Notice and Proxy Statement
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934
(Amendment No. )
Filed by the Registrant
x Filed by a Party other than the
Registrant ¨
Check the appropriate box:
¨ |
|
Preliminary Proxy Statement |
¨ |
|
Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
x |
|
Definitive Proxy Statement |
¨ |
|
Definitive Additional Materials |
¨ |
|
Soliciting Material Pursuant to §240.14a-12 |
CarMax, Inc.
(Name of Registrant as Specified In Its
Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
¨ |
|
Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
|
(1) |
|
Title of each class of securities to which the transaction applies: |
|
(2) |
|
Aggregate number of securities to which the transaction applies: |
|
(3) |
|
Per unit price or other underlying value of the transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and
state how it was determined): |
|
(4) |
|
Proposed maximum aggregate value of the transaction: |
¨ |
|
Fee paid previously with preliminary materials. |
¨ |
|
Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously.
Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. |
|
(1) |
|
Amount Previously Paid: |
|
(2) |
|
Form, Schedule or Registration Statement No.: |
Dear Fellow CarMax Shareholders:
I cordially invite you to attend the 2011 annual meeting of CarMax, Inc.
shareholders. The annual meeting this year will be held on Monday, June 27, 2011, at 1:00 p.m. ET at the Richmond Marriott West Hotel, 4240 Dominion Boulevard, in Glen Allen, Virginia.
CarMax has elected to deliver our proxy materials to our shareholders over the Internet. This delivery process will allow us to
provide shareholders with the information they need, while at the same time conserving natural resources and lowering the cost of printing and delivery. On or about May 13, 2011, we will mail to our shareholders a Notice of Internet
Availability of Proxy Materials containing instructions on how to access our 2011 proxy statement and fiscal 2011 annual report to shareholders. This notice also provides instructions on how to vote online or by telephone and includes information on
how to request a paper copy of the proxy materials by mail.
We will provide live audio coverage of the annual meeting from the CarMax investor relations website at investor.carmax.com. In addition, a replay of
the annual meeting will be available at this website after the meeting. We hope that this will allow those of you who are unable to attend the meeting in person to hear CarMax management discuss this years results.
Whether or not you will be attending the annual meeting, your vote is very
important. Please vote. There are four ways that you can cast your ballotby Internet, by telephone, by mail (if you request a paper copy) or in person at the annual meeting.
On behalf of the board of directors, I would like to express our appreciation
for your continued interest in CarMax. I look forward to seeing you at the annual meeting.
Sincerely,
William R. Tiefel
Chairman of the Board of Directors
May 2,
2011
NOTICE OF 2011 ANNUAL MEETING OF SHAREHOLDERS
|
|
|
Meeting Date and Time: |
|
Monday, June 27, 2011, at 1:00 p.m., Eastern Time |
|
|
Place: |
|
Richmond Marriott West Hotel
4240 Dominion Boulevard Glen Allen, Virginia
23060 |
|
|
Items of Business: |
|
(1) To elect the following six persons to the board of directors: Thomas J. Folliard, Rakesh
Gangwal, Shira Goodman, W. Robert Grafton, Edgar H. Grubb and Mitchell D. Steenrod. |
|
|
|
|
(2) To ratify the selection of KPMG LLP as our independent registered public accounting
firm. |
|
|
|
|
(3) To consider an advisory vote on executive compensation. |
|
|
|
|
(4) To consider an advisory vote on the frequency of the advisory vote on executive
compensation. |
|
|
|
|
(5) To transact any other business that may properly come before the annual meeting or any
postponements or adjournments thereof. |
|
|
Who May Vote: |
|
You may vote if you were a shareholder of CarMax common stock at the close of business on April 22, 2011. |
By order of the board of directors,
Eric M. Margolin
Senior Vice President,
General Counsel and
Corporate Secretary
May 2, 2011
CARMAX, INC. 2011 PROXY STATEMENT TABLE OF CONTENTS
1
CARMAX, INC. 2011 PROXY STATEMENT TABLE OF CONTENTS CONTINUED
2
QUESTIONS AND ANSWERS ABOUT OUR ANNUAL MEETING AND PROXY STATEMENT
In this proxy statement, CarMax, the company, we, our and
us refer to CarMax, Inc. and its wholly owned subsidiaries, unless the context requires otherwise.
1. Why am I receiving these materials?
The company is making this proxy statement, the fiscal 2011 annual report to shareholders and a form of proxy (the proxy materials) available
to you in connection with the solicitation of proxies by the board of directors for use at the annual meeting of shareholders of the company to be held on Monday, June 27, 2011, at 1:00 p.m. Eastern Time, and at any postponements or
adjournments thereof. You are invited to attend the annual meeting and are requested to vote on the proposals described in this proxy statement. The annual meeting will be held at the Richmond Marriott West Hotel, 4240 Dominion Boulevard, Glen
Allen, Virginia 23060.
2. Why
did I receive a notice in the mail regarding the Internet availability of proxy materials instead of a full set of proxy materials?
As permitted by the Securities and Exchange Commission (SEC), we have elected to provide access to our proxy materials primarily over the
Internet rather than mailing paper copies of those materials to each shareholder. On or about May 13, 2011, we will mail a Notice of Internet Availability of Proxy Materials (the Notice) to our shareholders, which provides website
and other information for the purpose of accessing our proxy materials. All shareholders will have the ability to access the proxy materials on the website referred to in the Notice or request a printed or electronic set of the proxy materials.
Instructions on how to access the proxy materials over the Internet or to request a printed copy may be found in the Notice. In addition, shareholders may request to receive proxy materials in printed form by mail or electronically by email on an
ongoing basis. We encourage you to take advantage of the availability of the proxy materials on the Internet to help reduce the cost and environmental impact of the annual meeting.
3. How can I get electronic access to the proxy materials?
The Notice provides you with instructions regarding how to:
|
|
|
View our proxy materials for the annual meeting on the Internet. |
|
|
|
Instruct us to send proxy materials to you by email. |
Choosing to receive proxy materials by email will save the company the cost
of printing and mailing documents to you and will reduce the impact of the companys annual meeting on the environment. If you choose to receive future proxy materials by email, you will receive an email message next year with instructions
containing a link to those materials and a link to the proxy voting website. Your election to receive proxy materials by email will remain in effect unless and until you rescind it.
4. What items will be voted on at the 2011 annual meeting?
You will be voting on the following four items of business:
|
|
|
Proposal One: The election of the following six persons to the board of directors: Thomas J. Folliard, Rakesh Gangwal, Shira Goodman, W. Robert
Grafton, Edgar H. Grubb and Mitchell D. Steenrod. |
|
|
|
Proposal Two: The ratification of the selection of KPMG LLP (KPMG) as our independent registered public accounting firm.
|
|
|
|
Proposal Three: An advisory vote on executive compensation. |
|
|
|
Proposal Four: An advisory vote on the frequency of the advisory vote on executive compensation. |
You may also be asked to vote on any other business that may properly come
before the annual meeting or any postponements or adjournments thereof.
3
QUESTIONS AND ANSWERS ABOUT OUR ANNUAL MEETING AND PROXY STATEMENT CONTINUED
5. What are the boards voting recommendations?
Our board of directors recommends that you vote:
|
|
|
FOR each of the nominees to the board of directors (Proposal One); |
|
|
|
FOR the ratification of the selection of KPMG as our independent registered public accounting firm (Proposal Two); |
|
|
|
FOR the proposal regarding an advisory vote on executive compensation (Proposal Three); and |
|
|
|
ONE YEAR for the proposal regarding the frequency of the advisory vote on executive compensation (Proposal Four). |
6. Who is entitled to vote?
All shareholders who owned CarMax common stock at the close of business on
April 22, 2011, are entitled to vote at the annual meeting. Each share of common stock is entitled to one vote. There were 225,851,275 shares of CarMax common stock outstanding on that date.
7. How many votes must be present to hold
the annual meeting?
In order for us to conduct the annual
meeting, a majority of our outstanding shares of common stock as of April 22, 2011, must be present in person or by proxy. This is referred to as a quorum. Abstentions and shares held by banks, brokers or nominees that are voted on any matter
are included in determining whether a quorum exists.
8. What is the difference between a shareholder of record and a beneficial owner of shares held in street
name?
Shareholder of Record. If your shares are
registered directly in your name with the companys transfer agent, American Stock Transfer & Trust Company, LLC (AST), you are the shareholder of record with respect to those shares and
we sent the Notice directly to you. If you request copies of the proxy materials by mail, you will receive a proxy card.
Beneficial Owner of Shares Held in Street Name. If your shares are
held in an account at a brokerage firm, bank, broker-dealer or other similar organization, then you are the beneficial owner of shares held in street name, and the Notice was forwarded to you by that organization. The organization
holding your account is considered the shareholder of record for purposes of voting at the annual meeting. As a beneficial owner, you have the right to direct that organization on how to vote the shares held in your account. If you request copies of
the proxy materials by mail, you will receive a vote instruction form.
9. How do I vote my shares?
If you are a shareholder of record or a participant in our Amended and Restated 2002 Employee Stock Purchase Plan (the ESPP), you may vote in any of the following ways:
|
|
|
By Internet. You may vote online by accessing www.carmaxproxy.com and following the on-screen instructions. You will need the Control Number
included on the Notice or on your proxy card, as applicable. You may vote online 24 hours a day. If you vote online, you do not need to return a proxy card. |
|
|
|
By Telephone. If you are located in the U.S., you may vote by calling toll free 1-800-PROXIES (1-800-776-9437) and following the instructions.
If you are located outside the U.S., call 1-718-921-8500. You will need the Control Number included on the Notice or on your proxy card, as applicable. You may vote by telephone 24 hours a day. If you vote by telephone, you do not need to return a
proxy card. |
|
|
|
By Mail. If you requested printed copies of the proxy materials, you will receive a proxy card, and you may vote by signing, dating and mailing
the proxy card in the envelope provided. |
|
|
|
In Person. You may vote in person at the annual meeting by requesting a ballot from the inspector of election at the meeting.
|
4
If you are a beneficial owner of shares held in street name, you may vote in any of the following
ways:
|
|
|
By Internet. You may vote online by following the instructions provided in the Notice. You will need the Control Number included on the Notice
or on your vote instruction form, as applicable. You may vote online 24 hours a day. If you vote online, you do not need to return a vote instruction form. |
|
|
|
By Telephone. You may vote by telephone by following the instructions provided in the Notice. You will need the Control Number included on the
Notice or on your vote instruction form, as applicable. You may vote by telephone 24 hours a day. If you vote by telephone, you do not need to return a vote instruction form. |
|
|
|
By Mail. If you requested printed copies of the proxy materials, you will receive a vote instruction form, and you may vote by signing, dating
and mailing it in the envelope provided. |
|
|
|
In Person. You must obtain a legal proxy from the organization that holds your shares in order to vote your shares in person at the annual
meeting. Follow the instructions on the Notice to obtain this legal proxy. |
For both shareholders of record and beneficial owners of shares held in street name (other than ESPP participants), online and telephone voting is available through 11:59 p.m. ET on Sunday, June 26,
2011. For shares held by ESPP participants in an ESPP account, online and telephone voting is available through 11:59 p.m. ET on Wednesday, June 22, 2011.
10. What will happen if I do not return a proxy or give specific voting instructions?
Shareholders of Record. If you are a shareholder of record and you:
|
|
|
Do not vote via the Internet, by telephone or by mail, your shares will not be voted unless you attend the annual meeting to vote them in person.
|
|
|
|
Sign and return a proxy card without giving specific voting instructions, then your shares will be voted in the manner recommended by the board of
directors
|
|
|
on all matters presented in this proxy statement and as the proxy holders may determine in their discretion with respect to any other matters properly presented for a vote at the annual meeting.
|
Beneficial Owners of Shares Held in Street
Name or Participants in the ESPP. If you are a beneficial owner of shares held in street name or a participant in the ESPP and you do not provide the organization that holds your shares with specific voting instructions, under the rules of
various national and regional securities exchanges, the organization that holds your shares may generally vote your shares on routine matters but cannot vote your shares on non-routine matters. If the organization that holds your shares does not
receive instructions from you on how to vote your shares on a non-routine matter, the organization will not have the authority to vote your shares on this matter. This is generally referred to as a broker non-vote.
11. What proposals are considered
routine or non-routine?
The election
of directors (Proposal One), the advisory vote on executive compensation (Proposal Three), and the advisory vote on the frequency of the advisory vote on executive compensation (Proposal Four) are considered non-routine matters. A broker or other
nominee cannot vote without instructions on non-routine matters, and therefore there may be broker non-votes on Proposals One, Three and Four.
The ratification of the selection of KPMG as the companys independent registered public accounting firm (Proposal Two) is considered a routine
matter. A broker or other nominee generally may vote on routine matters, and therefore we expect no broker non-votes in connection with Proposal Two.
12. What if I change my mind after I vote?
You may revoke your proxy at any time before it is exercised by submitting a
subsequent vote using the same methods described in Question 9.
5
QUESTIONS AND ANSWERS ABOUT OUR ANNUAL MEETING AND PROXY STATEMENT CONTINUED
13. How many votes are needed to approve each of the four proposals?
Proposal One: The six nominees receiving the highest number of
FOR votes will be elected directors. Votes that are withheld and shares that are not voted in the election of directors will have no effect on the election of directors.
Proposal Two: The ratification of the selection of KPMG as our independent registered public accounting firm must be approved
by the affirmative vote of a majority of the votes cast. Abstentions and broker non-votes will not be counted in determining the number of votes cast for this proposal.
Proposal Three: The advisory vote on executive compensation must be approved
by the affirmative vote of a majority of the votes cast. Abstentions and broker non-votes will not be counted in determining the number of votes cast for this proposal.
Proposal Four: The time period receiving the greatest number of votes will be
deemed the time period selected by the shareholders. Abstentions and broker non-votes will not be counted in determining the number of votes cast for this proposal.
14. Who can attend the annual meeting?
The annual meeting is open to all holders of CarMax common
stock as of April 22, 2011. Shareholders who plan to attend the annual meeting may be asked to present valid picture identification, such as a drivers license or passport. If you are a beneficial shareholder, you must bring a copy of a
brokerage statement indicating ownership of CarMax shares as of April 22, 2011. If you are an authorized proxy or if you want to vote in person the shares that you hold in street name, you must present the proper documentation from your bank or
broker. Cameras, recording devices and other electronic devices will not be permitted at the annual meeting.
15. Who pays the cost of proxy solicitation?
CarMax pays the cost of soliciting proxies. We will solicit proxies from our shareholders, and, after the initial solicitation, some of our employees or
agents may contact shareholders by telephone, by email or in person. We have
retained Georgeson, Inc. to solicit proxies for a fee of $7,500 plus reasonable expenses. We will also reimburse banks, brokerage firms and other custodians, nominees and fiduciaries for their
reasonable expenses in sending proxy materials to the beneficial owners of our common stock.
16. Who will count the votes?
Representatives from AST, our transfer agent, will tabulate the votes and act as inspector of election at the annual meeting.
17. Could other matters be decided at the
annual meeting?
Management and our board of directors are not
aware of any matters that may come before the annual meeting other than the four proposals disclosed in this proxy statement. However, if other matters do properly come before the annual meeting, the named proxies will vote in accordance with their
best judgment.
18. How do I
make a shareholder proposal for the 2012 annual meeting?
Pursuant to SEC rules, for a shareholder proposal to be considered for possible inclusion in the 2012 proxy statement, the corporate secretary of CarMax
must receive the proposal in writing no later than January 16, 2012. CarMax plans to hold its 2012 annual meeting on or about June 25, 2012.
Pursuant to our Bylaws, if you wish to bring any matter for consideration before the 2012 annual meeting that is not included in the 2012 proxy statement,
you must notify our corporate secretary in writing at CarMax, Inc., 12800 Tuckahoe Creek Parkway, Richmond, Virginia 23238, no earlier than the close of business on December 15, 2011, and no later than the close of business on January 16,
2012. Regarding each matter, your notice must meet the conditions set forth in Section 1.3 of our Bylaws. A copy of our Bylaws is available under the Corporate Governance link at investor.carmax.com and also will be provided without
charge to any shareholder upon written request to our corporate secretary. If we do not receive proper notice prior to the close of business on January 16, 2012, the chairman of the annual meeting will exclude the matter and it will not be
acted upon at the 2012 annual meeting.
6
PROPOSAL ONE ELECTION OF DIRECTORS
Our board of directors is divided into three classes with staggered three-year terms. The Nominating and
Governance Committee has recommended, and our board of directors has approved, the following nominees for election as directors:
|
|
|
Nominated for three-year terms expiring at the 2014 annual meeting: |
|
|
|
Nominated for two-year terms expiring at the 2013 annual meeting: |
The board chose to nominate each of Messrs. Gangwal and Steenrod for a two-year term in order to maintain the balance of the number of directors in each
class. Following this years election, if each of the director nominees are elected for the recommended terms, two classes of directors will have four members and one class will have five members.
Your proxy will be voted to elect each of the nominees unless you tell us otherwise or the vote is
otherwise prohibited. If any nominee is not available to servefor reasons such as death or disabilityyour proxy will be voted for a substitute nominee if the board nominates one. Each nominee has consented to being named in this proxy
statement and to serve if elected.
The board of directors
recommends a vote FOR each of the nominees listed below. Biographical and professional information, including information regarding each persons specific experience, qualifications, attributes or skills that led to the conclusion that
this person should serve as a CarMax director, about the nominees and the other directors of the company whose terms of office do not expire this year follows.
|
|
|
Nominees for Election at the 2011 Annual Meeting for Terms Expiring at the 2014
Annual Meeting |
|
|
THOMAS J. FOLLIARD, 46. Director since 2006.
President and Chief Executive Officer of CarMax since 2006. He joined CarMax in 1993 as senior buyer and became director of purchasing in 1994. Mr.
Folliard was promoted to vice president of merchandising in 1996, senior vice president of store operations in 2000, executive vice president of store operations in 2001 and president and chief executive officer in 2006. As the chief executive of
CarMax, Mr. Folliard leads the day-to-day operation of CarMax and is responsible for establishing and executing the companys strategic plans. His significant experience in the auto retail industry, his tenure with CarMax and his motivational
leadership of more than 15,000 CarMax associates provide the board with unique insight into the company and qualify him to serve on the board. |
|
|
SHIRA GOODMAN, 50. Director since 2007. Executive Vice President, Human Resources of Staples, Inc., an office supply superstore retailer, since 2009. She joined Staples in 1992 and has held a variety of positions of increasing responsibility in
general management and marketing, including serving as executive vice president, marketing from 2001 to 2009. From 1986 to 1992, Ms. Goodman worked at Bain & Company in project design, client relationships and case team management. She
previously served as a director of Stride Rite Corporation (2002-2007). Ms. Goodmans experience as the chief human resources officer of an internationally renowned retailer, where she is responsible for the companys global human resource
strategies and programs and a workforce of over 90,000 employees, qualifies her to serve on our board. In addition, Ms. Goodmans eight-year tenure as the chief marketing executive of Staples provided her with a significant understanding of the
complexities of retail marketing, which further enhances her value to our board. |
7
PROPOSAL ONE ELECTION OF DIRECTORS
CONTINUED
|
|
|
|
|
W. ROBERT GRAFTON, 70. Director since 2003.
Retired Managing Partner-Chief Executive, Andersen Worldwide S.C. Andersen Worldwide provided global professional auditing and consulting services through
its two service entities, Arthur Andersen and Andersen Consulting. He is a retired certified public accountant and joined Arthur Andersen in 1963. He was elected a member of the Board of Partners, Andersen Worldwide in 1991 and chairman of the Board
of Partners in 1994. He served as Managing Partner-Chief Executive from 1997 through 2000. Mr. Grafton is currently lead director of DiamondRock Hospitality Company and a director of SRA International, Inc. Mr. Graftons extensive accounting
experience, as well as his role as the chief executive of an international audit and consulting firm with more than 100,000 employees, qualify him to serve on our board. His designation as an audit committee financial expert and his six
years of service as our Audit Committee chairman provide significant and consistent leadership. |
|
|
EDGAR H. GRUBB, 71. Director since 2007. Retired Executive Vice President and Chief Financial Officer of Transamerica Corporation, a leading insurance and financial services company. He joined Transamerica in 1989, became executive vice
president in 1993 and retired in 1999. From 1986 to 1989, he was the senior vice president and chief financial officer of Lucky Stores, Inc. Mr. Grubb is a director and chair of the board of AAA Northern California, Nevada & Utah Insurance
Exchange and he is a director of Auto Club Partners, Inc., an affiliation of ten AAA clubs in the United States. Mr. Grubb also serves as an advisory board member for three privately held companies. With meaningful experience as the chief financial
officer of a public company, Mr. Grubb provides CarMax with his extensive understanding of complex financial and operational issues that public companies confront. His financial acumen, as well as his demonstrated leadership capabilities, qualify
him to serve on our board. |
Nominees for Election at the 2011 Annual Meeting for Terms Expiring at the 2013 Annual
Meeting |
|
|
RAKESH GANGWAL, 57. Director since January 2011.
