (Compensation Committees) processes and procedures for the consideration and
determination of executive compensation are as follows:
|
|
|
the Board or Committee requests recommendations from the CEO with respect
to the elements of compensation to be determined by the Board or Committee; |
|
|
|
|
the Board or Committee consults with and meets with the CEO as required to
discuss the recommendations, meets in executive session or has discussion among
themselves, as appropriate; and |
|
|
|
|
the Board or Committees decision is subsequently communicated to the CEO. |
33
For the consideration and determination of director compensation, the Board typically appoints
an ad-hoc committee to review the matter and make a recommendation to the entire Board on the
matter.
Compensation Committee Interlocks and Insider Participation
During fiscal year 2006, the Compensation Committee was comprised of three independent
directors: James S. Marston, Paul E. Schlosberg, and Antonio R. Sanchez III. None of Messrs.
Marston, Schlosberg, or Sanchez is or was an officer or employee of our company or any of our
subsidiaries during 2006 or had any relationship requiring disclosure under Item 404 of the SECs
regulations under Regulation S-K. Mr. Sanchez was an active employee from February 9, 1999, to
September 28, 2001, during which time his title was National Account Executive. We have no
executive officers who serve as a member of a board of directors or compensation committee of any
other entity that has one or more executive officers serving as a member of our Board or
Compensation Committee.
Shareholder Communication with our Board
Shareholders interested in communicating with our Board of Directors may do so by writing to
our General Counsel, Ronald A. Woessner, at 2711 North Haskell Avenue, Suite 2200, LB 36, Dallas,
Texas 75204-2960. Our General Counsel will review all shareholder communications. Those that appear
to contain subject matter reasonably related to matters within the purview of our Board of
Directors will be forwarded to the entire Board or the individual Board member to whom the
communication is addressed. Obscene, threatening or harassing communications will not be forwarded.
Code of Ethics
We have a Code of Business Conduct, which applies to all of our employees, officers and
directors, including a Code of Ethics, which applies to our Chief Executive Officer and senior
financial officials. The Code of Business Conduct is available on our Website at www.zixcorp.com
under the heading Corporate Governance. The Code of Business Conduct is a reaffirmation that we
expect all directors and employees to uphold our standards of ethical behavior and compliance with
the law and to avoid actual or apparent conflicts of interest between their personal and
professional affairs. The Code of Business Conduct establishes procedures for the confidential
reporting, in good faith, of suspected violations of the Code of Business Conduct. The code also
sets forth procedures to receive, retain and treat complaints received regarding accounting,
internal accounting controls or auditing matters and to allow for the confidential and anonymous
submission by employees of concerns regarding questionable accounting or auditing matters. Our
Code of Business Conduct and our Code of Ethics also prohibits actual or apparent conflicts of
interest between the interest of any of our directors or officers and the Company or its
shareholders. Any waiver of our Code of Ethics is to be approved by the Company, the Board of
Directors or a committee of the Board of Directors, as applicable, and in compliance with
applicable law. Any waiver of the Code of Ethics will be publicly disclosed as required by
applicable law, rules and regulations, including by posting the waiver on the Companys Website.
34
INDEPENDENT REGISTERED PUBLIC ACCOUNTANTS
General
Whitley Penn LLP (Whitley Penn) has been selected by the Audit Committee as our independent
registered public accounting firm for fiscal year 2006 and 2007. On September 6, 2006, our Audit
Committee requested management to solicit proposals from several independent registered accounting
firms for professional services relating to the audit of our financial statements. On September 26,
2006, we engaged Whitley Penn as our independent registered public accounting firm to audit our
financial statements commencing with year 2006, subject to Whitley Penns satisfactory completion
of its client acceptance procedures. On September 26, 2006, we also notified Deloitte & Touche LLP
(Deloitte), our independent auditors for the years ended December 31, 2004 and 2005, of our
election to dismiss Deloitte as our independent auditors. The decision to change accounting firm
was undertaken as a cost reduction measure and was approved by our Audit Committee.
Representatives of Whitley Penn are expected to be present at the 2007 Annual Meeting; they
will have the opportunity to make a statement if they desire to do so, and they are expected to be
available to respond to appropriate questions.
The reports of Deloitte on our financial statements for the years ended December 31, 2004 and
2005 did not contain an adverse opinion or a disclaimer of opinion and were not qualified or
modified as to uncertainty, audit scope or accounting principles. In connection with its audits of
our financial statements for the years ended December 31, 2004 and 2005 and through September 26,
2006, (i) there were no disagreements with Deloitte on any matter of accounting principles or
practices, financial statement disclosure, or auditing scope or procedure, which disagreements, if
not resolved to Deloittes satisfaction, would have caused Deloitte to make reference to the
subject matter of the disagreements in connection with its reports; and (ii) there were no
reportable events as described in Item 304(a)(1)(v) of the SECs Regulation S-K. Deloitte agreed
with the foregoing disclosures as evidenced by their letter addressed to the SEC, which was filed
with our Current Report on Form 8-K, dated September 26, 2006.
During the years ended December 31, 2004 and 2005, and through September 26, 2006, Whitley
Penn was not engaged as an independent accountant to audit either our financial statements or those
of any of our subsidiaries, nor have we or anyone acting on our behalf consulted with Whitley Penn
regarding either: (i) the application of accounting principles to a specified transaction, either
completed or proposed, or the type of audit opinion that might be rendered on our financial
statements; or (ii) any matter that was the subject of a disagreement or reportable event as set
forth in Item 304(a)(2)(ii) of Regulation S-K.
Whitley Penn was, however, engaged to audit the Companys Corporate Retirement Plan (401k
Plan) for the year ended December 31, 2005 in connection with the Companys annual reporting
obligation under the Employment Retirement Income Security Act of 1974 (ERISA).
35
Fees Paid to Independent Public Accounting firm
Following is a summary of Whitley Penns professional fees billed for the year ended December
31, 2006:
|
|
|
|
|
|
|
2006 |
|
|
|
|
|
|
Audit Fees |
|
$ |
212,695 |
(1) |
Audit-Related Fees |
|
|
19,432 |
(2) |
Tax Fees |
|
|
1,000 |
(3) |
All Other Fees |
|
|
0 |
|
|
|
|
|
|
|
|
|
|
Total Fees |
|
$ |
233,127 |
|
|
|
|
|
|
|
|
(1) |
|
Audit fees consist of the annual audits of our consolidated financial statements included in
Form 10-K, the quarterly review of our consolidated financial statements included in Form 10-Q
for the quarter ended September 30, 2006, as well as accounting advisory services related to
financial accounting matters, and services related to filings made with the SEC. |
|
(2) |
|
Audit-related fees consist of required audits of our employee benefit plan. |
|
(3) |
|
Tax fees include assistance with certain tax compliance matters and various tax planning
consultations. |
Following is a summary of Deloittes professional fees billed for the years ended
December 31, 2005 and 2006, respectively:
|
|
|
|
|
|
|
|
|
|
|
2005 |
|
|
2006 |
|
|
|
|
|
|
|
|
|
|
Audit Fees |
|
$ |
916,980 |
(1) |
|
$ |
351,721 |
(1) |
Audit-Related Fees |
|
|
18,774 |
(2) |
|
|
1,599 |
(2) |
Tax Fees |
|
|
42,379 |
(3) |
|
|
37,463 |
(3) |
All Other Fees |
|
|
102,709 |
(4) |
|
|
140,090 |
(4) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total Fees |
|
$ |
1,080,842 |
|
|
$ |
530,873 |
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Audit fees consist of the annual audits of our consolidated financial statements included in
Form 10-K, the quarterly reviews of our consolidated financial statements included in Form
10-Q, and the audit of managements report on internal control over financial reporting, as
well as accounting advisory services related to financial accounting matters, and services
related to filings made with the SEC. |
|
(2) |
|
Audit-related fees consist of required audits of our employee benefit plan and access to
online research tools. |
|
(3) |
|
Tax fees include assistance with certain tax compliance matters and various tax planning
consultations. |
|
(4) |
|
All other fees consist of professional services rendered in performing the ZixCorp AICPA/
CICA SysTrust audit of the ZixMessage CenterTM portal and the relevant components
of the ZixData CenterTM. |
Audit Committee Pre-Approval Policies and Procedures
Our Audit Committee is required to pre-approve the audit and non-audit services to be
performed by our independent registered public accounting firm in order to assure that the
provision of such services does not impair the auditors independence. Annually, our independent
registered public accounting firm will present to our Audit Committee services expected to be
36
performed by the independent auditor over the next 12 months. Our Audit Committee will review
and, as it deems appropriate, pre-approve those services. The services and estimated fees are to be
presented to our Audit Committee for consideration in the following categories: Audit,
Audit-Related, Tax and All Other (each as defined in Schedule 14A of the Securities Exchange Act of
1934). For each service listed in those categories, our Audit Committee is to receive detailed
documentation indicating the specific services to be provided. The term of any pre-approval is 12
months from the date of pre-approval, unless our Audit Committee specifically provides for a
different period. Our Audit Committee will review, on at least a semi-annual basis, the services
provided to-date by the independent registered public accounting firm and the fees incurred for
those services. Our Audit Committee may also revise the list of pre-approved services and related
fees from time-to-time, based on subsequent determinations. All of the services provided by the
independent registered public accounting firm were pre-approved by our Audit Committee.
37
REPORT OF THE AUDIT COMMITTEE OF THE BOARD OF DIRECTORS
The Audit Committee oversees the Companys financial reporting process on behalf of the Board
of Directors, pursuant to its charter adopted by the Board of Directors.
Management has the primary responsibility for the financial statements and the reporting
process, including the systems of internal controls. In fulfilling its oversight responsibilities,
the Audit Committee reviewed with management for inclusion in the 2006 Annual Report on Form 10-K,
the audited consolidated financial statements of the Company, including a discussion of the
quality, not just the acceptability, of the accounting principles, the reasonableness of
significant judgments, and the clarity of disclosures in the consolidated financial statements.
Whitley Penn LLP, the Companys independent auditors, is, and Deloitte & Touche LLP, the
Companys former independent auditors during a portion of calendar year 2006, was responsible for
performing an independent audit of the Companys consolidated financial statements. The Audit
Committee discussed with the Companys independent auditors the overall scope and plans for their
respective audits. The Audit Committee meets with the independent auditors, with and without
management present, to discuss the results of their examinations, their evaluations of the
Companys internal controls, and the overall quality of the Companys financial reporting. The
Audit Committee reviewed with the independent auditors their judgments as to the quality, not just
the acceptability, of the Companys accounting principles and such other matters as are required to
be discussed with the Audit Committee by Statement on Auditing Standards No. 61 (AICPA,
Professional Standards, Vol. 1. AU section 380), as adopted by the Public Company Accounting
Oversight Board in Rule 3200T, as amended by Statement on Auditing Standards No. 90 (Communications
with Audit Committees). In addition, the Audit Committee has discussed with the independent
auditors the auditors independence from management and the Company, including the matters in the
written disclosures required by the Independence Standards Board Standard No. 1, as adopted by the
Public Company Accounting Oversight Board in Rule 3600T, and considered the compatibility of
non-audit services with the auditors independence. The Audit Committee has concluded that Whitley
Penn LLPs and Deloitte & Touche LLPs provision of audit and non-audit services to the Company is
compatible with Whitley Penn LLPs and Deloitte & Touche LLPs independence.
In reliance on the reviews and discussions referred to above, the Audit Committee recommended
to the Board of Directors, and the Board of Directors has approved, that the audited financial
statements of the Company be included in the Annual Report on Form 10-K for the year ended December
31, 2006. This report is provided by the following independent directors, who comprise the Audit
Committee of the Board of Directors.
Robert C. Hausmann, Chair
James S. Marston
Paul E. Schlosberg
April 20, 2007
38
COMPENSATION OF DIRECTORS AND EXECUTIVE OFFICERS
Compensation Discussion and Analysis
General and Compensation Objectives
The entire Board of Directors (acting itself or acting through the Compensation Committee
(herein so called) of the Board of Directors) has the plenary authority to establish the
compensation to be paid to the Companys employees, including the named executive officers, who
were, as of December 31, 2006, Richard D. Spurr, Chairman and Chief Executive Officer; Barry W.
Wilson, Chief Financial Officer and Treasurer; Russell J. Morgan, Vice President, Client Services;
David J. Robertson, Vice President, Engineering; and Ronald A. Woessner, Senior Vice President,
General Counsel and Secretary. The entire Board of Directors or the Compensation Committee
administers the cash and non-cash compensation programs applicable to the Companys executive
officers. The Compensation Committee is comprised entirely of independent, non-employee directors
of the Company.
Compensation Philosophy and Objectives
The Board of Directors believes that an effective executive compensation program is one that,
among other things, accomplishes the following goals:
|
|
|
attracts and retains executives with the experience, skills, and knowledge
that the Company seeks and requires; |
|
|
|
|
attracts and retains executives committed to achieving the
Companys goals; |
|
|
|
|
rewards the achievement and support of specific performance metrics
established by the Board of Directors; and |
|
|
|
|
rewards increases in shareholder value. |
The Board believes that the executive compensation packages we provide to our executives,
including the named executive officers, should include cash and stock-based compensation to
accomplish the foregoing goals.
