def14a
UNITED STATES SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, DC 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934 (Amendment No. )
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Filed by the Registrant þ |
Filed by a Party Other than the Registrant o |
Check the Appropriate Box |
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Preliminary Proxy Statement |
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Confidential for Use of the Commission only (as permitted by Rule
14a-6(e)(2)). |
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Definitive Proxy Statement |
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Definitive Additional Materials |
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Soliciting Material Pursuant to § 240.14a-12. |
National Oilwell Varco, Inc.
(Name of Registrant as Specified In Its Charter)
(Name of Persons(s) Filing Proxy Statement, if other than the Registrant)
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Payment of Filing Fee (check the appropriate box): |
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No fee required. |
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Fee computed on table below per Exchange Act Rules 14-a6(i)(1) and 0-11. |
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(1) Title of each class of securities to which transaction applies: |
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(2) Aggregate number of securities to which the transaction applies; |
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(3) Per unit price or other underlying value of transaction computed
pursuant to Exchange Act Rule 0-11 (set forth the amount on which the
filing fee is calculated and state how it was determined.) |
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4) Proposed maximum aggregate value of transaction: |
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5) Total fee paid: |
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o Fee paid previously with preliminary materials. |
o Check box if any part of the fee is offset as provided by Exchange
Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was
paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. |
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1) Amount Previously Paid: |
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2) Form, Schedule or Registration Statement No.: |
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3) Filing Party: |
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4) Date Filed: |
TABLE OF CONTENTS
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NOTICE OF ANNUAL MEETING OF STOCKHOLDERS |
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I-1 |
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I-8 |
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I-11 |
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NATIONAL OILWELL VARCO, INC.
10000 Richmond Avenue
Houston, Texas 77042
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
To Be Held May 17, 2006
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DATE:
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Wednesday, May 17, 2006 |
TIME:
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10:00 a.m. (Houston time) |
PLACE:
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Houston Marriott Westchase |
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2900 Briarpark Drive |
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Houston, Texas 77042 |
The 2006 annual meeting of stockholders of National Oilwell Varco, Inc. will be held at the Houston
Marriott Westchase, 2900 Briarpark Drive, Houston, Texas on Wednesday, May 17, 2006, at 10:00 a.m.
local time, for the following purposes:
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To elect three directors to hold office for a three-year term; |
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To consider and act upon a proposal to ratify the appointment of Ernst & Young LLP as
independent auditors of the company for 2006; and |
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To consider and act upon any other matters that may properly come before the annual
meeting or any postponement or adjournment thereof. |
THE BOARD OF DIRECTORS RECOMMENDS THAT YOU VOTE FOR THE ELECTION OF THE THREE NOMINEES FOR DIRECTOR
AND FOR THE PROPOSAL TO RATIFY THE APPOINTMENT OF ERNST & YOUNG LLP AS INDEPENDENT AUDITORS OF THE
COMPANY FOR 2006.
The Board of Directors has set March 31, 2006 as the record date for the Annual Meeting. If you
were a stockholder of record at the close of business on March 31, 2006 you are entitled to vote at
the Annual Meeting. A complete list of these stockholders will be available for examination at the
Annual Meeting and, during ordinary business hours, at our offices at 10000 Richmond Avenue,
Houston, Texas for a period of ten days prior to the Annual Meeting.
You are cordially invited to join us at the Annual Meeting. However, to ensure your representation,
we request that you return your signed proxy card at your earliest convenience, whether or not you
plan to attend the Annual Meeting. You may revoke your proxy at any time if you wish to attend and
vote in person.
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By Order of the Board of Directors
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/s/ Dwight W. Rettig
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Dwight W. Rettig
Vice President, General Counsel and Secretary |
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Houston, Texas
April 13, 2006
NATIONAL OILWELL VARCO, INC.
10000 Richmond Avenue
Houston, Texas 77042
PROXY STATEMENT
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ANNUAL MEETING:
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Date:
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Wednesday, May 17, 2006 |
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Time:
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10:00 a.m. (Houston time) |
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Place:
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Houston Marriott Westchase |
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2900 Briarpark Drive |
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Houston, Texas 77042 |
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AGENDA:
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Proposal 1: For the election of three nominees as
directors of the Company for a term of three years. |
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Proposal 2: For the ratification of the appointment of Ernst &
Young LLP as independent auditors of the company. |
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RECORD DATE/ WHO
CAN VOTE:
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All stockholders of record at the close of business
on March 31, 2006 are entitled to vote. The only
class of securities entitled to vote at the Annual
Meeting is National Oilwell Varco common stock.
Holders of National Oilwell Varco common stock are
entitled to one vote per share at the Annual
Meeting. |
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PROXIES SOLICITED BY:
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Your vote and proxy is being solicited by the Board
of Directors for use at the Annual Meeting. This
proxy statement and enclosed proxy card is being
sent on behalf of the Board of Directors to all
stockholders beginning on or about April 13, 2006.
By completing, signing and returning your proxy
card, you will authorize the persons named on the
proxy card to vote your shares according to your
instructions. |
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PROXIES:
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If your properly executed proxy does not indicate
how you wish to vote your common stock, the persons
named on the proxy card will vote FOR election of
the three nominees for director (Proposal 1) and FOR
the ratification of the appointment of Ernst & Young
LLP as independent auditors. |
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REVOKING YOUR
PROXY:
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You can revoke your proxy at any time prior to the
time that the
vote is taken at the meeting by: (i) filing a
written notice revoking your proxy; (ii) filing
another proxy bearing a later date; or (iii) casting
your vote in person at the Annual Meeting. Your
last vote will be the vote that is counted. |
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QUORUM:
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As of March 31, 2006, there were 174,853,276 shares
of National Oilwell Varco common stock issued and
outstanding. The holders of these shares have the
right to cast one vote for each share held by them.
The presence, in person or by proxy, of stockholders
entitled to cast at least 87,426,639 votes
constitutes a quorum for adopting the proposals at
the Annual Meeting. Abstentions will be included in
determining the number of shares present at the
meeting for the purpose of determining a quorum, as
will broker non-votes. A broker non-vote occurs
when a broker is not permitted to vote on a matter
without instructions from the beneficial owner of
the shares and no instruction is given. However,
there will be no broker non-votes in connection with
this meeting as the nature of the proposals to be
considered at the meeting allows brokers
discretionary voting in the absence of timely
instruction from beneficial owners. If you have
properly signed and returned your proxy card by
mail, you will be considered part of the quorum, and
the persons named on the proxy card will vote your
shares as you have instructed them. |
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MULTIPLE
PROXY CARDS:
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If you receive multiple proxy cards, this indicates
that your shares are held in more than one account,
such as two brokerage accounts, and are registered
in different names. You should vote each of the
proxy cards to ensure that all of your shares are
voted. |
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HOUSEHOLDING:
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The Securities and Exchange Commission, or SEC, has
adopted rules that permit companies and
intermediaries, such as brokers, to satisfy the
delivery requirements for proxy statements with
respect to two or more stockholders sharing the same
address by delivering a copy of these materials,
other than the Proxy Card, to those stockholders.
This process, which is commonly referred to as
householding, can mean extra convenience for
stockholders and cost savings for the Company.
Beneficial stockholders can request information
about householding from their banks, brokers, or
other holders of record. Through householding,
stockholders of record who have the same address and
last name will receive only one copy of our Proxy
Statement and Annual Report, unless one or more of
these stockholders notifies us that they wish to
continue receiving individual copies. This procedure
will reduce printing costs and postage fees. |
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Stockholders who participate in householding will continue to
receive separate Proxy Cards. If you are eligible for
householding, but you and other stockholders of record with whom
you share an address currently receive multiple copies of Proxy
Statements and Annual Reports, or if you hold stock in more than
one account and wish to receive only a single copy of the Proxy
Statement or Annual Report for your household, |
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please contact ADP Householding Department, in writing, at 51
Mercedes Way, Edgewood, New York 11717, or by phone at (800)
542-1061. If, at any time, you no longer wish to participate in
householding and would prefer to receive a separate Proxy
Statement and Annual Report, please notify your broker if you are
a beneficial stockholder. |
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COST OF PROXY
SOLICITATION:
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We have retained InvestorCom, Inc. to solicit proxies from
our stockholders at an estimated fee of $4,500, plus
expenses. This fee does not include the costs of preparing,
printing, assembling, delivering and mailing the Proxy
Statement. The Company will pay for the cost of soliciting
proxies. Some of our directors, officers and employees may
also solicit proxies personally, without any additional
compensation, by telephone or mail. Proxy materials also
will be furnished without cost to brokers and other nominees
to forward to the beneficial owners of shares held in their
names. |
PLEASE VOTE YOUR VOTE IS IMPORTANT
-3-
MERGER WITH VARCO
On March 11, 2005, National-Oilwell, Inc., a Delaware corporation (National Oilwell) held a
special meeting of stockholders to approve the merger of Varco International, Inc., a Delaware
corporation (Varco) with and into National Oilwell, with National Oilwell being the surviving
corporation (the Merger). National Oilwell then changed its name to National Oilwell Varco, Inc.
(National Oilwell Varco or the Company), pursuant to the Amended and Restated Agreement and
Plan of Merger, effective as of August 11, 2004 (the Merger Agreement). At completion of the
Merger, National Oilwell stockholders owned approximately 51% of the Company and Varco stockholders
owned approximately 49% of the Company.
ELECTION OF DIRECTORS
PROPOSAL NO. 1 ON THE PROXY CARD
The Board of Directors of National Oilwell Varco is divided into three classes, each class serving
a term of three years. Directors whose terms expire this year include: Greg L. Armstrong, David D.
Harrison and Merrill A. Miller, Jr.
Greg L. Armstrong, David D. Harrison and Merrill A. Miller, Jr. are nominees for directors for a
three-year term expiring at the Annual Meeting in 2009, or when their successors are elected and
qualified. We believe each of the nominees will be able to serve if elected. However, if any
nominee is unable to serve, the remaining members of the Board have authority to nominate another
person, elect a substitute, or reduce the size of the Board. Directors whose terms expire in 2007
and 2008 will continue to serve in accordance with their prior election or appointment. Proxies
cannot be voted for a greater number of persons than the number of nominees named.
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Vote Required for Approval
Directors are to be elected by a plurality of the votes cast at the meeting. This means that the
three nominees receiving the greatest number of votes will be elected. In accordance with New York
Stock Exchange rules, a proposal to elect directors is considered to be a discretionary item.
This means that brokerage firms may vote in their discretion on this matter on behalf of beneficial
owners who have not furnished voting instructions within the time period specified in the voting
instructions submitted by such brokerage firms. Votes withheld for any Director will not be
counted. Your shares will be voted as you specify on your proxy. If your properly executed proxy
does not specify how you want your shares voted, we will vote them for the election of the three
nominees listed below.
Information Regarding Nominees for Director for Terms Expiring in 2009:
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Director |
Merrill A. Miller, Jr.
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55 |
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2006 |
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Mr. Miller has been
a Director of the
Company since May
2001 and Chairman
of the Board since
July 22, 2005. He
also served as
Chairman of the
Board from May 2002
through March 11,
2005. He served as
the Companys Chief
Operating Officer
from November 2000
through March 11,
2005. He has
served as President
since November 2000
and as Chief
Executive Officer
since May 2001. He
has served in
various senior
executive positions
with National
Oilwell since
February 1996. Mr.
Miller also serves
as a director of
Penn Virginia
Corporation, a
company engaged in
the exploration,
acquisition,
development and
production of crude
oil and natural
gas.
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2001 |
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Greg L. Armstrong
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47 |
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2006 |
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Mr. Armstrong has
been a Director of
the Company since
March 2005. Mr.
Armstrong served as
a Director of Varco
from May 20, 2004
until its merger
with the Company on
March 11, 2005.
Since 1998, he has
been the Chairman
of the Board and
Chief Executive
Officer of Plains
All American GP
LLC, the general
partner and
controlling entity
of Plains All
American Pipeline,
L.P., a publicly
traded master
limited partnership
engaged in the
business of
marketing,
gathering,
transporting,
terminalling and
storing crude oil.
Mr. Armstrong is a
member of the
National Petroleum
Council.
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Director |
David D. Harrison
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58 |
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2006 |
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Mr. Harrison has
been a Director of
the Company since
August 2003. Since
February 2000, he
has served as
Executive Vice
President and Chief
Financial Officer
of Pentair, Inc., a
diversified
manufacturer in
water technologies
and enclosures
businesses. From
September 1999
through February
2000, Mr. Harrison
was Executive Vice
President and Chief
Financial Officer
of the Scotts
Company, a lawn and
garden products
company. He was
Executive Vice
President and Chief
Financial Officer
and a Director of
Coltec Industries,
a company in the
industrial and
aerospace arena
from 1996 to 1999.
He also served as
Executive Vice
President and Chief
Financial Officer
of Pentair, Inc.
from 1994 to 1996.
From 1972 through
1994, Mr. Harrison
held various
international and
domestic finance
positions with a
combination of
General Electric
and Borg-Warner
Chemicals.
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YOUR BOARD OF DIRECTORS RECOMMENDS THAT YOU VOTE IN FAVOR OF THE ELECTION OF THE THREE
NOMINEES FOR DIRECTOR.
Information Regarding Continuing Directors:
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Director |
Robert E. Beauchamp
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46 |
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2008 |
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Mr. Beauchamp has
been a Director of
the Company since
August 2002. Since
1988, he has served
in various
capacities at BMC
Software, Inc., a
leading provider of
enterprise
management
solutions, most
recently as
President and Chief
Executive Officer
and as a director.
During his sixteen
years with BMC, he
also served as
senior vice
president of
research &
development, vice
president of
strategic marketing
and corporate
development, and
director of
strategic
marketing.
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2002 |
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Director |
Ben A. Guill
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55 |
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2007 |
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Mr. Guill has been
a Director of the
Company since 1999.
He is President of
First Reserve
Corporation, a
corporate manager
of private
investments
focusing on the
energy and
energy-related
sectors, which he
joined in September
1998. Mr. Guill
serves as a
director of
Dresser, Inc., a
leader in the
design, manufacture
and marketing of
highly engineered
equipment and
services for the
energy industry;
T-3 Energy
Services, Inc., a
consolidator of
high-end equipment
repair and
specialty machining
operations focused
in the Gulf of
Mexico; and is
Chairman of the
Board of Chart
Industries, Inc.,
an independent
global manufacturer
of highly
engineered
equipment used in
the production,
storage and end-use
of hydrocarbon and
industrial gases.
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1999 |
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Roger L. Jarvis
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52 |
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2007 |
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Mr. Jarvis has been
a Director of the
Company since
February 2002. He
has served as
President, Chief
Executive Officer
and Director of
Spinnaker
Exploration
Company, a natural
gas and oil
exploration and
production company,
since 1996 and as
its Chairman of the
Board since 1998,
until its
acquisition by
Norsk Hydro ASA in
December 2005. Mr.
Jarvis also serves
as a director of
The Bill Barret
Corporation, a
company engaged in
the acquisition,
exploitation and
exploration of oil
and gas properties
in the Rocky
Mountains.
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2002 |
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-7-
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Director |
Eric L. Mattson
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54 |
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2007 |
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Mr. Mattson has
been a Director of
the Company since
March 2005. Mr.
Mattson served as a
Director of Varco
(and its
predecessor,
Tuboscope Inc.)
from January 1994
until its merger
with the Company on
March 11, 2005.
Since November
2003, Mr. Mattson
has been Senior
Vice President and
Chief Financial
Officer of
VeriCenter, Inc., a
private provider of
managed hosting
services. From
November 2002 until
October 2003, Mr.
Mattson worked as
an independent
consultant. Mr.
Mattson was the
Chief Financial
Officer of Netrail,
Inc., a private
Internet backbone
and broadband
service provider,
from September 1999
until November
2002. Netrail filed
for Chapter 11
Bankruptcy
protection in the
Northern Georgia
district of the
United States
Bankruptcy Court in
July 2001. In
November 2002, the
Bankruptcy Court
approved Netrails
plan of liquidation
and appointed a
Trustee to effect
the plan. At that
time, Mr. Mattson
ceased to be the
Chief Financial
Officer of Netrail.
From July 1993
until May 1999, Mr.
Mattson served as
Senior Vice
President and Chief
Financial Officer
of Baker Hughes
Incorporated, a
provider of
products and
services to the
oil, gas and
process industries.
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2005 |
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Jeffery A. Smisek
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51 |
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2008 |
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Mr. Smisek has been
a Director of the
Company since March
2005. Mr. Smisek
served as a
Director of Varco
(and its
predecessor,
Tuboscope Inc.)
from February 1998
until its merger
with the Company on
March 11, 2005.
Since December 30,
2004, Mr. Smisek
has served as
President and a
director of
Continental
Airlines, Inc. Mr.
Smisek previously
served Continental
Airlines, Inc.
as: Executive Vice
President from
March 2003 until
December 2004;
Executive Vice
President
Corporate from May
2001 until March
2003; and Executive
Vice President,
General Counsel and
Secretary from
November 1996 to
May 2001.