Former Chief Executive Officer of US Airways Group, Inc. and Worldspan Technologies, Inc. From 2003 to 2007, Mr. Gangwal served as chairman, president and
chief executive officer of Worldspan Technologies, Inc., a provider of travel and information technology services to the travel and transportation industry. From 2002 to 2003, he was involved in various personal business endeavors, including private
equity and consulting projects. From 1998 until his resignation in 2001, Mr. Gangwal served as president and chief executive officer of US Airways Group, Inc. and US Airways, Inc. and from 1996 to 1998, he was the president and chief operating
officer of US Airways Group. After his resignation and on August 11, 2002, US Airways Group, Inc., and its seven domestic subsidiaries, including US Airways, Inc., filed voluntary petitions for relief under Chapter 11 of the United States
Bankruptcy Code. US Airways Group, Inc. and its subsidiaries emerged from bankruptcy protection under a reorganization plan, which became effective on March 31, 2003. He is a co-founder of IndiGo, Indias largest low-fare airline. Mr.
Gangwal is a director of PetSmart, Inc. and OfficeMax Incorporated, where he is the non-executive chairman. Mr. Gangwals experience as a chief executive officer, as well as his extensive background in corporate strategy, operations and
technology management, provide valuable insight to our board and qualify him to serve on our board. Additionally, Mr. Gangwals service as a board member (including as chairman) of two publicly traded retail companies further qualifies him to
serve on our board. |
8
|
|
|
|
|
MITCHELL D. STEENROD, 44. Director since January 2011.
Senior Vice President, Chief Financial Officer and Chief Information Officer of Pilot Travel Centers LLC, the nations largest operator of travel
centers and truck stops, since 2006. Mr. Steenrod joined Pilot Travel Centers in 2001 as controller and treasurer. In 2004, he was promoted to senior vice president and chief financial officer and in 2006 took on the additional role of chief
information officer. Previously, he spent 12 years with Marathon Oil Company and Marathon Ashland Petroleum LLC in a variety of positions of increasing responsibility in accounting, general management and marketing. Mr. Steenrods extensive
retail industry and operational experience as well as his experience implementing successful growth strategies, including growing Pilot Travel Centers from more than 200 travel centers to over 500 branded locations over a span of 10 years, qualify
him to serve on our board. Additionally, Mr. Steenrods extensive financial and accounting experience, including his six years of experience as a chief financial officer, strengthens our board through his understanding of accounting principles,
financial reporting rules and regulations, and internal controls. |
Directors Whose Terms Expire at the 2012 Annual Meeting |
|
|
JEFFREY E. GARTEN, 64. Director since 2002.
Juan Trippe Professor in the Practice of International Trade, Finance and Business at the Yale School of Management since July 2005 and Chairman of Garten
Rothkopf, an international consulting firm, since October 2005. He was the Dean of the Yale School of Management from 1995 to 2005. He was the United States Undersecretary of Commerce for International Trade from 1993 to 1995 and previously spent 13
years in investment banking with Lehman Brothers and Blackstone Group. He is a director of Aetna Inc., Credit Suisse Asset Management, the Conference Board and a member of the board of overseers of the International Rescue Committee. Mr. Garten
previously served as a director of Alcan, Inc. (2007) and Calpine Corporation (1997-2005). Mr. Gartens record as a distinguished business scholar and teacher, as well as his years of government service and investment banking work, qualify him
to serve on our board. His appreciation of corporate governance best practices, as well as his tenure as a CarMax board member, provide wisdom, continuity and value to our board. |
|
|
VIVIAN M. STEPHENSON, 74. Director since 2006.
Retired Chief Operating Officer of Williams-Sonoma, Inc., a specialty retailer of products for the home, since 2006. She was named the chief operating
officer of Williams-Sonoma in 2003. From 2000 to 2003, she served as a consultant to Apple Computer and Williams-Sonoma. She was the chief information officer for Target Corporation from 1995 to 2000. She serves on the Mills College board of
trustees and the AAA of Northern California, Nevada and Utah board of directors. She serves on the board of the San Francisco Opera Association and the AAA Northern California, Nevada & Utah Insurance Exchange. Ms. Stephensons significant
management experience with multiple successful retailers provides leadership and meaningful operational depth to our board. Further, her information technology skills strengthen the boards understanding of the many technology-related issues
confronting the company. |
9
PROPOSAL ONE ELECTION OF DIRECTORS
CONTINUED
|
|
|
|
|
BETH A. STEWART, 54. Director since 2002.
Co-managing member of Trewstar, LLC, a private investment company, since 1998. Chief Executive Officer of Storetrax.com, an Internet retail real estate
service, since 2001. She was an adjunct professor at Columbia University Graduate School of Business from 1994 to 1996. She previously spent 12 years in investment banking with Goldman, Sachs & Co. She is a director of Avatar Holdings Inc. and
previously served as a director of General Growth Properties, Inc. (1993-2010). Ms. Stewarts expertise in the commercial real estate market, honed through nearly 20 years of service as a director at a national retail-focused REIT and as the
chief executive of an on-line retail real estate service, provides meaningful experience to CarMax as a growth retailer and qualifies her to serve on our board. Further, her investment banking experience bolsters the financial depth of our Audit
Committee. |
|
|
WILLIAM R. TIEFEL, 77. Director since 2002. Chairman of the Board of CarMax since 2007. Retired Vice Chairman of Marriott International, Inc. and Chairman Emeritus of The Ritz-Carlton Hotel Company, LLC since 2002. He joined Marriott Corporation in
1961. He was named president of Marriott Hotels and Resorts in 1989, president of Marriott Lodging in 1992 and vice chairman of Marriott International and chairman of The Ritz-Carlton Hotel Company in 1998. He is a director of Lydian Private Bank.
In September 2010, Lydian Private Bank became a party to a publicly available Office of Thrift Supervision Order to Cease and Desist regarding its banking practices. Mr. Tiefels vast leadership experience with a customer-focused,
service-oriented lodging and hospitality enterprise qualify him to serve on our board. His considerable management roles have been valuable to the board as not only a director, but also as the boards chairman. |
Directors Whose Terms Expire at the 2013 Annual Meeting |
|
|
RONALD E. BLAYLOCK, 51. Director since 2007.
Founder and Managing Partner of GenNx360 Capital Partners, a private-equity buyout fund, focused on industrial business-to-business companies. Prior to
founding GenNx360 in 2006, Mr. Blaylock was chief executive officer of Blaylock & Company, a full-service investment banking firm that he founded in 1993. Previously, Mr. Blaylock held senior management positions with PaineWebber and Citigroup.
He is a director of Radio One, Inc. and W. R. Berkley Corporation. Mr. Blaylocks experience managing two successful investment enterprises, as well as his considerable finance experience, qualify him to serve on our board. Further, Mr.
Blaylocks years of relevant experience growing companies and serving on other public company boards enable him to provide additional insight to our board and its committees. |
|
|
KEITH D. BROWNING, 58. Director since 1997.
Executive Vice President of Finance at CarMax since 2010. He joined CarMax in 1996 as vice president and chief financial officer after spending 14 years
at Circuit City Stores, Inc. He was promoted to executive vice president and chief financial officer at CarMax in 2001. While at Circuit City, he served as controller for the West Coast Division from 1984 to 1987, assistant controller from 1987 to
1990, corporate controller from 1990 to 1996 and vice president from 1992 to 1996. Mr. Brownings more than 40 years of experience in the retail business, as well as his 14 years of service as our chief financial officer, qualify him to serve
on our board. With oversight responsibility for CarMaxs accounting and finance operations, including CarMax Auto Finance, he provides the board with detailed insight into the financial performance of the company. |
|
|
THOMAS G. STEMBERG, 62. Director since 2003.
Managing General Partner of the Highland Consumer Fund at Highland Capital Partners, a venture capital firm. From 2005 to 2007, he acted as the Venture
Partner of Highland Capital Partners. Mr. Stemberg is the founder and Chairman Emeritus of the Board of Staples, Inc., an office supply superstore retailer. He pioneered the office superstore industry and was chief executive officer of Staples from
1986 to 2002. From 2002 to 2004, Mr. Stemberg served as an executive officer at Staples with the title of Chairman. Mr. Stemberg is a director of PetSmart, Inc., lululemon athletica inc. and Guitar Center, Inc. He previously served as a director of
Polycom, Inc. (2002-2007), The NASDAQ Stock Market, Inc. (2002-2007) and Staples, Inc. (1986-2005). Mr. Stembergs creation and development of the worlds leading office products company, a big-box retailer that experienced
significant growth and profitability under Mr. Stembergs leadership, provides meaningful insight and knowledge to CarMax. His prior chief executive experience, his board service with various growth retailers, and his current retail-focused
venture capital work provide a deep understanding of the retail industry and qualify him to serve on our board. |
10
CORPORATE GOVERNANCE
Our business and affairs are managed under the direction of the board of directors in accordance with the
Virginia Stock Corporation Act, our Articles of Incorporation and our Bylaws. The standing committees of the board of directors are the Audit Committee, the Compensation and Personnel Committee and the Nominating and Governance Committee.
Corporate Governance Policies
and Practices
The board of directors is actively involved in
shaping our corporate governance. The board oversees the companys compliance with the governance reforms initiated by the Sarbanes-Oxley Act of 2002, the Dodd-Frank Wall Street Reform and Consumer Protection Act of 2010 and the related rules
and regulations proposed and adopted by the SEC and the New York Stock Exchange (NYSE). In response to the various laws, rules and regulations applicable to the company, and its own views on corporate governance, the board has adopted
corporate governance guidelines and a code of business conduct applicable to all company personnel, including members of the board.
Our corporate governance guidelines set forth the practices of the board with respect to its responsibilities, qualifications, performance, access to
management and independent advisors, compensation (including director stock ownership guidelines), orientation and continuing education, and management evaluation and succession.
Our code of business conduct contains provisions relating to honest and
ethical behavior, including the handling of conflicts of interest between personal and professional relationships, corporate opportunities, the handling of confidential information, fair dealing, protection and proper use of company assets,
compliance with laws and other matters. Any amendment to or waiver from a provision of this code for our directors or executive officers will be promptly disclosed under the Corporate Governance link at investor.carmax.com.
The corporate governance guidelines, code of business conduct and the
charters of the Audit Committee, the Compensation and Personnel Committee and the Nominating and Governance Committee are also available under the Corporate Governance link at investor.carmax.com. A printed copy of these documents
is available to any shareholder without charge upon written request to our corporate secretary at CarMax, Inc., 12800 Tuckahoe Creek Parkway, Richmond, Virginia 23238.
Director Independence
As part of our corporate governance guidelines, the board has adopted
categorical standards to assist it in evaluating the independence of each director and determining whether relationships between directors and the company or its subsidiaries (either directly or as a partner, shareholder or officer of an
organization that has a relationship with the company) are material. In April 2011, our board of directors, after consultation with and upon the recommendation of the Nominating and Governance Committee, affirmatively determined, in its business
judgment, that Messrs. Blaylock, Gangwal, Garten, Grafton, Grubb, Steenrod, Stemberg and Tiefel and Ms. Goodman, Ms. Stephenson and Ms. Stewart are each independent directors under our independence guidelines and the NYSE independence
standards because each director: (1) has no material relationship with the company and (2) satisfies the independence criteria set forth in our independence guidelines and the NYSE listed company manual. In addition, based on our
guidelines and the NYSE standards, the board determined that Messrs. Folliard and Browning are not independent because they are both executive officers of CarMax.
Executive Sessions
Our corporate governance guidelines provide that executive sessions, where
solely the non-executive directors meet, are to be held at each regularly scheduled board meeting and that non-executive directors may designate, on an annual basis, a director to preside at these sessions. Our non-executive directors met in
executive session at each of our regularly scheduled board meetings in fiscal 2011. Effective June 2010, the board re-elected Mr. Tiefel as its independent chairman of the board and designated him to serve as the presiding director for
executive sessions.
Board and
Committee Meeting Attendance; Committee Membership
Pursuant
to our corporate governance guidelines, directors are expected to attend meetings of the board
11
CORPORATE GOVERNANCE CONTINUED
and of the board committees of which they are members. Our board of directors met four times in fiscal 2011. Each director attended 75% or more of the total number of meetings of the board and of
the standing committees
on which he or she served. All directors attended the 2010 annual meeting of shareholders, with Ms. Stephenson attending via webcast.
The table below provides, for
fiscal 2011, membership information and the number of meetings held by the board of directors and each of the boards committees. The numbers in each column indicate the number of meetings each director attended within each category. Messrs.
Gangwal and Steenrod were elected to the board in January 2011, and no fiscal 2011 board or committee meetings were held following their elections.
|
|
|
|
|
|
|
|
|
Director |
|
Board |
|
Audit |
|
Compensation and Personnel |
|
Nominating and Governance |
Ronald E. Blaylock |
|
4 |
|
11 |
|
|
|
|
Keith D. Browning |
|
4 |
|
|
|
|
|
|
James F. Clingman, Jr. (a) |
|
1 |
|
3 |
|
|
|
|
Thomas J. Folliard |
|
4 |
|
|
|
|
|
|
Jeffrey E. Garten |
|
4 |
|
|
|
|
|
3 |
Shira Goodman |
|
4 |
|
|
|
|
|
5 |
W. Robert Grafton |
|
4 |
|
12* |
|
|
|
|
Edgar H. Grubb |
|
4 |
|
|
|
5 |
|
|
Thomas G. Stemberg |
|
4 |
|
|
|
5* |
|
|
Vivian M. Stephenson |
|
4 |
|
|
|
|
|
5* |
Beth A. Stewart |
|
4 |
|
12 |
|
|
|
|
William R. Tiefel |
|
4* |
|
|
|
5 |
|
|
Number of Meetings |
|
4 |
|
12 |
|
5 |
|
5 |
* Chairman
(a) Mr. Clingman retired from the board of directors effective June 28, 2010, and he attended the one board meeting and three
Audit Committee meetings held prior to that date.
Committees of the Board
Audit Committee
The Audit Committee operates under a written charter adopted by the board. This charter sets forth the requirements for membership and the
committees authority, duties and responsibilities. The Audit Committee assists in the boards oversight of (1) the integrity of our consolidated financial statements, (2) our compliance with legal and regulatory requirements,
(3) the independent auditors qualifications and independence and (4) the performance of our internal audit function and the independent auditors. The Audit Committee retains, and approves all fees paid to, the independent auditors.
The Audit Committee also pre-approves all non-audit engagements of the independent auditors. Each member of the Audit Committee is independent and
financially literate, with Messrs. Grafton and Steenrod considered an audit committee financial expert, in accordance with the applicable rules of the NYSE, the SEC and our corporate governance
guidelines. The committees report to shareholders can be found on page 48.
Compensation and Personnel Committee
The Compensation and Personnel Committee operates
under a written charter adopted by the board. This charter sets forth the requirements for membership and the committees authority, duties and responsibilities. The Compensation and Personnel Committees duties include (1) the review
and approval of the companys overall executive compensation philosophy, (2) the review and approval of salaries, short- and long-term incentives and other benefits and perquisites for our CEO and other
12
executive officers, (3) the oversight of the administration of our short- and long-term incentive compensation plans and all equity-based plans, (4) the review and approval of the terms
of any severance, change-in-control or employment agreements with our executive officers and (5) the ongoing analyses of our executive and director compensation programs. Each member of the Compensation and Personnel Committee is independent in
accordance with the applicable rules of the NYSE, the SEC and our corporate governance guidelines. The committees report to shareholders can be found on page 26.
Nominating and Governance Committee
The Nominating and Governance Committee operates under a written charter adopted by the board. This charter sets forth the requirements for membership and
the committees authority, duties and responsibilities. The Nominating and Governance Committee (1) identifies individuals qualified to become members of the board, (2) recommends to the board nominees for director to be presented at
the annual meetings of shareholders and nominees to fill vacancies on the board, (3) leads the board in the oversight of management succession planning, including succession planning for the CEO, (4) develops and recommends to the board
our corporate governance guidelines and (5) considers director nominees submitted by shareholders in accordance with the procedures outlined on pages 15 and 16. Each member of the Nominating and Governance Committee is independent in accordance
with the applicable rules of the NYSE and our corporate governance guidelines.
Board Leadership Structure
Historically at CarMax, two separate individuals have served in the roles of CEO and board chairman. Mr. Folliard has been our CEO since 2006, while Mr. Tiefel, a board member since 2002, has
served as the independent chairman of the board since 2007. As our board chairman, Mr. Tiefel is responsible for chairing board meetings and meetings of shareholders, setting the agendas for board meetings and presiding over executive sessions
of the independent directors. Mr. Folliard manages and oversees the day-to-day affairs of the company and directs the formulation and implementation
of the companys strategic plans. We believe that this leadership structure is currently the most appropriate for CarMax.
Our board recognizes that, depending on the circumstances, other leadership
models might be appropriate. Our corporate governance guidelines state that the board has no fixed policy as to whether the roles of chairman and CEO should be separate, and the board remains free to make this choice in the manner it judges most
appropriate for CarMax. These guidelines also provide that in the event that the CEO also serves as chairman, the board will appoint a lead independent director to serve in accordance with the companys Lead Independent Director Charter, which
is available under the Corporate Governance link at investor.carmax.com. The board periodically reviews its leadership structure and elects its chairman annually.
Boards Role in Risk Oversight
In accordance with its charter and NYSE listing standards,
our Audit Committee has primary oversight responsibility of the companys procedures for identifying significant risks or exposures. Our risk management program is directed by management director Mr. Browning, our Executive Vice President,
Finance. With the assistance of our management team, Mr. Browning identifies and assesses the significant risks facing the company. On an annual basis, he reports to the Audit Committee on this process.
Following risk identification, each risk is grouped into a category with
similar risks. The board has assigned oversight of each category to either the full board or a board committee. For each category, management reports regularly to the full board or the assigned committee, as appropriate, describing CarMaxs
strategies for monitoring, managing and mitigating risks in that category. In addition, management presents regular reports to the full board describing the most significant risks facing the company and the steps management is taking to monitor and
manage those risks.
Each of our Audit, Compensation and
Personnel, and Nominating and Governance committee charters provides that each such committee will review (a) the risks and exposures over which the committee has been
13
CORPORATE GOVERNANCE CONTINUED
delegated oversight responsibility by the board and (b) the steps management has taken to manage, control and monitor such risks and exposures. We believe that, in accordance with the
process detailed above, our board exercises effective oversight of CarMaxs risk management program.