Role of Executive Officers in Compensation Decisions
The Companys Board and the Companys management each play a role in our compensation process.
The matrix below sets forth, in general, the Companys current practices regarding the authority
level for determining certain compensation related matters. As shown, the Board of Directors
delegates to Company management the authority to make certain compensation related decisions on
behalf of the Board, while retaining the authority in other cases.
39
Approval Authority Matrix for Certain Compensation Related Matters
|
|
|
|
|
|
|
|
|
|
|
Variable |
|
|
Employee |
|
Salary |
|
Compensation |
|
Stock Option Grants |
Chief Executive Officer
Chief Financial Officer
Chief Legal Officer
V.P. Professional Services
V.P. Engineering
|
|
Board
|
|
Board
|
|
Board |
|
|
|
|
|
|
|
Other CEO direct reports |
|
CEO |
|
Board/CEO(1) |
|
Board |
|
|
|
|
|
|
|
Rank & file employees
|
|
CEO/Mgmt
|
|
CEO/Mgmt
|
|
CEO(2) |
|
|
|
(1) |
|
The Companys CEO determines the management by objective (MBO) objectives for those of
his direct reports who have MBO objectives for all or a portion of their variable compensation
as compared to the portion, if any, attributable to the attainment of the Board-established
variable compensation performance metrics. |
|
(2) |
|
All individual stock option grants in excess of 40,000 shares or any Company-wide stock
option grant program and certain other option grants remain subject to the approval of the
Board of Directors. |
Our Board of Directors and Compensation Committee seek to implement and maintain a
compensation plan for our executive officers that is fair, reasonable and competitive and attracts
and retains talented and qualified personnel. The compensation paid in 2006 to the Companys named
executive officers, as set forth below in the Summary Compensation Table, consisted almost
exclusively of salary, variable compensation, and stock options. The Company has no non-qualified
deferred compensation arrangements and no defined benefit retirement plans. The only perquisites
provided to the Companys named executive officers are a partial match of 401(k) contributions
(which the Company offers on a non-discriminatory basis to all 401(k) plan participants) and
Company funded life insurance benefits (which the Company offers on a non-discriminatory basis to
all full-time employees). Since the Company has no non-qualified deferred compensation
arrangements; no defined benefit retirement plans, and offers few perquisites, it relies
exclusively on stock option grants and severance agreements to promote executive retention and to
supplement the cash base salary and variable compensation paid to the Companys executives.
Executive Officer Base Salaries
The Companys executive officers salaries are, in general, established by (a) reference to
each executives position with the Company and (b) a subjective assessment of the cost to the
Company of hiring executives with comparable experience and skills. The Companys believes it
offers its executives, including its named executive officers, a reasonable base salary as
subjectively determined by the Board following a recommendation by Company management. The Company
has not recently benchmarked the base salaries paid to its executive officers vis-à-vis the
compensation paid to other executives in similar positions at comparable companies (other than the
benchmarking related to the base salary offered to Mr. Spurr as noted in the immediately following
paragraph).
40
The Company did benchmark vis-à-vis third parties the base salary offered to Mr. Spurr in
connection with the compensation package offered to him in March 2005, when he was appointed the
Companys chief executive officer. At that time, the Compensation Committee commissioned a modestly
priced survey of compensation data. The data showed that the annual base salaries paid to chief
executive officers for companies with annual revenues of less than $30,000,000, such as the
Company, ranged from $200,000 to $338,000, and eight out of the 24 companies surveyed paid a base
salary of $300,000 to $338,000, and another 13 out of the 24 companies surveyed paid a base salary
of $200,000 to $290,000. The Company believes that Mr. Spurrs annual base salary of $300,000,
which is the same amount paid to the Companys previous chief executive officer was (and is)
reasonable for a chief executive officer in the technology arena in light of the benchmark data.
Executive Officer Variable Compensation
The Company believes that variable compensation, based upon performance and achievement, is a
necessary component of an executives overall compensation package because the base salaries
offered to the Companys executives alone are not sufficient to attract and retain executives with
the skills, experience, and knowledge the Company seeks. Furthermore, the Company believes a
variable compensation element motivates the recipient to achieve the financial and business
objectives established by the Board. The variable compensation payable to the Companys named
executive officers is exclusively based on the Companys actual performance in comparison to annual
Company performance metrics established by the Board. The variable compensation payable to the
Companys sales executives is generally exclusively based on personal performance objectives (i.e.,
sales goals), while the variable compensation payable to other Company executives is based on a
combination of personal performance objectives and the performance metrics established by the
Board.
2006 Variable Compensation Performance Metrics
The following performance metrics established by the Board for 2006 were those metrics the
Board believed to be necessary for the Company to satisfactorily progress toward achieving cash
flow breakeven and establishing a viable e-prescribing business.
|
|
|
|
|
|
|
|
|
Performance Metric |
|
Target Achievement |
|
Actual Achievement |
Secure messaging new first-year
orders |
|
$6.7MM |
|
$4.665MM |
Core product total revenue |
|
$20.MM |
|
$18.358MM |
Number of new healthcare payors
for our e-prescribing service |
|
|
* |
|
|
|
4 |
|
New doctors sponsored by
healthcare payors |
|
|
* |
|
|
|
2,850 |
|
Active prescribers |
|
|
* |
|
|
|
2,801 |
|
Q4 Script volume |
|
|
* |
|
|
>1.5 MM |
Average script fee |
|
|
* |
|
|
|
$.06 |
|
Q4 cash usage by the Companys
e-prescribing business unit |
|
($2.5 MM) |
|
Achieved* |
Minimum non-restricted cash
balance as of December 31, 2006 |
|
$10.0MM |
|
$12.783MM |
|
|
|
* |
|
Omitted because of competitive considerations. |
41
Each metric is assigned a target threshold, such that if the target is achieved, then
the metric is considered to be 100% achieved; and each metric is assigned a minimum threshold,
such that if the minimum is not achieved, then the metric is considered to be 0% achieved.
Achievement of the metric between the minimum threshold and the target threshold results in a
pro-rata variable compensation payment, starting with 0% at the minimum threshold. At the time the
metrics were established they were believed to be stretch targets, but not unreasonable.
Each of these metrics is also given a relative weight vis-à-vis the other metrics. For
calendar year 2006, each of the metrics was given equal weight, except for one metric that was
given 50% of the weight of the other metrics because the Board determined it to be somewhat
duplicative of another metric.
2005 and 2006 Variable Compensation Payments
The maximum variable compensation potentially payable to the Companys chief executive
officer, Mr. Spurr, was established by the Board at the time of his appointment as chief executive
officer. The maximum variable compensation potentially payable to Mr. Spurrs direct reports,
including the other named executive officers, is established by the Board following a
recommendation from Mr. Spurr.
The table below sets forth the variable compensation amounts potentially payable to the
Companys executive officers, including the named executive officers, and the amounts actually paid
for calendar year 2006 and 2005.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Maximum Amount |
|
|
Name |
|
|
|
|
|
Payable |
|
Amount Actually Paid |
Richard D. Spurr |
|
|
2006 |
|
|
$ |
200,000 |
|
|
$ |
60,800 |
|
|
|
|
2005 |
|
|
$ |
200,000 |
|
|
$ |
106,048 |
|
Other Named
Executive Officers |
|
|
2006 |
|
|
$ |
250,000 |
|
|
$ |
60,800 |
|
|
|
|
2005 |
|
|
$ |
250,000 |
|
|
$ |
132,560 |
|
All other Company
executives |
|
|
2006 |
|
|
$ |
357,542 |
|
|
$ |
216,503 |
|
|
|
|
2005 |
|
|
$ |
444,000 |
|
|
$ |
369,367 |
|
The amounts actually paid to the named executive officers for 2006 were 30.4% of the maximum
amount potentially payable and were based on the Companys performance relative to the performance
metrics established by the Board discussed above. As also noted above, the amounts payable to the
other Company officers were based on personal achievement or a combination of personal achievement
and performance against the Board established performance metrics.
Stock Options
General
Stock options are awarded by the Company to its executives as a means of retaining and
motivating current executives (and attracting potential executives to accept employment with the
Company). The Company offers a stock option compensation element for the following reasons:
|
|
|
The Company has no non-qualified deferred compensation arrangements and no
defined benefit pension plans. The Board recognizes that stock options are the |
42
|
|
|
primary means by which the Companys executives in particular anticipate accumulating
the funds they will need for retirement. |
|
|
|
|
The Company has been very focused on reducing its cash expenses in recent
years. The Board thus uses stock options, in combination with base salary and variable
compensation, in formulating the relevant compensation packages. |
|
|
|
|
Stock options serve to motivate the option recipient to work to achieve
the financial and business metrics that the Board establishes from time to time. |
|
|
|
|
Stock options are crucial to recruiting (and retaining) the services of
qualified and talented personnel (e.g., the option recipient). |
Policies and Practices
The Company does not have a formal policy relative to the frequency of option grants to the
Companys executives. The Company generally assesses the appropriateness of stock options to
existing Company employees once a year. The Board has recently determined that this annual
assessment should occur in the December time frame because the Board believes that a year end grant
of stock options will enhance employee morale and assist in employee retention at a time of year
when employees might otherwise consider initiating a search for new employment.
The Company does not have a program, plan or practice to select option grant dates for
executive officers in coordination with the release of material, non-public information.
The Companys practice in recent years has been to grant stock options at an exercise price
that equals or exceeds the then-current market price of the Companys common stock.
2006 Stock Option Awards
Mr. Spurr, the Companys CEO, recommended to the Board the specific number of stock options to
be awarded to the Companys executive officers in 2006, although the Board ultimately made the
decision as to the number of options to be awarded to each recipient. Consideration was given to
the following factors in allocating options among the various recipients:
|
1. |
|
How important is the individuals role to the Company? |
|
|
2. |
|
What experience and/or critical skills or critical knowledge does the person
have in fulfilling that role (i.e., how easily or readily can the incumbent be
replaced)? |
|
|
3. |
|
What is the value of previous option grants in regard to employee retention
and motivation for future performance? |
Specifically, options were awarded to Mr. Spurrs direct reports (10 persons) in February 2006
and to Mr. Spurr in March 2006. In part, the rationale for these option grants was a catch up to
recompense for the fact that no options were issued to these persons in calendar year 2005. The
option grants are listed in the 2006 Grants of Plan-Based Awards Table below.
Also, in December 2006, the Company issued a total of 750,000 options to Mr. Spurrs direct
reports (10 persons) and a total of 400,000 options to Mr. Spurr, as noted in the 2006 Grants of
Plan-Based Awards Table below. The quantity of these December grants, representing 1.9% of the
Companys outstanding shares as of December 31, 2006, was subjectively
43
determined by the Board to be fair and equitable to the Companys shareholders, on the one
hand, and the option recipients, on the other hand. The exercise price of all of these December
options was $1.50, in comparison to the highest closing price of the Companys common stock during
December 2006, which was $1.23 per share.
In addition to the general reasons noted above for providing stock options to Company
employees, the Board approved these December stock option grants to Mr. Spurr and his direct
reports, including the named executive officers, for the following specific reasons: The Board
believed that the last 12 months have been particularly difficult for the Company in terms of the
challenges that it has confronted; the Board believed the members of the executive team have
demonstrated significant commitment to the growth of the Company, exerted substantial energy in the
fulfillment of their roles and contributed to the achievement of significant corporate
accomplishments; the Board desired to reward the work and accomplishments of the previous 12
months; the previous stock option grants had prices well above the recently prevailing prices of
the Companys stock (see the following paragraph); the Board believed these option grants were
critical to executive retention; and, the Board desired to provide a substantial incentive and
motivation for continued hard work to maintain positive business momentum.
With respect to the executive retention and motivational benefits of these December option
grants, the Board noted that the exercise prices of a significant portion of the options held by
Mr. Spurr and his direct reports prior to the December grants were clustered in the $3.00 $5.00
range, in comparison to the highest closing price of the Companys common stock during December
2006, which was $1.23 per share. The Board also noted that Mr. Spurr will not realize any economic
benefit from his options (currently priced at $1.50, $3.78, $4.00, and $6.00, as noted in the 2006
Outstanding Equity Awards at Fiscal Year-End Table below unless the price of the Companys common
stock increases significantly.
The Board made the final 2006 option award decisions based on its subjective consideration of
the foregoing factors.
Impact of Accounting and Tax Treatments of Compensation
The tax or accounting treatments of the salary compensation, variable compensation, or stock
options paid or awarded to Company executives is not a factor in determining the magnitude of
compensation payable to them or the relative mix of these elements in their compensation packages.
The Company recognizes that compensation in excess of $1,000,000 per year realized by any of
the Companys five most highly compensated executive officers is not deductible by the Company for
federal income tax purposes unless the compensation arrangement complies with the requirements of
Section 162(m) of the Internal Revenue Code of 1986, as amended. Mr. Spurr holds options to
acquire 650,000 shares of the Companys common stock, with an exercise price of $10.80 per share,
which were granted in February 2004 in connection with the inception of his employment. These
options do not comply with the requirements of Section 162(m), which, among other things, would
have required the Company to obtain shareholder approval of the option grants. Time was of the
essence when the Company was discussing Mr. Spurrs potential employment. Seeking shareholder
approval of the option grants would have, in the Boards opinion, imposed an unwarranted and
harmful delay in completing the employment arrangements and the commencement of employment duties.