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2005 |
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Current |
|
|
|
Became |
Name |
|
Age |
|
Term |
|
Biography |
|
Director |
James D. Woods
|
|
|
74 |
|
|
|
2008 |
|
|
Mr. Woods has been
a Director of the
Company since March
2005. Mr. Woods
served as a
Director of Varco
from May 2000, and
from 1988 until May
2000 he served as a
director of a
company acquired by
Varco, until its
merger with the
Company on March
11, 2005. Mr. Woods
is the Chairman
Emeritus and
retired Chief
Executive Officer
of Baker Hughes
Incorporated. Mr.
Woods was Chief
Executive Officer
of Baker Hughes
from April 1987,
and Chairman from
January 1989, in
each case until
January 1997. Mr.
Woods is also a
director of ESCO
Technologies, an
NYSE-listed
supplier of
engineered
filtration precuts
to the process,
healthcare and
transportation
markets; Foster
Wheeler Ltd., an
OTC-traded holding
company of various
subsidiaries which
provides a broad
range of
engineering,
design,
construction and
environmental
services; OMI
Corporation, an
NYSE-listed bulk
shipping company
providing seaborne
transportation
services primarily
of crude oil and
refined petroleum
products; USEC
Inc., an
NYSE-listed
supplier of
enriched uranium;
and Complete
Production
Services, Inc., a
supplier of
oilfield products
and services.
|
|
|
2005 |
|
-9-
COMMITTEES AND MEETINGS OF THE BOARD
Committees
The Board of Directors had the following standing committees: Audit, Compensation, and
Nominating/Corporate Governance.
Number of Meetings Held in 2005
|
|
|
|
|
Board of Directors |
|
|
4 |
|
Audit Committee |
|
|
6 |
|
Compensation Committee |
|
|
3 |
|
Nominating/Corporate Governance Committee |
|
|
2 |
|
Attendance at Meetings
Each incumbent director attended at least 75% of the meetings of the Board and committees of which
that director was a member.
Board Compensation
Members of the Companys Board of Directors who are not full-time employees of the Company receive
the following cash compensation:
|
|
|
For service on the Board of Directors an annual retainer of $45,000, paid quarterly; |
|
|
|
|
For service as chairman of the audit committee of the Board of Directors an annual
retainer of $15,000, paid quarterly; |
|
|
|
|
For service as chairman of each of the compensation committee and the
nominating/corporate governance committee of the Board of Directors an annual retainer
of $10,000, paid quarterly; |
|
|
|
|
For service as a member of the audit committee of the Board of Directors an annual
retainer of $7,500, paid quarterly; |
|
|
|
|
For service as a member of each of the compensation committee and the
nominating/corporate governance committee of the Board of Directors an annual retainer
of $5,000, paid quarterly; and |
|
|
|
|
$1,500 for each Board meeting and each committee meeting attended. |
Directors of the Board who are also employees of the Company do not receive any compensation for
their service as directors.
Members of the Board are also eligible to receive stock options and awards, including restricted
stock, performance awards, phantom shares, stock payments, or SARs under the National Oilwell Varco
Long-Term Incentive Plan.
-10-
On May 18, 2005, the Board approved the grant of 7,500 options to each non-employee director under
the National Oilwell Varco Long-Term Incentive Plan. The exercise price of the options is $41.63
per share, which was the fair market value of one share of the Companys common stock on the date
of grant. The options have a term of ten years from the date of grant and vest in three equal
annual installments beginning on the first anniversary of the date of the grant.
Audit Committee
Messrs. Harrison (Chairman), Armstrong, Guill and Mattson are the current members of the Audit
Committee. All members of this committee are independent within the meaning of the rules
governing audit committees by the New York Stock Exchange.
The Audit Committee is appointed by the Board of Directors to assist the Board in fulfilling its
oversight responsibilities. The Committees primary duties and responsibilities are to:
|
§ |
|
Monitor the integrity of the Companys financial statements, financial reporting
processes, systems of internal controls regarding finance, and disclosure controls and
procedures. |
|
|
§ |
|
Select and appoint the Companys independent auditors, pre-approve all audit and
non-audit services to be provided, consistent with all applicable laws, to the Company by
the Companys independent auditors, and establish the fees and other compensation to be
paid to the independent auditors. |
|
|
§ |
|
Monitor the independence and performance of the Companys independent auditors and
internal audit function. |
|
|
§ |
|
Establish procedures for the receipt, retention, response to and treatment of
complaints, including confidential, anonymous submissions by the Companys employees,
regarding accounting, internal controls, disclosure or auditing matters, and provide an
avenue of communication among the independent auditors, management, the internal audit
function and the Board of Directors. |
|
|
§ |
|
Prepare an audit committee report as required by the Securities and Exchange Commission
(the SEC) to be included in the Companys annual proxy statement. |
|
|
§ |
|
Monitor the Companys compliance with legal and regulatory requirements. |
A copy of the Audit Committee Charter is attached to this Proxy Statement as Appendix I, and is
also available on the Companys website, www.nov.com, under the Investor Relations/Corporate
Governance section.
Audit Committee Financial Expert
The Board of Directors has determined that all members of the Audit Committee meet the New York
Stock Exchange standard of having accounting or related financial management expertise and meet the
SECs criteria of an Audit Committee Financial Expert.
Compensation Committee
Messrs. Woods (Chairman), Beauchamp, Guill and Smisek are the current members of the Compensation
Committee. All members of the Compensation Committee are independent as defined by the applicable
New York Stock Exchange listing standards.
-11-
The Compensation Committee is appointed by the Board of Directors to assist the Board in fulfilling
its oversight responsibilities. The Committees primary duties and responsibilities are to:
|
§ |
|
Discharge the Boards responsibilities relating to compensation of the Companys
directors and executive officers. |
|
|
§ |
|
Approve and evaluate all compensation of directors and executive officers, including
salaries, bonuses, and compensation plans, policies and programs of the Company. |
|
|
§ |
|
Administer all plans of the Company under which shares of common stock may be acquired
by directors or executive officers of the Company. |
A copy of the Compensation Committee Charter is attached to this Proxy Statement as Appendix II,
and is also available on the Companys website, www.nov.com, under the Investor Relations/Corporate
Governance section.
Compensation Committee Interlocks and Insider Participation. During 2005, Messrs. Woods,
Beauchamp, Guill and Smisek served on the Compensation Committee. None of these members is a
former or current officer or employee of the Company or any of its subsidiaries, is involved in a
relationship requiring disclosure as an interlocking executive officer/director, or had any
relationship requiring disclosure under Item 404 of Regulation S-K.
Nominating/Corporate Governance Committee
Messrs. Beauchamp (Chairman), Jarvis, Smisek and Woods are the current members of the
Nominating/Corporate Governance Committee. All members of the Nominating/Corporate Governance
Committee are independent as defined by the applicable New York Stock Exchange listing standards.
The Nominating/Corporate Governance Committee is appointed by the Board of Directors to assist the
Board in fulfilling its oversight responsibilities. The Committees primary duties and
responsibilities are to:
|
§ |
|
Ensure that the Board and its committees are appropriately constituted so that the
Board and directors may effectively meet their fiduciary obligations to shareholders and
the Company. |
|
|
§ |
|
Identify individuals qualified to become Board members and recommend to the Board
director nominees for each annual meeting of shareholders and candidates to fill vacancies
in the Board. |
|
|
§ |
|
Recommend to the Board annually the directors to be appointed to Board committees. |
|
|
§ |
|
Monitor, review, and recommend, when necessary, any changes to the Corporate Governance
Guidelines. |
|
|
§ |
|
Monitor and evaluate annually the effectiveness of the Board and management of the
Company, including their effectiveness in implementing the policies and principles of the
Corporate Governance Guidelines. |
A copy of the Nominating/Corporate Governance Committee Charter is attached to this Proxy Statement
as Appendix III, and is also available on the Companys website, www.nov.com, under the Investor
Relations/Corporate Governance section.
-12-
Director Nominees
The Nominating/Corporate Governance Committee has the responsibility of identifying candidates for
election as directors; reviewing background information relating to candidates for director; and
recommending to the Board of Directors nominees for directors to be submitted to stockholders for
election. It is the policy of the committee to consider director candidates recommended by
stockholders. Nominees to be evaluated by the Nominating/Corporate Governance Committee are
selected by the committee from candidates recommended by multiple sources, including other
directors, management, stockholders, and candidates identified by independent search firms (which
firms may be paid by the Company for their services), all of whom will be evaluated based on the
same criteria. As of March 31, 2006, we had not received any recommendations from stockholders for
potential director candidates. All of the current nominees for director are standing members of
the Board that are proposed by the entire Board for re-election. Written suggestions for nominees
should be sent to the Secretary of the Company at the address listed below.
The Board of Directors believes that nominees should reflect the following characteristics:
|
§ |
|
Have a reputation for integrity, honesty, candor, fairness and discretion. |
|
|
§ |
|
Be knowledgeable, or willing to become so quickly, in the critical aspects of the
Companys businesses and operations. |
|
|
§ |
|
Be experienced and skillful in serving as a competent overseer of, and trusted advisor
to, the senior management of at least one substantial enterprise. |
|
|
§ |
|
Have a range of talent, skill and expertise sufficient to provide sound and prudent
guidance with respect to the full scope of the Companys operations and interests. |
Any stockholder of record who is entitled to vote for the election of directors may nominate
persons for election as directors if timely written notice in proper form of the intent to make a
nomination at the Annual Meeting is received by the Company at National Oilwell Varco, Inc., 10000
Richmond Avenue 6th Floor, Houston, TX 77042, Attention: Dwight W. Rettig, Secretary.
The notice must be received no later than April 23, 2006 10 days after the first public notice
of the Annual Meeting is first sent to stockholders. To be in proper form, the notice must contain
prescribed information about the proponent and each nominee, including such information about each
nominee as would have been required to be included in a proxy statement filed pursuant to the rules
of the SEC had such nominee been nominated by the Board of Directors.
-13-
AUDIT COMMITTEE REPORT
The responsibilities of the Audit Committee, which are set forth in the Audit Committee Charter
adopted by the Board of Directors, include providing oversight to the Companys financial reporting
process through periodic combined and separate meetings with the Companys independent auditors and
management to review accounting, auditing, internal controls and financial reporting matters. The
management of the Company is responsible for the preparation and integrity of the financial
reporting information and related systems of internal controls. The Audit Committee, in carrying
out its role, relies on the Companys senior management, including senior financial management, and
its independent auditors.
The Board of Directors has determined that all of the members of the Audit Committee are
independent based on the guidelines set forth by the New York Stock Exchange and SEC rules for the
independence of Audit Committee members. The Audit Committee held six (6) meetings in 2005, and at
each regularly scheduled quarterly meeting met in executive session with both the internal audit
director and the independent audit partner, without management being present.
We have reviewed and discussed with senior management the audited financial statements included in
the Companys Annual Report on Form 10-K. Management has confirmed to us that such financial
statements have been prepared with integrity and objectivity and in conformity with generally
accepted accounting principles.
We have discussed with Ernst & Young LLP, the Companys independent auditors, the matters required
to be discussed by SAS 61 (Codification of Statements on Auditing Standards, AU Sec. 380), as may
be modified or supplemented. SAS 61 requires independent auditors to communicate certain matters
related to the conduct of an audit to those who have responsibility for oversight of the financial
reporting process, specifically the audit committee. Among the matters to be communicated to the
audit committee are: (1) methods used to account for significant unusual transactions; (2) the
effect of significant accounting policies in controversial or emerging areas for which there is a
lack of authoritative guidance or consensus; (3) the process used by management in formulating
particularly sensitive accounting estimates and the basis for the auditors conclusions regarding
the reasonableness of those estimates; and (4) disagreements with management over the application
of accounting principles, the basis for managements accounting estimates, and the disclosures in
the financial statements. In addition, the Audit Committee reviewed with Ernst & Young their
judgment as to the quality, not just the acceptability, of the Companys accounting principles.
We have received from Ernst & Young a letter providing the disclosures required by Independence
Standards Board Standard No. 1 (Independence Discussions with Audit Committees) with respect to any
relationships between Ernst & Young LLP and the Company. Ernst & Young LLP has discussed its
independence with us, and has confirmed in such letter that, in its professional judgment, it is
independent of the Company within the meaning of the federal securities laws.
Based on the review of the financial statements, the discussion with Ernst & Young regarding SAS
61, Independence Standards Board Standard No. 1, and receipt from them of the required written
disclosures, the Audit Committee recommended to the Board of Directors that the audited financial
statements be included in the Companys 2005 Annual Report on Form 10-K.
-14-
Notwithstanding the foregoing, our charter clarifies that it is not our duty to conduct audits or
to determine that the Companys financial statements are complete and accurate and are in
accordance with generally accepted accounting principles. Management is responsible for the
Companys financial reporting process, including its system of internal controls, and for the
preparation of financial statements in accordance with GAAP. Management is also responsible for
assuring compliance with laws and regulations and the Companys corporate policies, subject to our
oversight in the areas covered by our charter. The independent auditors are responsible for
expressing opinions on those financial statements and on managements assessment and on the
effectiveness of the Companys internal control over financial reporting.
Members of the Audit Committee
David D. Harrison, Committee Chairman
Greg L. Armstrong
Ben A. Guill
Eric L. Mattson
-15-
RATIFICATION OF APPOINTMENT OF INDEPENDENT AUDITORS
PROPOSAL NO. 2 ON THE PROXY CARD
Information Regarding our Independent Auditors
The Audit Committee of the Board of Directors has reappointed Ernst & Young LLP as independent
auditors for 2006. Stockholders are being asked to vote upon the ratification of the appointment.
Representatives of Ernst & Young will attend the Annual Meeting, where they will be available to
respond to appropriate questions and have the opportunity to make a statement if they desire.
Vote Required for Approval
The proposal to ratify the appointment of Ernst & Young LLP as independent auditors will require
approval by a majority of the votes cast on the meeting. In accordance with New York Stock
Exchange rules, a proposal to ratify independent auditors is considered to be a discretionary
item. This means that brokerage firms may vote in their discretion on this matter on behalf of
beneficial owners who have not furnished voting instructions within the time period specified in
the voting instructions submitted by such brokerage firms. Abstentions, which will be counted as
votes present for the purpose of determining a quorum, will have the effect of a vote against the
proposal. Your shares will be voted as you specify on your proxy. If your properly executed proxy
does not specify how you want your shares voted, we will vote them for the ratification of the
appointment of Ernst & Young LLP as independent auditors.
Audit Fees
The Audit Committee pre-approves all services provided by the Companys independent auditors to the
Company and its subsidiaries. Consideration and approval of such services generally occurs in the
regularly scheduled quarterly meetings of the Audit Committee. The Audit Committee has delegated
the Chairman of the Audit Committee to pre-approve allowed non-audit services, subject to review by
the full committee at the next regularly scheduled meeting. The Audit Committee has considered
whether the provision of all services other than those rendered for the audit of the Companys
financial statements is compatible with maintaining Ernst & Youngs independence and has concluded
that their independence is not compromised.
-16-
The following table sets forth Ernst & Young LLPs fees for services rendered during 2004 and 2005.
All 2005 services provided by Ernst & Young LLP were pre-approved by the Audit Committee.
|
|
|
|
|
|
|
|
|
|
|
2005 |
|
|
2004 |
|
|
|
(in thousands) |
|
Audit Fees |
|
$ |
4,278 |
|
|
$ |
2,436 |
|
Audit Related Fees(1) |
|
|
299 |
|
|
|
182 |
|
Tax Fees(2) |
|
|
705 |
|
|
|
603 |
|
All Other Fees |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
$ |
5,282 |
|
|
$ |
3,221 |
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Consists primarily of fees for employee benefit plans, due diligence related to
acquisition transactions, and accounting consultations. |
|
(2) |
|
Consists primarily of fees for compliance, planning and advice with respect to
various domestic and foreign corporate tax matters. |
YOUR BOARD OF DIRECTORS RECOMMENDS THAT YOU VOTE IN FAVOR OF THE PROPOSAL TO RATIFY THE APPOINTMENT
OF ERNST & YOUNG LLP.
-17-
CORPORATE GOVERNANCE
National Oilwell Varcos Board of Directors is committed to promoting transparency in reporting
information about the Company, complying with the spirit as well as the literal requirements of
applicable laws, rules and regulations, and corporate behavior that conforms to corporate
governance standards that substantially exceed the consensus view of minimum acceptable corporate
governance standards. The Board of Directors adopted Corporate Governance Guidelines which
establish provisions for the Boards composition and function, Board committees and committee
membership, evaluation of director independence, the roles of the Chairman of the Board, the Chief
Executive Officer and the Lead Director, the evaluation of the Chief Executive Officer, regular
meetings of non-management directors, board conduct and review, selection and orientation of
directors, director compensation, access to management and independent advisors, and annual review
of the Guidelines. A copy of the Guidelines is attached to this Proxy Statement as Appendix IV,
and is also available on the Companys website, www.nov.com, under the Investor Relations/Corporate
Governance section. The Company will furnish print copies of the Guidelines to interested
stockholders without charge, upon request. Written requests for such copies should be addressed to:
Dwight W. Rettig, Secretary, National Oilwell Varco, Inc., 10000 Richmond Avenue 6th
Floor, Houston, Texas 77042.