Risk and Compensation Policies and Practices
In assessing whether risks arising from CarMaxs compensation policies and practices were reasonably likely to have a material adverse effect on the
company, management reviewed the companys compensation policies and practices for all employees, the potential risks presented by those policies and practices, and the factors that mitigate those risks. As part of its review, management
considered the compensation arrangements currently in place for our store associates, store management, regional leadership teams, home office and CarMax Auto Finance associates, and executive officers. Following this review, management determined
that none of CarMaxs compensation policies and practices create risks that are reasonably likely to have a material adverse effect on the company.
Management then presented a summary of its review to the companys Compensation and Personnel Committee for discussion at the committees
January 2011 meeting. At that meeting, the committee and management discussed managements summary and the risk mitigation tools employed by the company. The summary listed each compensation policy or practice applicable to the various groups
of CarMax associates, the potential risks presented by that policy or practice and the risk mitigation tools employed by the company to mitigate the related risks.
The compensation practices and policies covered by the summary included
payments in the forms of base salaries, annual bonuses, equity and equity-based awards, sales bonuses, sales commissions and hourly pay. The risk mitigation tools covered by the summary included the following:
|
|
|
Annual bonus payments made to senior management are (i) subject to a clawback provision, (ii) capped at a plan maximum of 200% of base salary
and (iii) only paid when the metrics designed by an independent committee of non-employee directors have been satisfied.
|
|
|
|
Annual equity and equity-based awards (i) are approved by an independent committee of non-employee directors, (ii) contain three to four year
vesting provisions and (iii) for senior management, must be held in compliance with the Companys executive stock ownership guidelines. |
|
|
|
Sales bonuses are subject to risk mitigation tools that ensure that associates are not overpaid based upon inflated sales figures. These tools include
(i) the performance of a daily vehicle inventory at each store, (ii) centralized and non-negotiable vehicle pricing, (iii) centralized assignment of sales targets and (iv) electronic reporting of sales from each store to the home
office. |
|
|
|
Hourly pay is tracked and managed through a central time management and reporting system. |
Following discussion with management and a review of the summary noted above,
the Compensation and Personnel Committee concurred with managements determination that none of CarMaxs compensation policies and practices create risks that are reasonably likely to have a material adverse effect on the company.
Nominating and Governance
Committee Process for Identifying Director Nominees
Candidates for election to our board of directors are considered in order to fill a vacancy on the board or if the board determines that it would be
beneficial to add an individual with specific skills or expertise. In identifying potential candidates for nomination to the board, the committee may consider input from several sources, including members of the Nominating and Governance Committee,
other board members, the CEO, outside search firms and shareholder recommendations. Mr. Gangwal, who was first elected by the board as a director in January 2011, was recommended to the Nominating and Governance Committee by Messrs. Stemberg
and Folliard. Mr. Steenrod, who was also first elected by the board as a director in January 2011, was recommended to the Nominating and Governance Committee by Mr. Stemberg. Nominee candidates are evaluated in the same manner regardless
of the source of the recommendation. The Nominating and Governance Committee will conduct an initial evaluation of each candidate. If suitable, the candidate will be interviewed by
14
the committee and may also meet with other board members and company management. If the committee determines a nominee would be a valuable addition to the board, it will make a recommendation to
the full board.
Nominating and
Governance Committee Criteria for Selection of Directors; Consideration of Diversity
The board and the Nominating and Governance Committee believe that the board should be comprised of directors with varied, complementary backgrounds and that directors should have, at a minimum, business
or other relevant expertise that may be useful to the company. The board and Nominating and Governance Committee also believe that directors should possess the highest personal and professional ethics and should be willing and able to devote the
requisite amount of time to company business.
When considering
nominees for director, the Nominating and Governance Committee takes into account a number of factors, including:
|
|
|
The size of the existing board. |
|
|
|
The nominees character, judgment, skill, education, relevant business experience, integrity, reputation and other personal attributes or special
talents. |
|
|
|
The nominees independence from management, extent of existing commitments to other businesses and potential conflicts of interest with other
pursuits. |
|
|
|
The nominees financial and accounting background, to enable the committee to determine whether the nominee would be considered an audit
committee financial expert or financially literate under the applicable rules of the NYSE and the SEC. |
|
|
|
Whether the nominee is subject to a disqualifying factor as described in our corporate governance guidelines. |
As noted above, in considering director nominees, the Nominating and
Governance Committee believes that the board should be comprised of directors with varied, complementary backgrounds, with a particular emphasis on character, judgment, skill, education, relevant business experience, integrity, reputation and other
personal
attributes or special talents. We address and value diversity through our consideration of these factors in our director selection process. While we do not have a written policy with respect to
the consideration of diversity in identifying director nominees, our consideration of the factors noted above has yielded a diverse, qualified, experienced and skilled CarMax board of directors.
Process for Shareholder Nomination of
Directors
The Nominating and Governance Committee will
consider nominees for director suggested by shareholders using the previously described criteria and considering the additional information referred to below. For the 2012 annual meeting, written notice to nominate a director for election must be
received no earlier than the close of business on December 15, 2011, and no later than the close of business on January 16, 2012.
Under our Bylaws, a shareholder wishing to nominate a director at a shareholders meeting must deliver written notice to our corporate secretary
stating his or her intention to make a nomination. For an annual meeting, the notice must be received no earlier than the close of business 150 days prior to and no later than the close of business 120 days prior to the anniversary of the date the
company mailed its proxy materials for the prior years annual meeting. However, if the date of the annual meeting has changed by more than 30 days from the prior year, the notice must be received a reasonable time before the company mails its
proxy materials, which time shall be not (a) earlier than the close of business 120 days prior to such annual meeting and (b) later than the close of business on the later of the ninetieth day prior to such meeting or the tenth day
following the first public announcement by the company of the date of such meeting. For a special meeting, the notice must be received no later than the close of business on the seventh day following the date on which notice of a special meeting for
the election of directors is first given to shareholders.
A
shareholders notice of a proposed director nominee should be sent to our corporate secretary at CarMax, Inc., 12800 Tuckahoe Creek Parkway, Richmond, Virginia 23238, and must meet the requirements described in Section 2.3 of our Bylaws. A
copy of our Bylaws is
15
CORPORATE GOVERNANCE CONTINUED
available under the Corporate Governance link at investor.carmax.com and also will be provided without charge to any shareholder upon written request to our corporate secretary.
Process for Shareholder or
Interested Party Communication with Directors
Shareholders or
other interested parties wishing to contact the board of directors or any individual director may send correspondence to CarMax, Inc., c/o
Corporate Secretary, 12800 Tuckahoe Creek Parkway, Richmond, Virginia 23238, or may send an e-mail to chairman@carmax.com, which is monitored by Eric M. Margolin, our corporate
secretary. Mr. Margolin will forward to the board or appropriate board member any correspondence that deals with the functions of the board or its committees, and any other matter that would be of interest to the board. If the correspondence is
unrelated to board or shareholder matters, it will be forwarded to the appropriate department within the company for further handling.
16
COMPENSATION DISCUSSION AND ANALYSIS
Section I. Overview
Executive Summary
In fiscal 2011, we again achieved record fiscal year earnings, while our
total shareholder return increased by 75%. Highlights of the year included:
|
|
|
We reported record net earnings of $380.9 million, up 35% over the record results achieved in the previous year. |
|
|
|
Comparable store used unit sales increased 10%, and our data indicated that we increased our share of the late-model used vehicle market.
|
|
|
|
While growing market share, we also improved our used and wholesale vehicle gross profit per unit, in part due to our continued ability to eliminate
waste from our reconditioning process. |
|
|
|
CarMax Auto Finance generated strong profits, and we took actions that we believe will better position us to provide consumer financing in the event of
future disruptions in the credit markets, should they occur. |
|
|
|
We resumed superstore growth, opening three stores in fiscal 2011 and positioning the company to open an expected five stores in fiscal 2012 and eight
to ten stores in fiscal 2013. |
As a result of
this strong performance, base salaries, which had been frozen in fiscal 2009, increased for our named executive officers for the first time in two years. Because the company exceeded the performance goals that had been set at the outset of the
fiscal year, we paid annual bonuses to our named executive officers. We also provided equity awards to our named executive officers with a 25% greater grant date fair value than those provided in fiscal 2010. These compensation decisions are
consistent with our pay-for-performance philosophy.
The
Compensation and Personnel Committee
At the direction of the
board of directors, the Compensation and Personnel Committee oversees all of our executive and director compensation plans, policies and programs. In fiscal 2011, the following three independent directors served on the committee for the majority of
the fiscal year: Messrs. Stemberg (its
chairman), Grubb and Tiefel. Mr. Blaylock, also an independent director, replaced Mr. Tiefel on the committee in January 2011. As part of its oversight function, the committee reviews
and determines all named executive officer compensation, whether short- or long-term, or cash- or equity-based. The committees role is detailed in its charter, which is available under the Corporate Governance link at
investor.carmax.com.
Compensation Philosophy and
Objectives
The committee oversees an executive compensation
program designed to reflect CarMaxs pay-for-performance philosophy and that supports and reinforces the companys key operating and strategic objectives. The committee has established the following objectives for our executive
compensation program:
|
|
|
Align the interests of executive officers with the financial interests of our shareholders. |
|
|
|
Encourage the achievement of our key strategic, operational and financial goals. |
|
|
|
Link incentive compensation to company and stock price performance, which the committee believes promotes a unified vision for senior management and
creates common motivation among our executives. |
|
|
|
Attract, retain and motivate executives with the qualifications necessary to drive our long-term financial success. |
|
|
|
Provide the committee the flexibility to respond to the continually changing environment in which we operate. |
The Named Executive Officers
This Compensation Discussion and Analysis describes and analyzes the key
features of our executive compensation program, particularly as they relate to our named executive officers. For fiscal 2011, our named executive officers were:
|
|
|
Thomas J. Folliard, President and Chief Executive Officer. |
|
|
|
Keith D. Browning, Executive Vice President, Finance (Mr. Browning served as our Chief Financial Officer until October 2010).
|
17
COMPENSATION DISCUSSION AND ANALYSIS
CONTINUED
|
|
|
Michael K. Dolan, Executive Vice President and Chief Administrative Officer. |
|
|
|
Joseph S. Kunkel, Senior Vice President, Marketing & Strategy. |
|
|
|
Thomas W. Reedy, Senior Vice President and Chief Financial Officer (Mr. Reedy was promoted to this position in October 2010).
|
|
|
|
William C. Wood, Senior Vice President, Sales (Mr. Wood was promoted to this position in January 2010). |
Managements Role in the Executive Compensation Process
Although management does not have any decision-making
authority regarding executive compensation, it assists the committee by recommending appropriate base
salary levels (except for the CEO), performance objectives and targets, and individual equity award amounts. Management also assists the committee with the preparation of the committees
meeting agendas and prepares materials for those meetings as directed by the committee.
The committee has not delegated any authority with respect to the compensation of the companys executive officers and non-employee directors. However, the committee has delegated limited authority
to Messrs. Folliard and Browning to grant equity awards (in an amount not to exceed 75,000 shares or units between regularly scheduled committee meetings) to the companys non-executive officer employees. Any such awards are subject to the
companys Employee Equity Grant Policy (the Grant Policy), which may be found at investor.carmax.com under the Corporate Governance link.
Compensation
Consultants and the Peer Group
The committee has retained the
services of Hay Group, an independent compensation consultant, in order to obtain access to independent compensation data, analysis and advice. Hay Group provides no other services to the company. Notwithstanding the committees use of outside
advisors and managements participation in the executive compensation process, all executive compensation determinations are made by the committee, using its independent judgment and analysis.
In January and February 2010, Hay Group, at the direction of the committee,
performed a comprehensive analysis of the total direct compensation for our named executive officers and certain other senior CarMax associates. The study compared the value of each persons total direct compensation to the corresponding
compensation awarded to similarly situated personnel within a peer group of companies, as well as to the compensation awarded to executives from a broader group of retail companies, which we refer to as the Hay Group retail group. The peer group
consisted of 19 publicly traded companies, which, because we compete within a unique auto retailing market segment and have few similar competitors, includes a mix of big-box retailers and publicly traded auto retail groups. The peer
companies fall within a reasonable range (both above and below CarMax) of comparative factors such as revenue, market capitalization, total shareholder return, return on equity and return on investment. This competitive market data provides a frame
of reference for the committee when evaluating executive compensation. The composition of this group of companies may vary from year to year as changes occur at the companies within the group or the committee determines that a change is necessary.
The following companies comprised the peer group:
|
|
|
|
|
|
|
|
|
Advance Auto Parts, Inc. |
|
Dicks Sporting Goods, Inc. |
|
Office Depot, Inc. |
|
|
Asbury Automotive Group, Inc. |
|
Family Dollar Stores, Inc. |
|
OfficeMax Incorporated |
|
|
AutoNation, Inc. |
|
Genuine Parts Company |
|
Penske Automotive Group, Inc. |
|
|
AutoZone, Inc. |
|
Group 1 Automotive, Inc. |
|
PetSmart, Inc. |
|
|
Barnes & Noble, Inc. |
|
Kohls Corporation |
|
Staples, Inc. |
|
|
Bed Bath & Beyond Inc. |
|
Lithia Motors, Inc. |
|
Whole Foods Market, Inc. |
|
|
Dollar General Corporation |
|
|
|
|
18
Although we do not directly compete with each of the above-listed companies in the consumer marketplace, we
often compete with them and others to attract and retain talented executives. Accordingly, the committee finds it useful to review these companies compensation practices in considering and determining CarMaxs own compensation policies
and practices. The committee generally tries to set base salaries that are competitive within the peer group. The committee employs annual incentive bonuses and stock-based awards to further reward executive officers with total direct compensation
above the median of the peer group when the company
performs well. The failure to (a) achieve pre-determined earnings per share targets or (b) increase the companys stock price will result in reduced or no realized compensation
from the annual incentive bonus and stock-based awards compensation programs. The committee does not use peer group data as its sole determinant in making compensation decisions. This data is one of many factors that inform the committees
compensation decisions. Other factors include individual performance, company performance, level of seniority and succession planning.
Section II. The Key Elements of Our Executive Compensation Program and Fiscal 2011 Decisions
The key elements of compensation for our named executive officers are base
salary, an annual incentive bonus and stock-based awards. Together, these elements comprise total direct compensation.
|
|
|
|
|
|
|
|
|
|
|
|
|
Base Salary |
|
+ |
|
Annual Incentive Bonus |
|
+ |
|
Stock-Based Awards |
|
= |
|
Total Direct Compensation |
Each of the three key elements of total direct compensation promotes one or more compensation objectives
set forth above. Competitive base salaries help us to attract, retain and motivate executives. Our annual incentive bonus, which is tied to earnings per share, helps to align the interests of our executive officers with the financial interests of
our shareholders and encourage the achievement of the companys financial goals. The stock-based awards directly tie an executives long-term compensation to the companys stock price, as well as encourage the achievement of our
strategic, operational and financial goals.
The committee
considers each key element of compensation when designing and evaluating our executive compensation program. This consideration ensures that the program will meet its specified objectives. The committee recognizes the impact that an adjustment to
one key element of compensation may have on other elements. For example, an increase in a named executive officers base salary will result in a larger target incentive amount. However, decisions regarding
any one key element of compensation are not determinative of decisions that will be made regarding the other key elements. Further, committee decisions regarding stock-based awards and committee
decisions regarding base salaries and annual incentive bonuses are generally made at separate committee meetings. Notwithstanding the independence of these decisions, each committee decision regarding the key elements of compensation is made in
furtherance of the objectives of the program.
The committee did
not consider the realized value of stock-based compensation when designing and evaluating our executive compensation program. This excluded compensation was not a factor in the committees analysis and decisions regarding total direct
compensation and was not used when analyzing the companys position within the peer group percentiles. The committee generally considers the value of stock-based compensation as an element of the companys executive compensation program at
the time of grant of a stock-based award, not at the time of exercise.
19
COMPENSATION DISCUSSION AND ANALYSIS
CONTINUED
Compensation Mix
As officers assume higher levels of responsibility, the percentage of their
compensation that is performance-based increases. Although we do not have a pre-established policy or target for allocation between specific compensation components, the majority of our named executive officers annual total direct compensation
is determined by the companys performance, as measured by our earnings per share and stock price. The table below illustrates how fiscal 2011 total direct compensation was allocated between performance-based and fixed compensation, as well as
the break-down of performance-based compensation that is based on annual and long-term company performance.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Percentage of Total Direct
Compensation |
|
Percentage of Performance- Based Total Compensation |
|
|
Performance- Based |
|
|
|
Fixed |
|
|
|
Annual |
|
|
|
Long- Term |
Thomas J. Folliard |
|
82 |
|
|
|
18 |
|
|
|
33 |
|
|
|
67 |
Keith D. Browning |
|
75 |
|
|
|
25 |
|
|
|
30 |
|
|
|
70 |
Michael K. Dolan |
|
76 |
|
|
|
24 |
|
|
|
28 |
|
|
|
72 |
Joseph S. Kunkel |
|
69 |
|
|
|
31 |
|
|
|
27 |
|
|
|
73 |
Thomas W. Reedy (a) |
|
77 |
|
|
|
23 |
|
|
|
18 |
|
|
|
82 |
William C. Wood |
|
74 |
|
|
|
26 |
|
|
|
22 |
|
|
|
78 |
(a) The company granted equity awards to Mr. Reedy two times in fiscal 2011, once as part of the companys annual equity award process in
April 2010 and once in December 2010 related to his promotion to chief financial officer. Accordingly, Mr. Reedys performance-based compensation is more heavily weighted towards the companys long-term performance than the other
named executive officers.
Base Salary
The committee establishes competitive base salaries to retain key officers
and attract new talent that the committee believes are necessary for our long-term financial success. An executive officers base salary generally reflects the officers responsibilities, tenure, job performance and the direct competition
for the officers services. The committee reviews officer base salaries at 12-month intervals, generally in April. When the committee reviews these base salaries, it considers the reports and advice provided by its independent consultant, as
well as the recommendations provided by our CEO (except when setting the CEOs base salary).
In April 2010, the following base salary adjustments were made.
|
|
|
|
|
|
|
|
|
|
|
|
|
Name |
|
Prior Base Salary ($) |
|
|
Adjusted
Base Salary (b) ($) |
|
|
Percentage
Increase (%) |
|
Thomas J. Folliard |
|
|
850,000 |
|
|
|
1,000,000 |
|
|
|
17.6 |
|
Keith D. Browning |
|
|
615,835 |
|
|
|
637,389 |
|
|
|
3.5 |
|
Michael K. Dolan |
|
|
581,622 |
|
|
|
601,979 |
|
|
|
3.5 |
|
Joseph S. Kunkel |
|
|
547,409 |
|
|
|
566,568 |
|
|
|
3.5 |
|
Thomas W. Reedy (a) |
|
|
400,000 |
|
|
|
400,000 |
|
|
|
|
|
William C. Wood (a) |
|
|
425,000 |
|
|
|
425,000 |
|
|
|
|
|
(a) Each of Messrs. Reedy and Wood became senior vice presidents of the company in January 2010. In conjunction with these promotions,
Mr. Reedys base salary increased 6.2% from $376,821 to $400,000; Mr. Woods base salary increased 22.6% from $346,725 to $425,000.
(b) In fiscal 2011, we no longer paid the costs related to our executive physical program for our named executive officers. Instead, in May 2010, we provided each of our named executive
officers with a one-time salary increase of $5,000 to cover their own future voluntary enrollment in this program. This $5,000 salary adjustment is not included in the table above.
20
In April 2010, the committee conducted a review of Mr. Folliards
performance. As part of this performance review, the committee considered, among other factors, the companys earnings performance, ability to continue to provide competitive financing to its customers, management development, culture and cost
management. The committee also reviewed the peer group and Hay Group retail group data, which indicated that Mr. Folliards then-current base salary was between the 25th and 50th percentile of the peer group and at the 25th percentile of the retail group. Based on Mr. Folliards performance review and the committees analysis
of the group data, the committee increased Mr. Folliards salary by 17.6% to $1,000,000.