Accordingly, these options may, during the year of exercise, result in Mr. Spurr realizing
compensation in excess of $1,000,000, depending on the number of options exercised and the price of
the Companys
44
common stock at the time. The Company will not be entitled to deduct the compensation exceeding the $1,000,000
limit.
Employment Agreements, Severance Payments and Change of Control Payments
General
The Company has no employment agreements with any of the Companys named executive officers.
The Company has used severance agreements on a selective basis to attract and retain
executives. The Board believes these severance agreements have been particularly helpful to
employee retention in recent years, given the Companys recent history of substantial operating
losses and the attendant perception of financial instability. The Company also believes they
provide a legal consideration supporting the confidentiality and non-solicitation provisions that
are contained in certain of the Companys agreements with its employees.
The Companys severance agreements typically provide for the payment of x months base salary
if the affected executive resigns employment for good reason (i.e., is constructively discharged
from employment) or if the executives employment is actually terminated other than for cause, as
defined. In some cases, the agreements provide for payments to the affected executive on the
occurrence of a change of control. The Company believes that a change of control payment is a
significant factor in employee retention. The amount of the severance payment offered has been
subjectively determined by the Company. In recent years the amount of the severance payment offered
has decreased from the amount offered in previous years.
Named Executive Officer Severance Agreements
We are party to severance agreements with four of the Companys named executive officers:
Messrs. Morgan, Robertson, Spurr and Woessner.
The agreement with Mr. Morgan provides for the payment to him of six months of base salary if
Mr. Morgans employment is terminated by the Company without cause. The agreement with Mr. Morgan
does not define cause, but for these purposes the term will generally have a meaning comparable
to the meaning given the term in the severance agreements between the Company and the other named
executive officers. The aggregate amount that would have been payable to Mr. Morgan as of December
31, 2006, upon termination of his employment without cause is $94,387.50. Mr. Morgans severance
agreement does not specify the timing of the payment. Pursuant to agreements between the Company
and Mr. Morgan, Mr. Morgan is (i) required to maintain Company confidential and proprietary
information in confidence for an indefinite period following separation from service with the
Company; (ii) prohibited from soliciting to conduct any competitive business with a Company customer
for a period of six months following separation from employment; and (iii) prohibited from
soliciting for employment Company employees for a period of 12 months following separation from
employment.
The agreement with Mr. Robertson provides for the payment to him of six months of base salary
if Mr. Robertsons employment is terminated by the Company without cause. For these purposes,
cause means (1) the conviction of employee of any felony, or (2) the intentional and continued
failure by employee to substantially perform employees employment duties, such intentional action
involving willful and deliberate malfeasance or gross negligence in the
45
performance of employees duties (other than any such failure resulting from employees
incapacity due to physical or mental illness), after written demand for substantial performance,
such demand not to be unreasonable, is delivered by the company or an affiliate, as applicable,
that specifically identifies the manner in which the company or the affiliate, as applicable,
believes employee has not substantially performed employees duties and which continues beyond a
period of 10 business days immediately after notice thereof by the company to employee, (3) the
intentional wrongdoing by employee that is materially injurious to the Company or employing
affiliate, as applicable, or (4) acts by employee of moral turpitude that are injurious to the
Company. For purposes of this definition, no act, or failure to act, on the part of employee shall
be deemed to be intentional unless done, or omitted to be done, by the employee not in good faith
and without reasonable belief that the employees action or omission was in the best interests of
the Company or the employing affiliate, or both, as applicable.
The agreement with Mr. Robertson also provides for the payment to him of six months of base
salary if Mr. Robertson resigns employment for good reason. For these purposes, good reason
means a cumulative reduction of more than 10% based on employees highest annual base salary during
the term of employees employment with the Company.
The aggregate amount that would have been payable to Mr. Robertson as of December 31, 2006,
upon termination of his employment without cause or resignation for good reason is $100,000. Mr.
Robertsons severance agreement does not specify the timing of the payment. Pursuant to agreements
between the Company and Mr. Robertson, Mr. Robertson is (i) required to maintain Company
confidential and proprietary information in confidence for an indefinite period following
separation from service with the Company; (ii) prohibited from soliciting to conduct any
competitive business with a Company customer for a period of six months following separation from
employment; and (iii) prohibited from soliciting for employment Company employees for a period of
12 months following separation from employment.
The severance agreement with Mr. Spurr provides for the payment to him of nine months of base
salary if Mr. Spurrs employment is terminated by the Company without cause. For these purposes,
cause means (1) the willful and continued failure by employee to substantially perform his duties
under the employment agreement (other than any such failure resulting from employees incapacity
due to physical or mental illness), after written demand for substantial performance is delivered
by the Board that specifically identifies the manner in which the Board believes employee has not
substantially performed his duties; or (2) the willful engaging by employee in misconduct that is
materially injurious to the Company; or (3) the conviction of employee, or a plea by employee of
nolo contendere, or the substantial equivalent to either of the foregoing, of or with respect to,
any felony or crime of moral turpitude. For purposes of this definition, no act, or failure to
act, on employees part shall be considered willful unless done, or omitted to be done, by him
not in good faith and without reasonable belief that his action or omission was in, or not opposed
to, the best interest of the Company.
The severance agreement with Mr. Spurr also provides for the payment to him of nine months of
base salary if Mr. Spurr resigns employment for good reason. For these purposes, good reason
means (1) a failure by the Company to comply with any material provision of the employment
agreement or Mr. Spurrs original stock option agreement for 650,000 option shares that has not
been cured within 10 days after notice of such noncompliance has been given by employee to the
Company; (2) any material diminution in employees title and duties; (3) any purported termination
of employees employment that is not effected pursuant to a notice of termination satisfying the
procedural requirements of the employment agreement; (4) the assignment of duties or position that
would necessitate a change in the location of employees
46
home; or (5) the Company fails to maintain directors and officers liability insurance
coverage, including coverage for the employee, in an amount equal to at least $10,000,000. Mr.
Spurrs agreement was a term and condition of his original employment with the Company.
The aggregate amount that would have been payable to Mr. Spurr as of December 31, 2006, upon
termination of his employment without cause or resignation for good reason is $225,000. The
severance payment would have been paid by the Company, at its election, either in a lump-sum amount
or paid over a period of nine months. Pursuant to agreements between the Company and Mr. Spurr, Mr.
Spurr is (i) required to maintain Company confidential and proprietary information in confidence
for an indefinite period following separation from service with the Company; (ii) prohibited from
soliciting to conduct any competitive business with a Company customer for a period of six months
following separation from employment; and (iii) prohibited from soliciting for employment Company
employees for a period of 12 months following separation from employment.
Mr. Woessners agreement, originally entered into in 1996 (and subsequently amended and
restated), and provided to the other Company senior executives at that time for the purpose of
retention, provides that Mr. Woessner be paid a severance payment equal to two months of severance
for every year of employment (not to exceed 18 months of severance) if the Company terminates his
employment other than for cause or if he resigns employment for good reason. This formula was
specifically designed to encourage and reward tenure with the Company. Mr. Woessner is eligible to
receive the maximum amount payable under the agreement, based on his tenure. For these purposes,
cause means (1) the intentional and continued failure by employee to substantially perform
employees employment duties such intentional actions involving willful and deliberate malfeasance
or gross negligence in the performance of employees duties (other than any such failure resulting
from employees incapacity due to physical or mental illness), after written demand for substantial
performance is delivered by the company or an affiliate, as applicable, that specifically
identifies the manner (such demand not to be unreasonable) in which the company or the affiliate,
as applicable, believes employee has not substantially performed employees duties; or (2) the
willful engaging by employee in misconduct that is materially injurious to the Company or employing
affiliate, as applicable; or (3) the conviction of employee of any felony or crime of moral
turpitude that is injurious to the Company; or (4) employee attains the mandatory retirement age
specified in any applicable retirement plan of the Company or any successor-in-interest (but for
purposes of the clause (4), any such mandatory retirement age shall not be less than age 65). For
purposes of this definition no act, or failure to act, on employees part shall be considered
willful unless done, or omitted to be done, by employee not in good faith and without reasonable
belief that employees action or omission was in the best interest of the Company or the applicable
affiliate(s), or both, as applicable.
For Mr. Woessners severance agreement, good reason means (1) any material diminution in
employees title and duties that has not been cured within thirty days after notice of such
noncompliance has been given (within 30 days of the alleged material diminution) by employee to the
Company or the employing affiliate, as applicable. A change in title or duties will not be
considered to be a material diminution in title or duties if, after such change, employee is an
officer of the Company; employees reporting relationship does not change or employee reports to
the Companys chief executive officer or chief operating officer; and a substantial portion of
employees duties are in employees field of professional training or experience; (2) a reduction
of more than 10% in employees base salary (with the 10% being cumulative over the term of
employees employment, but any percentage reduction that is actually made is made against the
employees then current base salary); (3) any purported termination for cause of employees
employment that is not effected pursuant to the procedural requirements of the severance agreement;
(4) the location of
47
employees place of employment is moved more than 50 miles from its current location; or (5)
employee becomes the subject of a disability.
The aggregate amount that would have been payable to Mr. Woessner as of December 31, 2006,
upon termination of his employment without cause or resignation for good reason is $337,500. Mr.
Robertsons severance agreement does not specify the timing of the payment, while Mr. Woessners
severance agreement provides that the severance payment would have been paid by the Company in a
lump-sum amount. Pursuant to agreements between the Company and Mr. Woessner, Mr. Woessner is (i)
required to maintain Company confidential and proprietary information in confidence for an
indefinite period following separation from service with the Company; (ii) prohibited from
soliciting to conduct any competitive business with a Company customer for a period of six months
following separation from employment; and (iii) prohibited from soliciting for employment Company
employees for a period of 12 months following separation from employment.
Mr. Robertsons and Mr. Woessners severance agreements also provide for the payment to them
of six months and twenty-four months, respectively, of their respective base salaries if a change
in control of the Company occurs. For these purposes, a change in control generally means (1)
the Company is merged, consolidated or reorganized into or with another corporation or other legal
person, other than an affiliate, and as a result of such merger, consolidation or reorganization
less than a majority of the combined voting power to elect directors of the then-outstanding
securities of the remaining corporation or legal person or its ultimate parent immediately after
such transaction is owned, directly or indirectly, in the aggregate by persons who were
shareholders, directly or indirectly, of the Company immediately prior to such merger,
consolidation, or reorganization; (2) the Company sells all or substantially all of its assets to
any other corporation or other legal person, other than an affiliate, and as a result of such sale,
less than a majority of the combined voting power to elect directors of the then-outstanding
securities of such corporation or legal person or its ultimate parent immediately after such
transaction is owned, directly or indirectly, in the aggregate by persons who were shareholders,
directly or indirectly, of the Company immediately prior to such sale; (3) any acquiring person
has become the beneficial owner of securities which when added to any securities already owned by
such person would represent in the aggregate 35% or more of the then-outstanding securities of the
Company which are entitled to vote to elect directors; (4) if, at any time, the continuing
directors then serving on the Board of Directors of the Company cease for any reason to constitute
at least a majority thereof; (5) any occurrence that would be required to be reported in response
to Item 6(e) of Schedule 14A of Regulation 14A or any successor rule or regulation promulgated
under the Exchange Act; or (6) such other events that cause a change in control of the Company, as
determined by the Board of Directors in its sole discretion.
The aggregate amount that would have been payable to Mr. Robertson and Mr. Woessner as of
December 31, 2006, upon a change of control was $100,000 and $450,000, respectively. Mr.
Robertsons severance agreement does not specify the timing of the payment, while the severance
payment to Mr. Woessner would have been paid by the Company in a lump-sum amount. Pursuant to
agreements between the Company and Messrs. Robertson and Woessner, they are (i) required to
maintain Company confidential and proprietary information in confidence for an indefinite period
following separation from service with the Company; (ii) prohibited from soliciting to conduct any
competitive business with a Company customer for a period of six months following separation from
employment; and (iii) prohibited from soliciting for employment Company employees for a period of
12 months following separation from employment.
48
In some cases, the vesting of options held by some of the named executive officers
accelerates following a change in control, resignation for good reason, or employment termination
without cause, as applicable. Assuming approval of the Stock Option Plan Amendment, as noted under
PROPOSAL FOUR AMENDMENT TO ZIX CORPORATION NON-DIRECTOR STOCK OPTION PLANS, Acceleration of
Stock Option Vesting Upon Employment Termination or Other Separation From Service, appearing on
page 20 above, the Board currently plans to exercise the authority conferred on it by the Stock
Option Plan Amendment to accelerate the vesting of outstanding options upon employment termination
without cause for the Companys chief executive officer and such of his direct reports that
currently have or are hereafter granted severance agreements, assuming such a change would not
produce an unacceptable financial accounting consequence to the Company. The Board believes these
option acceleration provisions encourage employee retention.