Director Independence
The Corporate Governance Guidelines address, among other things, standards for evaluating the
independence of the Companys directors. The Board undertakes an annual review of director
independence and considers transactions and relationships during the prior year between each
director or any member of his or her immediate family and the Company and its affiliates, including
those reported under Certain Relationships and Related Transactions in this proxy statement. In
February 2006, as a result of this annual review, the Board affirmatively determined that a
majority of the members of the Board of Directors are independent of the Company and its management
under the standards set forth in the Corporate Governance Guidelines. The following directors were
affirmed as independent: Greg L. Armstrong, Robert E. Beauchamp, Ben A. Guill, David D. Harrison,
Roger L. Jarvis, Eric L. Mattson, Jeffery A. Smisek, and James D. Woods.
Lead Director
The non-management members of the Board of Directors have appointed Robert E. Beauchamp as Lead
Director. The Lead Director is responsible for developing the agenda for, and presiding over the
executive sessions of, the Boards non-management directors, and for acting as principal liaison
between the non-management directors and the chief executive officer on matters dealt with in
executive session.
Policies on Business Ethics and Conduct
The Company has a long-standing Business Ethics Policy. In April 2003, the Board adopted the Code
of Business Conduct and Ethics For Members of the Board of Directors and Executive Officers and the
Code of Ethics for Senior Financial Officers. These codes are designed to focus
the Board and management on areas of ethical risk, provide guidance to personnel to help them
-18-
recognize and deal with ethical issues, provide mechanisms to report unethical conduct and help to
foster a culture of honesty and accountability. As set forth in the Corporate Governance
Guidelines, the Board may not waive the application of the Companys policies on business ethics
and conduct for any Director or Executive Officer. Copies of the Code of Business Conduct and
Ethics For Members of the Board of Directors and Executive Officers and the Code of Ethics for
Senior Financial Officers are attached to this Proxy Statement as Appendixes V and VI,
respectively, and are also available on the Companys website, www.nov.com, under the Investor
Relations/Corporate Governance section. The Company will furnish print copies of these Codes to
interested stockholders without charge, upon request. Written requests for such copies should be
addressed to: Dwight W. Rettig, Secretary, National Oilwell Varco, Inc., 10000 Richmond Avenue -
6th Floor, Houston, Texas 77042.
Communications with Directors
The Board has provided a process for interested parties to communicate with our non-management
directors. Parties wishing to communicate confidentially with our non-management directors may do
so by calling 1-800-372-3956. This procedure is described on the Companys website, www.nov.com,
in the Investor Relations/Corporate Governance section. Calls to this number will be answered by
an independent, automated system 24 hours a day, 365 days a year. A transcript of the call will be
delivered to a member of the Audit Committee. Parties wishing to send written communications to
the Board, other than sales-related communications, should send a letter addressed to the member or
members of the Board to whom the communication is directed, care of the Secretary, National Oilwell
Varco, Inc., 10000 Richmond Avenue, Houston, Texas, 77042. All such communications will be
forwarded to the Board member or members specified.
Director Attendance at Annual Meetings
The Company does not have a formal policy with respect to director attendance at annual stockholder
meetings. In 2005, all members of the Board were in attendance at the annual meeting.
NYSE Corporate Governance Matters
As a listed company with the New York Stock Exchange, our Chief Executive Officer, as required
under Section 303A.12(a) of the NYSE Listed Company Manual, must certify to the NYSE each year
whether or not he is aware of any violation by the company of NYSE Corporate Governance listing
standards as of the date of the certification. On August 19, 2005, the Companys Chief Executive
Officer submitted such a certification to the NYSE which stated that he was not aware of any
violation by the Company of the NYSE Corporate Governance listing standards. On March 6, 2006, the
Company filed its 2005 Form 10-K with the SEC, which included as Exhibits 31.1 and 31.2 the Chief
Executive Officer and Chief Financial Officer certifications required under Section 302 of the
Sarbanes-Oxley Act of 2002.
-19-
EXECUTIVE OFFICERS
The following persons are our current executive officers. The executive officers of the Company
serve at the pleasure of the Board of Directors and are subject to annual appointment by the Board
of Directors. None of the executive officers, directors, or nominees for director has any family
relationships with each other.
|
|
|
|
|
|
|
|
|
Name |
|
Age |
|
Position |
|
Biography |
Merrill A. Miller, Jr.
|
|
|
55 |
|
|
President and Chief
Executive Officer
|
|
Mr. Miller has
served as the
Companys President
since November
2000, Chief
Executive Officer
since May 2001 and
Chairman of the
Board since July
22, 2005. Mr.
Miller also served
as Chairman of the
Board from May 2002
through March 11,
2005. He served as
the Companys Chief
Operating Officer
from November 2000
through March 11,
2005. He has
served in various
senior executive
positions with the
Company since
February 1996. Mr.
Miller also serves
as a director of
Penn Virginia
Corporation, a
company engaged in
the exploration,
acquisition,
development and
production of crude
oil and natural
gas. |
|
|
|
|
|
|
|
|
|
Robert Blanchard
|
|
|
44 |
|
|
Vice President, Corporate
Controller and Chief
Accounting Officer
|
|
Mr. Blanchard has
served as the
Companys Vice
President,
Corporate
Controller and
Chief Accounting
Officer since May,
2005. Mr.
Blanchard served as
Controller of Varco
from 1999 and as
its Vice President
from 2002 until its
merger with the
Company on March
11, 2005. |
|
|
|
|
|
|
|
|
|
Kevin Neveu
|
|
|
45 |
|
|
President Rig Technology
|
|
Mr. Neveu has
served as President
- Rig Technology
since March 2005.
He served as
President of
National Oilwells
Rig Solutions -
Western Hemisphere
from May 2003 to
March 2005 and as
President of our
Downhole Tools
Group from June
2000 to May 2003,
and from 1999 to
2000 as Vice
President and
Managing Director
of Downhole Tools. |
|
|
|
|
|
|
|
|
|
Mark Reese
|
|
|
47 |
|
|
President Expendable
Products
|
|
Mr. Reese has
served as President
- Expendable
Products since
January 2004. He
served as President
of the Companys
Mission Products
Group from August
2000 to January
2004. From May
1997 to August 2000
he was Vice
President of
Operations for the
Companys
Distribution
Services Group. |
-20-
|
|
|
|
|
|
|
|
|
Name |
|
Age |
|
Position |
|
Biography |
Dwight W. Rettig
|
|
|
45 |
|
|
Vice President, General
Counsel and Secretary
|
|
Mr. Rettig has
served as the
Companys Vice
President and
General Counsel
since February
1999, and from
February 1998 to
February 1999 as
General Counsel of
the Companys
Distribution
Services Group. |
|
|
|
|
|
|
|
|
|
Haynes B. Smith, III
|
|
|
54 |
|
|
President Services
|
|
Mr. Smith has
served as President
- Services since
March 2005. From
May 2000 until
Varcos merger with
the Company on
March 11, 2005, Mr.
Smith served as
President-Varco
Services Group.
From July 1996 to
May 2000, he was
Varcos Vice
President-Western
Hemisphere
Operations. |
|
|
|
|
|
|
|
|
|
Clay C. Williams
|
|
|
43 |
|
|
Senior Vice President and
Chief Financial Officer
|
|
Mr. Williams has
served as the
Companys Senior
Vice President and
Chief Financial
Officer since March
2005. He served as
Varcos Vice
President and Chief
Financial Officer
from January 2003
until its merger
with the Company on
March 11, 2005.
From May 2002 until
January 2003, Mr.
Williams served as
Varcos Vice
President Finance
and Corporate
Development. From
February 2001 until
May 2002, and from
February 1997 until
February 2000, he
served as Varcos
Vice
PresidentCorporate
Development. |
-21-
STOCK OWNERSHIP
Security Ownership of Certain Beneficial Owners
Based on information filed with the SEC as of the most recent practicable date, this table shows
the number and percentage of shares beneficially owned by owners of more than five percent of the
outstanding shares of the stock of the Company at December 31, 2005. The number and percentage of
shares beneficially owned is based on 174,362,488 shares outstanding as of December 31, 2005.
|
|
|
|
|
|
|
|
|
|
|
No. of |
|
|
Percent |
|
5% Owners |
|
Shares |
|
|
of Class |
|
FMR Corp.(1) |
|
|
26,151,337 |
|
|
|
15.00 |
% |
82 Devonshire Street
Boston, MA 02109 |
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Shares owned at December 31, 2005, as reflected in Amendment No. 7 to Schedule 13G
filed with the SEC on February 14, 2006. Fidelity Management & Research Company (Fidelity), a
wholly-owned subsidiary of FMR Corp. (FMR), is the beneficial owner of 25,879,015 shares as a
result of acting as investment adviser to various investment companies (the Funds). Edward C.
Johnson 3d and FMR Corp., through its control of Fidelity, and the Funds each has sole power to
dispose of the 25,879,015 shares owned by the Funds. Members of the family of Edward C. Johnson 3d,
Chairman of FMR Corp., are the predominant owners, directly or through trusts, of Series B shares
of common stock of FMR, representing 49% of the voting power of FMR. The Johnson family group and
all other Series B Shareholders have entered into a shareholders voting agreement under which all
Series B shares will be voted in accordance with the majority vote of Series B Shares.
Accordingly, through their ownership of voting common stock and the execution of the shareholders
voting agreement, members of the Johnson family may be deemed, under the Investment Company Act of
1940, to form a controlling group with respect to FMR. Neither FMR nor Edward C. Johnson 3d has
the sole power to vote or direct the voting of the shares owned directly by the Funds, which power
resides with the Funds Boards of Trustees. Fidelity carries out the voting of the shares under
written guidelines established by the Funds Boards of Trustees. Fidelity Management Trust Company
(FMTC), a wholly-owned subsidiary of FMR, is the beneficial owner of 250,637 shares as a result
of its serving as investment manager of the institutional account(s). Edward C. Johnson 3d and FMR,
through its control of FMTC, each has sole dispositive power over 250,637 shares and sole power to
vote or to direct the voting of 250,637 shares owned by the institutional account(s). Strategic
Advisers, Inc., a wholly-owned subsidiary of FMR Corp., provides investment advisory services to
individuals. As such, FMR Corp.s beneficial ownership includes 6,685 shares beneficially owned
through Strategic Advisers, Inc. Fidelity International Limited and various foreign-based
subsidiaries provide investment advisory and management services to a number of non-U.S. investment
companies (the International Funds) and certain institutional investors. Fidelity International
Limited is the beneficial owner of 15,000 shares. |
-22-
Security Ownership of Management
This table shows the number and percentage of shares of the Companys stock beneficially owned as
of March 31, 2006 by each of our current directors and executive officers and by all current
directors and executive officers as a group. The number and percentage of shares beneficially
owned is based on 174,853,276 shares outstanding as of March 31, 2006. Beneficial ownership
includes any shares as to which the director or executive officer has the right to acquire within
60 days of March 31, 2006 through the exercise of any stock option, warrant or other right. Each
stockholder has sole voting and investment power, or shares these powers with his spouse, with
respect to the shares beneficially owned.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Shares Beneficially Owned |
|
|
|
|
|
|
|
|
Outstanding |
|
|
|
|
|
|
|
|
Options |
|
|
|
|
Number of |
|
Exercisable |
|
|
|
|
Common |
|
Within 60 |
|
Percent |
Name of Individual |
|
Shares(1) |
|
Days |
|
of Class* |
Greg L. Armstrong |
|
|
1,672 |
|
|
|
2,500 |
|
|
|
* |
|
Robert E. Beauchamp |
|
|
1,250 |
|
|
|
14,167 |
|
|
|
* |
|
Robert Blanchard |
|
|
1,250 |
|
|
|
1,896 |
|
|
|
* |
|
Ben A. Guill |
|
|
11,157 |
|
|
|
29,370 |
|
|
|
* |
|
David D. Harrison |
|
|
2,000 |
|
|
|
12,500 |
|
|
|
* |
|
Roger L. Jarvis |
|
|
369 |
|
|
|
20,000 |
|
|
|
* |
|
Eric L. Mattson |
|
|
8,410 |
|
|
|
18,388 |
|
|
|
* |
|
Merrill A. Miller, Jr |
|
|
172,839 |
|
|
|
83,333 |
|
|
|
* |
|
Kevin A. Neveu |
|
|
0 |
|
|
|
30,000 |
|
|
|
* |
|
Mark A. Reese |
|
|
0 |
|
|
|
30,000 |
|
|
|
* |
|
Dwight W. Rettig |
|
|
0 |
|
|
|
30,000 |
|
|
|
* |
|
Jeffery A. Smisek |
|
|
7,139 |
|
|
|
4,173 |
|
|
|
* |
|
Haynes B. Smith |
|
|
21,387 |
|
|
|
10,035 |
|
|
|
* |
|
Clay C. Williams |
|
|
20,023 |
|
|
|
96,507 |
|
|
|
* |
|
James D. Woods |
|
|
6,116 |
|
|
|
4,173 |
|
|
|
* |
|
All current directors and executive officers as a group
(15 persons) |
|
|
253,612 |
|
|
|
387,042 |
|
|
|
* |
|
|
|
|
* |
|
Less than 1 percent |
|
(1) |
|
Includes shares deemed held by executive officers and directors in the Companys 401(k) plans and
deferred compensation plans. |
-23-
Securities Authorized for Issuance Under Equity Compensation Plans
The following table sets forth information as of our fiscal year ended December 31, 2005, with
respect to compensation plans under which our common stock may be issued:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of securities |
|
|
|
|
|
|
|
|
|
|
|
remaining available for |
|
|
|
|
|
|
|
|
|
|
|
future issuance under |
|
|
|
Number of securities to |
|
|
|
|
|
|
equity compensation |
|
|
|
be issued upon exercise |
|
|
Weighted-average |
|
|
plans (excluding |
|
|
|
of outstanding options, |
|
|
exercise price of |
|
|
securities reflected in |
|
|
|
warrants and rights |
|
|
outstanding options, |
|
|
column (a)) |
|
Plan Category |
|
(a) |
|
|
warrants and rights (b) |
|
|
(c) (1) |
|
Equity compensation
plans approved by
security holders |
|
|
4,340,842 |
|
|
$ |
30.36 |
|
|
|
7,464,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity compensation
plans not approved
by security holders |
|
|
0 |
|
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
4,340,842 |
|
|
$ |
30.36 |
|
|
|
7,464,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Shares could be issued other than upon the exercise of stock options, warrants or rights;
however, none are anticipated during 2006. On February 21, 2006, the Company granted 2,344,000
stock options at an exercise price of $66.58. |
-24-
EXECUTIVE COMPENSATION
The following table sets forth for the years ended December 31, 2005, 2004 and 2003 the
compensation paid by the Company to its Chief Executive Officer and four other most highly
compensated executive officers (the Named Executive Officers) serving in such capacity at
December 31, 2005.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
SUMMARY COMPENSATION TABLE |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Long-Term Compensation |
|
|
|
|
|
|
|
|
|
Annual Compensation |
|
|
Awards |
|
|
Payouts |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Other |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name |
|
|
|
|
|
|
|
|
|
|
|
|
|
Annual |
|
|
Restricted |
|
Securities |
|
|
|
|
|
|
|
All Other |
and |
|
|
|
|
|
|
|
|
|
|
|
|
|
Compen- |
|
|
Stock |
|
Underlying |
|
|
LTIP |
|
|
Compen- |
Principal |
|
|
|
|
|
|
|
|
|
|
|
|
|
sation |
|
|
Award(s) |
|
Options/ |
|
|
Payouts |
|
|
sation(2) |
Position |
|
Year |
|
Salary($) |
|
Bonus($) |
|
($) |
|
|
($) (1) |
|
SARs (#) |
|
|
($) |
|
|
($) |
|
|
|
|
|
|
|
|
|
|
Merrill A. Miller, Jr. |
|
|
2005 |
|
|
|
650,000 |
|
|
|
776,685 |
|
|
|
|
|
|
|
|
2,097,000 |
|
|
|
64,000 |
|
|
|
|
|
|
|
|
|
11,077 |
|
President and CEO |
|
|
2004 |
|
|
|
571,635 |
|
|
|
443,325 |
|
|
|
|
|
|
|
|
|
|
|
|
100,000 |
|
|
|
|
|
|
|
|
|
18,187 |
|
|
|
|
2003 |
|
|
|
451,923 |
|
|
|
46,706 |
|
|
|
|
|
|
|
|
|
|
|
|
50,000 |
|
|
|
|
|
|
|
|
|
14,250 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Clay C. Williams (3) |
|
|
2005 |
|
|
|
255,419 |
|
|
|
299,536 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
10,600 |
|
Sr. Vice President |
|
|
2004 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
and CFO |
|
|
2003 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Kevin A. Neveu (4) |
|
|
2005 |
|
|
|
278,269 |
|
|
|
249,378 |
|
|
|
|
|
|
|
|
|
|
|
|
30,000 |
|
|
|
|
|
|
|
|
|
8,400 |
|
Group President |
|
|
2004 |
|
|
|
244,808 |
|
|
|
142,394 |
|
|
|
|
|
|
|
|
|
|
|
|
30,000 |
|
|
|
|
|
|
|
|
|
15,375 |
|
Rig Technology |
|
|
2003 |
|
|
|
217,308 |
|
|
|
16,844 |
|
|
|
|
|
|
|
|
|
|
|
|
30,000 |
|
|
|
|
|
|
|
|
|
4,370 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Mark A. Reese |
|
|
2005 |
|
|
|
278,269 |
|
|
|
249,378 |
|
|
|
|
|
|
|
|
|
|
|
|
30,000 |
|
|
|
|
|
|
|
|
|
8,400 |
|
Group President |
|
|
2004 |
|
|
|
248,462 |
|
|
|
144,519 |
|
|
|
|
|
|
|
|
|
|
|
|
30,000 |
|
|
|
|
|
|
|
|
|
15,425 |
|
Expendable Products |
|
|
2003 |
|
|
|
196,154 |
|
|
|
15,204 |
|
|
|
|
|
|
|
|
|
|
|
|
30,000 |
|
|
|
|
|
|
|
|
|
78,867 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Haynes B. Smith (5) |
|
|
2005 |
|
|
|
265,635 |
|
|
|
330,719 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
11,024 |
|
Group President |
|
|
2004 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Services |
|
|
2003 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
For the year ended December 31, 2005, the amount disclosed in this column
reflects the dollar value of 36,000 shares of restricted stock granted to Mr. Merrill A. Miller,
Jr. on October 12, 2005. As of December 31, 2005, Mr. Miller held 36,000 shares of restricted
stock with a dollar value of $2,257,200 on that date.