In fiscal 2011, Mr. Folliard recommended that the committee increase the base salaries for each of the other named executive officers (other than Messrs. Reedy and Wood) by 3.5%, based upon the
contributions that each officer made to the companys performance during fiscal 2010. The committee agreed with Mr. Folliards recommendation.
Upon Mr. Reedys promotion to chief financial officer in October 2010, Mr. Folliard recommended that the committee increase
Mr. Reedys salary to $430,000. The committee considered the advice of its independent consultant, Mr. Reedys prior contributions to the company, including his successful liquidity and capital management throughout the
recession, as well as the scope of his future role, and concurred with Mr. Folliards recommendation. Mr. Wood did not receive a base salary increase in fiscal 2011. However, in conjunction with his promotion to senior vice president,
sales in January 2010, Mr. Folliard recommended that the committee increase Mr. Woods base salary to $425,000. The committee considered the advice of its independent consultant and Mr. Woods leadership of the
companys sales organization, and concurred with Mr. Folliards recommendation.
Annual Incentive Bonus
Pursuant to our Annual Performance-Based Bonus Plan, as amended and restated (the Bonus Plan), we may provide annual incentive bonuses to our executive officers. Payments, if any, made under
this plan are directly tied to the achievement of certain pre-defined financial performance goals. We adopted the Bonus Plan as a mechanism to provide this annual incentive compensation and to preserve the deductibility of this
compensation in accordance with Section 162(m) of the Internal Revenue Code and related regulations.
The amount of the incentive bonus depends on our actual performance as measured against objective performance goals established by the committee at the
beginning of each fiscal year. In April 2010, the committee determined that the threshold, target and maximum performance goals for fiscal 2011 would be based on our fiscal 2011 earnings per share. The committee believes that earnings per share is
an appropriate measure for the performance goal because stock price appreciation is generally based on earnings growth. Accordingly, the interests of our management and our shareholders will be aligned.
Each named executive officers individual incentive bonus target is set
forth in a written agreement with the company, is directly tied to his level of authority and is expressed as a percentage of his base salary. Each named executive officers base salary, incentive target percentage, and target and maximum
incentive bonus amounts for fiscal 2011 is set forth in the table below.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name |
|
Base Salary ($) |
|
|
Incentive Target Percentage (%) |
|
Target Incentive Amount ($) |
|
|
Maximum Incentive Amount ($) |
|
Thomas J. Folliard |
|
|
1,005,000 |
|
|
100 |
|
|
1,005,000 |
|
|
|
1,507,500 |
|
Keith D. Browning |
|
|
642,389 |
|
|
60 |
|
|
385,433 |
|
|
|
578,150 |
|
Michael K. Dolan |
|
|
606,979 |
|
|
60 |
|
|
364,187 |
|
|
|
546,281 |
|
Joseph S. Kunkel |
|
|
571,568 |
|
|
40 |
|
|
228,627 |
|
|
|
342,941 |
|
Thomas W. Reedy |
|
|
430,000 |
|
|
40 |
|
|
172,000 |
|
|
|
258,000 |
|
William C. Wood |
|
|
430,000 |
|
|
40 |
|
|
172,000 |
|
|
|
258,000 |
|
If the committee determines that an executive officer is eligible for payment under the Bonus Plan because our performance goals have been met, the exact
bonus amount is determined by multiplying the target incentive amount by a performance adjustment factor. The performance adjustment factors established by the committee for fiscal 2011 pursuant to the Bonus Plan were:
|
|
|
25% if the threshold performance goal was achieved. |
|
|
|
100% if the target performance goal was achieved. |
|
|
|
150% if the maximum performance goal was achieved. |
If the threshold performance goal is not achieved, no incentive bonus is
paid, as was the case in each of fiscal
21
COMPENSATION DISCUSSION AND ANALYSIS
CONTINUED
2009 and 2008. The performance adjustment factors are prorated when our actual performance exceeds a lower performance goal but not the next higher performance goal. The Bonus Plan provides that
the maximum annual amount payable is the lesser of 200% of the executives base salary or $2,000,000. However, the committee has limited the maximum performance adjustment factor to 150% for fiscal 2011.
Under the Bonus Plan, the committee may reduce the amount of any bonus award
paid to a named executive officer below the amount that otherwise would be payable upon application of the relevant adjustment factor and may decide not to pay a bonus even when performance goals have been satisfied. Under no circumstances, however,
may the committee increase the amount of any bonus payable under the Bonus Plan above what would be payable to an executive upon application of the relevant adjustment factor.
Performance Targets
In April 2010, the committee established the following diluted earnings per share targets for fiscal 2011: $1.03 as the threshold performance goal; $1.21
as the target performance goal; and $1.40 as the maximum performance goal under the Bonus Plan. In April 2011, the committee certified that CarMax had achieved diluted earnings per share for fiscal 2011 of $1.67, which exceeded the maximum
performance goal. Accordingly, the performance adjustment factor for fiscal 2011 was 150%.
During the last five fiscal years, the average performance adjustment factor has been 100% (150%, 200%, 0%, 0% and 150% for fiscal 2011, 2010, 2009, 2008 and 2007 respectively), meaning that, on average
for the past five years, we have paid our named executive officers an annual incentive bonus award of 100% of their respective target incentive amounts.
Stock-Based Awards
In fiscal 2010, the company modified its stock-based compensation program.
The key changes resulted in our diminished reliance on stock options as the sole form of executive equity pay and the introduction of stock-settled restricted stock units (which we refer to as market stock units (MSUs)) to
enhance our long-term pay practices. At the executive officer and vice president levels, 75% of the fair value of each equity grant was delivered in the form of stock options and 25% was delivered in the form of MSUs. Additionally, for those
associates who had previously received restricted stock, we began awarding cash-settled restricted stock units in their place, in an effort to limit shareholder dilution and conserve the number of shares allocated to our Stock Incentive Plan. We
maintained each of these equity compensation practices in fiscal 2011.
In determining the number of options and MSUs to award, the committee considers the named executive officers role at CarMax; our recent financial performance; the performance of our common stock;
the fair market value, expense and dilutive effect of any potential award; as well as succession planning and the retention of the services of the officer. To assist in this endeavor, the committee solicits the insight of the companys CEO, as
well as its independent compensation advisors. Generally, the CEO provides an initial recommendation of annual equity awards to the committee. The committee reviews this recommendation and then makes its own independent determination of the annual
equity awards.
Equity awards provided to the named executive
officers in fiscal 2011 had a 25% greater grant date fair value than those provided in fiscal 2010. However, due to a more than 100% increase in the respective strike prices, the number of shares awarded dropped significantly. The committee approved
the across-the-board equity increases based upon the companys strong earnings performance in fiscal 2010, the strong earnings contributions from all components of the CarMax business and the desire to retain management associates.
22
In fiscal 2011, the committee approved stock option and MSU awards for our named executive officers in the
amounts noted below. The table also includes the grant date fair values of the equity awards made in fiscal 2011 and 2010:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Options and MSUs Granted in Fiscal 2011 |
|
|
Options and MSUs Granted in Fiscal 2010 |
|
Name |
|
Number of
Stock Options |
|
|
Number of
MSUs |
|
|
Total Grant Date Fair Value ($) |
|
|
Number of
Stock Options |
|
|
Number of
MSUs |
|
|
Total Grant Date Fair Value ($) |
|
Thomas J. Folliard |
|
|
209,951 |
|
|
|
20,972 |
|
|
|
3,040,093 |
|
|
|
359,349 |
|
|
|
32,211 |
|
|
|
2,427,284 |
|
Keith D. Browning |
|
|
94,669 |
|
|
|
9,456 |
|
|
|
1,370,790 |
|
|
|
162,034 |
|
|
|
14,524 |
|
|
|
1,094,482 |
|
Michael K. Dolan |
|
|
94,669 |
|
|
|
9,456 |
|
|
|
1,370,790 |
|
|
|
162,034 |
|
|
|
14,524 |
|
|
|
1,094,482 |
|
Joseph S. Kunkel |
|
|
64,894 |
|
|
|
6,482 |
|
|
|
939,657 |
|
|
|
111,072 |
|
|
|
9,956 |
|
|
|
750,252 |
|
Thomas W. Reedy |
|
|
78,650 |
|
|
|
7,861 |
|
|
|
1,189,633 |
|
|
|
49,656 |
|
|
|
4,451 |
|
|
|
335,409 |
|
William C. Wood |
|
|
64,894 |
|
|
|
6,482 |
|
|
|
939,657 |
|
|
|
49,656 |
|
|
|
4,451 |
|
|
|
335,409 |
|
The exercise price of the options granted in fiscal 2011 and 2010 was $25.39 and $11.43, respectively. Limited stock appreciation rights
(SARs) were granted in tandem with each of the option awards set forth above. The SARs may only be exercised in the event of a change-in-control of the company. Upon the exercise of the SAR and the surrender of the related option, the
officer is entitled to receive an amount equal to the difference between the value of our common stock on the date of exercise and the exercise price of the underlying stock option. No free-standing SARs have been granted.
The fiscal 2011 equity awards were granted on April 6, 2010, which was
three business days following the date on which we released our fiscal 2010 year-end earnings information. Pursuant to our Grant Policy, these annual equity grants were made in accordance with a pre-determined schedule, from which the committee did
not deviate. The options and MSUs were priced at the volume-weighted average price of the companys common stock on the grant date. The committee has determined that the use of the volume-weighted average price, as opposed to the closing price,
is more representative of the value of the common stock because it incorporates all trades made on the grant date, as opposed to using only the final trade of the day. Our pricing policy is also incorporated in our Grant Policy.
Section III. Additional Elements of Compensation
We provide our executive officers with the benefits and perquisites described
below, which are intended to be a part of a competitive compensation package.
Retirement Plans
We provide all associates, including our named executive officers, with
the opportunity to participate in our 401(k) Plan. We also provide eligible associates, namely those individuals whose benefits under our 401(k) Plan are limited due to the compensation limits imposed by the Internal Revenue Code, the opportunity to
participate in our Retirement Restoration Plan. In fiscal 2011, we established a nonqualified deferred compensation plan, the Executive Deferred Compensation Plan, to permit eligible associates to defer receipt of a portion of their
base salary and/or bonus to a future date. A description of the terms of each plan can be found in the narrative discussion following the Nonqualified Deferred Compensation table on
page 34 (Note that our 401(k) Plan is a tax-qualified plan). Additionally, details regarding the fiscal 2011 contributions to each named executive officers Retirement Restoration Plan and Executive Deferred Compensation Plan accounts, as
well as the earnings and aggregate balances for those accounts, can be found in the Nonqualified Deferred Compensation table.
During fiscal 2009, we froze our Pension Plan and Benefit Restoration Plan, which were retirement plans that we previously offered. As a result, as of
December 31, 2008, no additional benefits will accrue under the Pension Plan or the Benefit Restoration Plan. Additional details regarding these frozen benefits can be found in the Pension Benefits in Fiscal 2011 table on
page 32.
23
COMPENSATION DISCUSSION AND ANALYSIS
CONTINUED
Health and Welfare Plans
We provide a variety of competitive health and welfare plans to our associates and executives, including medical, dental and vision care;
life, accidental death and dismemberment and dependent life insurance; short-term and long-term disability insurance; and paid time off. Additionally, each executive officer is encouraged to participate in our executive physical program, which
provides screening, preventative and general medical care. However, in fiscal 2011, we ceased paying the costs of this program for our named executive officers. Rather, we provided each of our named executive officers with a salary increase of
$5,000 to cover their own ongoing annual program costs.
Company Transportation
We provide a car
allowance and the use of a CarMax-owned vehicle for each of our named executive officers. We offer a similar benefit to each of our regional vice presidents. We also provide the use of a CarMax-owned vehicle, on the same terms as provided to the
named executive officers, to certain other eligible associates. For all associates using CarMax-owned vehicles, we bear the maintenance and insurance costs. The IRS treats both the monthly vehicle allowance and the personal use of company-owned
vehicles as income to the associate and the related taxes are paid by the associate.
Our executive officers are encouraged to use our plane for business travel. Additionally, our plane is available for personal use by Messrs. Folliard, Browning, Dolan and Kunkel when we do not need the
plane for business travel. Our policy regarding personal use requires that Mr. Folliard reimburse the company for the incremental costs associated with his personal use to the extent that the incremental costs exceed $125,000 in any fiscal
year. The policy requires that Messrs. Browning, Dolan and Kunkel reimburse the company for the incremental costs associated with their respective personal use of the plane to the extent that the incremental costs exceed $35,000 in any fiscal year.
All income taxes associated with an executives personal use of the plane are borne by the executive.
Tax and Financial Planning Services
We provide a tax and financial planning benefit to our
named executive officers. Officers who elect the services
of the companys tax and financial advisory firm must pay the income taxes associated with this benefit, which is valued at $14,000 per year. Officers who forego this benefit may opt to
engage their own tax professional, which expense will be borne by the company in an amount up to $5,000 ($10,000 for the CEO), with the officer paying the taxes associated with this income. The committee approved this benefit to reduce the amount of
time and attention that our executive officers must spend on these matters, which permits them to focus on their responsibilities to us, and to maximize the financial reward of the compensation that we provide.
Stock Ownership Guidelines
In April 2011, the committee adopted revised stock ownership guidelines for our executive officers. No later than five years after becoming a senior vice
president, executive vice president or CEO, each officer must hold shares of our common stock equal in value to the amounts set forth below.
|
|
|
Subject Officers |
|
Required to Own the Lesser of: |
Chief Executive Officer |
|
6 x Base Salary or 300,000 shares |
Executive Vice President |
|
3 x Base Salary or 100,000 shares |
Senior Vice President |
|
2 x Base Salary or 50,000 shares |
Shares owned outright, in-the-money stock options, restricted stock and MSUs
are included in determining compliance with the share ownership requirements. The stock ownership guidelines are available under the Corporate Governance link at investor.carmax.com. Further, pursuant to our Policy Against Insider
Trading, all CarMax associates, including our named executive officers, are prohibited from engaging in any hedging transactions with CarMax stock.
Tax Considerations
The company does not
provide tax gross-ups on any compensation or perquisites provided to its named executive officers.
Section 162(m) of the Internal Revenue Code generally disallows a deduction by publicly held corporations for compensation in excess of $1 million paid to the CEO or any of the three other most
highly compensated officers
24
(other than the CFO). Certain performance-based compensation qualifies for an exemption under Section 162(m) and is not subject to the deduction limit. Compensation under our Bonus Plan and
stock options granted pursuant to our Stock Incentive Plan currently qualify for the exemption. The committee continues to monitor its executive compensation plans and policies with a view toward preserving the deductibility of executive
compensation while maintaining the ability to attract and retain those executives necessary to assist us in reaching our goals and objectives.
Section IV. Employment and Severance Agreements
We have entered into an employment or a severance agreement with each of our named executive officers. The committee has
determined that these written agreements are beneficial to us because they contain restrictive covenants relating to the protection of our confidential information and covenants not to compete and not to solicit our employees. These restrictive
covenants continue for a period of two years following the end of the executive officers employment. Additionally, the committee believes that these agreements better enable our named executive officers to focus their efforts on the
companys strategic and operating goals.
Mr. Folliards employment agreement was for an initial term of two years, with automatic extensions for additional one-year periods following
the end of the initial term (or any subsequent renewal period), unless either CarMax or Mr. Folliard provides written notice of intent not to renew at least 90 days before the end of the then-current term. The severance agreements with the
other named executive officers do not have a specified term of agreement.
Under the terms of the employment and severance agreements, the committee establishes and approves each named executive officers annual base salary, which cannot be less than the minimum base salary
set forth in each agreement unless across-the-board reductions in salary are implemented for all of our senior officers. Additionally, the committee approves the performance
measures and payment amounts that determine each named executive officers annual incentive bonus under the Bonus Plan. Each named executive officer is also eligible to participate in our
Stock Incentive Plan and to participate in all other incentive, compensation, benefit and similar plans available to our other executive officers.
Clawback and Forfeiture Provisions
The
employment and severance agreements contain a clawback provision. If any named executive officer engages in conduct for which he could generally be terminated for cause, and the conduct directly results in the filing of a restatement of any
financial statement that was previously filed with the SEC (or other governmental agency), the named executive officer, upon demand by the company, shall repay and forfeit all compensation that was expressly conditioned upon the achievement of
certain financial results if the restated financial statements would have resulted in a lesser amount being paid.
In addition to the clawback provision contained in each of these agreements, our equity award agreements also contain a forfeiture provision. If a named executive officer is terminated for cause, the
officers unexercised vested and unvested options are forfeited. Further, all unvested MSUs and restricted stock are also forfeited upon a termination for cause.
Change-in-Control and Severance Benefits
Each employment and severance agreement provides for the termination of employment due to retirement, death or disability (as those terms are defined in
each agreement). The agreements also provide for the termination of employment by us without cause and termination by the executive officer for good reason (as those terms are defined in each agreement). Termination under any
of these circumstances will entitle the executive officer to receive certain payments and other benefits.
The agreements also provide for payments and benefits following the termination of employment in these circumstances in connection with a change-in-control or a sale of all or substantially all of the
assets of the company in a single transaction or a series of related transactions (an asset sale). Detailed information with respect to these payments and benefits can be found under the
25
COMPENSATION DISCUSSION AND ANALYSIS
CONTINUED
heading, Potential Payments Upon Termination or Change-in-Control beginning on page 35. The executive officers are not entitled to any severance payments as a result of voluntary
termination (outside of the retirement context) or if they are terminated for cause.
The committee believes that these severance benefits encourage the commitment and availability of our named executive officers and ensure that they will be able to devote their full attention and energy
to our affairs in the face of potentially disruptive and distracting circumstances. In the event of a potential
change-in-control, our named executive officers will be able to analyze and evaluate proposals objectively with a view to the best interests of CarMax and its shareholders and to act as the board
may direct without fear of retribution if a change-in-control occurs. The committee recognizes that the severance benefits may have the effect of discouraging takeovers and protecting our officers from removal, because the severance benefits
increase the cost that would be incurred by an acquiring company seeking to replace current management; however, the committee believes that the benefit to the company outweighs this concern.
COMPENSATION AND PERSONNEL COMMITTEE REPORT
The CarMax, Inc. Compensation and Personnel Committee has reviewed and discussed the Compensation Discussion and Analysis
required by Item 402(b) of Regulation S-K with management and, based upon their review and discussions, recommended to the CarMax board of directors that the Compensation Discussion and Analysis be included in this proxy statement.