Equity Ownership Requirements or Guidelines
The Company does not have any equity or security ownership requirements or guidelines for its
executive officers or its directors.
Benchmarking of Compensation
The Company has been very focused on reducing its cash expenses in recent years as a precursor
to achieving its publicly stated goal of achieving cash flow breakeven. Thus, the Company has not
generally been willing to incur the expense of benchmarking the compensation payable to its
executive officers. Moreover, other than for the benchmarking conducted in connection with the
initial hiring of Mr. Spurr in 2005 as discussed above, there has been no particular need for
benchmarking in recent years of the base salaries being paid to the named executive officers
because none of them received any increase in base salary compensation in 2005 or 2006 nor through
March 31, 2007.
The foregoing Compensation Discussion and Analysis is submitted by the Board of Directors:
Robert C. Hausmann
Charles N. Kahn III
James S. Marston
Antonio R. Sanchez III
Paul E. Schlosberg
Richard D. Spurr
49
Compensation Committee Report
The Compensation Committee has reviewed and discussed the foregoing Compensation Discussion
and Analysis with the Companys management. Based on this review and discussion, the Compensation
Committee has recommended to the Board of Directors that the Compensation Discussion and Analysis
be included in the Companys proxy statement for the 2007 Annual Meeting of Shareholders (and
incorporated by reference into the Companys 2006 Annual Report on Form 10-K).
The foregoing Compensation Committee Report is submitted by the following independent
directors, who comprise the Compensation Committee of the Board of Directors:
James S. Marston
Antonio R. Sanchez III
Paul E. Schlosberg
50
Summary Compensation Table
The following table sets forth information pertaining to the compensation paid to the
specified company executive officers in calendar year 2006.
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change in |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Pension |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value and |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Nonqualified |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-Equity |
|
Deferred |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock |
|
Option |
|
Incentive Plan |
|
Compensation |
|
All Other |
|
|
Name and Principal |
|
|
|
|
|
Salary |
|
Bonus |
|
Awards |
|
Awards(1) |
|
Compensation(2) |
|
Earnings |
|
Compensation(3) |
|
Total |
Position |
|
Year |
|
$ |
|
$ |
|
$ |
|
$ |
|
$ |
|
$ |
|
$ |
|
$ |
(a) |
|
(b) |
|
(c) |
|
(d) |
|
(e) |
|
(f) |
|
(g) |
|
(h) |
|
(i) |
|
(j) |
Richard D. Spurr
Chairman, Chief Executive
Officer and President |
|
|
2006 |
|
|
$ |
300,000 |
|
|
|
|
|
|
|
|
|
|
$ |
1,097,376 |
|
|
$ |
60,800 |
|
|
|
|
|
|
$ |
966 |
|
|
$ |
1,459,142 |
|
Bradley C. Almond*
Former Vice President, Finance
and Administration, Chief
Financial Officer and Treasurer |
|
|
2006 |
|
|
$ |
194,423 |
|
|
|
|
|
|
|
|
|
|
$ |
55,190 |
(4) |
|
|
|
|
|
|
|
|
|
$ |
361 |
|
|
$ |
249,974 |
|
Barry W. Wilson
Chief Financial Officer and
Treasurer |
|
|
2006 |
|
|
$ |
132,917 |
|
|
|
|
|
|
|
|
|
|
$ |
14,909 |
(4) |
|
$ |
20,000 |
|
|
|
|
|
|
$ |
4,672 |
|
|
$ |
172,498 |
|
Russell J. Morgan(5)
Vice President, Client Services |
|
|
2006 |
|
|
$ |
193,984 |
|
|
|
|
|
|
|
|
|
|
$ |
30,904 |
(4) |
|
$ |
22,800 |
|
|
|
|
|
|
$ |
8,747 |
|
|
$ |
256,434 |
|
David J. Robertson
Vice President, Engineering |
|
|
2006 |
|
|
$ |
200,000 |
|
|
|
|
|
|
|
|
|
|
$ |
39,264 |
(4) |
|
$ |
22,800 |
|
|
|
|
|
|
$ |
5,630 |
|
|
$ |
267,694 |
|
Ronald A. Woessner
Senior Vice President, General
Counsel and Secretary |
|
|
2006 |
|
|
$ |
225,000 |
|
|
|
|
|
|
|
|
|
|
$ |
109,065 |
(4) |
|
$ |
15,200 |
|
|
|
|
|
|
$ |
5,630 |
|
|
$ |
354,895 |
|
|
|
|
* |
|
Mr. Almond is no longer employed by the Company. He was succeeded by Mr. Barry Wilson.
|
|
(1) |
|
The stated amount is the aggregate compensation financial accounting expense (cost)
recognized with respect to persons outstanding stock options during calendar year 2006. These
amounts were computed in accordance with the requirements of Financial Accounting Standards
123R (FAS 123R). The assumptions underlying the computation of the fair market value of
these options (and the corresponding compensation expense (cost) during calendar year 2006)
are set forth in Footnote 4, Stock Options and Stock-based Employee Compensation to our
Audited Financial Statements included in our 2006 Annual Report on Form 10-K. |
|
(2) |
|
Other than the amounts payable to Mr. Wilson, the stated amounts were paid based on the
achievement of the predetermined performance objectives approved by our Board of Directors as
described in the Compensation Discussion and Analysis above. |
|
(3) |
|
Includes 401(k) company contribution and life insurance premiums paid by us for the benefit
of the named person. |
|
(4) |
|
The vesting of certain options held by Messrs. Wilson, Morgan, Robertson and other Company
employees was accelerated in December 2005, as described in the Companys filing on Form 8-K,
dated January 4, 2006. The vesting of Mr. Woessners options was not accelerated. If his
option vesting had been accelerated, the stated amount for Mr. Woessner would have been in the
range of the stated amounts for Messrs. Morgan and Robertson. The purpose of the option
acceleration was to eliminate future compensation expense the Company would otherwise have
been required to recognize in its income statement with respect to the accelerated options
once FAS 123R, a new accounting rule at that time, became effective on January 1, 2006. |
|
(5) |
|
Actual compensation was paid in Canadian dollars and has been translated to U.S. dollars
using the 2006 average daily exchange rate of .881743 U.S. dollar per Canadian dollar. |
51
Grants of Plan-Based Awards Table
The following table sets forth information pertaining to grants of awards under
company-sponsored non-equity incentive plans and equity incentive plans to the specified company
executive officers in calendar year 2006.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Estimated Future |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Payouts Under |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-Equity |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Incentive Plan |
|
All Other Option |
|
|
|
|
|
|
|
|
|
Grant Date Fair |
|
|
|
|
|
|
|
|
|
|
Awards |
|
Awards: Number of |
|
Exercise or Base |
|
|
|
|
|
Value of Stock and |
|
|
|
|
|
|
|
|
|
|
Maximum or Target |
|
Securities |
|
Price of Option |
|
Closing Price on |
|
Option Awards |
|
|
|
|
|
|
|
|
|
|
($) |
|
Underlying Options |
|
Awards |
|
Grant Date |
|
($) |
Name |
|
Approval Date |
|
Grant Date |
|
(1) |
|
(#) |
|
($/Sh) |
|
($) |
|
(5) |
Richard D. Spurr |
|
|
03/02/06 |
|
|
|
03/02/06 |
|
|
|
|
|
|
|
350,000 |
|
|
$ |
4.00 |
|
|
$ |
1.60 |
|
|
$ |
332,164.09 |
|
|
|
02/08/06 |
|
|
|
02/08/06 |
|
|
$ |
200,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12/18/06 |
|
|
|
12/18/06 |
|
|
|
|
|
|
|
400,000 |
|
|
$ |
1.50 |
(3) |
|
$ |
1.07 |
|
|
$ |
269,656.01 |
|
Bradley C. Almond* |
|
|
02/21/06 |
|
|
|
02/22/06 |
|
|
|
|
|
|
|
100,000 |
|
|
$ |
3.00 |
|
|
$ |
1.82 |
|
|
$ |
117,086.36 |
|
|
|
02/08/06 |
|
|
|
02/08/06 |
|
|
$ |
50,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Barry W. Wilson |
|
|
02/01/06 |
|
|
|
02/15/06 |
|
|
|
|
|
|
|
15,012 |
|
|
$ |
2.50 |
(4) |
|
$ |
1.92 |
|
|
$ |
19,319.29 |
|
|
|
11/01/06 |
|
|
|
02/08/06 |
|
|
$ |
20,000 |
(2) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12/18/06 |
|
|
|
12/18/06 |
|
|
|
|
|
|
|
30,000 |
|
|
$ |
1.50 |
(3) |
|
$ |
1.07 |
|
|
$ |
20,224.20 |
|
Russell J. Morgan |
|
|
02/21/06 |
|
|
|
02/22/06 |
|
|
|
|
|
|
|
80,000 |
|
|
$ |
3.00 |
|
|
$ |
1.82 |
|
|
$ |
93,669.09 |
|
|
|
02/08/06 |
|
|
|
02/08/06 |
|
|
$ |
75,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12/18/06 |
|
|
|
12/18/06 |
|
|
|
|
|
|
|
85,000 |
|
|
$ |
1.50 |
(3) |
|
$ |
1.07 |
|
|
$ |
57,301.90 |
|
David J. Robertson |
|
|
02/21/06 |
|
|
|
02/22/06 |
|
|
|
|
|
|
|
100,000 |
|
|
$ |
3.00 |
|
|
$ |
1.82 |
|
|
$ |
117,086.36 |
|
|
|
02/08/06 |
|
|
|
02/08/06 |
|
|
$ |
75,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12/18/06 |
|
|
|
12/18/06 |
|
|
|
|
|
|
|
100,000 |
|
|
$ |
1.50 |
(3) |
|
$ |
1.07 |
|
|
$ |
67,414.00 |
|
Ronald A. Woessner |
|
|
02/21/06 |
|
|
|
02/22/06 |
|
|
|
|
|
|
|
80,000 |
|
|
$ |
3.00 |
|
|
$ |
1.82 |
|
|
$ |
93,669.09 |
|
|
|
02/08/06 |
|
|
|
02/08/06 |
|
|
$ |
50,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12/18/06 |
|
|
|
12/18/06 |
|
|
|
|
|
|
|
80,000 |
|
|
$ |
1.50 |
(3) |
|
$ |
1.07 |
|
|
$ |
53,931.20 |
|
|
|
|
* |
|
Mr. Almond is no longer employed by the Company. He was succeeded by Mr. Barry Wilson.
|
|
(1) |
|
Other than for Mr. Wilson, the maximum amounts were established by the Board of Directors
pursuant to a non-equity variable compensation (incentive) plan. The variable compensation
(incentive) plan provided that the amounts actually to be paid would be based on the
achievement of pre-determined performance objectives stated in the plan. For a description of
the variable compensation plan, see COMPENSATION DISCUSSION AND ANALYSIS 2006 Variable
Compensation Performance Metrics for a discussion of the variable compensation plan. The
amounts actually paid to each of the named executive officers for calendar year 2006
(representing approximately 30.4% of the targeted amounts) are reflected in the column
entitled Non-Equity Incentive Plan Compensation in the Summary Compensation Table above. |
|
(2) |
|
The amount potentially payable to Mr. Wilson was contingent upon the timely filing of the
Companys 2006 Annual Report on Form 10-K, provided that Mr. Wilson was still serving in the
role of the Companys acting Chief Financial Officer at the time of the filing of the
Companys 2006 Annual Report Form 10-K. |
|
(3) |
|
Company management recommended to the Board of Directors that the option exercise price be
the greater of $1.50 or 10% above the closing price of the Companys common stock on the date
of grant. |
|
(4) |
|
Company management recommended to the Board of Directors that the option exercise price be
the greater of $2.50, the price paid by the outside investors in the Companys August 2005
equity financing, or 25% above the closing price of the Companys common stock on the date of
grant. |
|
(5) |
|
The stated amount is the aggregate fair market value of the option grant on the grant
date computed in accordance with the requirements of Financial Accounting Standards 123R
(FAS 123R). The assumptions underlying the computation of the fair market value are set
forth in Footnote 4, Stock |
52
Options and Stock-based Employee Compensation to our Audited Financial Statements included in
our 2006 Annual Report on Form 10-K.