|
|
(2) |
|
These amounts include: |
|
|
|
(a)The Companys cash contributions for 2005 under the National Oilwell Varco Retirement and
Thrift Plan, a defined contribution plan, on behalf of Mr. Miller $8,400; Mr. Neveu $8,400;
and Mr. Reese $8,400.
|
|
|
|
(b)The Companys cash contributions for 2005 under the National Oilwell Varco Supplemental
Savings Plan, a defined contribution plan, on behalf of Mr. Miller $2,677; Mr. Williams -
$10,600; and Mr. Smith $11,024. |
|
(3) |
|
Mr. Williams joined the Company in March 2005, upon consummation of the merger with
Varco. Compensation paid by Varco (including stock options) to Mr. Williams for services rendered
to Varco prior to the Merger is not included in the table. |
|
(4) |
|
Mr. Neveu has served as President of the Companys Rig Technology Group since March
2005. |
(5) |
|
Mr. Smith joined the Company in March 2005, upon consummation of the merger with
Varco. Compensation paid by Varco (including stock options) to Mr. Smith for services rendered to
Varco prior to the Merger is not included in the table. |
-25-
Grants of Options/SARs in Last Fiscal Year
The following table provides information concerning stock options granted to Named Executive
Officers during the fiscal year ended December 31, 2005. The Company has granted no stock
appreciation rights.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Gains Based on Assumed |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Rates of Stock Price |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Appreciation for Option |
|
|
|
2005 Option Grants |
|
|
|
|
|
|
|
|
|
|
Term |
|
|
|
|
|
|
|
Percent of |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2005 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Employee |
|
|
Exercise |
|
|
|
|
|
|
|
|
|
|
|
|
Options |
|
|
Option |
|
|
Price per |
|
|
Expiration |
|
|
Assumed |
|
|
Assumed |
|
|
|
Granted |
|
|
Grants |
|
|
Share ($) |
|
|
Date |
|
|
Rate 5% ($) |
|
|
Rate 10% ($) |
|
Merrill A. Miller, Jr. |
|
|
64,000 |
|
|
|
5.3 |
% |
|
|
58.25 |
|
|
|
10/13/15 |
|
|
|
2,344,519 |
|
|
|
5,941,470 |
|
Clay C. Williams (1) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Kevin A. Neveu |
|
|
30,000 |
|
|
|
2.5 |
% |
|
|
37.60 |
|
|
|
02/08/15 |
|
|
|
709,393 |
|
|
|
1,797,741 |
|
Mark A. Reese |
|
|
30,000 |
|
|
|
2.5 |
% |
|
|
37.60 |
|
|
|
02/08/15 |
|
|
|
709,393 |
|
|
|
1,797,741 |
|
Haynes B. Smith (2) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Stock options granted to Mr. Williams by Varco prior to the Merger are not included in the
table. Varco granted Mr. Williams 31,500 stock options on January 26, 2005 with an exercise price
of $30.39, which was assumed by the Company and converted into 26,343 stock options with an
exercise price of $36.34 as a result of the Merger. The grant has a term of ten years from the
date of grant and vest in three equal annual installments beginning one year from the date of
grant. |
|
(2) |
|
Stock options granted to Mr. Smith by Varco prior to the Merger are not included in the table.
Varco granted Mr. Smith 36,000 stock options on January 26, 2005 with an exercise price of $30.39,
which was assumed by the Company and converted into 30,106 stock options with an exercise price of
$36.34 as a result of the Merger. The grant has a term of ten years from the date of grant and
vest in three equal annual installments beginning one year from the date of grant. |
The option exercise price per share is equal to the fair market value of a share of Common Stock on
the date of grant. The grants have terms of ten years from the date of grant and vest in three
equal annual installments beginning one year from the date of grant.
-26-
Option Exercises and Year-End Option Values
The following table provides information about option exercises by the Named Executive Officers
during 2005 and the value of unexercised options held by them at December 31, 2005.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of Unexercised |
|
Value of Unexercised |
|
|
|
|
|
|
|
|
|
|
Options at |
|
in-the-money Options |
|
|
2005 Stock Option Exercises |
|
December 31, 2005 |
|
at December 31, 2005 |
|
|
Shares |
|
|
|
|
|
|
|
|
|
|
|
|
Acquired |
|
|
|
|
|
|
|
|
|
|
|
|
on |
|
|
|
|
|
|
|
|
|
|
|
|
Exercise |
|
Value Realized |
|
Exercisable |
|
Unexercisable |
|
Exercisable |
|
Unexercisable |
|
|
|
Merrill A. Miller, Jr. |
|
|
197,036 |
|
|
$ |
4,202,986 |
|
|
|
33,333 |
|
|
|
147,334 |
|
|
$ |
1,149,322 |
|
|
$ |
3,292,826 |
|
Clay C. Williams |
|
|
|
|
|
|
|
|
|
|
87,726 |
|
|
|
26,343 |
|
|
|
3,636,689 |
|
|
|
694,402 |
|
Kevin A. Neveu |
|
|
49,251 |
|
|
|
1,132,768 |
|
|
|
0 |
|
|
|
60,000 |
|
|
|
|
|
|
|
1,868,200 |
|
Mark A. Reese |
|
|
36,296 |
|
|
|
779,010 |
|
|
|
0 |
|
|
|
60,000 |
|
|
|
|
|
|
|
1,868,200 |
|
Haynes B. Smith |
|
|
36,185 |
|
|
|
895,086 |
|
|
|
0 |
|
|
|
30,106 |
|
|
|
|
|
|
|
793,594 |
|
The Company made a restricted stock award to Mr. Miller for 36,000 shares of Common Stock on
October 12, 2005. The restricted stock award shall vest commencing on the third anniversary of the
date of grant. The Company made no other awards during 2005 under any Long-Term Incentive Plan nor
did the Company at December 31, 2005 have any defined benefit or actuarial plans under which
benefits are determined primarily by final compensation and years of service. However, the Company
has assumed defined benefit plans in connection with the Varco Merger, as further described below.
Employment Contracts and Termination of Employment and Change-in-Control Arrangements
Miller, Neveu and Reese
The Company entered into an employment agreement on January 1, 2002 with Mr. Miller. Under the
employment agreement, Mr. Miller is provided a base salary, currently set at $800,000. The
employment agreement also entitles him to receive an annual bonus and to participate in the
Companys incentive, savings and retirement plans. The agreement has a term of three years and is
automatically extended on an annual basis. The agreement provides for a base salary, participation
in employee incentive plans, and employee benefits as generally provided to all employees.
In addition, the agreement contains certain termination provisions. If the employment relationship
is terminated by the Company for any reason other than
|
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voluntary termination; |
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|
termination for cause (as defined); |
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|
death; or |
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|
long-term disability; |
or if the employment relationship is terminated by the employee for Good Reason, the employee is
entitled to receive three times the sum of his current base salary plus the highest annual bonus
received by the employee over the preceding three-year period, three times the amount equal to the
total of the employer matching contributions under the Companys Retirement and Thrift Plan and
Supplemental Savings Plan, and three years participation in the Companys welfare and medical
benefit plans. The employee shall have the right, during the 60-day period after such termination,
to elect to surrender all or part of any stock options held by the employee at the time of
termination, whether or not exercisable, for a cash payment equal to the spread between the cost of
the option and the highest reported per share sales price during the 60-day period prior to
-27-
the date of termination. Any option not so surrendered will remain exercisable until the earlier of
one year after the date of termination or the stated expiration date of the specific option grant.
Under the agreement, termination by the employee for Good Reason means
|
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|
the assignment to the employee of any duties inconsistent with his
current position or any action by the Company that results in a
diminution in the employees position, authority, duties or
responsibilities; |
|
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|
|
a failure by the Company to comply with the terms of the agreement; or |
|
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|
the requirement of the employee to relocate or to travel to a
substantially greater extent than required at the date of the
agreement. |
In addition, compensation will be grossed up for any excise tax imposed under Section 4999 of the
Internal Revenue Code as a result of any payment or benefit provided to Mr. Miller under the
employment agreement. The agreement also contains restrictions on competitive activities and
solicitation of our employees for three years following the date of termination.
We entered into employment agreements on January 1, 2002 with Messrs. Neveu and Reese that contain
certain termination provisions. Under the employment agreements, Messrs. Neveu and Reese are
provided base salary. The agreements have a one-year term and are automatically extended on an
annual basis. The agreements also provide for participation in employee
incentive plans, and employee benefits as generally provided to all employees. If the employment
relationship is terminated by the Company for any reason other than
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voluntary termination; |
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|
termination for cause (as defined); |
|
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|
death; or |
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|
long-term disability; |
or if the employment relationship is terminated by the employee for Good Reason, the employee is
entitled to receive the sum of his current base salary plus the highest annual bonus he would be
entitled to earn under the current year incentive plan and an amount equal to the total of the
employer matching contributions under the Companys Retirement and Thrift Plan and Supplemental
Savings Plan, and one years participation in the Companys welfare and medical benefit plans. The
agreements also contain restrictions on competitive activities and solicitation of our employees
for one year following the date of termination.
Additionally, the Companys stock option agreements provide for full vesting of unvested
outstanding options in the event of a change of control of the Company and a change in the
optionees responsibilities following a change of control.
Williams and Smith
The Company assumed the Amended and Restated Executive Agreements entered into on December 19, 2003
by Varco with Messrs. Williams and Smith. The agreements have an initial term that continues in
effect through December 31, 2006 and are automatically extended for one or more additional terms of
three (3) years each. The agreements contain certain termination provisions, as further described
below under Change in Control Severance Plan.
Varco Supplemental Executive Retirement Plan. Messrs. Williams and Smith were participants in the
Amendment and Restatement of the Supplemental Executive Retirement Plan of Varco which
-28-
was assumed
by the Company as a result of the Merger (the Amended SERP). The Amended SERP provides for
retirement, death and disability benefits, payable over ten years. The annual benefit amount is
generally equal to 50% of the average of a participants highest five calendar years of base
salary, or if greater, in the case of a change of control that occurs prior to January 1, 2006
(which occurred as a result of the Merger), the average salary in effect since January 2001. This
annual benefit is subject to a service reduction in the event the participant retires or his
employment is terminated prior to reaching age 65 (excluded from this reduction are terminations
following a change in control).
Messrs. Williams and Smith are currently fully vested in the benefits provided by the Amended SERP.
Based on historical earnings and presuming normal retirement at age 65, Messrs. Williams and
Smith would be entitled to an annual benefit of approximately $137,017 and $148,572, respectively.
Amendment and Restatement of the Varco Executive Retiree Medical Plan. Messrs. Williams and Smith
were participants in the Amendment and Restatement of the Varco International, Inc. Executive
Retiree Medical Plan which was assumed by the Company as a result of the Merger (the Medical
Plan). Upon and following (i) certain retirements of a participant at or after age 55, or (ii) the
death or disability of a participant, or (iii) terminations of a participant prior to age 55 (but
benefits are not payable until age 55), the participant, his spouse and dependent children shall be
provided the medical, dental, vision and prescription drug benefits that are then
provided to the Companys executive officers. These Medical Plan benefits are, however, conditioned
upon the Companys receipt of a monthly cash contribution in an amount not greater than that paid
by the executive officers for similar benefits, and, in certain circumstances, the participant
having achieved 10 years of service with the Company or any of its predecessor companies prior to
retirement or termination of employment.
Messrs. Williams and Smith are currently fully vested in the benefits provided by the Medical Plan.
Change in Control Severance Plan. Messrs. Williams and Smith (for purposes of this subsection, each
an executive) were participants in the Varco change in control severance plan, which was assumed
by the Company as a result of the Merger.
The change in control severance plan provides benefits in the case of a change in control of Varco,
which occurred as a result of the Merger. As a result of the Merger, all of the outstanding options
held by Messrs. Williams and Smith subject to the change in control severance plan became fully
exercisable.
Certain other benefits are available if, within two years after March 11, 2005, the executive is
terminated other than for cause or if the executive terminates his employment for good reason (each
as defined below). Upon such qualifying termination following a change in control, the executive is
entitled to severance compensation and benefits, including those set forth below:
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A lump sum payment equal to three times base salary; |
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|
A lump sum cash payment equal to the participants annual bonus at the higher
of Expected Value (as defined) or actual results during the year of termination, which
is pro-rated to the date of termination; |
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|
A lump sum payment equal to three times bonus at expected value; |
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|
Full vesting of all accrued benefits under the Companys 401(k) Plan, SERP,
Supplemental Savings Plan and Medical Plan, as applicable; |
-29-
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|
A lump sum payment equal to three years of expected Company contributions
under the Companys 401(k) Plan and Supplemental Savings Plan; |
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|
Full vesting of any restricted stock awards and payment of awards earned
under any intermediate or long-term bonus plan; |
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|
An extended option exercise period; and |
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|
The gross-up of certain payments, subject to excise taxes under the Internal
Revenue Code as parachute payments, so that the participant receives the same amount
he would have received had there been no applicable excise taxes. |
Under the change in control severance plan, a participant is also entitled to receive, upon a
qualifying termination, medical and dental benefits (based on the cost sharing arrangement in place
on the date of termination) and automobile benefits, each throughout the three year payout period,
and outplacement services valued at not more than 15% of base salary.
Under the terms of the amended and restated executive agreement, which contains the change of
control severance plan, the term cause means:
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|
|
executives conviction of a felony involving moral turpitude, dishonesty or a
breach of trust towards the Company; |
|
|
|
|
executives commission of any act of theft, fraud, embezzlement or
misappropriation against the Company that is materially injurious to the Company
regardless of whether a criminal conviction is obtained; |
|
|
|
|
executives willful and continued failure to devote substantially all of his
business time to the Companys business affairs (excluding failures due to illness,
incapacity, vacations, incidental civic activities and incidental personal time) which
failure is not remedied within a reasonable time after a written demand by the Company
specifically identifying executives failure is delivered by the Company; |
|
|
|
|
executives unauthorized disclosure of confidential information of the
Company that is materially injurious to the Company; or |
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|
|
|
executives knowing or willful material violation of federal or state
securities laws, as determined in good faith by the Companys board of directors. |
Under the terms of the amended and restated executive agreement, which contains the change of
control severance plan, the term good reason means:
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|
|
failure to re-elect or appoint the executive to any corporate office or
directorship held at the time of the change of control or a material reduction in
executives authority, duties or responsibilities (including status, offices, titles
and reporting requirements) or if executive is assigned duties or responsibilities
inconsistent in any material respect from those of executive at the time of the
relevant change of control all on the basis of which executive makes a good faith
determination that the terms of his employment have been detrimentally and materially
affected; |
|
|
|
|
a material reduction of executives compensation, benefits or perquisites,
including annual base salary, annual bonus, intermediate or long-term cash or equity
incentive opportunities or plans from those in effect prior to the change of control; |
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|
The Company fails to obtain a written agreement satisfactory to executive
from any successor or assigns of the Company to assume and perform the amended and
restated executive agreement; or |
-30-
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|
The Company requires executive to be based at any office located more than
fifty (50) miles from the Companys current offices without executives consent. |
The Companys merger with Varco constituted a change of control under the change in control
severance plan. Following the consummation of the Merger, any qualifying termination of an
executive will result in that executive becoming eligible to receive each of the benefits set forth
above.
Certain Relationships and Related Transactions
We transact business with companies with which certain of our Directors are affiliated. All
transactions with these companies are on terms competitive with other third party vendors, and none
of these is material either to us or any of these companies.