THE COMPENSATION AND PERSONNEL COMMITTEE
Thomas G. Stemberg, Chairman
Ronald E. Blaylock
Edgar H. Grubb
26
EXECUTIVE COMPENSATION
Summary Compensation Table
The table below shows, for fiscal 2011, fiscal 2010 and fiscal 2009, the compensation paid to or earned by our named executive officers.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name and Principal
Position |
|
Fiscal Year |
|
|
Salary ($) |
|
|
Stock Awards (a) ($) |
|
|
Option Awards (a) ($) |
|
|
Non-Equity Incentive Plan Comp- ensation (b) ($) |
|
|
Change in Pension Value
and Nonqualified Deferred Comp- ensation Earnings (c) ($) |
|
|
All Other Comp- ensation (d) ($) |
|
|
Total
($) |
|
Thomas J. Folliard |
|
|
2011 |
|
|
|
993,077 |
|
|
|
760,025 |
|
|
|
2,280,068 |
|
|
|
1,507,500 |
|
|
|
105,469 |
|
|
|
262,693 |
|
|
|
5,908,832 |
|
President and Chief Executive Officer |
|
|
2010 |
|
|
|
850,000 |
|
|
|
526,328 |
|
|
|
1,900,956 |
|
|
|
1,700,000 |
|
|
|
194,519 |
|
|
|
132,309 |
|
|
|
5,304,112 |
|
|
|
2009 |
|
|
|
846,154 |
|
|
|
0 |
|
|
|
2,026,750 |
|
|
|
0 |
|
|
|
99,928 |
|
|
|
88,350 |
|
|
|
3,061,182 |
|
Keith D. Browning |
|
|
2011 |
|
|
|
640,347 |
|
|
|
342,685 |
|
|
|
1,028,105 |
|
|
|
578,150 |
|
|
|
204,884 |
|
|
|
91,567 |
|
|
|
2,885,738 |
|
Executive VP, Finance and Former Chief Financial
Officer |
|
|
2010 |
|
|
|
615,835 |
|
|
|
237,322 |
|
|
|
857,160 |
|
|
|
739,002 |
|
|
|
381,789 |
|
|
|
43,469 |
|
|
|
2,874,577 |
|
|
|
2009 |
|
|
|
614,233 |
|
|
|
0 |
|
|
|
913,880 |
|
|
|
0 |
|
|
|
190,737 |
|
|
|
16,290 |
|
|
|
1,735,140 |
|
Michael K. Dolan |
|
|
2011 |
|
|
|
605,028 |
|
|
|
342,685 |
|
|
|
1,028,105 |
|
|
|
546,281 |
|
|
|
82,953 |
|
|
|
118,611 |
|
|
|
2,723,663 |
|
Executive VP and Chief Administrative Officer |
|
|
2010 |
|
|
|
581,622 |
|
|
|
237,322 |
|
|
|
857,160 |
|
|
|
697,947 |
|
|
|
153,645 |
|
|
|
71,821 |
|
|
|
2,599,517 |
|
|
|
2009 |
|
|
|
580,109 |
|
|
|
0 |
|
|
|
913,880 |
|
|
|
0 |
|
|
|
146,916 |
|
|
|
43,291 |
|
|
|
1,684,196 |
|
Joseph S. Kunkel |
|
|
2011 |
|
|
|
569,710 |
|
|
|
234,908 |
|
|
|
704,749 |
|
|
|
342,941 |
|
|
|
48,530 |
|
|
|
119,339 |
|
|
|
2,020,177 |
|
Senior VP, Marketing & Strategy |
|
|
2010 |
|
|
|
547,409 |
|
|
|
162,681 |
|
|
|
587,571 |
|
|
|
437,927 |
|
|
|
89,911 |
|
|
|
88,772 |
|
|
|
1,914,271 |
|
|
|
2009 |
|
|
|
545,985 |
|
|
|
0 |
|
|
|
626,450 |
|
|
|
0 |
|
|
|
51,983 |
|
|
|
37,127 |
|
|
|
1,261,545 |
|
Thomas W. Reedy |
|
|
2011 |
|
|
|
411,486 |
|
|
|
297,390 |
|
|
|
892,243 |
|
|
|
258,000 |
|
|
|
16,241 |
|
|
|
55,808 |
|
|
|
1,931,168 |
|
Senior VP and Chief Financial Officer |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William C. Wood |
|
|
2011 |
|
|
|
423,594 |
|
|
|
234,908 |
|
|
|
704,749 |
|
|
|
258,000 |
|
|
|
37,997 |
|
|
|
58,189 |
|
|
|
1,717,437 |
|
Senior VP, Sales |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(a) Represents the aggregate grant date fair value of the awards made in each fiscal year as computed in accordance with Financial Accounting Standards Board (FASB)
Accounting Standards Codification (ASC) Topic 718. These amounts do not correspond to the actual value that may be recognized by each named executive officer. Additional information regarding outstanding awards, including corresponding
exercise prices and expiration dates, can be found in the Outstanding Equity Awards at Fiscal 2011 Year End table on page 30. The assumptions used in determining the grant date fair values of the stock and option awards are set forth in
Note 12(C) to our consolidated financial statements, which are included in our Annual Report on Form 10-K for the fiscal year ended February 28, 2011.
(b) Represents the annual incentive bonus earned under our Bonus Plan.
(c) Represents the aggregate increase in the actuarial value of accumulated benefits under our Pension Plan and Benefit Restoration Plan
accrued during the relevant fiscal year. The Pension Benefits in Fiscal 2011 table, and its accompanying narrative on pages 32 and 33, contain additional details with respect to these amounts.
(d) Further details are included in the All Other Compensation in Fiscal 2011 table on page 28.
27
EXECUTIVE COMPENSATION CONTINUED
All Other Compensation in Fiscal 2011
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name |
|
Personal Use of
Company Plane
(a)
($) |
|
|
Personal Use of Company Automobile (b) ($) |
|
|
Automobile Allowance (c) ($) |
|
|
Retirement Savings Plan Contribution (d) ($) |
|
|
Deferred Compensation Account Contributions (e) ($) |
|
|
Other (f) ($) |
|
|
Total ($) |
|
Thomas J. Folliard |
|
|
125,000 |
|
|
|
3,716 |
|
|
|
10,296 |
|
|
|
15,379 |
|
|
|
96,969 |
|
|
|
11,333 |
|
|
|
262,693 |
|
Keith D. Browning |
|
|
14,523 |
|
|
|
|
|
|
|
6,396 |
|
|
|
14,782 |
|
|
|
45,211 |
|
|
|
10,655 |
|
|
|
91,567 |
|
Michael K. Dolan |
|
|
10,409 |
|
|
|
6,433 |
|
|
|
6,396 |
|
|
|
15,836 |
|
|
|
68,702 |
|
|
|
10,835 |
|
|
|
118,611 |
|
Joseph S. Kunkel |
|
|
29,271 |
|
|
|
6,711 |
|
|
|
6,396 |
|
|
|
14,774 |
|
|
|
49,330 |
|
|
|
12,857 |
|
|
|
119,339 |
|
Thomas W. Reedy |
|
|
n/a |
|
|
|
8,917 |
|
|
|
5,863 |
|
|
|
15,194 |
|
|
|
17,009 |
|
|
|
8,825 |
|
|
|
55,808 |
|
William C. Wood |
|
|
n/a |
|
|
|
|
|
|
|
5,743 |
|
|
|
16,212 |
|
|
|
26,773 |
|
|
|
9,461 |
|
|
|
58,189 |
|
|
|
(a) The compensation
associated with the personal use of the company plane is based on the incremental cost of operating the plane. The incremental cost is calculated based upon the average variable costs of operating the plane. Variable costs include fuel, maintenance,
travel expenses for the flight crews and other miscellaneous expenses. The total annual variable costs are divided by the total number of miles our plane flew in fiscal 2011 to determine an average variable cost per mile. The average variable cost
per mile is multiplied by the miles flown for personal use to derive the incremental cost. This methodology excludes fixed costs that do not change based on usage, such as salaries and benefits for the flight crews, monthly service contracts, hangar
rental fees, taxes, rent, depreciation and insurance. The costs associated with deadhead flights (i.e., flights that travel to a destination with no passengers as a result of an executives personal use) and incremental plane charters (i.e.,
plane charters, if any, that we pay for because our plane was not available for business use due to an executives personal use) are included in the incremental cost calculations for each executive. The IRS treats the personal use of the
company plane as income to the executive and the related taxes are paid by the executive using applicable Standard Industry Fare Level rates.
(b) The value of the personal use of a company automobile is determined based on the annual lease value method and excludes any expenses
such as maintenance and insurance.
(c) The monthly vehicle allowance for Mr. Folliard is $858 and for the other named
executive officers is $533.
(d) Includes the company matching portion of each executives Retirement Savings Plan
(RSP) contributions. Also includes a company-funded contribution made regardless of an executives participation in the RSP, as well as an additional company-funded contribution to those executives who met certain age and service
requirements as of December 31, 2008, the date that our Pension Plan was frozen. These RSP benefits are offered on the same terms to all CarMax associates.
(e) Includes the company matching portion of each executives Retirement Restoration Plan (RRP) contributions. Also includes a company-funded contribution regardless of
each executives participation in the RRP , as well as an additional company-funded contribution to those executives who met certain age and service requirements as of December 31, 2008, the date that our Pension Plan was frozen. These RRP
benefits are offered on the same terms to all CarMax associates whose salary exceeds the IRS 401(k) annual limitations. Also includes a restorative contribution designed to compensate executives for any loss of company contributions under the
Retirement Savings Plan and Retirement Restoration Plan due to a reduction in the Retirement Savings Plan and Retirement Restoration Plan eligible compensation resulting from deferrals into the Executive Deferred Compensation Plan.
(f) Represents the total amount of other benefits provided, none of which individually exceeded the greater of $25,000 or 10% of the
total amount of these benefits, for the named executive officer including as applicable: (i) tax and financial planning services and (ii) spousal travel expenses related to two company-sponsored functions.
28
Grants of Plan-Based Awards in Fiscal 2011
The following table includes certain information with respect to grants of
plan-based awards during fiscal 2011 to each of our named executive officers.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name |
|
Approval Date |
|
|
Grant Date |
|
|
Estimated Possible Payouts
Under Non-Equity Incentive Plan Awards (a) |
|
|
All Other Stock Awards: Number of Shares of
Stock or Units (b) (#) |
|
|
All Other Option Awards: Number of Securities Underlying Options (c) (#) |
|
|
Exercise or Base Price of Option Awards (d) ($/Sh) |
|
|
Grant Date Closing Price ($/Sh) |
|
|
Grant Date Fair Value of Stock and Option Awards (e) ($) |
|
|
|
|
Thres- hold ($) |
|
|
Target ($) |
|
|
Maximum ($) |
|
|
|
|
|
|
Thomas J. Folliard |
|
|
|
|
|
|
|
|
|
|
251,250 |
|
|
|
1,005,000 |
|
|
|
1,507,500 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3/25/10 |
|
|
|
4/6/10 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
20,972 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
760,025 |
|
|
|
|
3/25/10 |
|
|
|
4/6/10 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
209,951 |
|
|
|
25.39 |
|
|
|
25.46 |
|
|
|
2,280,068 |
|
Keith D. Browning |
|
|
|
|
|
|
|
|
|
|
96,358 |
|
|
|
385,433 |
|
|
|
578,150 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3/25/10 |
|
|
|
4/6/10 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
9,456 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
342,685 |
|
|
|
|
3/25/10 |
|
|
|
4/6/10 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
94,669 |
|
|
|
25.39 |
|
|
|
25.46 |
|
|
|
1,028,105 |
|
Michael K. Dolan |
|
|
|
|
|
|
|
|
|
|
91,047 |
|
|
|
364,187 |
|
|
|
546,281 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3/25/10 |
|
|
|
4/6/10 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
9,456 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
342,685 |
|
|
|
|
3/25/10 |
|
|
|
4/6/10 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
94,669 |
|
|
|
25.39 |
|
|
|
25.46 |
|
|
|
1,028,105 |
|
Joseph S. Kunkel |
|
|
|
|
|
|
|
|
|
|
57,157 |
|
|
|
228,627 |
|
|
|
342,941 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3/25/10 |
|
|
|
4/6/10 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,482 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
234,908 |
|
|
|
|
3/25/10 |
|
|
|
4/6/10 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
64,894 |
|
|
|
25.39 |
|
|
|
25.46 |
|
|
|
704,749 |
|
Thomas. W. Reedy |
|
|
|
|
|
|
|
|
|
|
43,000 |
|
|
|
172,000 |
|
|
|
258,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3/25/10 |
|
|
|
4/6/10 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,482 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
234,908 |
|
|
|
|
3/25/10 |
|
|
|
4/6/10 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
64,894 |
|
|
|
25.39 |
|
|
|
25.46 |
|
|
|
704,749 |
|
|
|
|
10/18/10 |
|
|
|
12/27/10 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,379 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
62,482 |
|
|
|
|
10/18/10 |
|
|
|
12/27/10 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
13,756 |
|
|
|
32.05 |
|
|
|
32.17 |
|
|
|
187,494 |
|
William C. Wood |
|
|
|
|
|
|
|
|
|
|
43,000 |
|
|
|
172,000 |
|
|
|
258,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
3/25/10 |
|
|
|
4/6/10 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,482 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
234,908 |
|
|
|
|
3/25/10 |
|
|
|
4/6/10 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
64,894 |
|
|
|
25.39 |
|
|
|
25.46 |
|
|
|
704,749 |
|
(a) Represents threshold, target and maximum payout levels under our Bonus Plan for fiscal 2011 performance. The actual
amount of incentive bonus awards earned by each named executive officer in fiscal 2011 is reported under the Non-Equity Incentive Plan Compensation column in the Summary Compensation Table on page 27. Additional
information regarding the design of our Bonus Plan is included in the Compensation Discussion and Analysis beginning on page 17.
(b) Represents stock-settled restricted stock units, which we refer to as market stock units or MSUs. At the end
of the three-year vesting period, each MSU will be converted into between zero and two shares of CarMax common stock. The conversion ratio is calculated by dividing the average closing price of our stock during the final 40 trading days of the
three-year period, by our stock price on the grant date, with the resulting quotient capped at two. This quotient is then multiplied by the number of MSUs granted.
(c) Each option grant vests in 25% increments annually over four years and expires on the seventh anniversary of the grant date. Limited SARs were granted in tandem with each of the
option awards set forth above. The SARs may only be exercised in the event of a change-in-control of the company. Upon the exercise of the SAR and the surrender of the related option, the officer is entitled to receive an amount equal to the
difference between the value of our common stock on the date of exercise and the exercise price of the underlying stock option. No free-standing SARs have been granted.
(d) All fiscal 2011 stock options were issued with an exercise price equal to the volume-weighted average price of our common stock on the grant date.
(e) Represents the grant date fair value of the award as determined in accordance with FASB ASC Topic 718.
29
EXECUTIVE COMPENSATION CONTINUED
Outstanding Equity Awards at Fiscal 2011 Year End
The following table includes information with respect to outstanding equity awards previously granted to our named executive
officers as of February 28, 2011.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards (a) |
|
|
Stock Awards (b) |
|
Name |
|
Grant Date |
|
|
Number of Securities Underlying Unexercised Options
(#) Exercisable |
|
|
Number of Securities Underlying Unexercised Options
(#) Unexercisable |
|
|
Option Exercise Price ($/Sh) |
|
|
Option Expiration Date |
|
|
Number of Shares or Units of Stock That Have Not Vested
(#) |
|
|
Market Value of Shares or Units of Stock That Have Not Vested
($) |
|
|
Equity Incentive Plan Awards: Number of Unearned Shares, Units
or Other Rights That Have Not Yet Vested (#) |
|
|
Equity Incentive Plan Awards: Market or Payout Value of Unearned Shares, Units
or Other Rights That Have Not Yet Vested ($) |
|
Thomas J. Folliard |
|
|
4/1/2004 |
|
|
|
120,000 |
|
|
|
|
|
|
|
14.80 |
|
|
|
4/1/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6/24/2005 |
|
|
|
120,000 |
|
|
|
|
|
|
|
13.19 |
|
|
|
6/24/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5/1/2006 |
|
|
|
130,000 |
|
|
|
|
|
|
|
17.20 |
|
|
|
5/1/13 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5/23/2006 |
|
|
|
35,000 |
|
|
|
|
|
|
|
16.34 |
|
|
|
5/23/13 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/3/2007 |
|
|
|
165,000 |
|
|
|
55,000 |
|
|
|
24.99 |
|
|
|
4/3/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2008 |
|
|
|
137,500 |
|
|
|
137,500 |
|
|
|
19.82 |
|
|
|
4/7/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2009 |
|
|
|
89,838 |
|
|
|
269,511 |
|
|
|
11.43 |
|
|
|
4/7/16 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2009 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
32,211 |
|
|
|
2,278,606 |
|
|
|
|
|
|
|
|
|
|
|
|
4/6/2010 |
|
|
|
|
|
|
|
209,951 |
|
|
|
25.39 |
|
|
|
4/6/17 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/6/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
20,972 |
|
|
|
1,033,350 |
|
|
|
|
|
|
|
|
|
Keith D. Browning |
|
|
4/1/2004 |
|
|
|
120,000 |
|
|
|
|
|
|
|
14.80 |
|
|
|
4/1/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6/24/2005 |
|
|
|
120,000 |
|
|
|
|
|
|
|
13.19 |
|
|
|
6/24/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/3/2007 |
|
|
|
78,000 |
|
|
|
26,000 |
|
|
|
24.99 |
|
|
|
4/3/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2008 |
|
|
|
62,000 |
|
|
|
62,000 |
|
|
|
19.82 |
|
|
|
4/7/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2009 |
|
|
|
40,509 |
|
|
|
121,525 |
|
|
|
11.43 |
|
|
|
4/7/16 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2009 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
14,524 |
|
|
|
1,027,428 |
|
|
|
|
|
|
|
|
|
|
|
|
4/6/2010 |
|
|
|
|
|
|
|
94,669 |
|
|
|
25.39 |
|
|
|
4/6/17 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/6/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
9,456 |
|
|
|
465,924 |
|
|
|
|
|
|
|
|
|
Michael K. Dolan |
|
|
4/1/2004 |
|
|
|
50,000 |
|
|
|
|
|
|
|
14.80 |
|
|
|
4/1/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5/1/2006 |
|
|
|
50,000 |
|
|
|
|
|
|
|
17.20 |
|
|
|
5/1/13 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/3/2007 |
|
|
|
75,000 |
|
|
|
25,000 |
|
|
|
24.99 |
|
|
|
4/3/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2008 |
|
|
|
62,000 |
|
|
|
62,000 |
|
|
|
19.82 |
|
|
|
4/7/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2009 |
|
|
|
|
|
|
|
121,525 |
|
|
|
11.43 |
|
|
|
4/7/16 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2009 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
14,524 |
|
|
|
1,027,428 |
|
|
|
|
|
|
|
|
|
|
|
|
4/6/2010 |
|
|
|
|
|
|
|
94,669 |
|
|
|
25.39 |
|
|
|
4/6/17 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/6/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
9,456 |
|
|
|
465,924 |
|
|
|
|
|
|
|
|
|
30
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards (a) |
|
|
Stock Awards (b) |
|
Name |
|
Grant Date |
|
|
Number of Securities Underlying Unexercised Options
(#) Exercisable |
|
|
Number of Securities Underlying Unexercised Options
(#) Unexercisable |
|
|
Option Exercise Price ($/Sh) |
|
|
Option Expiration Date |
|
|
Number of Shares or Units of Stock That Have Not Vested
(#) |
|
|
Market Value of Shares or Units of Stock That Have Not Vested
($) |
|
|
Equity Incentive Plan Awards: Number of Unearned Shares, Units
or Other Rights That Have Not Yet Vested (#) |
|
|
Equity Incentive Plan Awards: Market or Payout Value of Unearned Shares, Units
or Other Rights That Have Not Yet Vested ($) |
|
Joseph S. Kunkel |
|
|
4/1/2004 |
|
|
|
100,000 |
|
|
|
|
|
|
|
14.80 |
|
|
|
4/1/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6/24/2005 |
|
|
|
100,000 |
|
|
|
|
|
|
|
13.19 |
|
|
|
6/24/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5/1/2006 |
|
|
|
100,000 |
|
|
|
|
|
|
|
17.20 |
|
|
|
5/1/13 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/3/2007 |
|
|
|
55,500 |
|
|
|
18,500 |
|
|
|
24.99 |
|
|
|
4/3/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2008 |
|
|
|
42,500 |
|
|
|
42,500 |
|
|
|
19.82 |
|
|
|
4/7/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2009 |
|
|
|
27,768 |
|
|
|
83,304 |
|
|
|
11.43 |
|
|
|
4/7/16 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2009 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
9,956 |
|
|
|
704,287 |
|
|
|
|
|
|
|
|
|
|
|
|
4/6/2010 |
|
|
|
|
|
|
|
64,894 |
|
|
|
25.39 |
|
|
|
4/6/17 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/6/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,482 |
|
|
|
319,386 |
|
|
|
|
|
|
|
|
|
Thomas W. Reedy |
|
|
4/1/2004 |
|
|
|
30,000 |
|
|
|
|
|
|
|
14.80 |
|
|
|
4/1/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6/24/2005 |
|
|
|
30,000 |
|
|
|
|
|
|
|
13.19 |
|
|
|
6/24/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5/1/2006 |
|
|
|
40,000 |
|
|
|
|
|
|
|
17.20 |
|
|
|
5/1/13 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/3/2007 |
|
|
|
23,100 |
|
|
|
7,700 |
|
|
|
24.99 |
|
|
|
4/3/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2008 |
|
|
|
19,000 |
|
|
|
19,000 |
|
|
|
19.82 |
|
|
|
4/7/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2009 |
|
|
|
|
|
|
|
37,242 |
|
|
|
11.43 |
|
|
|
4/7/16 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2009 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4,451 |
|
|
|
314,864 |
|
|
|
|
|
|
|
|
|
|
|
|
4/6/2010 |
|
|
|
|
|
|
|
64,894 |
|
|
|
25.39 |
|
|
|
4/6/17 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/6/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,482 |
|
|
|
319,386 |
|
|
|
|
|
|
|
|
|
|
|
|
12/27/2010 |
|
|
|
|
|
|
|
13,756 |
|
|
|
32.05 |
|
|
|
12/27/17 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
12/27/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,379 |
|
|
|
53,828 |
|
|
|
|
|
|
|
|
|
William C. Wood |
|
|
4/1/2004 |
|
|
|
40,000 |
|
|
|
|
|
|
|
14.80 |
|
|
|
4/1/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6/24/2005 |
|
|
|
40,000 |
|
|
|
|
|
|
|
13.19 |
|
|
|
6/24/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5/1/2006 |
|
|
|
40,000 |
|
|
|
|
|
|
|
17.20 |
|
|
|
5/1/13 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/3/2007 |
|
|
|
23,100 |
|
|
|
7,700 |
|
|
|
24.99 |
|
|
|
4/3/14 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2008 |
|
|
|
24,000 |
|
|
|
24,000 |
|
|
|
19.82 |
|
|
|
4/7/15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2009 |
|
|
|
12,414 |
|
|
|
37,242 |
|
|
|
11.43 |
|
|
|
4/7/16 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/7/2009 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4,451 |
|
|
|
314,864 |
|
|
|
|
|
|
|
|
|
|
|
|
4/6/2010 |
|
|
|
|
|
|
|
64,894 |
|
|
|
25.39 |
|
|
|
4/6/17 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
4/6/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
6,482 |
|
|
|
319,386 |
|
|
|
|
|
|
|
|
|
(a) All option awards set forth in the table vest in 25% increments annually over a four-year period. Limited SARs were granted in tandem with each option award. The SARs may be
exercised only in the event of a change-in-control of the company. Upon the exercise of the SAR and the surrender of the related option, the officer is entitled to receive an amount equal to the difference between the value of our common stock on
the date of exercise and the exercise price of the underlying stock option.