Outstanding Equity Awards at Fiscal Year-End
The following table sets forth information pertaining to company unexercised stock options to
the specified company executive officers as of December 31, 2006. As of March 31, 2007, no stock
awards have been granted to the specified company executive officers and, hence, none are reflected
in the following table
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards |
|
|
|
|
|
|
|
|
|
|
Equity Incentive |
|
|
|
|
|
|
|
|
Number of |
|
Number of |
|
Plan Awards: Number |
|
|
|
|
|
|
|
|
Securities |
|
Securities |
|
of Securities |
|
|
|
|
|
|
|
|
Underlying |
|
Underlying |
|
Underlying |
|
|
|
|
|
|
|
|
Unexercised Options |
|
Unexercised Options |
|
Unexercised |
|
Option |
|
|
|
|
|
|
(#) |
|
(#) |
|
Unearned Options |
|
Exercise Price |
|
Option Grant |
|
Option |
Name |
|
Exercisable |
|
Unexercisable |
|
(#) |
|
($) |
|
Date |
|
Expiration Date |
Richard D. Spurr |
|
|
605,682 |
|
|
|
44,318 |
(1) |
|
|
|
|
|
$ |
10.80 |
|
|
|
02/24/04 |
|
|
|
02/23/14 |
|
|
|
|
233,333 |
|
|
|
116,667 |
(2) |
|
|
|
|
|
$ |
6.00 |
|
|
|
11/17/04 |
|
|
|
11/16/14 |
|
|
|
|
204,167 |
|
|
|
145,833 |
(2) |
|
|
|
|
|
$ |
3.78 |
|
|
|
03/23/05 |
|
|
|
03/22/15 |
|
|
|
|
87,500 |
|
|
|
262,500 |
(2) |
|
|
|
|
|
$ |
4.00 |
|
|
|
03/02/06 |
|
|
|
03/01/16 |
|
|
|
|
|
|
|
|
400,000 |
(2) |
|
|
|
|
|
$ |
1.50 |
|
|
|
12/18/06 |
|
|
|
12/17/16 |
|
Bradley C. Almond* |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Barry W. Wilson |
|
|
13,334 |
|
|
|
|
|
|
|
|
|
|
$ |
2.50 |
|
|
|
08/07/02 |
|
|
|
08/16/12 |
|
|
|
|
4,860 |
|
|
|
1,620 |
(3) |
|
|
|
|
|
$ |
4.63 |
|
|
|
08/06/04 |
|
|
|
08/05/14 |
|
|
|
|
25,000 |
|
|
|
|
|
|
|
|
|
|
$ |
5.00 |
|
|
|
12/21/04 |
|
|
|
12/20/14 |
|
|
|
|
2,000 |
|
|
|
2,000 |
(3) |
|
|
|
|
|
$ |
3.12 |
|
|
|
06/03/05 |
|
|
|
06/02/15 |
|
|
|
|
3,753 |
|
|
|
11,259 |
(2) |
|
|
|
|
|
$ |
2.50 |
|
|
|
02/15/06 |
|
|
|
02/14/16 |
|
|
|
|
|
|
|
|
30,000 |
(2) |
|
|
|
|
|
$ |
1.50 |
|
|
|
12/18/06 |
|
|
|
12/17/16 |
|
Russell J. Morgan |
|
|
40,000 |
|
|
|
|
|
|
|
|
|
|
$ |
3.60 |
|
|
|
09/03/02 |
|
|
|
09/02/12 |
|
|
|
|
10,000 |
|
|
|
|
|
|
|
|
|
|
$ |
4.38 |
|
|
|
01/22/03 |
|
|
|
01/21/13 |
|
|
|
|
100,000 |
|
|
|
|
|
|
|
|
|
|
$ |
5.00 |
|
|
|
09/08/04 |
|
|
|
09/07/14 |
|
|
|
|
20,000 |
|
|
|
60,000 |
(2) |
|
|
|
|
|
$ |
3.00 |
|
|
|
02/22/06 |
|
|
|
02/21/16 |
|
|
|
|
|
|
|
|
85,000 |
(2) |
|
|
|
|
|
$ |
1.50 |
|
|
|
12/18/06 |
|
|
|
12/17/16 |
|
David J. Robertson |
|
|
125,000 |
|
|
|
|
|
|
|
|
|
|
$ |
5.25 |
|
|
|
03/20/02 |
|
|
|
03/19/12 |
|
|
|
|
50,000 |
|
|
|
|
|
|
|
|
|
|
$ |
4.38 |
|
|
|
01/22/03 |
|
|
|
01/21/13 |
|
|
|
|
100,000 |
|
|
|
|
|
|
|
|
|
|
$ |
5.00 |
|
|
|
09/08/04 |
|
|
|
09/07/14 |
|
|
|
|
25,000 |
|
|
|
75,000 |
(2) |
|
|
|
|
|
$ |
3.00 |
|
|
|
02/22/06 |
|
|
|
02/21/16 |
|
|
|
|
|
|
|
|
100,000 |
(2) |
|
|
|
|
|
$ |
1.50 |
|
|
|
12/18/06 |
|
|
|
12/17/16 |
|
Ronald A. Woessner |
|
|
18,750 |
|
|
|
|
|
|
|
|
|
|
$ |
21.38 |
|
|
|
10/30/00 |
|
|
|
10/29/10 |
|
|
|
|
8,333 |
|
|
|
|
|
|
|
|
|
|
$ |
5.15 |
|
|
|
01/22/02 |
|
|
|
01/21/12 |
|
|
|
|
4,166 |
|
|
|
|
|
|
|
|
|
|
$ |
4.25 |
|
|
|
02/21/02 |
|
|
|
02/20/12 |
|
|
|
|
66,667 |
|
|
|
33,333 |
(2) |
|
|
|
|
|
$ |
6.00 |
|
|
|
11/17/04 |
|
|
|
11/16/14 |
|
|
|
|
20,000 |
|
|
|
60,000 |
(2) |
|
|
|
|
|
$ |
3.00 |
|
|
|
02/22/06 |
|
|
|
02/21/16 |
|
|
|
|
|
|
|
|
80,000 |
(2) |
|
|
|
|
|
$ |
1.50 |
|
|
|
12/18/06 |
|
|
|
12/17/16 |
|
|
|
|
* |
|
Mr. Almond is no longer employed by the Company. He was succeeded by Mr. Barry Wilson. |
|
(1) |
|
These options vested 25% in April 2004 and the remaining balance vests quarterly through
January 2007 on a pro-rata basis. |
|
(2) |
|
These options vest quarterly on a pro-rata basis through the third anniversary of the grant
date. |
|
(3) |
|
One-third of these options vest on the first anniversary of the grant date and the remaining
balance vests quarterly on a pro-rata basis through the third anniversary of the grant date. |
53
Option Exercises and Stock Vested
There were no such stock option exercises or stock awards/acquisitions by the named executive
officers in calendar year 2006.
Pension Benefits
The Company has no company-sponsored plan that provides for specified retirement payments and
benefits, or payments and benefits that will be provided primarily following retirement to any
Company employees.
Nonqualified Deferred Compensation
The Company has no company-sponsored plan that provides for the payment of nonqualified
deferred compensation to any Company employees.
Director Compensation Table
Set forth below is a summary of the cash and non-cash compensation paid to our directors in
calendar year 2006:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Fees |
|
|
|
|
|
|
|
|
|
|
|
|
|
Change in |
|
|
|
|
|
|
Earned or |
|
|
|
|
|
|
|
|
|
|
|
|
|
Pension Value and |
|
|
|
|
|
|
Paid in |
|
Stock |
|
|
|
|
|
Non-Equity |
|
Nonqualified |
|
|
|
|
|
|
Cash |
|
Awards |
|
Option |
|
Incentive Plan |
|
Deferred |
|
All Other |
|
|
|
|
($) |
|
($) |
|
Awards |
|
Compensation |
|
Compensation |
|
Compensation |
|
Total |
Name |
|
(1) |
|
(2) |
|
($) |
|
($) |
|
Earnings |
|
($) |
|
($) |
Robert C. Hausmann |
|
$ |
17,000 |
|
|
|
|
|
|
$ |
19,690 |
(3) |
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
36,690 |
|
Charles N. Kahn III |
|
$ |
21,000 |
|
|
|
|
|
|
$ |
15,755 |
(4) |
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
36,755 |
|
James S. Marston |
|
$ |
24,000 |
|
|
|
|
|
|
$ |
149,776 |
(5) |
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
173,776 |
|
Antonio R. Sanchez III |
|
$ |
17,000 |
|
|
|
|
|
|
$ |
78,666 |
(6) |
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
95,666 |
|
Paul E. Schlosberg |
|
$ |
21,000 |
|
|
|
|
|
|
$ |
15,755 |
(7) |
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
36,755 |
|
Dr. Ben G. Streetman* |
|
$ |
19,000 |
|
|
|
|
|
|
$ |
149,776 |
(8) |
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
168,776 |
|
|
|
|
* |
|
Former director |
|
(1) |
|
See the discussion below for an explanation of the cash compensation paid to our
directors. |
|
(2) |
|
The stated amount is the aggregate compensation financial accounting expense (cost)
recognized with respect to the persons outstanding stock options during calendar year 2006.
These amounts were computed in accordance with the requirements of Financial Accounting
Standards 123R (FAS 123R). The assumptions underlying the computation of the fair market
value of these options (and the corresponding compensation expense (cost) during calendar year
2006) are set forth in Footnote 4, Stock Options and Stock-based Employee Compensation to
our Audited Financial Statements included in our 2006 Annual Report on Form 10-K. |
|
(3) |
|
Mr. Hausmann holds options to acquire 65,000 shares of our common stock, of which
25,000 were vested as of March 31, 2007. |
|
(4) |
|
Mr. Kahn holds options to acquire 106,338 shares of our common stock, of which 38,779 were
vested as of March 31, 2007. The aggregate fair market value of his January 2006 and June 2006
option grants on the respective grant dates computed in accordance with the requirements of
FAS 123R was $3,360 and $22,683, respectively. |
|
(5) |
|
Mr. Marston holds options to acquire 419,413 shares of our common stock, of which 338,521
were vested as of March 31, 2007. The aggregate fair market value of his January 2006 and June
2006 option grants on the respective grant dates computed in accordance with the requirements
of FAS 123R was $3,360 and $22,683, respectively. |
54
|
|
|
(6) |
|
Mr. Sanchez holds options to acquire 196,338 shares of our common stock, of which 111,279
were vested as of March 31, 2007. The aggregate fair market value of his January 2006 and June
2006 option grants on the respective grant dates computed in accordance with the requirements
of FAS 123R was $3,360 and $22,683, respectively. |
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(7) |
|
Mr. Schlosberg holds options to acquire 106,338 shares of our common stock, of which 38,779
were vested as of March 31, 2007. The aggregate fair market value of his January 2006 and June
2006 option grants on the respective grant dates computed in accordance with the requirements
of FAS 123R was $3,360 and $22,683, respectively. |
|
(8) |
|
Dr. Streetman holds options to acquire 391,605 shares of our common stock, of which 310,713
were vested as of March 31, 2007. The aggregate fair market value of his January 2006 and June
2006 option grants on the respective grant dates computed in accordance with the requirements
of FAS 123R was $3,360 and $22,683, respectively. |
Pursuant to the terms of the Zix Corporation 2006 Directors Stock Option Plan (the 2006
Directors Plan), on the day that a non-employee director is first appointed or elected to the
Board, such director shall be granted nonqualified options to purchase 25,000 shares of our common
stock. The options vest quarterly and pro-rata over one year from the date of grant. Also,
according to the 2006 Directors Plan, on the first business day in January of each year, each
non-employee director that has served on the Board for at least six months as of the grant date
shall be granted nonqualified options to purchase a number of shares of our common stock equal to
the greater of (i) one-half of one percent of the number of our outstanding common stock shares
(measured as of the immediately preceding December 31) or (ii) 200,000 shares of our common stock,
divided by the greater of (A) five or (B) the number of non-employee directors that have served on
our Board for at least six months as of the date of grant; provided that, the number of shares of
our common stock covered by any such January option grant shall not exceed 40,000 shares. The
options vest quarterly and pro-rata over three years from the grant date. The exercise price of
the 25,000 share option grants and of the January share option grants shall be 100% of the fair
market value of our common stock on the date of grant. The options may not be exercised after the
tenth anniversary of the date of grant.
As noted above, under PROPOSAL TWO, AMENDMENTS TO ZIX CORPORATION 2006 DIRECTORS STOCK OPTION
PLAN Proposed New Automatic Grant of Options Being Submitted for Shareholder Approval we are
proposing to grant our non-employee directors stock options for serving on the Audit Committee,
Compensation Committee, and Nominating and Corporate Governance Committee of the Board of Directors
and other eligible committees of the Board of Directors.
In addition to the options described above, we pay our non-employee directors cash fees as
follows:
|
|
|
Cash payment of $2,000 per meeting per director for attendance in person
at Board meetings; |
|
|
|
|
Cash payment of $1,000 per meeting per director for attendance at
telephonic Board meetings; |
|
|
|
|
Annual cash payment of $5,000 per director for serving as Chair of a Board
committee (assuming attendance of at least two-thirds of the meetings); and |
|
|
|
|
Annual cash payment of $3,000 per director for serving as a member (i.e.,
not the Chair) of a Board committee (assuming attendance of at least two-thirds of the
meetings). |
55
We also reimburse our directors for expenses they incurred attending our Board or committee
meetings.