Compensation Committee Report on Executive Compensation
National Oilwell Varcos executive compensation program is administered by the Compensation
Committee of the Board of Directors. The committee establishes specific compensation levels for
the Companys executive officers and administers the Companys stock award plans. The Compensation
Committees philosophy regarding executive compensation is to design a
compensation package that will attract and retain key executives focused on the Companys annual
growth and long-term strategy. The committees objective is to provide compensation packages for
key executives that offer compensation opportunities in the median range of oilfield service
companies with a similar market capitalization. Data sources included industry survey groups,
national survey databases, proxy disclosures and general trend data, which are updated annually.
Components of the executive compensation program for 2005 were base salary, participation in the
Companys annual cash incentive plan and the grant of non-qualified stock option and restricted
stock awards.
Base Salary. Salary levels are based on factors including individual performance, level and scope
of responsibility and competitive salary levels within the industry. The Company does not give
specific weights to these factors. The committee determines median base salary levels by a
comprehensive review of information provided in proxy statements filed by oilfield service
companies with similar market capitalizations monitored in the Simmons & Company International
Oilfield Service Monthly Performance and Valuation Guide. Each executive is reviewed individually
on an annual basis. Salary adjustments are based on the individuals experience and background, the
individuals performance during the prior year, the general movement of salaries in the
marketplace, our financial position and, for each executive other than the chief executive officer,
the recommendations of our chief executive officer. As a result of these factors, an executives
base salary may be above or below the targeted median at any point in time. Based on the Companys
positive financial results and the criteria for the salary determinations, the Companys named
executive officers, other than its chief executive officer, received the following salary increases
in 2005: Mr. Neveu from $250,000 to $300,000; and Mr. Reese from $250,000 to $300,000. The
base salaries for Mr. Williams and Mr. Smith at the end of 2005 were $318,000 and $330,720,
respectively.
Annual Incentive Awards. Substantially all exempt employees, including executive officers,
participated in the Company incentive plan in 2005, aligning a portion of each employees cash
compensation with Company performance against a predetermined operating income target. As
-31-
in prior years, the incentive plan provided for cash awards if objectives related to the Companys
achievement of certain specified operating profit targets based on the Companys financial plan
were met, and participant award opportunities varied depending upon individual levels of
participation. Payouts were calculated by multiplying (A) the scaled percentage increase in
operating profit over a specified target by (B) the participants base salary by (C) the
participants designated target percentage of base salary (participation level). The chief
executive officers participation level was 100%, the chief financial officers participation level
was 80%, and the other executive officers participation level was 75%. The Company had to achieve
an established minimum operating profit target before awards were earned by any employees,
including executive officers, with higher levels of performance resulting in increased payments
based upon an established progression. Additionally, certain key executives including all
executive officers were subject to a 25% maximum bonus adjustment if a predetermined capital
employed target was under- or over-achieved.
Based on the Companys positive financial results and the criteria for the 2005 incentive plan,
bonus awards were made to the Companys named executive officers, other than its chief executive
officer, as follows: Mr. Williams $299,536; Mr. Neveu $249,378; Mr. Reese $249,378; and Mr.
Smith $330,719.
Long-Term Incentive Compensation. The primary purpose of our long-term incentive compensation is to
provide our executive officers with a longer-term perspective in their managerial responsibilities.
This component of an executive officers compensation directly links the officers interests with
those of our other stockholders. In addition, long-term incentives encourage management to focus on
our long-term development and prosperity in addition to annual operating profits. Our primary form
of long-term incentive compensation is through stock option grants.
The goal of the stock option program is to provide a compensation program that is competitive
within the industry while directly linking a significant portion of the executives compensation to
the enhancement of stockholder value. The ultimate value of any stock option is based solely on the
increase in value of the shares of our common stock over the grant price. Accordingly, stock
options have value only if our stock price appreciates from the date of grant. This at-risk
component of compensation focuses executives on the creation of stockholder value over the
long-term. We grant stock options to the Companys key executives based on competitive grants
within the industry. Our executives are eligible to receive stock options annually with other key
managers becoming eligible on a discretionary basis. Eligibility for an award does not ensure
receipt of a stock option award. Options are granted at the then-current market price and generally
vest in equal annual installments over a three-year period, and have a ten-year term subject to
earlier termination. Based on the foregoing, options were granted to the Companys named executive
officers, other than its chief executive officer, as follows: Mr. Neveu 30,000; and Mr. Reese -
30,000.
Other Compensation. Our executive officers participate in the Companys retirement and savings
plans and post-retirement programs such as retiree medical on the same basis as other
similarly-situated employees. The Company matches certain employee contributions to its
Retirement and Thrift Plan and its Supplemental Savings Plan with cash contributions. Company
matching amounts for the named executive officers are included under the caption All Other
Compensation in the Summary Compensation Table on page 25.
Section 162(m). Section 162(m) of the Code currently imposes a $1 million limitation on the
deductibility of certain compensation paid to our five highest paid executives. Excluded from the
-32-
limitation is compensation that is performance based. For compensation to be performance based,
it must meet certain criteria, including being based on predetermined objective standards approved
by stockholders. Although the Compensation Committee takes the requirements of Section 162(m) into
account in designing executive compensation, there may be circumstances when it is appropriate to
pay compensation to our five highest paid executives that does not qualify as performance based
compensation and thus is not deductible by us for federal income tax purposes.
Compensation of the Chief Executive Officer. Components of Mr. Millers compensation for 2005 were
consistent with those for executive officers as described above and included base salary,
participation in the incentive plan and the grant of stock options. Mr. Miller was also granted an
award of restricted stock in 2005. Mr. Miller did not receive a stock option grant along with the
other executive officers in February 2005, due to the pending merger with Varco. As a result of
the upward movement in the Companys stock price after such grant date and after the closing of the
Merger, Mr. Miller was granted a combination of stock options and restricted stock, as further
detailed below, to equitably compensate Mr. Miller for the delay in his receipt of long-term
incentive compensation for 2005. The restricted stock will vest on the third anniversary of the
date of grant.
In considering Mr. Millers salary level, the committee annually reviews the compensation level of
chief executive officers by oilfield service companies monitored by the Simmons & Company
International Oilfield Service Monthly Performance and Valuation Guide and considers Mr. Millers
individual performance and success in achieving the Companys strategic objectives. In 2005, based
on this review, Mr. Millers base salary was increased from $600,000 to $800,000, he received an
option to purchase 64,000 shares of National Oilwell Varco common stock, he received 36,000 shares
of restricted National Oilwell Varco common stock, and he was awarded a bonus of $776,685.
Members of the Compensation Committee
James D. Woods, Committee Chairman
Robert E. Beauchamp
Ben A. Guill
Jeffery A. Smisek
-33-
PERFORMANCE GRAPH
The graph below compares the cumulative total shareholder return on our common stock to the S&P 500
Index and the S&P Oil & Gas Equipment & Services Index. The total shareholder return assumes $100
invested on December 31, 2000 in National Oilwell Varco, the S&P 500 Index and the S&P Oil & Gas
Equipment & Services Index. It also assumes reinvestment of all dividends. The peer group is
weighted based on the market capitalization of each company. The results shown in the graph below
are not necessarily indicative of future performance.
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Cumulative Total Return |
|
|
12/00 |
|
12/01 |
|
12/02 |
|
12/03 |
|
12/04 |
|
12/05 |
National Oilwell Varco |
|
|
100.00 |
|
|
|
53.27 |
|
|
|
56.45 |
|
|
|
57.80 |
|
|
|
91.22 |
|
|
|
162.07 |
|
S&P 500 |
|
|
100.00 |
|
|
|
88.12 |
|
|
|
68.64 |
|
|
|
88.33 |
|
|
|
97.94 |
|
|
|
102.75 |
|
S&P Oil & Gas Equipment & Services |
|
|
100.00 |
|
|
|
66.56 |
|
|
|
58.92 |
|
|
|
73.49 |
|
|
|
96.91 |
|
|
|
143.98 |
|
-34-
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
The rules of the SEC require that the Company disclose late filings of reports of stock ownership
(and changes in stock ownership) by its directors, executive officers, and beneficial owners of
more than ten percent of the Companys stock. The Company has undertaken responsibility for
preparing and filing the stock ownership forms required under Section 16(a) of the Exchange Act on
behalf of its officers and directors. Based upon a review of forms filed and information provided
by the Companys officers and directors, we believe that all Section 16(a) reporting requirements
were met during 2005, except that Mr. James D. Woods, a Director of the Company, had one late
amended Form 3 report to correct the number of shares he held as reported in his prior timely filed
Form 3 report, Mr. Jeffery A. Smisek, a Director of the Company, had one late amended Form 4 report
to correct the number of shares he held as reported in his prior timely filed Form 4 report, Mr.
Roger L. Jarvis, a Director of the Company, had one late Form 4 to report an acquisition of shares
of the Company, and Mr. Mark A. Reese, an executive officer of the Company, had one late amended
Form 4 report to correct the transaction date in his prior timely filed Form 4 report.
STOCKHOLDER PROPOSALS FOR THE 2007 ANNUAL MEETING
If you wish to submit proposals to be included in our 2007 proxy statement, we must receive them on
or before December 15, 2006. Please address your proposals to: Dwight W. Rettig, Vice President,
General Counsel and Secretary, National Oilwell Varco, Inc., 10000 Richmond Avenue6th
Floor, Houston, Texas 77042.
If you wish to submit proposals at the meeting that are not eligible for inclusion in the proxy
statement, you must give written notice no later than February 28, 2007 to: Dwight W. Rettig, Vice
President, General Counsel and Secretary, National Oilwell Varco, Inc., 10000 Richmond
Avenue6th
Floor, Houston, Texas 77042. If you do not comply with this notice
provision, the proxy holders will be allowed to use their discretionary voting authority on the
proposal when it is raised at the meeting. In addition, proposals must also comply with National
Oilwell Varcos by-laws and the rules and regulations of the SEC.
ANNUAL REPORT AND OTHER MATTERS
At the date this proxy statement went to press, we did not know of any other matters to be acted
upon at the meeting other than the election of directors and ratification of the appointment of
independent auditors as discussed in this proxy statement. If any other matter is presented, proxy
holders will vote on the matter in accordance with their best judgment.
National Oilwell Varcos 2005 Annual Report on Form 10-K filed on March 6, 2006 is included in this
mailing, but is not considered part of the proxy solicitation materials.
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By order of the Board of Directors, |
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/s/ Dwight W. Rettig |
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Dwight W. Rettig |
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Vice President, General Counsel and |
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Secretary |
Houston, Texas
April 13, 2006
-35-
Appendix I
NATIONAL OILWELL VARCO, INC.
(Company)
CHARTER OF THE AUDIT COMMITTEE OF THE
BOARD OF DIRECTORS
Amended and Restated by the Board of Directors on November 16, 2005
I. Purpose
The Audit Committee (the Committee) is appointed by the Board of Directors (the Board) to
assist the Board in fulfilling its oversight responsibilities. The Committees primary duties and
responsibilities are to:
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Monitor the integrity of the Companys financial statements, financial
reporting processes, systems of internal controls regarding finance, and
disclosure controls and procedures. |
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Select and appoint the Companys independent auditors, pre-approve all audit
and non-audit services to be provided, consistent with all applicable laws, to
the Company by the Companys independent auditors, and establish the fees and
other compensation to be paid to the independent auditors. |
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Monitor the independence and performance of the Companys independent
auditors and internal audit function. |
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Establish procedures for the receipt, retention, response to and treatment
of complaints, including confidential, anonymous submissions by the Companys
employees, regarding accounting, internal controls, disclosure or auditing
matters, and provide an avenue of communication among the independent auditors,
management, the internal audit function and the Board of Directors. |
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Prepare an audit committee report as required by the Securities and Exchange
Commission (the SEC) to be included in the Companys annual proxy statement. |
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Monitor the Companys compliance with legal and regulatory requirements. |
The Committee has the authority to conduct any investigation appropriate to fulfilling its
responsibilities, and it has direct and confidential access to the independent auditors as well as
officers and employees of the Company. The Committee has the authority to retain, at the
I-1
Companys expense, special legal, accounting or other consultants or experts it deems necessary in
the performance of its duties. The Company shall at all times make adequate provisions for the
payment of all fees and other compensation, approved by the Committee, to the Companys independent
auditors in connection with the issuance of its audit report, or to any consultants or experts
employed by the Committee.
II. Structure and Operations
Composition and Qualifications
The Committee shall be comprised of three or more directors as determined by the Board, each
of whom shall be determined by the Board meet the independence and experience requirements of the
SEC, the New York Stock Exchange and the Corporate Governance Guidelines of the Board (as each may
be modified or supplemented). All members of the Committee shall have a basic understanding of
finance and accounting and be able to read and understand fundamental financial statements of the
sort published by the Company at the time of their appointment to the Committee, and at least one
member of the Committee shall have accounting or related financial management expertise and qualify
as an audit committee financial expert in accordance with the requirements of the SEC and other
applicable rules (as may be modified or supplemented).
No Director may serve as a member of the Committee if such Director serves on the audit
committee of more than two other public companies.
Appointment and Removal
Committee members shall be appointed by the Board on the recommendation of the Nominating
Corporate Governance Committee of the Board. A Committee member shall serve until such members
successor is duly appointed or until such members earlier resignation, death or removal. The
members of the Committee may be removed, with or without cause, by majority vote of the Board.
Chairman
If a Committee Chair is not designated by the Board, the members of the Committee may
designate a Chair by majority vote of the Committee members.
Meetings
The Committee shall meet at least four times annually, or more frequently as circumstances
dictate. A majority of the members of the Committee shall constitute a quorum. The Chairman of
the Board or any member of the Committee may call meetings of the Committee. All meetings may be
held telephonically. The Committee may act by unanimous written consent, when deemed necessary or
desirable by the Committee or its Chair.
The Committee shall meet privately in executive session at least four times annually with
I-2
management, the manager of internal auditing, the independent auditors, and as a committee to
discuss any matters that the Committee or each of these groups believe should be discussed. In
addition, the Committee, or at least its Chair, shall communicate with management and the
independent auditors quarterly to review the Companys financial statements and significant
findings based upon the independent auditors review procedures.
The Committee may request any officer or employee of the Company or the Companys counsel to attend
a meeting of the Committee or to meet with any member of, or consultants to, the Committee.
The Chair of the Committee, with input from the other members of the Committee as well as the
Chief Financial Officer, the General Counsel, the Internal Audit Group, the Risk Mitigation Group
and the independent auditor, shall develop the agenda for each Committee Meeting.
Subcommittees
The Committee shall not be authorized to create any subcommittees.
III. Audit Committee Responsibilities and Duties
Review Procedures
1. Review the Companys annual audited financial statements prior to filing or release,
including the Companys disclosures under Managements Discussion and Analysis of Financial
Condition and Results of Operations. Review should include discussion with management and the
independent auditors of significant issues regarding critical accounting estimates, accounting
principles, practices and judgments, including, without limitation, a review with the independent
auditors of any auditor report to the Committee required under rules of the Securities and Exchange
Commission (as may be modified or supplemented). Review should also include review of the
independence of the independent auditors (see item 11 below) and a discussion with the independent
auditors of the conduct of their audit (see item 12 below). Based on such review determine whether
to recommend to the Board that the annual audited financial statements be included in the Companys
Annual Report on Form 10-K filed under the rules of the Securities and Exchange Commission.
2. In consultation with management, the independent auditors and the internal auditors,
consider the integrity of the Companys financial reporting processes and controls. Discuss
significant financial risk exposures and the steps management has taken to monitor, control and
report such exposures. Review significant findings prepared by the independent auditors and the
internal audit function together with managements responses. Review any significant changes to
the Companys auditing and accounting policies. Resolve disagreements, if any, between management
and the independent auditors.
3. Review with financial management and the independent auditors the Companys quarterly
earnings releases and financial statements prior to filing or release, including the use of pro
forma or adjusted non-GAAP information. The Committee may designate a member of the Committee to
represent the entire Committee for purposes of this review.
I-3
4. Review any exceptions to the certifications required of the Chief Executive Officer and
Chief Financial Officer in connection with the filings of annual and quarterly financial statements
with the Securities and Exchange Commission.
5. Periodically review and discuss financial information and earnings guidance provided to
analysts and rating agencies. The Committee may designate a member of the Committee to represent
the entire Committee for purposes of this review.
6. Review and reassess the adequacy of this Charter at least annually and submit any
recommended changes herein to the Board at its fourth regularly scheduled meeting in each year.
Submit the Charter to the Board of Directors for approval and cause the Charter to be approved at
least once every three years in accordance with the regulations of the Securities and Exchange
Commission and the New York Stock Exchange (as may be modified or supplemented).
Independent Auditors
7. The Companys independent auditors are directly accountable to the Committee and the Board
of Directors. The Committee shall review the independence and performance of the independent
auditors, annually appoint the independent auditors and approve any discharge of auditors when
circumstances warrant.
8. The Committee shall set clear hiring policies for employees or former employees of the
independent auditors.