(b) All stock awards set forth in the table vest
on the third anniversary of the grant date. These stock awards are stock-settled restricted stock units, which we refer to as market stock units or MSUs. At the end of the three-year vesting period, each MSU will be converted
into between zero and two shares of CarMax common stock. The conversion ratio is calculated by dividing the average closing price of our stock during the final 40 trading days of the three-year period, by our stock price on the grant date, with the
resulting quotient capped at two. This quotient is then multiplied by the number of MSUs granted. For purposes of calculating the market value of the unvested MSUs in the table above, we assumed that the average closing price of our stock during the
final 40 trading days of the three-year period was equal to the closing price of our stock on February 28, 2011, the last trading day of our fiscal year (which was $35.37).
31
EXECUTIVE COMPENSATION CONTINUED
Option Exercises in Fiscal 2011
The following table includes information with respect to the options
exercised by the named executive officers during fiscal 2011.
|
|
|
|
|
|
|
|
|
|
|
Option Awards |
|
Name |
|
Number of Shares Acquired on Exercise (a)
(#) |
|
|
Value Realized on Exercise (b) ($) |
|
Thomas J. Folliard |
|
|
165,000 |
|
|
|
1,843,050 |
|
Keith D. Browning |
|
|
230,000 |
|
|
|
3,839,300 |
|
Michael K. Dolan |
|
|
240,509 |
|
|
|
3,195,903 |
|
Joseph S. Kunkel |
|
|
40,000 |
|
|
|
808,400 |
|
Thomas W. Reedy |
|
|
32,414 |
|
|
|
468,731 |
|
William C. Wood |
|
|
50,000 |
|
|
|
1,018,500 |
|
(a) Amounts represent the number of shares of common stock underlying stock options exercised during fiscal 2011.
(b) Amounts were calculated by determining the difference between (i) the closing price of the companys common stock on the
exercise date and (ii) the exercise price of the stock options.
Pension Benefits in Fiscal 2011
The following table presents information with respect to the accumulated benefits, credited service and benefit payments for each named executive officer under our Pension Plan and Benefit Restoration
Plan for fiscal 2011.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name |
|
Plan Name |
|
Number
of Years Credited Service (#) |
|
|
Present Value of Accumulated Benefit (a) ($) |
|
|
Payments During Last Fiscal Year
($) |
|
Thomas J. Folliard |
|
Pension Plan |
|
|
16 |
|
|
|
166,182 |
|
|
|
|
|
|
|
Benefit Restoration Plan |
|
|
16 |
|
|
|
774,993 |
|
|
|
|
|
Keith D. Browning |
|
Pension Plan |
|
|
27 |
|
|
|
584,423 |
|
|
|
|
|
|
|
Benefit Restoration Plan |
|
|
27 |
|
|
|
1,946,940 |
|
|
|
|
|
Michael K. Dolan |
|
Pension Plan |
|
|
12 |
|
|
|
320,821 |
|
|
|
|
|
|
|
Benefit Restoration Plan |
|
|
12 |
|
|
|
834,758 |
|
|
|
|
|
Joseph S. Kunkel |
|
Pension Plan |
|
|
11 |
|
|
|
132,002 |
|
|
|
|
|
|
|
Benefit Restoration Plan |
|
|
11 |
|
|
|
325,985 |
|
|
|
|
|
Thomas W. Reedy |
|
Pension Plan |
|
|
6 |
|
|
|
65,177 |
|
|
|
|
|
|
|
Benefit Restoration Plan |
|
|
6 |
|
|
|
81,558 |
|
|
|
|
|
William C. Wood |
|
Pension Plan |
|
|
19 |
|
|
|
181,763 |
|
|
|
|
|
|
|
Benefit Restoration Plan |
|
|
19 |
|
|
|
145,454 |
|
|
|
|
|
(a) Determined assuming retirement at age 65. The discount rate (5.80%) and mortality assumptions utilized in calculating the
present value of the accumulated benefit shown above were consistent with those used for our financial reporting purposes. Additional information regarding our assumptions is set forth in Note 10 to our consolidated financial statements, which are
included in our Annual Report on Form 10-K for the fiscal year ended February 28, 2011.
32
Pension Plan
This is a tax-qualified defined benefit plan that was generally available to all full-time associates after age 21 and upon completion of one year of service. Effective December 31, 2008, the company
froze the Pension Plan; no additional benefits will accrue under the Pension Plan after that date.
Previously accrued benefits are determined under a formula that defines an annual annuity amount payable at termination or retirement. The benefit formula is the sum of (1) 0.85% times highest
average earnings times years of service up to 35 years plus (2) 0.65% times the excess of highest average earnings over Social Security Covered Compensation times years of service up to 35 years. Earnings are defined as total earnings including
base pay, bonuses, overtime pay and commissions, but may not exceed the applicable IRS limits for any year. In the final year of benefit accruals, the annual IRS compensation limit was $230,000. Highest average earnings are based on the highest five
consecutive calendar years of earnings during the ten consecutive years before termination or December 31, 2008, if earlier. All participants are vested after five years of service. Benefits are payable at age 65 as a lifetime annuity or
actuarially equivalent optional annuity. Actuarially reduced benefits are available to participants retiring after age 55 with at least ten years of service, or after age 62 with at least seven years of service.
Benefit Restoration Plan
The purpose of this nonqualified plan was to provide an alternate means of paying benefits intended under the Pension Plan that were restricted by law due
to IRS limitations. Effective December 31, 2008, the company froze the Benefit Restoration Plan; no additional benefits will accrue under the Benefit Restoration Plan after that date. Benefits are generally determined and payable under the same
terms and conditions as the Pension Plan without regard to IRS limitations on amounts of includable earnings and maximum benefits. Benefits paid are reduced by benefits payable under the Pension Plan. Participants must have 15 years of service to be
eligible to receive benefits under the Benefit Restoration Plan, or upon termination meet the early retirement or normal retirement requirements of our Pension Plan.
Early Retirement Benefits
As of February 28, 2011, both Messrs. Browning and Dolan were eligible to retire with actuarially reduced benefits from the Pension Plan and the
Benefit Restoration Plan because each is over age 55 and has at least ten years of service, and therefore has met the requirements for early retirement under our Pension Plan.
Extra Years of Credited Service
None of our named executive officers have been granted extra years of service under either the Pension Plan or the Benefit Restoration Plan.
33
EXECUTIVE COMPENSATION CONTINUED
Nonqualified Deferred Compensation
The following table presents information with respect to fiscal 2011
contributions to each named executive officers Retirement Restoration Plan (RRP) and Executive Deferred Compensation Plan (EDCP) accounts, as well as the aggregate earnings, withdrawals/distributions and balances for
each account.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name |
|
Plan Name |
|
Executive Contributions in
Last Fiscal Year
(a)
($) |
|
|
Registrant Contributions in Last Fiscal Year
(b)
($) |
|
|
Aggregate Earnings in
Last Fiscal Year
(c)
($) |
|
|
Aggregate Withdrawals/ Distributions ($) |
|
|
Aggregate Balance at
Last Fiscal Year End (d) ($) |
|
Thomas J. Folliard |
|
RRP |
|
|
|
|
|
|
96,969 |
|
|
|
4,396 |
|
|
|
|
|
|
|
126,873 |
|
|
|
EDCP |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Keith D. Browning |
|
RRP |
|
|
|
|
|
|
45,211 |
|
|
|
2,246 |
|
|
|
|
|
|
|
63,238 |
|
|
|
EDCP |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Michael K. Dolan |
|
RRP |
|
|
52,704 |
|
|
|
68,515 |
|
|
|
3,784 |
|
|
|
|
|
|
|
139,363 |
|
|
|
EDCP |
|
|
7,471 |
|
|
|
187 |
|
|
|
87 |
|
|
|
|
|
|
|
7,745 |
|
Joseph S. Kunkel |
|
RRP |
|
|
37,946 |
|
|
|
49,330 |
|
|
|
16,466 |
|
|
|
|
|
|
|
142,705 |
|
|
|
EDCP |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas W. Reedy |
|
RRP |
|
|
|
|
|
|
17,009 |
|
|
|
1,009 |
|
|
|
|
|
|
|
23,871 |
|
|
|
EDCP |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
William C. Wood |
|
RRP |
|
|
20,569 |
|
|
|
26,740 |
|
|
|
5,084 |
|
|
|
|
|
|
|
65,780 |
|
|
|
EDCP |
|
|
1,323 |
|
|
|
33 |
|
|
|
23 |
|
|
|
|
|
|
|
1,379 |
|
(a) These amounts represent payroll deductions for the applicable executive and are therefore included in the Salary and
Non-Equity Incentive Plan Compensation columns of the Summary Compensation Table on page 27.
(b) Company contributions are included in the All Other Compensation column of the Summary Compensation Table on
page 27 and were credited to each executives account after the close of the fiscal year.
(c) The company does not pay
above-market interest or preferential dividends on investments in the Retirement Restoration Plan or the Executive Deferred Compensation Plan. Earnings are calculated in accordance with the performance of the mutual fund or funds selected by each
executive.
(d) For each of Messrs. Folliard, Browning, Dolan and Kunkel, the following amounts were reported as compensation
to each person in the Summary Compensation Table in prior fiscal years, respectively: $25,508; $15,781; $14,360; and $37,198.
Retirement Savings Plan and Retirement Restoration Plan
We provide our executives with the opportunity to participate in two retirement plans: our 401(k) Plan and our Retirement Restoration Plan.
Our 401(k) Plan, which we refer to as our Retirement Savings Plan, is a tax-qualified, broad-based retirement
savings plan available to all full- and part-time associates. Associate contributions in a specified percentage of cash compensation are permitted subject to dollar limits established annually by the IRS. After one year of service, we match a
portion of those contributions. We also provide a company-funded contribution regardless of associate participation, as well as an additional company-funded contribution to those associates meeting certain age and service requirements. Contributions
to the Retirement Savings Plan may be invested at the employees direction in a variety of mutual funds. Each named executive officers participation in our Retirement Savings Plan is limited by the applicable IRS rules.
The Retirement Restoration Plan is a nonqualified deferred compensation plan
that supplements our Retirement Savings Plan and allows eligible associates, namely those individuals whose benefits under the Retirement Savings Plan are limited due to the compensation limits imposed by the Internal Revenue Code ($245,000 for
2011), to continue to
34
defer portions of their compensation for retirement savings. The matching and company-funded contributions associated with the Retirement Restoration Plan are provided on the same terms as the
Retirement Savings Plan. Retirement Restoration Plan accounts are paid in a single lump sum payment at separation from service, subject to the requirements of Section 409A of the Internal Revenue Code.
Executive Deferred Compensation Plan
In fiscal 2011, we established an additional nonqualified deferred compensation plan, the Executive Deferred Compensation Plan, to permit eligible
associates to elect to defer receipt of a portion of their base salary and/or bonus to a future date. We do not match funds deferred through this plan. The plan merely provides a mechanism for eligible associates to defer income and related
investment gains until the compensation is actually received at the chosen later date. We do, however, provide a restorative contribution designed to compensate associates for any loss of company contributions under the Retirement Savings Plan and
Retirement Restoration Plan due to a reduction in the Retirement Savings Plan and Retirement Restoration Plan eligible compensation resulting from deferrals into the Executive Deferred Compensation Plan. Executive Deferred Compensation Plan accounts
are paid based upon a participants election at the time of the deferral, subject to the requirements of Section 409A of the Internal Revenue Code. In fiscal 2011, Messrs. Dolan and Wood participated in the Executive Deferred Compensation
Plan.
All Retirement Restoration Plan and Executive Deferred
Compensation Plan accounts are considered unfunded general contractual obligations and are subject to the claims of our general, unsecured creditors.
Potential Payments Upon Termination or Change-in-Control
General
As discussed on pages 25 and 26, we have entered into employment or severance agreements with each of our named executive officers. Each agreement provides for payments and other benefits upon the
occurrence of certain termination events, such as retirement, death or disability and termination of employment by the company without cause and termination by the executive officer for good reason.
Each agreement also provides for payments and benefits following the
termination of employment in connection with a change-in-control or an asset sale. Each agreement defines a change-in-control as the acquisition by a third party of beneficial ownership of 20% or more of the voting power of our securities or, in
connection with a tender or exchange offer, merger or other business transaction, the directors serving immediately prior to the transaction no longer constitute a majority of the board of directors following the transaction. The change-in-control
provisions also cover an asset sale.
In connection with any of the termination events, our payment obligation under each agreement is contingent
upon the named executive officer satisfying the following obligations:
|
|
|
During his employment and for two years following his termination, the named executive officer must comply with the provisions of the covenant not to
compete. |
|
|
|
During his employment and for the two years following his termination, the named executive officer may not solicit or induce our employees to leave us
or hire any of our employees. |
|
|
|
During his employment and at all times subsequent to his last day of his employment, the named executive officer must hold in strict confidence and
safeguard any and all protected information, including information, data and trade secrets about us and our suppliers. |
|
|
|
The named executive officer must execute an agreement and general release, under which the named executive officer releases us from any claims and
returns our property. |
|
|
|
The named executive officer must comply with Section 409A of the Internal Revenue Code of 1986, as amended.
|
35
EXECUTIVE COMPENSATION CONTINUED
The tables in this section and
their accompanying footnotes:
|
|
|
Describe and quantify the estimated payments and benefits that would be provided to each named executive officer as a result of the occurrence of each
specified termination event and the method and duration of the relevant payments and benefits (i.e., lump sum, monthly or annual payments). |
|
|
|
Describe and explain how the payment and benefit levels are determined for each specified termination event. |
|
|
|
Do not include amounts payable to each named executive officer under our Pension Plan, Benefit Restoration Plan, Retirement Restoration Plan and
Executive Deferred Compensation Plan, the details of which can be found in the sections titled Pension Benefits in Fiscal 2011 on page 32 and Nonqualified Deferred Compensation on page 34. None of the termination events
result in the enhancement of payments to be made under these plans. |
In all instances, payments owed to the named executive officer would be made by us. For purposes of quantifying payments in the table below, we assumed that each termination event occurred on
February 28, 2011, and we used a common stock value of $35.37 per share, which was the closing market price on February 28, 2011, which was the last trading day of the fiscal year.
Termination Due to Retirement, Death or Disability
Each agreement provides for the termination of employment due to retirement, death or disability. Each agreement also provides for these termination events in connection with a change-in-control or an
asset sale. Each of these termination events is described below and the payments associated with each event are quantified in the table that follows:
|
|
|
Early Retirement. Termination due to early retirement occurs when a named executive officer voluntarily terminates his employment at a
time when he is eligible for early retirement as this term is defined in our Pension Plan (generally, a named executive officer is eligible for early retirement after age 55 with at least ten years of service, or after age 62
with at least seven years of service). The
|
|
|
effective date of termination is the date set forth in a notice from the named executive officer to us, which must be given at least 90 days prior to the effective date of termination.
|
|
|
|
Normal Retirement. Termination due to normal retirement occurs when a named executive officer voluntarily terminates his employment at a
time when he is eligible for normal retirement as this term is defined in our Pension Plan (generally, a named executive officer is eligible for normal retirement after age 65 with at least five years of service). The
effective date of termination is the date set forth in a notice from the named executive officer to us, which must be given at least 90 days prior to the effective date of termination. |
|
|
|
Death. The effective date of termination is the date of death. |
|
|
|
Disability. Termination due to disability occurs when we provide notice to the named executive officer that we have decided to terminate
him because he has a physical or mental illness or injury that causes him: |
|
|
|
To be considered disabled for the purpose of eligibility to receive income-replacement benefits in accordance with our long-term disability
plan if he is a participant, or |
|
|
|
If he does not participate in this plan, to be unable to substantially perform the duties of his position for a total of 180 days during any period of
12 consecutive months and a physician selected by us (and reasonably acceptable to the named executive officer) has furnished to us a certification that the return of the named executive officer to his normal duties is impossible or improbable.
|
The effective date of termination is the date
set forth in a notice from us to the named executive officer, which must be given to the named executive officer at least 30 days prior to the effective date of termination.
|
|
|
Death, Disability or Retirement following a Change-in-Control. A change-in-control death, disability or retirement
termination occurs when a termination event under the death, disability or retirement provisions explained above occurs during the two years following a change-in-control or an asset sale.
|
36
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Relevant Payments Triggered Upon the Occurrence of the
Termination Event |
|
Termination Event |
|
Pro
Rata Actual Bonus
(a)
($) |
|
|
Pro
Rata Target Bonus
(b)
($) |
|
|
Equity Awards (c)
($) |
|
|
Total
($) |
|
Early and Normal Retirement (d) |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Keith D. Browning |
|
|
578,150 |
|
|
|
n/a |
|
|
|
6,581,437 |
|
|
|
7,159,587 |
|
Michael K. Dolan |
|
|
546,281 |
|
|
|
n/a |
|
|
|
6,571,057 |
|
|
|
7,117,338 |
|
|
|
Death and Disability and Change-in- Control Death, Disability or Retirement |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas J. Folliard |
|
|
n/a |
|
|
|
1,005,000 |
|
|
|
14,568,385 |
|
|
|
15,573,385 |
|
Keith D. Browning |
|
|
n/a |
|
|
|
385,433 |
|
|
|
6,581,437 |
|
|
|
6,966,870 |
|
Michael K. Dolan |
|
|
n/a |
|
|
|
364,187 |
|
|
|
6,571,057 |
|
|
|
6,935,244 |
|
Joseph S. Kunkel |
|
|
n/a |
|
|
|
228,627 |
|
|
|
4,518,519 |
|
|
|
4,747,146 |
|
Thomas W. Reedy |
|
|
n/a |
|
|
|
172,000 |
|
|
|
2,648,339 |
|
|
|
2,820,339 |
|
William C. Wood |
|
|
n/a |
|
|
|
172,000 |
|
|
|
2,626,592 |
|
|
|
2,798,592 |
|
|
|
(a) The Pro Rata Actual Bonus
is the pro rata share of the named executive officers annual bonus based on actual performance for the fiscal year in which the date of termination occurs. The Pro Rata Actual Bonus will be paid to the named executive officer in a lump sum
when annual bonuses are paid to other senior officers for the relevant fiscal year. Because the termination event is assumed to occur on February 28, 2011, our fiscal year end, the Pro Rata Actual Bonus is equal to the named executive
officers actual bonus for fiscal 2011.