Equity Compensation Plan Information
The following table provides information about our equity compensation arrangements that
have been approved by our shareholders, as well as equity compensation arrangements that have not
been approved by our shareholders, as of December 31, 2006:
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of Securities |
|
|
|
|
|
|
|
|
|
|
Remaining Available for |
|
|
Number of Securities |
|
|
|
|
|
Future Issuance Under |
|
|
to be Issued |
|
Weighted-Average |
|
Equity Compensation |
|
|
Upon Exercise of |
|
Exercise Price of |
|
Plans (Excluding |
|
|
Outstanding Options, |
|
Outstanding Options, |
|
Securities Reflected |
Plan Category |
|
Warrants and Rights |
|
Warrants and Rights |
|
in Column (a)) |
|
|
(a) |
|
(b) |
|
(c) |
Equity compensation plans approved
by shareholders |
|
|
7,447,569 |
(1) |
|
$ |
4.74 |
(1) |
|
|
944,549 |
(1) |
Equity compensation plans not approved
by shareholders |
|
|
2,228,741 |
|
|
$ |
7.53 |
|
|
|
372,712 |
|
Total |
|
|
9,676,309 |
|
|
$ |
5.38 |
|
|
|
1,317,261 |
|
|
|
|
(1) |
|
Excludes the shares that have been granted, or are available for grant, under our 2005 Stock Compensation Plan. The 2005 Stock
Compensation Plan allows us to use our common stock to pay salary, bonus, commission compensation and severance compensation
payable to our employees and former employees. Since the inception of the 2005 Stock Compensation Plan through March 31, 2007,
380,328 shares have been issued at an average price of $2.47 for these purposes. The 2005 Stock Compensation Plan also permits us
to issue restricted stock awards. As of March 31, 2007, we have not issued any restricted stock awards under the 2005 Stock
Compensation Plan. As of March 31, 2007, 619,672 shares were available for issuance under the 2005 Stock Compensation Plan. |
A description of the material terms of our equity arrangements that have not been
approved by our shareholders follows.
Richard D. Spur, the Companys Chairman, Chief Executive Officer and President
In February 2004, Mr. Spurr, our current Chairman, Chief Executive Officer and President,
received options to acquire 650,000 shares of our common stock at an exercise price of $10.80 per
share. These options vested 25% in April 2004 and the remaining balance vests quarterly through
January 2007 on a pro-rata basis. The options automatically vest 100% in the event of a change in
control of our company. At December 31, 2006, all 650,000 options remained unexercised. For
additional information regarding these options, see the Compensation Discussion and Analysis
above.
John A. Ryan, the Companys former Chairman, Chief Executive Officer and President
In November 2001, we entered into an employment agreement with Mr. Ryan, our former Chairman,
Chief Executive Officer and President. At the inception of Mr. Ryans employment, he received
options to acquire 1,000,000 shares of our common stock at an exercise price of $5.24 per share
that became fully vested in November 2003 pursuant to the John Ryan 2001 Stock
56
Option Agreement Plan. As of December 31, 2006, all of these options remained unexercised.
These options expire during calendar year 2007.
Other Non-Shareholder Approved Executive Stock Option Agreements
In 2001 and 2002, options to purchase 450,000 shares of our common stock were granted to key
company executives. The options have exercise prices ranging from $4.96 to $5.25 and became fully
vested in March 2005. At December 31, 2006, 125,000 shares remained outstanding.
Other Non-Shareholder Approved Stock Option Agreements With Employees
As of December 31, 2006, 77,079 and 295,633 shares of our common stock were reserved for
issuance upon exercise of outstanding stock options granted to employees under our 2001 Employee
Stock Option Plan and 2003 New Employee Stock Option Plan, respectively. The terms of these stock
option plans and plan arrangements are substantially the same as (if not identical to) the
provisions of our 2004 Stock Option Plan. These options have exercise prices ranging from $3.00 to
$11.00. The exercise price of all of these options was the fair market value of our common stock or
greater on the date of grant, and the vesting periods ranged from immediately vested to vesting
pro-rata over three years.
Non-Shareholder Approved Stock Option Agreements With Third Parties
From time-to-time, we may grant stock options to consultants, contractors and other third
parties for services provided to our company. At December 31, 2006, options outstanding under
non-shareholder approved arrangements to non-employees were 260,000.
Certain Relationships and Related Transactions
There were no transactions since January 1, 2006, between the Company and a related person
required to be reported under SEC Rule Regulation S-K, Item 404(a). However, as a matter of
information, Todd R. Spurr, the son of Richard D. Spurr, our Chairman, Chief Executive Officer and
President, is employed as an Account Executive in our Secure email sales department. Todd Spurrs
employment with the Company pre-dates Richard D. Spurrs employment with the Company. Todd Spurrs
compensation is comprised of a base salary and commissions. The Companys policy regarding the
approval of any proposed transaction between the Company and a related person required to be
reported under SEC Rule Regulation S-K, Item 404(a) is that such transaction would be subject to
the review and approval of a majority of the disinterested director members of the Companys Board
of Directors.
OTHER MATTERS
The Company knows of no other matters that will be presented for consideration at the Annual
Meeting. If any other matters properly come before the Annual Meeting, it is the intention of the
persons named in the accompanying proxy card and voting instructions to vote the shares they
represent as the Board of Directors may recommend. Discretionary authority with respect to such
other matters is granted by the execution of the enclosed proxy card.
57
WHERE YOU CAN FIND MORE INFORMATION
You may read and copy any reports, statements or other information that the Company files with
the SEC directly from the SEC. You may either:
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read and copy any materials we have filed with the SEC at the SECs Public
Reference Room maintained at 100 F Street, N.E., Washington, D.C. 20549; or |
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visit the SECs Internet site at www.sec.gov, which contains reports,
proxy and information statements, and other information regarding us and other issuers
that file electronically with the SEC. |
You may obtain more information on the operation of the Public Reference Room by calling the
SEC at 1-800-SEC-0330.
You should rely only on the information contained (or incorporated by reference) in this Proxy
Statement. We have not authorized anyone to provide you with information that is different from
what is contained in this Proxy Statement. This Proxy Statement is dated April 20, 2007. You
should not assume that the information contained in this Proxy Statement is accurate as of any date
other than that date (or as of an earlier date if so indicated in this Proxy Statement).
Our 2006 Annual Report to shareholders, including our Annual Report on Form 10-K for the year
ended December 31, 2006 (excluding exhibits), will be mailed together with this Proxy Statement.
The Annual Report does not constitute any part of the proxy solicitation material.
PLEASE DATE, SIGN AND RETURN THE PROXY CARD AT YOUR EARLIEST CONVENIENCE IN THE ENCLOSED
ENVELOPE. NO POSTAGE IS REQUIRED FOR MAILING IN THE UNITED STATES. WE WOULD APPRECIATE THE PROMPT
RETURN OF YOUR PROXY CARD, AS IT WILL SAVE THE EXPENSE OF FURTHER MAILINGS.
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By Order of the Board of Directors,
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RONALD A. WOESSNER |
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Senior Vice President, General Counsel and Secretary |
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Dallas, Texas
April 20, 2007
58
Appendix A
ZIX CORPORATION 2006 DIRECTORS STOCK OPTION PLAN
(Amended and Restated as of June 7, 2007)
Section 1. Purpose
The purpose of the Zix Corporation 2006 Directors Stock Option Plan (hereinafter called the
Plan) is to advance the interests of Zix Corporation, a Texas corporation (hereinafter called the
Company), by strengthening the ability of the Company to attract, on its behalf, and retain
Non-Employee Directors (as defined below) of high caliber through encouraging a sense of
proprietorship by means of stock ownership.
Section 2. Definitions
Board shall mean the Board of Directors of the Company.
Code shall mean the Internal Revenue Code of 1986, as amended from time-to-time.
Committee shall mean the entire Board of Directors, or if the administration of the Plan has
been delegated to a committee of the Board, a committee selected by the Board and comprised of at
least two directors. To the extent necessary to comply with applicable rules and regulations, the
Committee shall consist of two or more independent directors.
Common Stock shall mean the Common Stock of the Company, par value $.01 per share.
Date of Grant shall mean the date on which an Option is granted under the Plan.
Designated Beneficiary shall mean the beneficiary designated by the Optionee, in a manner
determined by the Committee, to receive amounts due the Optionee in the event of the Optionees
death. In the absence of an effective designation by the Optionee, Designated Beneficiary shall
mean the Optionees estate.
Fair Market Value shall mean the closing sales price (or average of the quoted closing bid
and asked prices if there is no closing sales price reported) of the Common Stock on the date
specified as reported by the Nasdaq Stock Market, or by the principal national stock exchange on
which the Common Stock is then listed. If there is no reported price information for such date, the
Fair Market Value will be determined by the reported price information for Common Stock on the day
nearest preceding such date.
Non-Employee Director shall mean a member of the Board who is not an employee of the Company
or a subsidiary.
Option shall mean a nonqualified option to purchase shares of the Companys Common Stock.
Optionee shall mean the person to whom an Option is granted under the Plan or who has
obtained the right to exercise an Option in accordance with the provisions of the Plan.
A-1
Section 3. Administration
The Plan shall be administered by the Committee. The Committee shall have sole and complete
authority to adopt, alter and repeal such administrative rules, guidelines and practices governing
the operation of the Plan as it shall from time-to-time deem advisable, and to construe, interpret
and administer the terms and provisions of the Plan and the agreements thereunder. The
determinations and interpretations made by the Committee are final and conclusive and binding on
all persons.
Section 4. Eligibility
All Non-Employee Directors shall be eligible to receive awards of Options under the Plan.
Section 5. Maximum Amount Available for Awards
Subject to the provisions of Section 9, the maximum number of shares of Common Stock in
respect of which Options may be granted under the Plan shall be 1,100,000 shares of Common Stock.
Shares of Common Stock may be made available from authorized but unissued shares of the Company or
from shares reacquired by the Company, including shares purchased in the open market. In the event
that an Option is terminated unexercised as to any shares of Common Stock covered thereby, such
shares shall thereafter be again available for award pursuant to the Plan.
Section 6. Stock Options
(a) During the term of the Plan, on the day that any Non-Employee Director is first appointed
or elected to the Board, such director shall be granted nonqualified Options to purchase 25,000
shares of Common Stock. The Options shall vest quarterly and pro-rata over one year from the date
of grant. Also, on the first business day in January of each year during the term of the Plan, each
Non-Employee Director that has served on the Board for at least six months as of the grant date
shall be granted nonqualified Options to purchase a number of shares of Common Stock equal to the
greater of (i) one-half of one percent of the number of the Companys outstanding Common Stock
shares (measured as of the immediately preceding December 31) or (ii) 200,000 shares of Common
Stock, divided by the greater of (A) five or (B) the number of Non-Employee Directors that have
served on the Board for at least six months as of the Date of Grant; provided that, the number of
shares of Common Stock covered by any such January option grant shall not exceed 40,000 shares; and
provided further that, this 40,000 share limitation is exclusive of the option grants noted in
Section 6(b) below. The Options shall vest quarterly and pro-rata over three years from the grant
date. The exercise price of the 25,000 share option grants and of the January share option grants
shall be 100% of the Fair Market Value of the Common Stock on the Date of Grant. The Options may
not be exercised after the tenth anniversary of the Date of Grant.
(b) The following grants to each Non-Employee Director that served on the Board for at least
six months as of January 1, 2006, are hereby made, effective the date of the Companys 2006 Annual
Meeting of Shareholders:
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|
|
A grant covering 38,838 shares, at an exercise price of the greater or (i)
$1.93 per share or (ii) the Fair Market Value of the Common Stock on the Adoption Date
(as defined below). |
A-2
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|
The Options granted pursuant to this Section 6(b) shall vest as follows:
1/12 of the shares of Common Stock subject to each Option grant (i.e., 3,327 shares)
shall vest on the date the Plan is approved by the Companys shareholders, and the
balance of the shares of Common Stock subject to each such Option grant shall vest
quarterly and pro-rata in 11 equal tranches, with the first such option tranche
vesting on July 3, 2006 and the last such option tranche vesting on January 3, 2009. |
(c) During the term of the Plan, on the day that any Non-Employee Director is first appointed
to serve on the Board of Directors Audit Committee, Compensation Committee, or the Nominating and
Corporate Governance Committee, or their respective successors-in-interest, or on the day any
Non-Employee Director is first appointed (or, if later, the date the committee first becomes
active) to serve on another eligible committee of the Board, then such director shall be granted
for annual service on each such committee, nonqualified Options to purchase 5,000 shares of Common
Stock, if serving as the chair of the committee, or 3,000 shares of Common Stock, if serving as a
member but not the chair of the committee. The Options shall vest quarterly and pro-rata over three
years from the date of grant. The exercise price of these share option grants shall be 100% of the
Fair Market Value of the Common Stock on the Date of Grant. The Options may not be exercised after
the tenth anniversary of the Date of Grant. For example, if a board member is serving as the chair
of one of the aforementioned committees, and as a member of the two other aforementioned
committees, then the board member shall receive Options to purchase 11,000 shares of Common Stock.
For these purposes, an eligible committee means a Board committee that has been duly authorized
by the Board of Directors, is actively conducting the business for which it was formed, and is
reasonably expected, as determined either at the time of the creation of the committee or at the
time it begins actively conducting the business for which it was formed, to have a term of nine
months or more.