9. Approve the fees and other significant compensation to be paid to the independent auditors.
10. Approve the independent auditors annual audit plan, including scope, staffing, locations
and reliance upon management and the internal audit function.
11. On an annual basis, review and discuss with the independent auditors all significant
relationships the auditors have with the Company that could impair the auditors independence.
Such review should include receipt and review of a report from the independent auditors regarding
their independence consistent with Independence Standards Board Standard I (as may be modified or
supplemented). All engagements for non-audit services by the independent auditors must be approved
by the Committee prior to the commencement of services. The Committee may designate a member of
the Committee to represent the entire Committee for purposes of approval of non-audit services,
subject to review by the full Committee at the next regularly scheduled meeting. The Companys
independent auditors may not be engaged to perform prohibited activities under the Sarbanes-Oxley
Act of 2002 or the rules of the Public Company Accounting Oversight Board or the Securities and
Exchange Commission.
12. Prior to filing or releasing annual financial statements, discuss the results of the audit
with the independent auditors, including a discussion of the matters required to be communicated to
audit committees in accordance with SAS 61 (as may be modified or supplemented). Prior to filing
or releasing quarterly unaudited financial statements, discuss the
I-4
independent auditors matters required to be communicated to audit committees in accordance
with SAS 71 (as may be modified or supplemented).
13. Obtain from the independent auditors assurance that Section 10A of the Securities Exchange
Act of 1934 (which requires the independent auditor, if it detects or becomes aware of any illegal
act, to assure that the Committee is adequately informed and to provide a report if the independent
auditor has reached specified conclusions with respect to such illegal acts) has not been
implicated.
14. Consider the independent auditors judgment about the quality and appropriateness of the
Companys accounting principles, including acceptable alternatives and critical accounting
estimates as applied in its financial reporting.
Internal Audit Function and Legal Compliance
15. Review the budget and activities of the Companys internal audit function, audit plans,
procedures and result, and coordination with independent auditors. Regularly review the continued
overall effectiveness of the internal audit function as required under relevant law and the listing
standards of the New York Stock Exchange.
16. Review significant reports prepared by the internal audit department together with
managements response and follow-up to these reports.
17. Review reports received by the Companys Risk Mitigation Group with respect to complaints
regarding accounting, internal accounting controls, disclosure controls and procedures, auditing
matters or violations of the Companys Code of Ethics (as defined in the Companys Code of Business
Conduct for Members of the Board of Directors and Executive Officers)(collectively, Complaints).
18. On at least an annual basis, review with the Companys counsel, any legal matters that
could have a significant impact on the Companys financial statements, the Companys compliance
with applicable laws and regulations and inquiries received from regulators or governmental
agencies.
19. Review and assess at least annually the Companys Code of Ethics, recommend changes in the
Code of Ethics as conditions warrant and confirm that management has established a system to
monitor compliance with the Code of Ethics by officers and relevant employees of the Company.
20. Review managements monitoring of the Companys compliance with the Code of Ethics, and
confirm that management has a review system in place to maximize the likelihood that the Companys
financial statements, reports, other financial information and disclosures disseminated to
governmental organizations and the public satisfy applicable legal requirements.
21. Facilitate and review, as appropriate, the Companys procedures for the receipt, retention
and treatment of Complaints received by the Company from (a) Company employees through the
Companys Risk Mitigation Group or (b) Company employees or others through
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confidential, anonymous submission(s) to a post office box (or confidential e-mail) directly
to the Chair of the Audit Committee.
22. Confirm that any action requested by the Chair in respect of any alleged Complaint has
been taken as requested by the Committee.
23. Serve as the Boards qualified legal compliance committee pursuant to which an attorney
for the Company may report purported evidence of a material violation of securities law, breach of
fiduciary duty or similar violation by the Company or one of its agents.
Other Audit Committee Responsibilities
24. Annually prepare the report to shareholders as required by the rules of the Securities and
Exchange Commission to be included in the Companys annual proxy statement.
25. Review and approve all related-party transactions.
26. Perform any other activities consistent with this Charter, the Companys bylaws and
governing law, as the Committee or the Board deems necessary or appropriate.
27. Maintain minutes of meetings and periodically report to the Board of Directors on
significant results of the foregoing activities.
28. The Committee shall be evaluated through the annual evaluation process conducted by the
Nominating/Corporate Governance Committee.
Limitation of Audit Committees Role
While the Committee has the responsibilities and powers set forth in this Charter, it is not
the duty of the Committee to conduct audits or to determine that the Companys financial statements
are complete and accurate and are in accordance with generally accepted accounting principles.
Management is responsible for the Companys financial reporting process, including its system of
internal controls, and for the preparation of financial statements in accordance with GAAP.
Management is also responsible for assuring compliance with laws and regulations and the Companys
corporate policies, subject to the Committees oversight in the areas covered by this Charter. The
independent auditors are responsible for expressing an opinion on those financial statements.
Committee members are not employees of the Company or accountants or auditors by profession or
experts in the fields of accounting or auditing. They rely, and are entitled to rely, on
managements representation that the financial statements have been prepared with integrity and
objectivity and in conformity with GAAP and on the representations of the independent auditors
included in their report on the Companys financial statements.
The Committees oversight does not provide it with an independent basis to determine that
management has maintained appropriate accounting and financial reporting principles or policies, or
appropriate internal controls and procedures designed to assure compliance with GAAP and applicable
laws and regulations. Furthermore, the Committees considerations and discussions with management
and the independent auditors do not assure that the Companys
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financial statements are presented in accordance with GAAP or that the audit of the Companys
financial statements has been carried out in accordance with GAAP.
I-7
Appendix II
NATIONAL OILWELL VARCO, INC.
(Company)
CHARTER OF THE COMPENSATION COMMITTEE
OF THE BOARD OF DIRECTORS
Amended and Restated by the Board of Directors on November 16, 2005
I. Purpose
The Compensation Committee (the Committee) is appointed by the Board of Directors (the Board)
to assist the Board in fulfilling its oversight responsibilities. The Committees primary duties
and responsibilities are to:
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Discharge the Boards responsibilities relating to compensation of the
Companys directors and executive officers. |
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Approve and evaluate all compensation of directors and executive officers,
including salaries, bonuses, and compensation plans, policies and programs of
the Company. |
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Administer all plans of the Company under which shares of common stock may
be acquired by directors or executive officers of the Company. |
The Committee has the authority, at the Companys expense and to the extent it deems necessary or
appropriate, to retain special legal, compensation or other consultants to advise the Committee.
The Company shall at all times make adequate provisions for the payment of all fees and other
compensation, approved by the Committee, to any consultants or experts employed by the Committee.
II. Structure and Operations
Composition
The Committee shall be comprised of three or more directors as determined by the Board, each of
whom shall be determined by the Board to meet the independence requirements of the Securities and
Exchange Commission, the New York Stock Exchange and the Corporate Governance Guidelines of the
Board (as each may be modified or supplemented). In addition, each Committee member shall also be
non-employee directors as defined by Rule 16b-3 under the Securities Exchange Act of 1934 and
outside directors as defined in section 162(m) of the Internal Revenue Code.
Appointment and Removal
Committee members shall be appointed by the Board on the recommendation of the
I-8
Nominating/Corporate Governance Committee of the Board. A Committee member shall serve until
such members successor is duly appointed or until such members earlier resignation, death or
removal. The members of the Committee may be removed, with or without cause, by majority vote of
the Board.
Chairman
If a Committee Chair is not designated by the Board, the members of the Committee may
designate a Chair by majority vote of the Committee members.
Meetings
The Committee shall meet at least twice annually, or more frequently as circumstances dictate.
A majority of the members of the Committee shall constitute a quorum. The Chairman of the Board
or any member of the Committee may call meetings of the Committee. All meetings may be held
telephonically. The Committee may act by unanimous written consent, when deemed necessary or
desirable by the Committee.
The Chair of the Committee, with input from the other members of the Committee and the
representatives of the Companys senior management designated by the Chief Executive Officer, shall
develop the agenda for each Committee meeting. The Committee may request any officer or employee
of the Company or the Companys counsel to attend a meeting of the Committee or to meet with any
member of, or consultants to, the Committee.
Subcommittees
The Committee shall not be authorized to create any subcommittees.
III. Compensation Committee Responsibilities and Duties
1. Equity-based Plans. The Committee shall make recommendations to the Board with
respect to the adoption of equity-based plans.
2. Plan Administration. The Committee shall have full and final authority in
connection with the administration of all plans of the Company under which incentive compensation
and shares of common stock or other equity securities of the Company may be issued to directors and
executive officers. In furtherance of the foregoing, the Committee shall, in its sole discretion,
grant options and make awards of shares under the Companys stock plans.
3. Director Compensation. The Committee shall annually assess the adequacy and
suitability of the Companys compensation plan for members of its Board. In carrying out this
responsibility, the Committee shall consider whether the Companys director compensation plan is
sufficient to enable the Company to attract talented and qualified individuals to serve on the
Board and its standing committees. Where the Committee considers it appropriate, the Committee may
engage compensation consultants to evaluate the adequacy of the Companys director compensation
plan. The Committee shall prepare, as appropriate, modifications to the
I-9
current director compensation plan and submit any such modifications to the full Board for its
disposition.
4. Chief Executive Officer (CEO) Compensation and Goals. The Committee shall
annually review and approve corporate goals and objectives relevant to CEO compensation, solicit
input from all directors of the Company, evaluate the CEOs performance in light of those goals and
objectives, recommend to the non-management members of the Board the CEOs total annual
compensation package and thereafter the Chair of the Committee shall provide development feedback
to the CEO. In determining the long-term incentive component of CEO compensation, the Committee
will consider the Companys performance and relative shareholder return, the value of similar
incentive awards to CEOs at comparable companies, and the awards given to the CEO in past years.
5. Approval of Other Executive Officer Compensation. The Committee shall annually
review with the CEO and approve for the executive officers of the Company other than the CEO: (a)
annual base salary level, (b) the annual incentive opportunity level, (c) the long-term incentive
opportunity level, (d) employment agreements, and change in control agreements/provisions, in each
case as, when and if appropriate, and (e) any special or supplemental benefits.
6. Total Amounts Payable on Termination of Employment. The Committee shall review on
an annual basis or such other time period as it deems appropriate, the total amounts payable to
executive officers under all compensation and benefit plans and agreements under various
termination of employment scenarios, including retirement and change of control.
7. Annual Report on Executive Officer Compensation. The Committee shall produce the
annual report on executive officer compensation for inclusion in the proxy statement of the
Company.
8. Other Activities. The Committee shall perform any other activities consistent with
this Charter, the Companys bylaws and governing law, as the Committee or the Board deems necessary
or appropriate, including a review and assessment of this Charter at least annually and the
submission of any recommended changes therein to the Board at its fourth regularly scheduled
meeting in each year.
9. Committee Minutes and Reports. The Committee shall maintain minutes of meetings
and periodically report to the Board on significant results of the foregoing activities.
10. Section 16(b) Approvals. The Committee shall pre-approve all transactions in the
Companys securities, by and between the Company and any director and executive officer of the
Company, for which exemptive treatment from Section 16(b) of the Exchange Act is sought.
11. Evaluations. This Committee shall be evaluated through the annual evaluation
process administered by the Nominating/Corporate Governance Committee.
I-10
Appendix III
NATIONAL OILWELL VARCO, INC.
(Company)
CHARTER OF THE NOMINATING/CORPORATE
GOVERNANCE COMMITTEE
OF THE BOARD OF DIRECTORS
Amended and Restated by the Board of Directors on November 16, 2005
I. Purpose
The Nominating/Corporate Governance Committee (the Committee) is appointed by the Board of
Directors (the Board) to assist the Board in fulfilling its oversight responsibilities. The
Committees primary duties and responsibilities are to:
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Ensure that the Board and its committees are appropriately constituted so
that the Board and Directors may effectively meet their fiduciary obligations
to shareholders and the Company; |
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Identify individuals qualified to become Board members and recommend to the
Board director nominees for each annual meeting of shareholders and candidates
to fill vacancies in the Board; |
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Recommend to the Board annually the Directors to be appointed to Board
committees; |
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Monitor, review, and recommend, when necessary, any changes to the Corporate
Governance Guidelines; and |
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Monitor and evaluate annually the effectiveness of the Board and management
of the Company, including their effectiveness in implementing the policies and
principles of the Corporate Governance Guidelines. |
The Committee shall have the sole authority, at the Companys expense, to retain and terminate, as
necessary, any search firm to be used to assist the Committee in identifying director candidates,
including the sole authority to approve such search firms fees and other retention terms. The
Committee shall also have authority to obtain advice and assistance from internal or external
legal, accounting or other advisors it deems necessary in the performance of its duties. The
Company shall at all times make adequate provisions for the payment of all fees and other
compensation, approved by the Committee, to any consultants or experts employed by the Committee.
I-11
II. Structure and Operations
Composition
The Committee shall be comprised of three or more directors as determined by the Board, each
of whom shall be determined by the Board to meet the independence requirements of the Securities
and Exchange Commission, the New York Stock Exchange and the Corporate Governance Guidelines of the
Company (the Guidelines) (as each may be modified or supplemented).
Appointment and Removal
Committee members shall be appointed by the Board on the recommendation of the Committee and
shall serve until such members successor is duly appointed or until such members earlier
resignation, death or removal. The members of the Committee may be removed, with or without cause,
by a majority vote of the Board.
Chairman
If a Committee Chair is not designated by the Board, the members of the Committee may
designate a Chair by majority vote of the Committee members.
Meetings
The Committee shall meet at least twice annually, or more frequently as circumstances dictate.
The Chairman of the Board or any member of the Committee may call meetings of the Committee. All
meetings may be held telephonically. A majority of the members of the Committee shall constitute a
quorum. The Committee may act by unanimous written consent, when deemed necessary or desirable by
the Committee or its Chair.
The Chair of the Committee, with input from the other members of the Committee and the
representatives of the Companys senior management designated by the Chief Executive Officer, shall
develop the agenda for each Committee meeting.
The Committee may request any officer or employee of the Company or the Companys counsel to
attend a meeting of the Committee or to meet with any member of, or consultants to, the Committee.
Subcommittees
The Committee shall not be authorized to create any subcommittees.
III. Nominating/Corporate Governance Committee Responsibilities and Duties
I-12
Recommend Nominees for Election as Directors
The Committee shall recommend to the Board the director nominees for each annual meeting of
shareholders and persons to fill vacancies in the Board that occur between meetings of
shareholders. In discharging this responsibility, the Committee shall:
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With respect to directors to be nominated to stand for re-election, consider
matters such as attendance at Board and committee meetings, conflicts of interest, and
other relevant factors. |
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Determine the desired skills and attributes for new directors to serve on the
Board; |
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Evaluate prospective Board members, including candidates suggested by
shareholders, whose skills and attributes reflect those desired; |
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Interview prospective candidates and ascertain whether they meet the
qualifications for director set forth in the Guidelines; |
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Secure approval by the entire Board of each nominee for election as a Director
or each person selected to fill a vacancy on the Board; and |
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Approve extending an invitation to join the Board if the invitation is proposed
to be extended by any person other than the Chair of the Committee. |
Recommend Appointments
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The Committee, in consultation with the Chair of the Board, and after
considering the desires, experience and expertise of individual Directors, shall make a
recommendation and report to the Board regarding the assignment of Directors to
Committees, including the designation of Committee Chairs. Committees and their Chairs
shall be appointed by the Board of Directors annually at the annual organizational
meeting of the Board of Directors. It is the Boards policy that only Directors who at
all times meet the independence and other requirements of applicable laws, listing
requirements and the Guidelines shall serve on the Companys standing Committees. |
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Annually, the Committee shall recommend to the non-employee Directors an
independent Director to serve as the Companys Lead Director. |
Evaluate the Board, its Committees and their Members
The Committee shall conduct an annual review and evaluation of the conduct and performance of the
Board, its members, the Boards committees and their members based upon completion by each director
of an evaluation form circulated in connection with such review and evaluation. The evaluation
form shall include questions designed to solicit an assessment of:
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The size, composition and independence of the Board and each committee of which
a Director is a member; |
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The adequacy of committee charters; |
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Access to and review of information from management by the Board and each
committee on which a Director is a member, and the quality of such information; |
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The performance of the members of the Board and each committee of which each
Director is a member; |
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The Boards responsiveness to shareholder concerns; |
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Maintenance and implementation of the Companys Code of Ethics (as defined in
Companys Code of Business Conduct and Ethics for Members of the Board of Directors and
Executive Officer); and |
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Maintenance and implementation of the Guidelines. |
The review shall seek to identify specific areas, if any, in need of improvement or strengthening,
including the need for the creation of additional committees, and the results shall be summarized
in a report by the Committee that is presented to the full Board during the fourth regularly
scheduled Board meeting in each year. The Board shall discuss the report and consider any
recommendations set forth therein. The Board may request that any member who receives unfavorable
performance reviews from at least a majority of the other members of the Board or any committee
upon which he or she serves resign from the Board or any such committee.