(b) The Pro Rata Target Bonus is the pro rata share of the named executive
officers annual bonus at his target bonus rate for the fiscal year in which the date of termination occurs. The Pro Rata Target Bonus will be paid to the named executive officer in a lump sum within ten days after the date of termination.
Because the termination event is assumed to occur on February 28, 2011, our fiscal year end, the Pro Rata Target Bonus is equal to the named executive officers Target Bonus amount.
(c) Equity awards made to the named executive officer during the course of his employment will, following certain termination events, vest and become exercisable in accordance with the
terms and conditions of the Stock Incentive Plan and the individual award agreements for each award. For additional information regarding each named executive officers outstanding equity awards, see the Outstanding Equity Awards at
Fiscal 2011 Year End table on page 30. The value of the vested but unexercised portion of each option has not been included in these amounts because their receipt is not affected or accelerated by these termination events.
(d) Messrs. |
|
Folliard, Kunkel, Reedy and Wood are not currently eligible for early or normal retirement. |
37
EXECUTIVE COMPENSATION CONTINUED
Termination With and
Without Cause/With and Without Good Reason
Each employment and severance agreement provides for the termination of employment by us with
and without cause and termination by the executive officer with and without good reason. Each agreement also provides for these termination events in connection with a change-in-control or an asset sale. Each of these termination events is described
below and the payments associated with each event are quantified in the table that follows:
|
|
|
Cause. Termination by us with cause occurs, and is effective, when we decide to terminate the named executive officer based upon our good
faith determination that one of the Cause triggering events, as described below, has occurred. We will not owe any payments to a named executive officer as a result of the occurrence of a termination with cause.
|
|
|
|
The named executive officer has materially breached the agreement and the breach is not cured by the officer or waived by us.
|
|
|
|
In the performance of his duties, the named executive officer has committed an act of gross negligence or intentional misconduct or he has
intentionally failed to perform his duties or comply with the directives of the board of directors. |
|
|
|
The named executive officer has willfully and continuously failed to perform substantially his duties after written demand by us.
|
|
|
|
The named executive officer has willfully violated a material requirement of our code of business conduct or breached his fiduciary duty to us.
|
|
|
|
The named executive officer has been convicted of a felony or any crime involving moral turpitude, dishonesty, fraud, theft or financial impropriety.
|
|
|
|
The named executive officer has engaged in illegal conduct, embezzlement or fraud with respect to our business. |
|
|
|
The named executive officer has failed to disclose a conflict of interest of which he knew or should have known in connection with any transaction
entered into on our behalf. |
|
|
|
The named executive officer has failed to agree to certain modifications to his employment or severance agreement necessary to comply with applicable
laws or to define further the restrictive covenants. |
|
|
|
Without Cause. Termination by us without cause occurs when we terminate the named executive officers employment for any reason
other than for cause, as described above, or for disability. The effective date of termination is the date of the notice from us to the named executive officer. |
|
|
|
Good Reason. Termination by the named executive officer for good reason occurs when a named executive officer terminates his employment
with us for one of the following events, which we do not cure: |
|
|
|
A reduction in the named executive officers base salary (which was not part of an across-the-board reduction) or target bonus rate.
|
|
|
|
A material reduction in the named executive officers duties or authority. |
|
|
|
A required relocation to a new principal place of employment more than 35 miles from our home office, excluding a relocation of our home office.
|
|
|
|
For Messrs. Folliard and Browning, a failure by the shareholders to elect or reelect them to our board of directors. |
|
|
|
Our failure to obtain an agreement from any successor to substantially all of our assets or our business to assume and agree to perform the employment
or severance agreement within 15 days after a merger, consolidation, sale or similar transaction. |
The effective date of termination is the date set forth in a notice from the named executive officer to us, which notice must be given to us at least 45 days prior to the effective date of termination.
|
|
|
Without Good Reason. Termination by the named executive officer without good reason occurs when the named executive officer terminates
his employment for any reason other than good reason, as described above. The effective date of termination is the date set forth in a notice from the named executive officer to us, which notice must be given to us at least 45 days prior to the
effective date of |
38
|
|
termination. We will not owe any payments to a named executive officer as a result of the occurrence of a termination without good reason. |
|
|
|
Cause following a Change-in-Control. A change-in-control cause termination occurs when we terminate the named executive
officers employment for cause during the two years following a change-in-control of the company or an asset sale. |
|
|
|
Without Cause following a Change-in-Control. A change-in-control without cause termination occurs when we terminate the named
executive officers employment for any reason other than for
|
|
|
cause or due to disability during the two years following a change-in-control or an asset sale. |
|
|
|
Good Reason following a Change-in-Control. A change-in-control good reason termination occurs when a termination by the named
executive officer for good reason occurs during the two years following a change-in-control or an asset sale. |
|
|
|
Without Good Reason following a Change-in-Control. A change-in-control without good reason termination occurs when a
termination by the named executive officer without good reason occurs during the two years following a change-in-control or an asset sale.
|
39
EXECUTIVE COMPENSATION CONTINUED
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Relevant Payments Triggered Upon the Occurrence of the
Termination Event |
|
Termination Event |
|
Pro Rata
Actual Bonus (a) ($) |
|
Pro Rata
Target Bonus (b) ($) |
|
|
Good
Reason Payment (c) ($) |
|
|
Equity
Awards (d) ($) |
|
|
Severance
Payment (e) ($) |
|
|
Partial
COBRA reimburse- ment (f)
($) |
|
|
Out-
placement Services (g) ($) |
|
Change-
In-Control Payment (h) ($) |
|
|
Total
($) |
|
Without Cause |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas J. Folliard |
|
1,507,500 |
|
|
n/a |
|
|
|
n/a |
|
|
|
14,568,385 |
|
|
|
5,410,000 |
|
|
|
11,291 |
|
|
50,000 |
|
|
n/a |
|
|
|
21,547,176 |
|
Keith D. Browning |
|
578,150 |
|
|
n/a |
|
|
|
n/a |
|
|
|
6,581,437 |
|
|
|
2,762,782 |
|
|
|
7,497 |
|
|
25,000 |
|
|
n/a |
|
|
|
9,954,866 |
|
Michael K. Dolan |
|
546,281 |
|
|
n/a |
|
|
|
n/a |
|
|
|
6,571,057 |
|
|
|
2,609,852 |
|
|
|
7,501 |
|
|
25,000 |
|
|
n/a |
|
|
|
9,759,691 |
|
Joseph S. Kunkel |
|
342,941 |
|
|
n/a |
|
|
|
n/a |
|
|
|
4,518,519 |
|
|
|
2,018,990 |
|
|
|
11,291 |
|
|
25,000 |
|
|
n/a |
|
|
|
6,916,741 |
|
Thomas W. Reedy |
|
258,000 |
|
|
n/a |
|
|
|
n/a |
|
|
|
2,648,339 |
|
|
|
1,393,830 |
|
|
|
11,291 |
|
|
25,000 |
|
|
n/a |
|
|
|
4,336,460 |
|
William C. Wood |
|
258,000 |
|
|
n/a |
|
|
|
n/a |
|
|
|
2,626,592 |
|
|
|
1,351,194 |
|
|
|
11,291 |
|
|
25,000 |
|
|
n/a |
|
|
|
4,272,077 |
|
Good Reason |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas J. Folliard |
|
n/a |
|
|
n/a |
|
|
|
1,005,000 |
|
|
|
14,568,385 |
|
|
|
5,410,000 |
|
|
|
11,291 |
|
|
50,000 |
|
|
n/a |
|
|
|
21,044,676 |
|
Keith D. Browning |
|
n/a |
|
|
n/a |
|
|
|
385,433 |
|
|
|
6,581,437 |
|
|
|
2,762,782 |
|
|
|
7,497 |
|
|
25,000 |
|
|
n/a |
|
|
|
9,762,149 |
|
Michael K. Dolan |
|
n/a |
|
|
n/a |
|
|
|
364,187 |
|
|
|
6,571,057 |
|
|
|
2,609,852 |
|
|
|
7,501 |
|
|
25,000 |
|
|
n/a |
|
|
|
9,577,597 |
|
Joseph S. Kunkel |
|
n/a |
|
|
n/a |
|
|
|
228,627 |
|
|
|
4,518,519 |
|
|
|
2,018,990 |
|
|
|
11,291 |
|
|
25,000 |
|
|
n/a |
|
|
|
6,802,427 |
|
Thomas W. Reedy |
|
n/a |
|
|
n/a |
|
|
|
172,000 |
|
|
|
2,648,339 |
|
|
|
1,393,830 |
|
|
|
11,291 |
|
|
25,000 |
|
|
n/a |
|
|
|
4,250,460 |
|
William C. Wood |
|
n/a |
|
|
n/a |
|
|
|
172,000 |
|
|
|
2,626,592 |
|
|
|
1,351,194 |
|
|
|
11,291 |
|
|
25,000 |
|
|
n/a |
|
|
|
4,186,077 |
|
Change-in-Control Cause, and Change-in-Control Without Good Reason |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas J. Folliard |
|
n/a |
|
|
n/a |
|
|
|
n/a |
|
|
|
7,284,193 |
|
|
|
n/a |
|
|
|
n/a |
|
|
n/a |
|
|
n/a |
|
|
|
7,284,193 |
|
Keith D. Browning |
|
n/a |
|
|
n/a |
|
|
|
n/a |
|
|
|
3,290,718 |
|
|
|
n/a |
|
|
|
n/a |
|
|
n/a |
|
|
n/a |
|
|
|
3,290,718 |
|
Michael K. Dolan |
|
n/a |
|
|
n/a |
|
|
|
n/a |
|
|
|
3,285,529 |
|
|
|
n/a |
|
|
|
n/a |
|
|
n/a |
|
|
n/a |
|
|
|
3,285,529 |
|
Joseph S. Kunkel |
|
n/a |
|
|
n/a |
|
|
|
n/a |
|
|
|
2,259,259 |
|
|
|
n/a |
|
|
|
n/a |
|
|
n/a |
|
|
n/a |
|
|
|
2,259,259 |
|
Thomas W. Reedy |
|
n/a |
|
|
n/a |
|
|
|
n/a |
|
|
|
1,324,170 |
|
|
|
n/a |
|
|
|
n/a |
|
|
n/a |
|
|
n/a |
|
|
|
1,324,170 |
|
William C. Wood |
|
n/a |
|
|
n/a |
|
|
|
n/a |
|
|
|
1,313,296 |
|
|
|
n/a |
|
|
|
n/a |
|
|
n/a |
|
|
n/a |
|
|
|
1,313,296 |
|
Change-in-Control Without Cause, and Change-in-Control Good Reason |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Thomas J. Folliard |
|
n/a |
|
|
1,005,000 |
|
|
|
n/a |
|
|
|
14,568,385 |
|
|
|
n/a |
|
|
|
11,291 |
|
|
50,000 |
|
|
8,087,950 |
|
|
|
23,772,626 |
|
Keith D. Browning |
|
n/a |
|
|
385,433 |
|
|
|
n/a |
|
|
|
6,581,437 |
|
|
|
n/a |
|
|
|
7,497 |
|
|
25,000 |
|
|
4,130,359 |
|
|
|
11,129,726 |
|
Michael K. Dolan |
|
n/a |
|
|
364,187 |
|
|
|
n/a |
|
|
|
6,571,057 |
|
|
|
n/a |
|
|
|
7,501 |
|
|
25,000 |
|
|
3,901,729 |
|
|
|
10,869,474 |
|
Joseph S. Kunkel |
|
n/a |
|
|
228,627 |
|
|
|
n/a |
|
|
|
4,518,519 |
|
|
|
n/a |
|
|
|
11,291 |
|
|
25,000 |
|
|
3,018,390 |
|
|
|
7,801,827 |
|
Thomas W. Reedy |
|
n/a |
|
|
172,000 |
|
|
|
n/a |
|
|
|
2,648,339 |
|
|
|
n/a |
|
|
|
11,291 |
|
|
25,000 |
|
|
2,083,776 |
|
|
|
4,940,406 |
|
William C. Wood |
|
n/a |
|
|
172,000 |
|
|
|
n/a |
|
|
|
2,626,592 |
|
|
|
n/a |
|
|
|
11,291 |
|
|
25,000 |
|
|
2,057,120 |
|
|
|
4,892,003 |
|
(a) The Pro Rata Actual Bonus is the pro rata share of the named executive officers annual bonus based on actual performance for
the fiscal year in which the date of termination occurs. The Pro Rata Actual Bonus will be paid to the named executive officer in a lump sum when annual bonuses are paid to other senior officers for the relevant fiscal year. Because the termination
event is assumed to occur on February 28, 2011, our fiscal year end, the Pro Rata Actual Bonus is equal to the named executive officers actual bonus for fiscal 2011.
(b) The Pro Rata Target Bonus is the pro rata share of the named executive officers annual bonus at his target bonus rate for the fiscal year in which the date of termination
occurs. The Pro Rata Target Bonus will be paid to the named executive officer in a lump sum within ten days after the date of termination. Because the termination event is assumed to occur on February 28, 2011, our fiscal year end, the Pro Rata
Target Bonus is equal to the named executive officers Target Bonus amount.
(c) The Good Reason Payment is a one-time
payment made to the named executive officer following his termination for Good Reason, and is equal to the named executive officers base salary multiplied by a certain percentage, which percentage is generally the same as his target bonus
percentage. The Good Reason Payment shall be paid in a lump sum cash payment within ten days after the date of termination or as soon thereafter as may be practicable.
(d) Equity awards made to the named executive officer during the course of his employment shall, following certain termination events, vest and become exercisable in accordance with the
terms and conditions of the Stock Incentive
40
Plan and the individual award agreements for each award. For additional information regarding each named executive officers outstanding equity awards, see the Outstanding Equity
Awards at Fiscal 2011 Year End table on page 30. The value of the vested but unexercised portion of each option has not been included in these amounts because their receipt is not affected or accelerated by these termination events. Fifty
percent of the unvested options, and fifty percent of the unvested MSUs, immediately vest upon the occurrence of any change-in-control; the other fifty percent vest on the first anniversary of the change-in-control.
(e) The Severance Payment is equal to two times the sum of the named executive officers base salary and the amount of his last
annual bonus as determined by the committee. The Severance Payment will be paid in equal monthly installments over the 24-month period following the date of termination. At February 28, 2011, the last annual bonus as determined by the committee
for each of the named executive officers was each officers fiscal 2010 bonus, which amounts are set forth in the Summary Compensation Table on page 27.
(f) In the event that the named executive officer elects to continue coverage under our health, dental and/or vision plans following the date of termination pursuant to the Consolidated
Omnibus Budget Reconciliation Act of 1985, as amended (COBRA), the named executive officer will be responsible for remitting to us the appropriate COBRA premium to continue the coverage. We will reimburse the named executive officer for
a portion of the COBRA premium equal to the sum of the amount that we would have otherwise paid for the coverage if he had remained an active employee, and the COBRA administration fee. This partial COBRA reimbursement will be paid in equal monthly
installments for up to an 18-month period. For purposes of this column, we have assumed that each officer elected to continue his coverage for the full 18-month period.
(g) Outplacement services will be paid to the named executive officer in an amount not to exceed $50,000 for Mr. Folliard and $25,000 for the other named executive officers. The
table assumes that the maximum outplacement benefit is paid to each named executive officer.
(h) The change-in-control
payment is equal to 2.99 times the named executive officers final compensation, which consists of the sum of the named executive officers base salary at the date of termination and the higher of the annual bonus paid or earned but not
yet paid to the named executive officer for the two most recently completed fiscal years. At February 28, 2011, the higher annual bonus for each executive officer is his fiscal 2010 annual bonus (except for Mr. Wood, whose higher annual bonus
is his fiscal 2011 annual bonus). The change-in-control payment will be paid to the named executive officer in a lump sum cash payment no later than 45 days after the date of termination.
41
COMPENSATION FOR NON-EMPLOYEE DIRECTORS
Non-employee director compensation includes both cash and equity components. Grants of stock and stock options to non-employee directors have been made
pursuant to the 2002 Non-Employee Directors Stock Incentive Plan, as amended and restated. Directors who are employees of CarMax receive no compensation for services as members of the board of directors.
Non-Employee Director Cash Compensation
In fiscal 2011, the annual cash retainer for non-employee
directors was $50,000. Non-employee directors also received $1,500 for each in-person, compensable board or committee meeting attended and $750 for each telephonic, compensable board or committee meeting attended. Our chairman of the board and the
chairmen of our standing committees also received additional annual fees as follows: Board ($100,000), Audit Committee ($20,000), Compensation and Personnel Committee ($12,500) and Nominating and Governance Committee ($10,000). Members of our Audit
Committee receive an additional annual fee of $5,000. We reimburse all directors for travel and other necessary business expenses incurred in the performance of their services to us and extend coverage to them under our health plans at the same
rates at which coverage is extended to our employees. Non-employee directors may not use our plane for personal travel.
Non-Employee Director Equity Compensation
In July 2010, each non-employee director received CarMax common stock having
a fair market value of approximately $50,000 on the grant date and stock options valued at approximately $50,000 on the grant date. The stock options were valued using the binomial pricing model and vest ratably over a three-year period.
Non-employee directors who are elected to the board at dates other than the
annual meeting date generally receive the cash retainer, stock awards and option grants prorated for their period of service.
42
Non-Employee Director Compensation in Fiscal 2011
The following table provides each element of non-employee director
compensation for fiscal 2011. Messrs. Gangwal and Steenrod were elected to the board effective January 26, 2011, and did not receive any compensation for fiscal 2011.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name |
|
Fees Earned
or Paid in Cash (b) ($) |
|
|
Stock
Awards (c) ($) |
|
|
Option
Awards (d)(e) ($) |
|
|
All Other
Compensation (f) ($) |
|
|
Total
($) |
|
Ronald E. Blaylock |
|
|
72,250 |
|
|
|
50,010 |
|
|
|
50,000 |
|
|
|
|
|
|
|
172,260 |
|
James F. Clingman, Jr. (a) |
|
|
18,250 |
|
|
|
24,995 |
|
|
|
0 |
|
|
|
|
|
|
|
43,245 |
|
Jeffrey E. Garten |
|
|
59,750 |
|
|
|
50,010 |
|
|
|
50,000 |
|
|
|
|
|
|
|
159,760 |
|
Shira Goodman |
|
|
62,750 |
|
|
|
50,010 |
|
|
|
50,000 |
|
|
|
1,800 |
|
|
|
164,560 |
|
W. Robert Grafton |
|
|
93,000 |
|
|
|
50,010 |
|
|
|
50,000 |
|
|
|
|
|
|
|
193,010 |
|
Edgar H. Grubb |
|
|
62,750 |
|
|
|
50,010 |
|
|
|
50,000 |
|
|
|
|
|
|
|
162,760 |
|
Thomas G. Stemberg |
|
|
75,250 |
|
|
|
50,010 |
|
|
|
50,000 |
|
|
|
|
|
|
|
175,260 |
|
Vivian M. Stephenson |
|
|
72,750 |
|
|
|
50,010 |
|
|
|
50,000 |
|
|
|
5,000 |
|
|
|
177,760 |
|
Beth A. Stewart |
|
|
73,000 |
|
|
|
50,010 |
|
|
|
50,000 |
|
|
|
|
|
|
|
173,010 |
|
William R. Tiefel |
|
|
162,750 |
|
|
|
50,010 |
|
|
|
50,000 |
|
|
|
|
|
|
|
262,760 |
|
|
|
(a) Mr. Clingman retired from
the board of directors effective June 28, 2010.