(d) Furthermore, effective the day of the Companys 2007 Annual Meeting of Shareholders, each
Non-Employee Director that is serving on any of the Audit Committee, the Compensation Committee, or
the Nominating and Corporate Governance Committee of the Board of Directors shall be granted for
service on each such committee, nonqualified Options to purchase 2,500 shares of Common
Stock, if serving as the chair of the committee, or 1,500 shares of Common Stock, if serving as a
member but not the chair of the committee. The Options shall vest quarterly and pro-rata over three
years from the date of grant. The exercise price of these share option grants shall be 100% of the
Fair Market Value of the Common Stock on the Date of Grant. The Options may not be exercised after
the tenth anniversary of the Date of Grant. For example, if on the day of the Companys 2007 Annual
Meeting of Shareholders, a board member is serving as the chair of one of the aforementioned
committees, and as a member of the other two aforementioned committees, then the board member shall
receive Options to purchase 5,500 shares of Common Stock.
(e) Each Option hereunder shall be evidenced in writing, delivered to the Optionee, and shall
be exercisable at such times and subject to such terms and conditions as specified in the
applicable grant and agreement.
(f) The Committee may impose such conditions with respect to the exercise of Options (that are
consistent with the foregoing principles), including without limitation, any relating to the
application of federal or state securities laws and any relating to the exercisability of the
Option following separation from service on the Board, as it may deem necessary or advisable. For
a director that separates from service in good standing and that has served on the Companys Board
of Directors at least five years as of the date of the separation from service, any options granted
to such director, whether under the Plan or any predecessor plan providing for
A-3
option grants to the Companys Board, and that are vested as of the separation from service
date, may be exercised through the last business day of December of the calendar year in which the
one year anniversary of the directors separation from service occurs.
(g) No shares shall be delivered pursuant to any exercise of an Option until cash payment in
full of the option price therefor is received by the Company. If the shares to be purchased are
covered by an effective registration statement under the Securities Act of 1933, any Option may be
exercised by a broker-dealer acting on behalf of an Optionee if (i) the broker-dealer has received
from the Optionee instructions signed by the Optionee requesting the Company to deliver the shares
of Common Stock subject to such Option to the broker-dealer on behalf of the Optionee and
specifying the account into which such shares should be deposited, (ii) adequate provision has been
made with respect to the payment of any withholding taxes due upon such exercise, and (iii) the
broker-dealer and the Optionee have otherwise complied with Section 220.3(e)(4) of Regulation T, 12
CFR Part 220, or any successor provision. The Company shall have the right to deduct from all
amounts paid to an Optionee in cash (whether under the Plan or otherwise) any taxes the Company
withholds in respect of Options under the Plan.
(h) The Company shall not be required to issue any fractional shares upon the exercise of any
Options granted under the Plan. No Optionee or such Optionees legal representatives, legatees or
distributees, as the case may be, will be, or will be deemed to be, a holder of any shares subject
to an Option unless and until said Option has been exercised and the purchase price of the shares
in respect of which the Option has been exercised has been paid. Unless otherwise provided in the
agreement applicable thereto, an Option shall not be exercisable except by the Optionee or by a
person who has obtained the Optionees rights under the Option by will or under the laws of descent
and distribution or pursuant to a qualified domestic relations order as defined in the Code, and
no right or interest of any Optionee shall be subject to any lien, obligation or liability of the
Optionee.
Section 7. Plan Amendments
The Board may amend, abandon, suspend or terminate the Plan or any portion thereof at any time
in such respects as it may deem advisable in its sole discretion, provided that no amendment shall
be made without stockholder approval if such amendment is material or if stockholder approval is
necessary to comply with any tax or regulatory requirement.
Section 8. Restrictions on Issuance of Options and Option Shares
The Company shall not be obligated to issue any shares upon the exercise of any Option granted
under the Plan unless: (a) the shares pertaining to such Option have been registered under
applicable securities laws or are exempt from such registration; (b) if required, the prior
approval of such sale or issuance has been obtained from any state regulatory body having
jurisdiction; and (c) in the event the Common Stock has been listed on any exchange, the shares
pertaining to such Option have been duly listed on such exchange in accordance with the procedure
specified therefor. The Company shall be under no obligation to effect or obtain any listing,
registration, qualification, consent or approval with respect to shares pertaining to any Option
granted under the Plan. If the shares to be issued upon the exercise of any Option granted under
the Plan are intended to be issued by the Company in reliance upon the exemptions from the
registration requirements of applicable federal and state securities laws, the recipient of the
Option, if so requested by the Company, shall furnish to the Company such evidence and
representations, including an opinion of counsel satisfactory to it as the Company may reasonably
request.
A-4
The Company shall not be liable for damages due to a delay in the delivery or issuance of any
stock certificates for any reason whatsoever, including, but not limited to, a delay caused by
listing, registration or qualification of the shares of Common Stock pertaining to any Option
granted under the Plan upon any securities exchange or under any federal or state law or the
effecting or obtaining of any consent or approval of any governmental body.
The Committee may impose such other restrictions on the ownership and transfer of shares
issued pursuant to the Plan as it deems desirable; any such restrictions shall be set forth in the
agreement applicable thereto.
Section 9. Adjustment to Shares
In the event that the Committee shall determine that any stock dividend, recapitalization,
reorganization, merger, consolidation, split-up, spin-off, combination, exchange of shares,
warrants or rights offering to purchase Common Stock at a price substantially below Fair Market
Value or other similar corporate event affects the Common Stock such that an adjustment is required
in order to preserve the benefits or potential benefits intended to be made available under the
Plan, then the Committee shall adjust appropriately any or all of (a) the number and kind of shares
that thereafter may be optioned under the Plan, (b) the number and kind of shares subject of
Options and (c) the exercise price with respect to any of the foregoing and/or, if deemed
appropriate, make provision for cash payment to an Optionee or a person who has an outstanding
Option; provided, however, that the number of shares subject to any Option shall always be a whole
number.
Section 10. Effective Date; Term
The Plan, including the option grants provided for in Sections 6(b) shall be subject to the
approval of the Companys shareholders, and shall be null and void if not approved by the Companys
shareholders. No Options may be granted under the Plan after the tenth year anniversary of the
Adoption Date as specified below.
IN WITNESS WHEREOF, the Company has caused this Plan to be amended and restated and executed on
its behalf as of the 7th day of June 2007.
A-5
Appendix B
ZIX CORPORATION 2004 STOCK OPTION PLAN
(Amended and Restated as of June 7, 2007)
Section 1. Purpose
The purpose of the Zix Corporation 2004 Stock Option Plan (hereinafter called the Plan) is
to advance the interests of Zix Corporation (hereinafter called the Company) by strengthening the
ability of the Company to attract, on its behalf and on behalf of its Subsidiaries (as hereinafter
defined), and retain personnel of high caliber through encouraging a sense of proprietorship by
means of stock ownership.
Section 2. Definitions
Board of Directors shall mean the Board of Directors of the Company.
Code shall mean the Internal Revenue Code of 1986, as amended from time-to-time.
Committee shall mean a committee of the Board of Directors comprised of at least two
directors or the entire Board of Directors, as the case may be. Members of the Committee shall be
selected by the Board of Directors. To the extent necessary to comply with the requirements of
applicable rules and regulations, the Committee shall consist of two or more independent
directors. Also, if the requirements of §162(m) of the Code are intended to be met, the Committee
shall consist of two or more outside directors within the meaning of § 162(m) of the Code.
Common Stock shall mean the common stock of the Company, par value $.01 per share.
Date of Grant shall mean the date on which an Option is granted pursuant to this Plan.
Designated Beneficiary shall mean the beneficiary designated by the Optionee, in a manner
determined by the Committee, to receive amounts due the Optionee in the event of the Optionees
death. In the absence of an effective designation by the Optionee, Designated Beneficiary shall
mean the Optionees estate.
Exchange Act shall mean the Securities Exchange Act of 1934, as amended.
Fair Market Value shall mean the closing sale price (or average of the quoted closing bid
and asked prices if there is no closing sale price reported) of the Common Stock on the date
specified as reported by the Nasdaq Stock Market, or by the principal national stock exchange on
which the Common Stock is then listed. If there is no reported price information for such date, the
Fair Market Value will be determined by the reported price information for Common Stock on the day
nearest preceding such date.
Incentive Stock Option shall mean a stock option granted under Section 6 that is intended to
meet the requirements of Section 422 of the Code (or any successor provision).
Nonqualified Stock Option shall mean a stock option granted under Section 6 that is not
intended to be an Incentive Stock Option.
B-1
Option shall mean an Incentive Stock Option or a Nonqualified Stock Option.
Optionee shall mean the person to whom an option is granted under the Plan or who has
obtained the right to exercise an option in accordance with the provisions of the Plan.
Subsidiary shall mean any now existing or hereafter organized or acquired corporation or
other entity of which fifty percent (50%) or more of the issued and outstanding voting stock or
other economic interest is owned or controlled directly or indirectly by the Company or through one
or more Subsidiaries of the Company.
Section 3. Administration
The Plan shall be administered by the Committee. The Committee shall have sole and complete
authority to adopt, alter and repeal such administrative rules, guidelines and practices governing
the operation of the Plan as it shall from time-to-time deem advisable, and to construe, interpret
and administer the terms and provisions of the Plan and the agreements thereunder. The
determinations and interpretations made by the Committee are final and conclusive.
Section 4. Eligibility
All employees and non-employee consultants and advisors (other than non-employee directors) of
the Company or any Subsidiary who, in the opinion of the Committee, have the capacity for
contributing in a substantial measure to the successful performance of the Company are eligible to
receive Options under the Plan.
Section 5. Maximum Amount Available for Options
(a) The maximum number of shares of Common Stock in respect of which Options may be made under
the Plan shall be a total of 5.0 million shares of Common Stock. Of that amount, no participant may
be granted Options for more than 2.4 million shares of Common Stock in the aggregate during the
term of the Plan. No more than 2.4 million shares of Common Stock in the aggregate during the term
of the Plan may be issued pursuant to Incentive Stock Options. Shares of Common Stock may be made
available from the authorized but unissued shares of the Company or from shares reacquired by the
Company, including shares purchased in the open market. In the event that an Option is terminated
unexercised as to any shares of Common Stock covered thereby, such shares shall thereafter be again
available for award pursuant to the Plan.
(b) In the event that the Committee shall determine that any stock dividend, recapitalization,
reorganization, merger, consolidation, split-up, spin-off, combination, exchange of shares,
warrants or rights offering to purchase Common Stock at a price substantially below fair market
value, or other similar corporate event affects the Common Stock such that an adjustment is
required in order to preserve the benefits or potential benefits intended to be made available
under the Plan, then the Committee shall adjust appropriately any or all of (1) the number and kind
of shares which thereafter may be optioned under the Plan and (2) the grant, exercise or conversion
price and/or number of shares with respect to the Options and/or, if deemed appropriate, make
provision for cash payment to an Optionee; provided, however, that the number of shares subject to
any Option shall always be a whole number.
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Section 6. Stock Options
(a) Subject to the provisions of the Plan, the Committee shall have sole and complete
authority to determine the persons to whom Options shall be granted, the number of shares to be
covered by each Option, the option price therefor and the conditions and limitations applicable to
the exercise of the Option.
(b) The Committee shall have the authority to grant Incentive Stock Options, or to grant
Nonqualified Stock Options, or to grant both types of options. In the case of Incentive Stock
Options, the terms and conditions of such grants shall be subject to and comply with the Code and
relevant regulations. Incentive Stock Options to purchase Common Stock may be granted to such
employees of the Company or its Subsidiaries (including any director who is also an employee of the
Company or one of its Subsidiaries) as shall be determined by the Committee. Nonqualified Stock
Options to purchase Common Stock may be granted to such eligible participants as shall be
determined by the Committee. Neither the Company nor any of its Subsidiaries or any of their
respective directors, officers or employees, shall be liable to any Optionee or other person if it
is determined for any reason by the Internal Revenue Service or any court having jurisdiction that
any Incentive Stock Option granted hereunder does not qualify for tax treatment as an Incentive
Stock Option under the then-applicable provisions of the Code.
(c) The Committee shall, in its discretion, establish the exercise price at the time each
Option is granted, which in the case of Nonqualified Stock Options, shall not be less than 100% of
the Fair Market Value of the Common Stock on the Date of Grant, or in the case of grants of
Incentive Stock Options, shall not be less than 100% of the Fair Market Value of the Common Stock
on the Date of Grant or such greater amount as may be prescribed by the Code.
(d) Exercise
(1) Each Option shall be exercisable at such times and subject to such terms and
conditions as the Committee may, in its sole discretion, specify in the applicable grant or
thereafter; provided, however, that in no event may any Option granted hereunder be
exercisable after the expiration of ten years from the Date of Grant. The Committee may
impose such conditions with respect to the exercise of Options, including without
limitation, any relating to the application of federal or state securities laws, as it may
deem necessary or advisable.
(2) No shares shall be delivered pursuant to any exercise of an Option until payment
in full of the option price therefore is received by the Company. Such payment may be made
in cash, or its equivalent, or, if and to the extent permitted by the Committee or under
the terms of the applicable agreement, by exchanging shares of Common Stock owned by the
Optionee (which are not the subject of any pledge or other security interest), or by a
combination of the foregoing, provided that the combined value of all cash and cash
equivalents and the Fair Market Value of any such Common Stock so tendered to the Company,
valued as of the date of such tender, is at least equal to such option price.