Monitor and Evaluate the Corporate Governance Matters
The Committee shall review the Companys corporate governance documents, policies and procedures.
In carrying out this responsibility, the Committee shall:
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Review periodically the adequacy of the certificate of incorporation and bylaws
of the Company and recommend to the Board, as necessary, that it propose amendments to
those documents for consideration by the shareholders; |
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Determine whether the Guidelines are being effectively adhered to and
implemented; |
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Ensure that the Guidelines are appropriate for the Company and comply with
applicable laws, regulations and listing standards; |
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Recommend any desirable changes in the Guidelines to the Board during the
fourth regularly scheduled Board meeting in each year; |
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Consider any other corporate governance issues that may arise from time to
time, and develop appropriate recommendations to the Board. |
Board Orientation and Continuing Education
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The Committee, working with the Companys senior management, shall be
responsible for the development of an orientation program for new Directors, which
shall be designed both to familiarize new Directors with the full scope of the
Companys business and key challenges and to assist new Directors in developing and
maintaining the skills necessary or appropriate for the discharge |
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of their responsibilities. The program should include background material, meetings
with senior management and visits to the Companys key facilities. |
Review of Management Succession Plans
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The Committee shall be responsible for planning for succession in the senior
management ranks of the Company, including the office of Chief Executive Officer. The
Chief Executive Officer shall report to the Committee at the time of the fourth
regularly scheduled Board meeting in each year regarding the processes in place to
identify talent within the Company to succeed to senior management positions and the
information developed during the current calendar year pursuant to those processes. |
Other Nominating/Corporate Governance Committee Responsibilities
The Committee shall discharge the following additional responsibilities:
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Perform any other activities consistent with this Charter, the Companys bylaws
and governing law, as the Committee or the Board deems necessary or appropriate,
including a review and assessment of this Charter at least annually and the submission
of any recommended changes therein to the Board at its fourth regularly scheduled
meeting in each year. |
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Consider at least annually and recommend to the Board suggested changes, if
any, in the size of the Board. |
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Review the corporate governance disclosures in the Companys proxy statement
for each annual meeting of shareholders. |
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Approve service by the Chief Executive Officer or any other member of senior
management on the board of directors of any company if the Committee deems such service
appropriate and desirable under the circumstances. |
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Receive, evaluate and formulate a recommendation to the Board regarding any
resignation letter received from a non-management director upon his or her resignation
or retirement from, or termination of, his or her principal current employment, or
other similar change in professional occupation or association. |
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Maintain minutes of meetings and periodically report to the Board of Directors
on significant results of the foregoing activities. |
I-15
Appendix IV
NATIONAL OILWELL VARCO, INC.
(Company)
CORPORATE GOVERNANCE GUIDELINES
As Amended and Restated by the Board of Directors on November 16, 2005
I. Objectives Sought to be Achieved
The Board of Directors of the Company (the Board) has adopted these guidelines to promote the
effective functioning of the Board and its committees.
II. Composition, Structure and Qualifications of the Board of Directors
A. Size of the Board. The bylaws provide that the number of Directors shall be determined
from time to time by resolution of the Board. The Board believes that at the present time the
optimal number of Directors is nine, but the Board will review this matter annually and will
increase or decrease the number of Directors as appropriate after considering the recommendation of
the Nominating/Corporate Governance Committee.
B. Board Membership Criteria. It is the policy of the Board of Directors that the Board will
reflect the following characteristics at the earliest practicable time but in no event later than
the time, if any, that each of the following becomes a legal or regulatory requirement:
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Each Director shall have a reputation for integrity, honesty, candor, fairness and
discretion; |
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Each Director shall be knowledgeable, or willing to become so quickly, in the
critical aspects of the Companys businesses and operations; |
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Each Director shall be experienced and skillful in serving as a competent overseer
of, and trusted advisor to, the senior management of at least one substantial
enterprise; |
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Only one member of the Board shall be an executive officer or other employee of the
Company. It is anticipated that under normal circumstances that employee shall be the
Chief Executive Officer; |
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Directors will be diverse in gender, race and background, consistent with the
Boards requirements for knowledgeable, experienced, motivated and ethical members; |
I-16
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A majority of the Directors shall meet the standards of independence from the
Company and its management set forth under the section entitled Director Independence
below; and |
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Directors will possess a range of talent, skill and expertise sufficient to provide
sound and prudent guidance with respect to the full scope of the Companys operations
and interests. |
C. Director Independence.
a. Independence Generally. A majority of the members of the Board shall be
independent within the meaning of the rules (the Listing Rules) of the New York Stock
Exchange (NYSE). Directors who do not meet the NYSEs independence standards also make
valuable contributions to the Board and to the Company by reason of their experience and
wisdom. For a Director to be deemed independent, the Board shall affirmatively determine
that the Director has no material relationship with the Company or its affiliates or any
member of the senior management of the Company or his or her affiliates. In making this
determination, the Board shall not deem a Director to be independent if he or she:
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Is, or within the lesser of the past three years or the period since the effective
date of the Listing Rules has been, employed by the Company or any of its affiliates; |
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Is, or within the lesser of the past three years or the period since the effective
date of the Listing Rules has been, affiliated with or employed by a present or former
internal or external auditor of the Company or any of its affiliates; |
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Currently is employed, or within the lesser of the past three years or the period
since the effective date of the Listing Rules was employed, as an executive officer of
another company where any of the present executives of the Company or any of its
affiliates serves on the compensation committee of that company; |
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Is, or within the lesser of the last three years or the period since the effective
date of the Listing Rules has been, an executive officer or employee of another company
who makes payments to, or receives payments from the Company for property or services
in an amount which, in any single fiscal year exceeds the greater of at least 2% or $1
million of such other companys consolidated gross revenues for that year; |
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Receives directly or indirectly any consulting, advisory or other compensatory fee
from the Company or an affiliate of the Company (other than compensation received as a
Director); or |
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Is a member of the immediate family of any person who would not qualify as
independent under the foregoing standards; provided, that employment of an |
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immediate family member of a Director in a non-officer position shall not preclude
the Board from determining that the Director is independent. |
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Certain Definitions. For purposes of these Guidelines, the
terms: |
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affiliate means any corporation or other entity that controls, is controlled
by or is under common control with the Company, as evidenced by the power to elect
a majority of the board of directors or comparable governing body of such entity;
and |
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immediate family means spouse, parents, children, siblings, mothers- and
fathers-in-law, sons- and daughters-in-law, brothers- and sisters-in-law and anyone
(other than employees) sharing a persons home. |
c. Annual Review. The Board shall undertake an annual review of the independence of
all non-employee Directors. In advance of the meeting at which this review occurs, each
non-employee Director shall be asked to provide the Board with full information regarding
the Directors business and other relationships with the Company and its affiliates and with
senior management and their affiliates to enable the Board to evaluate the Directors
independence. Following such annual review, only those Directors whom the Board
affirmatively determines have no material relationship with the Company will be considered
independent Directors, subject to additional qualifications prescribed under the Listing
Rules. The basis for any determination that a relationship is not material will be
published in the Companys annual proxy statement.
d. Change in Circumstances. Directors have an affirmative obligation to inform the
Board of any material changes in their circumstances or relationships that may impact their
designation by the Board as independent. This obligation includes all business
relationships among Directors, between Directors and the Company and its affiliates or
members of senior management and their affiliates, whether or not such business
relationships are subject to the approval requirement set forth in the provision below
entitled Directors Who Change Their Corporate Affiliations.
D. Additional Independence Criteria for Audit Committee Members. No Director may serve on the
Audit Committee of the Board unless such director meets all of the criteria established for audit
committee service by the Sarbanes-Oxley Act, any other law and any rule or regulation of any
regulatory body or self-regulatory body applicable to the Company, including the Securities and
Exchange Commission (the SEC) and the NYSE.
E. Directors Who Change Their Corporate Affiliations. Each Director shall submit to the
Nominating/Corporate Governance Committee for its consideration a letter of resignation upon
resignation or retirement from, or termination of, the Directors principal current employment, or
other similarly material changes in professional occupation or association. Following receipt of a
recommendation from the Nominating/Corporate Governance Committee, the Board shall be free to
accept or reject the letter of resignation. The Board shall act promptly with respect to each such
letter of resignation and shall promptly notify the Director concerned of its decision.
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F. Age, Term and Other Limits. These Guidelines have been adopted to promote high standards
of professionalism and commitment in regards to service by the Companys Directors and Executive
Officers. Accordingly, the Board believes that arbitrary restrictions on the number of
directorships that a Director may hold, the number of terms a Director may serve or the maximum age
of any Director are unnecessary.
G. Selection of Directors.
a. The Nominating/Corporate Governance Committee shall be responsible for identifying
candidates for membership on the Board. Prospective candidates for Director may be
initially identified by the Chair of the Board or any Director, shall be interviewed by
members of the Nominating/Corporate Governance Committee and shall be recommended by that
committee to the full Board for its consideration and approval. Invitations for membership
on the Board shall be extended by the Chair of the Board or such other person as may be
designated by the Nominating/Corporate Governance Committee.
b. The Board recognizes that it is important for the Board to balance the benefits of
continuity with the benefits of fresh viewpoints and experience. In selecting Directors,
whether new candidates or continuing Directors, the Board shall give the highest priority to
meeting the standards and qualifications set forth at the beginning of these Guidelines. In
this connection, the Board shall seek candidates whose occupation, service on other boards,
or other time constraints will not adversely affect their ability to dedicate the requisite
time to service on this Board.
III. Responsibilities of the Board of Directors
A. Oversight Functions. The Board of Directors has four regularly scheduled meetings a year
at which it reviews and discusses reports by management on the performance of the Company, its
plans and prospects, as well as immediate issues facing the Company. In addition to its general
oversight of management, the Board also performs a number of specific functions, including:
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Selecting, monitoring, evaluating, compensating, and, if necessary, replacing the
Chief Executive Officer and ensuring management succession in consultation with the
Nominating/Corporate Governance Committee and the Compensation Committee; |
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Selecting, monitoring, evaluating, compensating, and, if necessary, replacing the
other senior executives in consultation with the Chief Executive Officer; |
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Reviewing and approving managements strategic and business plans, including
developing a depth of knowledge of the businesses being served, understanding and
questioning the assumptions upon which such plans are based, and reaching an
independent judgment as to the probability that the plans can be realized; |
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Reviewing and approving the Companys financial objectives, plans, and actions,
including significant capital allocations and expenditures; |
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Establishing and approving the Companys policies regarding levels of delegated
authority; |
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Monitoring corporate performance against the Companys strategic and business plans,
including overseeing the Companys operating results on a regular basis to evaluate
whether its businesses are being properly managed; |
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Promoting ethical behavior and compliance with laws and regulations, auditing and
accounting principles, and the Companys own governing documents; |
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Reviewing, approving and periodically revising, as appropriate, the Companys
mission statement, these Guidelines and the charters of the Boards various standing
Committees; |
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Assessing the Boards own effectiveness in fulfilling these and other Board and
committee responsibilities; and |
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Performing such other functions as are prescribed by law, or assigned to the Board
in the Companys governing documents. |
The Board of Directors has delegated to the Chief Executive Officer, working with the other
executive officers of the Company and its affiliates, the authority and responsibility for managing
the business of the Company in a manner consistent with the standards set forth in these
Guidelines, and in accordance with any specific plans, instructions or directions of the Board.
B. Evaluation of Board Performance.
a. The Audit Committee shall periodically assess the Companys Code of Business Conduct
and Ethics for Members of the Board of Directors and Executive Officers (the Code) and the
other policies referred to in or constituting part of the Companys Code of Ethics (as
defined in the Code) to assure that each of them addresses appropriate topics, contains
compliance standards and procedures, and comports with relevant law and the Listing Rules.
Members of the Board of Directors shall act at all times in accordance with the requirements
of the Code of Ethics, which shall be applicable to each Director. The Board may not waive
the application of the Code of Ethics for any Executive Officer or Director, but may
determine that the substantive requirements of the Code of Ethics are not contravened by a
particular set of circumstances.
b. The Nominating/Corporate Governance Committee shall conduct an annual review and
evaluation of the conduct and performance of the Board, its members, the Boards standing
committees and their members based upon completion by each Director of an evaluation form
circulated annually, that includes, among other things, an assessment of:
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The composition and independence of the Board and each standing committee of
which such Director is a member; |
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Access to and review of information from management by the Board and each
standing committee of which a Director is a member, and the quality of such
information; |
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The performance of the members of the Board and each standing committee of which
such Director is a member; |
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The Boards responsiveness to stockholder concerns; |
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Maintenance and implementation of the Companys Code of Ethics; and |
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Maintenance and implementation of these Guidelines. |
The review shall seek to identify specific areas, if any, in need of improvement or strengthening
and the results shall be summarized in a report delivered by the Nominating/Corporate Governance
Committee to the full Board annually. The Board shall discuss the report and consider any
recommendations set forth therein. The Board may request that any member who receives unfavorable
performance reviews from at least a majority of the other members of the Board or any committee
upon which he or she serves resign from the Board or any such committee.
Service on the board of directors of any company by the Chief Executive Officer or any other member
of the Companys senior management shall be approved by the Nominating/Corporate Governance
Committee prior to the commencement of service on any such board.
C. Communications with Third Parties. Generally, the Chief Executive Officer, the Chief
Financial Officer or one of their designees shall be the chief spokesperson for the Company, except
under extraordinary circumstances, in which event the Chair and/or the Lead Director shall serve as
the spokesperson for the Company.
D. Access to Managers and Outside Advisors. Each Director may consult with any manager or
employee or with any outside advisor to the Company at any time. If appropriate, it is expected
that the Director will inform the Chief Executive Officer when significant issues are being
discussed. The Board, as well as each Committee of the Board, shall have the right to retain, at
the Companys expense, such outside advisors as the Board or applicable Committee shall deem
appropriate.
E. Selection and Annual Evaluation of Chief Executive Officer.
a. The Chief Executive Officer should exhibit and have a reputation for dedication,
integrity, honesty, candor, fairness and discretion. The Chief Executive Officer should
also be knowledgeable or willing to become so quickly in the critical aspects of the
Companys businesses and operations. He or she should be experienced in serving in a
leadership position as a member of senior management of a substantial publicly held
corporation, including extensive experience in matters such as dealing with
I-21
employees,
investors, customers, vendors, competitors, suppliers, rating agencies and regulatory authorities.
b. Annually, the Compensation Committee shall solicit information from each Director
regarding the performance of the Chief Executive Officer during the current year. The
Compensation Committee shall compile the information and present an evaluation of the Chief
Executive Officers performance and a recommendation regarding the terms of his or her
continued employment to the independent members of the Board. Thereafter, the Compensation
Committee shall discuss its evaluation and the recommendation of the independent members of
the Board with the Chief Executive Officer.
F. Management Succession. The Nominating/Corporate Governance Committee shall be responsible
for planning for succession in the senior management ranks, including the office of the Chief
Executive Officer. The Chief Executive Officer shall be responsible for: (a) developing processes
to identify talent within the Company to succeed to senior positions in management; and (b)
annually discussing such processes and presenting the information developed pursuant thereto to the
Nominating/Corporate Governance Committee for its consideration.
IV. Board Meetings
A. General. The Chair of the Board, with input from the other members of the Board, shall
determine the timing and length of the meetings of the Board. The Board expects that four regular
meetings at appropriate intervals are in general desirable for the performance of the Boards
normal responsibilities. In addition to regularly scheduled meetings, unscheduled or special Board
meetings may be called upon appropriate notice at any time to address specific needs of the
Company.
B. Attendance. Directors are expected to attend and participate in person in each regularly
scheduled Board meeting, as well as the dinner meeting held the evening before each regularly
scheduled Board meeting. It is recognized, however, that telephone conference participation by a
Director may be necessary from time to time and that such participation is preferable to a Director
missing a Board meeting.
C. Agenda. The Chair shall establish the agenda for each Board meeting with input from the
other Directors. Each agenda for a regularly scheduled Board meeting will include an Other
Business segment. Each Director shall have the ability to include items on the agenda, request
the presence of or a report by any member of the Companys senior management or raise subjects
during the Other Business segment of each regularly scheduled Board meeting that are not on the
agenda for that meeting. The Chair of the Board or the Corporate Secretary shall circulate the
final agenda among the Directors. To the extent deemed appropriate by the Chief Executive Officer,
the operating heads of the major businesses of the Company shall be afforded an opportunity to make
presentations to the Board. The Companys Chief Executive Officer (if not a Director), Chief
Financial Officer and Corporate Secretary shall attend each meeting of the Board, unless requested
otherwise by the Board. Directors may request that other appropriate members of senior management
present to the Board information on specific topics relating to the
Company and its operations.
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D. Board Materials. Directors shall receive information and data that are important to their
understanding of the businesses of the Company in sufficient time to prepare for meetings and in
any event at least two business days prior to any regularly scheduled meeting in the case of a
regular agenda item and as promptly as practicable thereafter with respect to any special agenda
item. Information and data relating to matters to be addressed at a specially scheduled meeting
shall be received by Directors as soon as practicable prior to the meeting. This material shall be
as concise as possible while providing the requisite information; and it shall include highlights
and summaries whenever appropriate. The material may be distributed by electronic means, regular
mail, fax, courier, or overnight mail. However, it is recognized that certain circumstances may on
occasion cause written materials to be unavailable in advance of the meeting.
E. Meetings of Non-Management Directors in Executive Session. After each regularly scheduled
meeting of the Board of Directors, the non-management members of the Board shall meet in regularly
scheduled executive session, without the participation of the Chief Executive Officer or other
members of the Companys management to review matters concerning the relationship of the Board with
the management Directors and other members of the Companys management and such other matters as
the Lead Director and participating Directors may deem appropriate. The Board shall not take
formal actions at such sessions, although the participating Directors may make recommendations for
consideration by the full Board. Additional executive sessions may be scheduled from time to time
as determined by the Lead Director or a majority of the non-management Directors. Minutes of each
meeting shall be prepared and the topics discussed at each meeting shall be summarized for the
Chief Executive Officer by the Lead Director or the other non-management Directors participating in
the meeting.
V. Board Committees and Committee Membership
A. Number and Establishment of Committees. There are currently three standing Committees of
the Board of Directors: Audit, Compensation and Nominating/Corporate Governance. From time to
time, the Board may designate ad hoc Committees in conformity with the Companys bylaws. Each
standing Committee shall have the authority and responsibilities delineated in the Companys
bylaws, the resolutions creating it and any applicable charter. No standing Committee is
authorized to create a subcommittee. The Board of Directors shall have the authority to disband
any ad hoc or standing Committee when it deems it appropriate to do so, provided that the Company
shall at all times have such Committees as may be required by applicable law or listing standards.
B. Assignment of Committee Members. The Nominating/Corporate Governance Committee, in
consultation with the Chair of the Board, and after considering the desires, experience and
expertise of individual Directors, shall make a recommendation and report to the Board regarding
the assignment of Directors to Committees, including the designation of Committee Chairs.
Committees and their Chairs shall be appointed by the Board of Directors annually at the annual
organizational meeting of the Board of Directors. It is the Boards policy that only Directors who
at all times meet the independence and other requirements of applicable law, listing requirements
and these Guidelines shall serve on the Companys standing Committees.
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C. Committee Charters. Each standing Committee shall have a written charter, which shall be
approved by the full Board of Directors and state the purpose of such Committee. Committee
charters shall be reviewed periodically to reflect the activities of each of the respective
Committees, changes in applicable law or regulation and other relevant considerations, and proposed
revisions to such charters shall be approved by the full Board of Directors. If any Director
ceases to be independent under the standards set forth herein while serving on any Committee whose
members must be independent, he or she shall promptly resign from that Committee.
D. Committee Meetings. Each Committee Chair, in consultation with the Chair of the Board,
shall establish agendas and, and subject to any requirements in the applicable committee charter,
set meetings at the frequency and length appropriate and necessary to carry out the Committees
responsibilities. Any Director who is not a member of a particular Committee may attend any
Committee meeting, unless otherwise requested by the Committee Chair. All Directors shall be
entitled to receive information distributed in respect of any particular Committee meeting, unless
(i) otherwise requested by the Committee Chair or (ii) the Director elects not to receive such
materials.
VI. Director Compensation.
The Compensation Committee shall review annually the Directors compensation package and make
recommendations as appropriate to the full Board. Director compensation should be sufficient to
enable the Company to attract talented and qualified individuals to serve on the Board and its
standing Committees. Director compensation must be the sole remuneration from the Company for
members of the Audit, Compensation, and Nominating/Corporate Governance Committees.
VII. Board Leadership
Subject to review from time to time, the Company will continue to combine the roles of Chair of the
Board and Chief Executive Officer and will appoint a Lead Director, as set forth below.
A. Role of the Chair. The Chair is responsible for coordinating the activities of the Board.
In addition to the duties of a regular Board member and those set forth in the Companys bylaws
applicable to the office, the Chair has the following specific responsibilities:
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Schedule Board meetings in a manner that enables the Board and its committees to
perform their duties responsibly while not interfering with the ongoing operations of
the Company; |
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Prepare, with input from the Chief Executive Officer if the same person does not
hold both offices, committee chairs and other Directors, the agendas for the Board
meetings; |
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Define the quality, quantity and timeliness of the flow of information between
senior management and the Board; |
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Approve, in consultation with other Directors, the retention of consultants who
report directly to the Board; |
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Interview, along with the members of the Nominating/Corporate Governance Committee,
all Board candidates, and make recommendations to that committee; |
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Assist the Board in the implementation of these Guidelines; and |
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Consult with the Nominating/Corporate Governance Committee with respect to the
membership of the various Board committees and the selection of the committee chairs. |
B. Role of Lead Director. Each year, the non-employee Directors shall appoint a Lead
Director, who shall be an independent Director and whose responsibilities shall include:
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developing the agenda for, and presiding over the executive sessions of, the
Boards non-management Directors; |
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facilitating communications between the Chair of the Board and other members of
the Board; |
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with the Chair of the Board and Chief Executive Officer, coordinating the
assessment of the committee structure, organization, and charters, and evaluating
the need for any changes; |
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acting as principal liaison between the non-management Directors and the Chief
Executive Officer on matters dealt with in executive session; and |
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assume such further tasks as the independent directors may determine from time
to time. |
If the Chair of the Board is an independent Director, the Company expects that person shall
also serve as the Lead Director.
VIII. Director Orientation and Continuing Education.
The Nominating/Corporate Governance Committee, working with the Companys senior management, shall
provide appropriate orientation programs for new Directors, which shall be designed both to
familiarize new Directors with the full scope of the Companys businesses and key challenges and to
assist new Directors in developing and maintaining the skills necessary or appropriate for the
performance of their responsibilities. The Nominating/Corporate Governance Committee, working with
the Companys senior management, shall also periodically provide materials or briefing sessions for
all Directors on subjects that would assist them in discharging their duties and manage for visits
to the Companys key facilities. The Company shall offer
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annually to pay the costs for each Director attending and participating in one professionally
sponsored conference or educational program designated to familiarize directors of publicly held
companies with their duties and responsibilities.
IX. Miscellaneous
A. Repricing Stock Options. The Company shall not reprice any stock options.
B. Prohibition on Loans to Directors and Executive Officers. The Company shall not make any
personal loans or extensions of credit to nor become contingently liable for any indebtedness of
Directors or Executive Officers.
C. Stock Ownership by Directors and Executive Officers. Directors and Executive Officers are
encouraged to own shares of the Companys stock and increase their ownership of those shares over
time.
D. Corporate Governance Guidelines. The Nominating/Corporate Governance Committee shall
reevaluate, no less frequently than annually, these Guidelines and recommend to the Board such
revisions as it deems necessary or appropriate for the Board to discharge its responsibilities more
effectively. If the Board ascertains at any time that any of the Guidelines set forth herein are
not in full force and effect, the Board shall take such action as it deem reasonably necessary to
assure full compliance as promptly as practicable. Copies of the current version of these
Guidelines, the Companys Code of Business Conduct and Ethics for Members of the Board of Directors
and Executive Officers, the Code of Ethics for Senior Financial Officers and the charter for each
standing Committee of the Board shall be posted on the Companys website.
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Appendix V
NATIONAL OILWELL VARCO, INC.
CODE OF BUSINESS CONDUCT AND ETHICS FOR
MEMBERS OF THE BOARD OF DIRECTORS
AND EXECUTIVE OFFICERS
Amended and Restated by the Board of Directors on November 16, 2005
The Board of Directors (the Board) of National Oilwell Varco, Inc. (the Company) has
adopted the following Code of Business Conduct and Ethics for Members of the Board of Directors and
Executive Officers (this Code). This Code is intended to focus the Board, each Director, Company
management, and each Executive Officer on areas of ethical risk, provide guidance to Directors and
management to help them recognize and deal with ethical issues, provide mechanisms to report
unethical conduct, and help foster a culture of honesty and accountability. Each Director and
Executive Officer must comply with the letter and spirit of this Code. This Code, the Companys
Business Ethics Policy, Conflict of Interest Policy, Policy Regarding Employee Inventions and
Confidential Information, Improper Business Payments Policy, Policy Regarding U.S. Antitrust Laws,
Code of Ethics for Senior Financial Officers and Policy on Insider Trading, in the aggregate
constitute the Companys Code of Ethics.
No code or policy can anticipate every situation that may arise. Accordingly, this Code is
intended to serve as a source of guiding principles for Directors and Executive Officers.
Directors and Executive Officers are encouraged to bring questions about particular circumstances
that may implicate one or more of the provisions of this Code to the attention of the Chair of the
Audit Committee, who may consult with legal counsel as appropriate.
Executive Officers of the Company, including Directors who also serve as Executive Officers of
the Company should read this Code in conjunction with the Companys Business Ethics Policy.
1. Conflict of Interest.
A conflict of interest occurs when a Directors or Executive Officers private interest
interferes in any way, or appears to interfere, with the interests of the Company as a whole.
Conflicts of interest also arise when a Director or Executive Officer, or a member of his or her
immediate family, receives improper personal benefits as a result of his or her position as a
Director or Executive Officer of the Company. The Company shall not make any personal loans or
extensions of credit to nor become contingently liable for any indebtedness of Directors or
Executive Officers or a member of his or her family.
Directors and Executive Officers must avoid conflicts of interest with the Company. Any
situation that involves, or may reasonably be expected to involve, a conflict of interest with the
Company must be disclosed immediately to the Chair of the Audit Committee.
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This Code does not attempt to describe all possible conflicts of interest which could develop.
Some of the more common conflicts from which Directors and Executive Officers must refrain,
however, are set out below.
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Relationship of Company with third parties. Directors and Executive Officers may
not engage in any conduct or activities that are inconsistent with the Companys best
interests or that disrupt or impair the Companys relationship with any person or
entity with which the Company has or proposes to enter into a business or contractual
relationship. |
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Compensation from non-Company sources. Directors and Executive Officers may not
accept compensation, in any form, for services performed for the Company from any
source other than the Company. |
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Gifts. Directors and Executive Officers and members of their families may not
offer, give or receive gifts from persons or entities who deal with the Company in
those cases where any such gift is being made in order to influence the Directors or
Executive Officers actions as members of the Board and senior management of the
Company, or where acceptance of the gifts could create the appearance of a conflict of
interest. |
2. Corporate Opportunities.
Directors and Executive Officers owe a duty to the Company to advance its legitimate interests
when the opportunity to do so arises. Executive Officers, and Directors when an opportunity that
relates to the Companys business has been presented to the Directors solely by the Company or its
agents and until such time as the Company has determined that it will not pursue the opportunity,
are prohibited from: (a) taking for themselves personally opportunities that are discovered through
the use of corporate property, information or the Directors or Executive Officers position; (b)
using the Companys property, information, or position for personal gain; or (c) personally
competing with the Company, directly or indirectly, for business opportunities. However, if it has
been determined that the Company will not pursue an opportunity that relates to the Companys
business, a non-management Director may do so.
3. Confidentiality.
Directors and Executive Officers must maintain the confidentiality of information entrusted to
them by the Company or its customers, and any other confidential information about the Company that
comes to them, from whatever source, in their capacity as Director or Executive Officer, except
when disclosure is authorized or required by laws or regulations. Confidential information
includes all non-public information that might be of use to competitors, or harmful to the Company
or its customers, if disclosed.
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4. Protection and Proper Use of Company Assets.
Theft, carelessness and waste of assets have a direct impact on the Companys profitability.
Directors and Executive Officers shall protect the Companys assets and ensure their efficient use.
5. Fair Dealing.
The conduct required by fair dealing requires honesty in fact and the observance of reasonable
commercial standards of fair dealing. Directors and Executive Officers shall deal fairly and
oversee fair dealing by employees and officers with the Companys directors, officers, employees,
customers, suppliers and competitors. None should do anything that could be interpreted as
dishonest or outside reasonable commercial standards of fair dealing.
6. Compliance with Laws, Rules and Regulations.
Directors and Executive Officers shall comply, and oversee compliance by employees, officers
and other directors, with all laws, rules and regulations applicable to the Company.
7. Compliance with this Code Cannot be Waived.
While compliance with this Code cannot be waived by the Board or any Committee of the Board,
the Board may, upon a favorable recommendation from its Audit Committee, determine that a proposed
course of conduct does not contravene the substantive requirements of this Code.
8. Encouraging the Reporting of any Illegal or Unethical Behavior.
Directors and Executive Officers should promote ethical behavior and take steps to create a
working environment at the Company that: (a) encourages employees to talk to supervisors, managers
and other appropriate personnel when in doubt about the best course of action in a particular
situation; (b) encourages employees to report violations of laws, rules, regulations or the
Companys Code of Ethics to appropriate personnel; and (c) fosters the understanding among
employees that the Company will not permit retaliation for reports made in good faith.
9. Failure to Comply; Compliance Procedures.
A failure by any Director or Executive Officer to comply with the laws or regulations
governing the Companys business, this Code or any other Company policy or requirement may result
in disciplinary action, and, if warranted, legal proceedings. Directors and Executive Officers
should communicate any suspected violations of this Code promptly to the Chair of the Audit
Committee. Violations will be investigated by the Audit Committee or by a person or persons
designated by the Audit Committee and appropriate action will be taken in the event of any
violations of this Code.
10. Annual Review.
Annually,
each Director and Executive Officer shall provide written certification that he or she has read and understands this Code and its contents and that he or she has not violated,
and is not aware that any other Director or Executive Officer has violated, this Code.
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Appendix VI
NATIONAL OILWELL VARCO, INC.
CODE OF ETHICS FOR SENIOR FINANCIAL OFFICERS
Amended and Restated by the Board of Directors on November 16, 2005
I certify that I will adhere to the following principles and responsibilities, as well as the
Companys Policy on Business Ethics and other legal and compliance policies and procedures
(collectively the Code):
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Act with honesty and integrity, avoiding actual or apparent conflicts of interest
involving personal and professional relationships; |
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To the best of my knowledge and abilities, I will provide other officials and
constituents of the Company information that is full, fair, complete, objective, timely
and understandable; |
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To the maximum extent possible, take actions and develop financial and accounting
procedures that ensure that the Companys books and records are accurate, and in
conformance with recognized and required accounting standards, nationally and
internationally; |
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To the best of my knowledge and abilities, I will comply with rules and regulations
of U.S. and non-U.S. governmental entities, as well as other private and public
regulatory agencies, to which the Company is subject; |
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Act at all times in good faith, responsibly, with due care, competence and
diligence, and without any misrepresentation of material facts; |
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Act objectively, without allowing my independent judgment to be subordinated; |
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Respect the confidentiality of Company information, except when authorized or
otherwise required to make any disclosure, and avoid the use of any Company information
for personal advantage; |
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Share my knowledge and skills with others to improve the Companys communications to
its constituents; |
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Promote ethical behavior among employees under my supervision at the Company; |
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Promptly report to the Chair of the Audit Committee of the Board of Directors of the
Company any violations of the Code; and |
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Protect the Companys assets and resources and ensure their efficient use. |
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NATIONAL OILWELL VARCO, INC.
PROXY SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS FOR THE ANNUAL MEETING OF STOCKHOLDERS
ON MAY 17, 2006
The undersigned hereby appoints Clay C. Williams and Dwight W. Rettig or either of them with
full power of substitution, the proxy or proxies of the undersigned to attend the Annual Meeting of
Stockholders of National Oilwell Varco, Inc. to be held on Wednesday, May 17, 2006, and any
adjournments thereof, and to vote the shares of stock that the signer would be entitled to vote if
personally present as indicated on the reverse side and, at their discretion, on any other matters
properly brought before the meeting, and any adjournments thereof, all as set forth in the April
13, 2006 proxy statement.
This proxy is solicited on behalf of the board of directors of National Oilwell Varco, Inc. The
shares represented by this proxy will be voted as directed by the Stockholder. If no direction is
given when the duly executed proxy is returned, such shares will be voted in accordance with the
recommendations of the board of directors for all nominees and for the ratification of the
independent auditors.
The undersigned acknowledges receipt of the April 13, 2006 Notice of Annual Meeting and the Proxy
Statement, which more particularly describes the matters referred to herein.
(Continued and to be signed on the reverse side)
Please date, sign and mail your proxy card back as soon as possible!
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Please mark your vote as in this example. |
THE BOARD OF DIRECTORS RECOMMENDS THAT YOU VOTE FOR ALL NOMINEES.
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o
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FOR all nominees listed at right.
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WITHHOLD AUTHORITY for all nominees listed at right
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Nominees:
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Greg L. Armstrong David D. Harrison |
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Merrill A. Miller, Jr. |
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INSTRUCTION: to withhold authority to vote for any individual nominee, write the nominees name in
the space provided below:
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2. |
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Ratification of Independent Auditors: |
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o
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FOR
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AGAINST
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ABSTAIN |
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Signature
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Signature if held jointly |
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Date
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Date |
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(Signature(s) should be exactly as name or names appear on this proxy. If stock is held jointly,
each holder should sign. If signing is by attorney, executor, administrator, trustee or guardian,
please give full title.) |