If the shares to be purchased are covered by an effective registration statement under the
Securities Act of 1933, as amended, any Option may be exercised by a broker-dealer acting on behalf
of an Optionee if (a) the broker-dealer has received from the Optionee instructions signed by the
Optionee requesting the Company to deliver the shares of Common Stock subject to such Option to the
broker-dealer on behalf of the Optionee and specifying the account into which such
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shares should be deposited, (b) adequate provision has been made with respect to the payment
of any withholding taxes due upon such exercise, and (c) the broker-dealer and the Optionee have
otherwise complied with Section 220.3(e)(4) of Regulation T, 12 CFR Part 220, or any successor
provision.
(3) The Company, in its sole discretion, may lend money to an Optionee, guarantee a
loan to an Optionee or otherwise assist an Optionee to obtain the cash necessary to
exercise all or any portion of an Option granted under the Plan.
(4) The Company shall not be required to issue any fractional shares upon the exercise
of any Options granted under this Plan. No Optionee nor an Optionees legal
representatives, legatees or distributees, as the case may be, will be, or will be deemed
to be, a holder of any shares subject to an Option unless and until said Option has been
exercised and the purchase price of the shares in respect of which the Option has been
exercised has been paid. Unless otherwise provided in the agreement applicable thereto, an
Option shall not be exercisable except by the Optionee or by a person who has obtained the
Optionees rights under the Option by will or under the laws of descent and distribution or
pursuant to a qualified domestic relations order as defined in the Code.
(e) No Incentive Stock Options shall be exercisable (a) more than five years (or such other
period of time as from time-to-time provided in the then-applicable provisions of the Code
governing Incentive Stock Options) after the Date of Grant with respect to an Optionee who owns ten
percent or more of the outstanding Common Stock (within the meaning of the Code), and (b) more than
ten years after the Date of Grant with respect to all other Optionees. No Nonqualified Stock
Options shall be exercisable more than ten years after the Date of Grant.
(f) In no event shall any Option granted to any employee who is classified as non-exempt
under the Fair Labor Standards Act of 1938 be exercisable less than six months after the Date of
Grant, except in the case of death, disability, retirement, a change in control or other
circumstances permitted by regulations under the Worker Economic Opportunity Act (WEOA). Grants
to such non-exempt employees shall not be based on pre-established performance criteria, except as
specifically permitted under the WEOA. Non- exempt employees shall be notified of the terms of
their Options in accordance with the WEOA, and exercise of such Options must be voluntary.
Section 7. General Provisions
(a) The Company and its Subsidiaries shall have the right to deduct from all amounts paid to
an Optionee in cash (whether under the Plan or otherwise) any taxes required by law to be withheld
in respect of Option exercises under the Plan. However, if permitted by the Committee or under the
terms of the applicable agreement, the Optionee may pay all or any portion of the taxes required to
be withheld by the Company or its Subsidiaries or paid by the Optionee with respect to such Common
Stock by electing to have the Company or its Subsidiaries withhold shares of Common Stock, or by
delivering previously owned shares of Common Stock, having a Fair Market Value equal to the amount
required to be withheld or paid. The Optionee must make the foregoing election on or before the
date that the amount of tax to be withheld is determined. Any such election is irrevocable and
subject to disapproval by the Committee. If the Optionee is subject to the provisions of Section
16(b) of the Exchange Act, then any such election shall be subject to the restrictions imposed by
applicable rules and regulations.
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(b) Each Option hereunder shall be evidenced in writing, delivered to the Optionee, and shall
specify the terms and conditions thereof and any rules applicable thereto, including, but not
limited to, the effect on such Option of the death, retirement, disability or other termination of
employment of the Optionee and the effect thereon, if any, of a change in control of the Company.
(c) Unless otherwise provided in the agreement applicable thereto, no Option shall be
assignable or transferable except by will or under the laws of descent and distribution or pursuant
to a qualified domestic relations order as defined in the Code, and no right or interest of any
Optionee shall be subject to any lien, obligation or liability of the Optionee.
(d) No person shall have any claim or right to be granted an Option. Further, the Company and
its Subsidiaries expressly reserve the right at any time to terminate the employment of an Optionee
free from any liability, or any claim under the Plan, except as provided in any agreement entered
into with respect to an Option. Neither the Plan nor any Option granted hereunder is intended to
confer upon any Optionee any rights with respect to continuance of employment or other utilization
of his or her services by the Company or by a Subsidiary, nor to interfere in any way with his or
her right or that of his or her employer to terminate his or her employment or other services at
any time (subject to the terms of any applicable contract). The conditions to apply to the exercise
of an Option in the event an Optionee ceases to be employed by the Company or a Subsidiary for any
reason shall be determined by the Committee or specified in the written agreement evidencing the
Option.
(e) Subject to the provisions of the applicable Option, no Optionee or Designated Beneficiary
shall have any rights as a stockholder with respect to any shares of Common Stock to be distributed
under the Plan until he or she has become the holder thereof.
(f) The validity, construction, interpretation, administration and effect of the Plan and of
its rules and regulations, and rights relating to the Plan, shall be determined solely in
accordance with the laws of the State of Texas (without giving effect to its conflicts of laws
rules) and, to the extent applicable, federal law.
(g) The Plan was originally effective on May 6, 2004. No Options may be granted under the Plan
after May 6, 2014; however, all previous Options issued that have not expired under their original
terms or will not then expire at the time the Plan expires will remain outstanding.
(h) Restrictions on Issuance of Shares
(1) The Company shall not be obligated to sell or issue any Shares upon the exercise
of any Option granted under the Plan unless: (i) the shares pertaining to such Option have
been registered under applicable federal and state securities laws or are exempt from such
registration; (ii) the prior approval of such sale or issuance has been obtained from any
state regulatory body having jurisdiction; and (iii) in the event the Common Stock has been
listed on any exchange, the shares pertaining to such Option have been duly listed on such
exchange in accordance with the procedure specified therefor. The Company shall be under no
obligation to effect or obtain any listing, registration, qualification, consent or
approval with respect to shares pertaining to any Option granted under the Plan. If the
shares to be issued upon the exercise of any Option granted under the Plan are intended to
be issued by the Company in reliance upon the exemptions from the registration requirements
of applicable federal and state securities laws, the recipient of the Option, if so
requested by the Company, shall furnish to the Company such evidence
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and representations, including an opinion of counsel, satisfactory to it, as the
Company may reasonably request.
(2) The Company shall not be liable for damages due to a delay in the delivery or
issuance of any stock certificates for any reason whatsoever, including, but not limited
to, a delay caused by listing, registration or qualification of the shares of Common Stock
pertaining to any Option granted under the Plan upon any securities exchange or under any
federal or state law or the effecting or obtaining of any consent or approval of any
governmental body.
(i) The Board of Directors or Committee may impose such other restrictions on the ownership
and transfer of shares issued pursuant to the Plan as it deems desirable; any such restrictions
shall be set forth in the applicable agreement.
(j) The Board of Directors may amend, abandon, suspend or terminate the Plan or any portion
thereof at any time in such respects as it may deem advisable in its sole discretion, provided that
no amendment shall be made without stockholder approval (including an increase in the maximum
number of shares of Common Stock in respect of which Options may be made under the Plan) if such
stockholder approval is necessary to comply with any tax or regulatory requirement or exchange
listing rules, including for these purposes any approval requirement that is a prerequisite for
exemptive relief under Section 16(b) of the Exchange Act.
(k) To preserve an Optionees rights under an Option in the event of a change in control of
the Company or an Optionees separation from employment, the Committee in its discretion may, at
the time an Option is made or any time thereafter, take one or more of the following actions: (i)
provide for the acceleration of any time period relating to the exercise of the Option, (ii)
provide for the purchase of the Option, upon the Optionees request, for an amount of cash or other
property that could have been received upon the exercise or realization of the Option had the
Option been currently exercisable or payable, (iii) adjust the terms of the Option in a manner
determined by the Committee to reflect the change in control or to prevent the imposition of an
excise tax under section 280G(b) of the Code, (iv) cause the Option to be assumed, or new rights
substituted therefor, by another entity, or (v) make such other provision as the Committee may
consider equitable and in the best interests of the Company.
IN WITNESS WHEREOF, the Company has caused this Plan to be amended and restated and executed
on its behalf as of the 7th day of June 2007.
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Zix Corporation
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By: |
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Title: |
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Date: |
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B-6
Appendix C
ZIX CORPORATION STOCK OPTION PLAN AMENDMENTS
Without limiting the generality of the authority given the Committee* elsewhere in the Plan,
the Committee in its discretion has the authority to amend an outstanding option from time-to-time,
as follows:
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(i) |
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to provide for the acceleration of the vesting of the Option in the event of
a change in control of the Company or in connection with an Optionees separation from
employment with the Company or other separation from service with the Company; |
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(ii) |
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to provide for one or more stated periods of time to exercise vested options
following the Optionees separation from employment with the Company or other
separation from service with the Company; or |
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(iii) |
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to provide for such other changes as the Committee may, in its discretion,
determine to be appropriate. |
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* |
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For these purposes, Committee shall mean a committee of the Board of Directors comprised of at
least two directors or the entire Board of Directors, as the case may be. |
C-1
. NNNNNNNNNNNN Zix Corporation NNNNNNNNN Using a black ink pen, mark your votes with an X as
shown in X this example. Please do not write outside the designated areas. Annual Meeting Proxy
Card 3 PLEASE FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED
ENVELOPE. 3 A Proposals The Board of Directors recommends a vote FOR all the nominees listed and
FOR Proposals 2 5. 1. Election of Directors: For Withhold For Withhold For Withhold + 01 -
Robert C. Hausmann 02 Charles N. Kahn III 03 James S. Marston 04 Antonio R. Sanchez III 05 -
Paul E. Schlosberg 06 Richard D. Spurr For Against Abstain For Against Abstain 2. Adoption of
Proposed Amendments to Zix Corporation 2006 3. Adoption of Proposed Amendments to Zix Corporation
2004 Directors Stock Option Plan. Stock Option Plan. 4. Adoption of Proposed Amendment to Zix
Corporation 5. Ratification of Appointment of Independent Registered Employee Stock Option Plans.
Public Accountants. B Authorized Signatures This section must be completed for your vote to be
counted. Date and Sign Below NOTE: This proxy will be voted in the discretion of the proxy
holders on any other business that properly comes before the meeting or any adjournment,
continuation, or postponement thereof, hereby revoking any proxy or proxies given by the
undersigned prior to the date hereof. By executing this proxy, you acknowledge receipt of Zix
Corporations Notice of 2007 Annual Meeting of Shareholders and Proxy Statement and revoke any
proxy or proxies given by you prior to the date hereof. Please sign EXACTLY as your name(s)
appear(s) on this proxy card. Joint owners must EACH sign personally. When signing as attorney,
trustee, executor, administrator, guardian, or corporate officer, please give your FULL title as
such. If a corporation, please sign in full corporate name by president or other authorized
officer. If a partnership, please sign in partnership name by authorized person. Date (mm/dd/yyyy)
Please print date below. Signature 1 Please keep signature within the box. Signature 2
Please keep signature within the box. C 1234567890 J N T MR A SAMPLE (THIS AREA IS SET UP TO
ACCOMMODATE 140 CHARACTERS) MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A
SAMPLE AND NNNNNNN1 U P X 0 1 3 4 8 2 2 MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND +
<STOCK#> 00PZKB . |
3 PLEASE FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE.
3 Proxy Zix Corporation ANNUAL MEETING OF SHAREHOLDERS SOLICITED BY THE BOARD OF DIRECTORS AT
THE CITYPLACE CONFERENCE CENTER, TURTLE CREEK III ROOM 2711 NORTH HASKELL AVENUE, DALLAS, TEXAS
75204 10:00 a.m. (Registration at 9:30 a.m.), Central Time, Thursday, June 7, 2007 The undersigned
shareholder of Zix Corporation hereby appoints Richard D. Spurr and Barry W. Wilson, or either of
them, as proxies, each with full power of substitution, to vote the shares of the undersigned at
the above-stated annual meeting and at any adjournment(s), continuation(s) or postponement(s)
thereof. By executing this proxy, you acknowledge receipt of Zix Corporations Notice of 2007
Annual Meeting of Shareholders and Proxy Statement and revoke any proxy or proxies given by you
prior to the date hereof. THIS PROXY IS SOLICITED ON BEHALF OF OUR BOARD OF DIRECTORS AND, WHEN
PROPERLY EXECUTED, WILL BE VOTED IN THE MANNER DIRECTED ON THE REVERSE SIDE. IF NO DIRECTION IS
GIVEN, THIS PROXY WILL BE VOTED FOR THE PROPOSALS. THE PROXY HOLDERS WILL USE THEIR DISCRETION WITH
RESPECT TO ANY OTHER MATTER THAT PROPERLY COMES BEFORE THE MEETING OR ANY ADJOURNMENT, CONTINUATION
OR POSTPONEMENT THEREOF. THIS PROXY IS REVOCABLE AT ANY TIME BEFORE IT IS EXERCISED. PLEASE VOTE,
SIGN AND DATE ON THE REVERSE SIDE OF THIS PROXY CARD AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE.
(Continued and to be signed and dated on reverse side) |