(b) Represents the cash compensation earned in fiscal 2011 for board,
committee, and committee and board chairman service, as applicable.
(c) Represents the aggregate grant date fair value of
the stock awards made in fiscal 2011 as determined in accordance with FASB ASC Topic 718. In July 2010, we granted (i) 2,503 shares of common stock to each non-employee director (other than Mr. Clingman) and (ii) 1,251 shares of
common stock to Mr. Clingman.
(d) Represents the aggregate grant date fair value of the option awards made in fiscal
2011 as determined in accordance with FASB ASC Topic 718. These amounts do not correspond to the actual value that may be recognized by each director. The assumptions used in determining the grant date fair values of these option awards are set
forth in Note 12(C) to our consolidated financial statements, which are included in our Annual Report on Form 10-K for the fiscal year ended February 28, 2011. In July 2010, we granted 5,787 stock options to each non-employee director
(other than Mr. Clingman). We did not provide a stock option grant to Mr. Clingman.
(e) The following table
provides information on the aggregate option awards held by each of our non-employee directors as of February 28, 2011. The figures below include both vested and unvested options.
|
|
|
|
|
Name |
|
Outstanding Option Awards (#) |
|
Ronald E. Blaylock |
|
|
15,729 |
|
Rakesh Gangwal |
|
|
0 |
|
Jeffrey E. Garten |
|
|
55,931 |
|
Shira Goodman |
|
|
24,326 |
|
W. Robert Grafton |
|
|
55,931 |
|
Edgar H. Grubb |
|
|
27,773 |
|
Mitchell D. Steenrod |
|
|
0 |
|
Thomas G. Stemberg |
|
|
48,939 |
|
Vivian M. Stephenson |
|
|
34,577 |
|
Beth A. Stewart |
|
|
42,175 |
|
William R. Tiefel |
|
|
55,931 |
|
(f) Represents matching charitable gifts made by The CarMax Foundation as part of its matching gifts program (which is broadly available
to all company associates).
43
CARMAX SHARE OWNERSHIP
Share Ownership of Directors and Executive Officers
The following table includes information about our common stock beneficially owned as of February 28, 2011, by:
|
|
|
Our CEO and the other named executive officers, as set forth in the Summary Compensation Table on page 27.
|
|
|
|
Each director and/or nominee for director. |
|
|
|
All of our directors and executive officers as a group. |
Unless otherwise noted, each shareholder has sole voting power and investment
power with respect to securities shown in the table below.
|
|
|
|
|
|
|
|
|
|
|
|
|
Named Executive
Officers |
|
CarMax Option Shares that May Be
Acquired Within 60 Days after February 28,
2011 |
|
|
Shares of CarMax Common
Stock Beneficially Owned as of February 28, 2011 (a) |
|
|
Percent of Class |
|
Thomas J. Folliard** |
|
|
1,063,413 |
|
|
|
1,536,753 |
(b)
|
|
|
* |
|
Keith D. Browning** |
|
|
541,686 |
|
|
|
663,686 |
|
|
|
* |
|
Michael K. Dolan |
|
|
357,177 |
|
|
|
448,695 |
|
|
|
* |
|
Joseph S. Kunkel |
|
|
509,510 |
|
|
|
637,328 |
|
|
|
* |
|
Thomas W. Reedy |
|
|
187,938 |
|
|
|
187,938 |
|
|
|
* |
|
William C. Wood |
|
|
227,852 |
|
|
|
238,779 |
|
|
|
* |
|
|
|
|
|
Directors/Director Nominees |
|
|
|
|
|
|
|
|
|
|
|
|
Ronald E. Blaylock |
|
|
1,838 |
|
|
|
11,157 |
(c)
|
|
|
* |
|
Rakesh Gangwal |
|
|
0 |
|
|
|
0 |
|
|
|
* |
|
Jeffrey E. Garten |
|
|
42,040 |
|
|
|
58,064 |
|
|
|
* |
|
Shira Goodman |
|
|
10,435 |
|
|
|
20,132 |
|
|
|
* |
|
W. Robert Grafton |
|
|
42,040 |
|
|
|
65,140 |
|
|
|
* |
|
Edgar H. Grubb |
|
|
13,882 |
|
|
|
24,370 |
|
|
|
* |
|
Mitchell D. Steenrod |
|
|
0 |
|
|
|
250 |
|
|
|
* |
|
Thomas G. Stemberg |
|
|
35,048 |
|
|
|
64,005 |
(d)
|
|
|
* |
|
Vivian M. Stephenson |
|
|
20,686 |
|
|
|
32,894 |
|
|
|
* |
|
Beth A. Stewart |
|
|
28,284 |
|
|
|
46,492 |
(e)
|
|
|
* |
|
William R. Tiefel |
|
|
42,040 |
|
|
|
159,534 |
|
|
|
* |
|
All directors and executive officers as a
group (19 persons) |
|
|
3,466,139 |
|
|
|
4,665,007 |
|
|
|
2.1 |
% |
* Represents beneficial ownership of less than one percent of the 225,885,693 shares of CarMax common stock outstanding on
February 28, 2011.
** Messrs. Folliard and Browning are also directors of the company.
(a) Includes shares of CarMax common stock that could be acquired through the exercise of stock options within 60 days after
February 28, 2011.
(b) Includes 100,000 shares of CarMax common stock held by Mr. Folliards wife.
Mr. Folliard disclaims beneficial ownership of these shares.
(c) All of Mr. Blaylocks shares have been pledged.
(d) Includes 2,625 shares of CarMax common stock held by Mr. Stemberg as the custodian for three of his sons pursuant
to the Uniform Transfers to Minors Act. Also includes 14,494 shares held in a margin account.
(e) Includes 6,488 shares held
in a margin account.
44
Share Ownership of Certain Beneficial Owners
The following table includes, as of February 28, 2011, information about
shareholders that reported to the SEC that they beneficially owned more than 5% of our common stock. We are not aware of any other owners of more than 5% of our common stock.
|
|
|
|
|
|
|
|
|
Name and Address of
Beneficial Owner(s) |
|
Number of Shares Owned |
|
|
Percent of Class |
|
Capital World Investors (a)
333 South Hope Street
Los Angeles, CA 90071 |
|
|
27,404,500 |
|
|
|
12.2 |
% |
T. Rowe Price Associates, Inc. (b)
100 E. Pratt Street
Baltimore, MD 21202 |
|
|
20,227,128 |
|
|
|
8.9 |
% |
Davis Selected Advisers, L.P.
(c) 2949 East Elvira Road, Suite 101 Tucson, AZ
85756 |
|
|
18,941,830 |
|
|
|
8.4 |
% |
PRIMECAP Management Company
(d) 225 South Lake Avenue, #400 Pasadena, CA
91101 |
|
|
16,313,815 |
|
|
|
7.3 |
% |
Dodge & Cox (e)
555 California Street, 40th Floor San Francisco, CA 94104 |
|
|
11,802,358 |
|
|
|
5.3 |
% |
(a) Information concerning the CarMax common stock beneficially owned as of December 31, 2010, was obtained from a Schedule 13G/A
filed February 14, 2011. According to the Schedule 13G/A, Capital World Investors, a division of Capital Research and Management Company, has the sole power to vote and dispose of 27,404,500 shares of CarMax common stock.
(b) Information concerning the CarMax common stock beneficially owned as of December 31, 2010, was obtained from a Schedule 13G/A
filed February 10, 2011. According to the Schedule 13G/A, T. Rowe Price Associates, Inc. has the sole power to vote 4,407,810 shares and the sole power to dispose of 20,227,128 shares of CarMax common stock.
(c) Information concerning the CarMax common stock beneficially owned as of December 31, 2010, was obtained from a Schedule 13G/A
filed February 14, 2011. According to the Schedule 13G/A, Davis Selected Advisers, L.P. has the sole power to vote 17,581,601 shares, no voting power with respect to 1,360,229 shares and the sole power to dispose of 18,941,830 shares of CarMax
common stock.
(d) Information concerning the CarMax common stock beneficially owned as of December 31, 2010, was
obtained from a Schedule 13G/A filed February 14, 2011. According to the Schedule 13G/A, PRIMECAP Management Company has the sole power to vote 8,785,035 shares and the sole power to dispose of 16,313,815 shares of CarMax common stock.
(e) Information concerning the CarMax common stock beneficially owned as of December 31, 2010, was obtained from a
Schedule 13G/A filed February 10, 2011. According to the Schedule 13G/A, Dodge & Cox has the sole power to vote 11,204,982 shares and the sole power to dispose of 11,802,358 shares of CarMax common stock.
45
CARMAX SHARE OWNERSHIP CONTINUED
Section 16(a) Beneficial Ownership Reporting Compliance
Our executive officers, directors, and persons who beneficially own more than
10% of our common stock are required to report their CarMax common stock transactions to the SEC on Forms 3, 4 and 5 and provide copies of these forms to us. Regulations also require us to identify in this proxy statement any person subject to this
requirement who failed to file these reports on a timely basis. As a matter of practice, our employees assist our executive officers and directors in preparing and filing these forms. Based solely on a review of the information we received or
written representations that no other reports were required, we believe that all officers, directors and beneficial owners of more than 10% of our common stock complied with the applicable filing requirements during fiscal 2011, except that an
initial report on Form 3 was not timely filed for Ms. Kim D. Orcutt, Vice President, Controller and Principal Accounting Officer and a transaction on a Form 4 was not timely reported for Mitchell D. Steenrod, a board member.
Equity Compensation Plan Information
The following table provides information as of
February 28, 2011, with respect to our equity-based compensation plans, specifically, our Stock Incentive Plan, Non-Employee Directors Stock Incentive Plan and ESPP, under which shares of our common stock were authorized for issuance.
|
|
|
|
|
|
|
|
|
|
|
|
|
Plan Category |
|
Number of Securities To Be Issued Upon Exercise
of Outstanding Options, Warrants and Rights |
|
|
Weighted Average Exercise
Price of Outstanding Options, Warrants and
Rights ($) |
|
|
Number of Securities Remaining Available for Future
Issuance Under Equity Compensation Plans
(Excluding Securities Reflected in the First
Column) |
|
Equity compensation plans approved by security holders: |
|
|
|
|
|
|
|
|
|
|
|
|
Stock Incentive Plan |
|
|
12,020,678 |
|
|
|
17.34 |
|
|
|
5,577,134 |
(a) |
Non-Employee Directors Stock Incentive Plan |
|
|
423,229 |
|
|
|
16.37 |
|
|
|
238,418 |
(a) |
Employee Stock Purchase Plan |
|
|
|
|
|
|
|
|
|
|
4,426,064 |
(b) |
Equity compensation plans not approved by security holders |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
12,443,907 |
|
|
|
17.31 |
|
|
|
10,241,616 |
|
|
|
(a) The remaining common stock
available for future issuance under the Stock Incentive Plan and Non-Employee Directors Stock Incentive Plan may be issued as options, common stock, restricted stock, units or SARs.
(b) The ESPP authorizes the issuance of 8,000,000 shares of common stock. As of February 28, 2011, 3,573,936 shares have been purchased on the open market and 4,426,064 shares
remain available for issuance. Under the ESPP, full- and part-time associates who have been employed for one year are eligible to participate. Executive officers may not participate in the ESPP. A participating employee may authorize payroll
deductions between 2% and 10% of compensation, up to an annual maximum of $7,500. Each month, the payroll deductions are used to purchase CarMax common stock. Shares are purchased on the open market and the purchase price is the average cost of all
shares purchased for a particular month. To encourage participation in the ESPP, we match 15% of the employees contribution. An eligible employee may change, cease or restart contributions for any payroll period without penalty. We pay all
administrative costs of the ESPP. There are no outstanding options, warrants, or rights under the ESPP.
46
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
We review all relationships and transactions in which the company and our directors, executive officers and
persons known by us to own 5% or more of our common stock (or any of their immediate family members) are participants to determine whether these persons have a direct or indirect material interest in the relationship or transaction. We have various
procedures in place to identify potential related person transactions. Our board of directors works with management and our legal department in reviewing and considering any related person transactions or relationships and determining whether the
company or a related person has a direct or indirect material interest in a transaction. As required under SEC rules, transactions that are determined to be directly or indirectly material to the company or a related person are disclosed in our
proxy statement.
To ensure adequate review and proper disclosure
of related person transactions, our board of directors adopted a written policy that requires our Audit Committee to review and, if appropriate in accordance with the policy, approve in advance or ratify any related person transaction that is
required to be disclosed pursuant to applicable SEC rules. In reviewing related person transactions, the Audit Committee will consider:
|
|
|
The related persons relationship to us. |
|
|
|
The facts and circumstances of the proposed transaction. |
|
|
|
The aggregate dollar amount involved in the transaction or, in the case of indebtedness, information regarding the principal amount of the debt,
interest rate, repayment and other material terms. |
|
|
|
The related persons interest in the transaction, including his or her position or relationship with, or ownership in, a firm, corporation or
other entity that is a party to, or has an interest in, the transaction. |
|
|
|
The benefits to us of the proposed transaction and, if applicable, the terms and availability of comparable products and services from unrelated third
parties. |
|
|
|
Any other information regarding the transaction or the related person that is material to the Audit Committees determination.
|
The Audit Committee will approve or ratify a
related person transaction only if it determines that, based on the facts and circumstances known to the committee at the time of approval, (i) the transaction serves our shareholders and our best interests or (ii) the transaction is
on terms reasonably comparable to those that could be obtained in arms length dealings with an unrelated third party.
Any member of the Audit Committee who is a related person with respect to a transaction under review may not participate in the deliberations or vote with
respect to the approval or ratification of the transaction.
We do
not have any related person transactions to report for fiscal 2011.
47
AUDIT COMMITTEE REPORT AND AUDITOR INFORMATION
Audit Committee Report
The Audit Committee operates under a written charter adopted by the board.
The charter reflects the requirements of the Sarbanes-Oxley Act of 2002, the SEC and the NYSE. Each member of the committee is independent in accordance with the applicable rules of the NYSE, the SEC and our corporate governance guidelines.
The committee reviews and discusses the following with management
and our independent registered public accounting firm, KPMG:
|
|
|
Quarterly and year-end results, consolidated financial statements and reports, prior to public disclosure. |
|
|
|
The companys disclosure controls and procedures, including internal control over financial reporting. |
|
|
|
The independence of our registered public accounting firm. |
|
|
|
Managements report and the independent registered public accounting firms report on internal control over financial reporting in accordance
with Section 404 of the Sarbanes-Oxley Act of 2002. |
The committee routinely meets with our internal auditors and our independent registered public accounting firm, with and without management present.
The committee has oversight responsibilities only and it is not acting as an
expert in accounting or auditing. The committee relies without independent verification on the information provided to it and on the representations made by management and the independent registered public accounting firm. Accordingly, the
committees oversight does not provide an independent basis to determine that the companys consolidated financial statements have been prepared in accordance with U.S. generally accepted accounting principles or that the audit of the
companys consolidated financial statements by the independent registered public accounting firm has been carried out in accordance with auditing standards of the Public Company Accounting Oversight Board.
Management has the primary responsibility for the preparation of the companys fiscal 2011
consolidated financial statements and the overall reporting process, including the systems of internal control over financial reporting, and has represented to the committee that the companys fiscal 2011 consolidated financial statements were
prepared in accordance with U.S. generally accepted accounting principles. The committee reviewed and discussed the audited consolidated financial statements with management and the independent registered public accounting firm. In accordance with
the requirements established by the Statement on Auditing Standards No. 61, Communication with Audit Committees, as amended (AICPA, Professional Standards, Vol. 1. AU section 380), these discussions included, among
other things, a review of significant accounting policies, their application and estimates, and the independent registered public accounting firms judgment about the companys accounting controls and the quality of the companys
accounting practices.
The committee has received from the
independent registered public accounting firm written disclosures and a letter required by applicable requirements of the Public Company Accounting Oversight Board regarding the independent registered public accounting firms communications
with the audit committee concerning independence and has discussed with the independent registered public accounting firm the firms independence from the company and management.
Relying on these reviews and discussions, the committee recommended to the board of directors that the audited consolidated
financial statements be included in the companys Annual Report on Form 10-K for the fiscal year ended February 28, 2011, for filing with the SEC.
AUDIT COMMITTEE
W. Robert Grafton, Chairman
Rakesh Gangwal
Mitchell D. Steenrod
Beth A. Stewart
48
Auditor Information
Auditors Fees
The following table sets forth fees billed or expected to be billed by KPMG for fiscal 2011 and 2010.
|
|
|
|
|
|
|
|
|
Type of Fee |
|
Years Ended February 28 |
|
|
2011
|
|
|
2010
|
|
Audit fees |
|
$ |
964,000 |
|
|
$ |
882,000 |
|
Audit-related fees |
|
|
307,500 |
|
|
|
384,800 |
|
Tax fees |
|
|
|
|
|
|
301,400 |
|
All other fees |
|
|
|
|
|
|
|
|
|
|
|
|
$ |
1,271,500 |
|
|
$ |
1,568,200 |
|
|
|
Audit fees are for the audit of the
companys consolidated financial statements in accordance with auditing standards of the Public Company Accounting Oversight Board (including services incurred in connection with rendering an opinion under Section 404 of the Sarbanes-Oxley
Act of 2002), quarterly reviews of unaudited consolidated financial statements, and services in connection with SEC registration statements.
Audit-related fees are for attestation services related to our asset securitizations and audits of
the financial statements of our benefit plans.
Tax fees
are for tax compliance, consultation and planning services and related costs.
All other fees are for any other services provided.
Pre-Approved Services
The Audit Committees charter provides for pre-approval of
audit and non-audit services to be performed by the independent auditors. Further, the committee has authorized its chairman to pre-approve independent auditor engagements in an amount not to exceed $50,000 per engagement; any such pre-approvals are
reported to and ratified by the entire committee at its next regularly scheduled meeting. All such services provided, as described previously, were pre-approved by the committee. The committee concluded that the services provided by KPMG that were
not related to the annual audit and quarterly reviews of our consolidated financial statements were compatible with the maintenance of KPMGs independence in the conduct of its auditing functions.
49
|
|
|
|
|
PROPOSAL TWO |
|
|
|
RATIFICATION OF THE SELECTION OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM |
The Audit Committee of the
board has selected KPMG as the independent registered public accounting firm to perform the audit of our consolidated financial statements and our internal control over financial reporting for fiscal 2012. KPMG served as our independent registered
public accounting firm for fiscal 2011. KPMG representatives are expected to attend the 2011 annual meeting. They will have an opportunity to make a statement if they desire to do so and will be available to respond to appropriate shareholder
questions. We are asking our shareholders to ratify the selection of KPMG as our independent registered public accounting firm. Although ratification is not required by our Bylaws or otherwise, the board is submitting the selection of KPMG to our
shareholders for ratification as a matter of good corporate practice. Even if the selection is ratified,
the Audit Committee in its discretion may select a different independent registered public accounting firm at any time during the year if it determines that a change would be in the best
interests of the company and our shareholders.
The ratification
of the selection of KPMG as our independent registered public accounting firm must be approved by the affirmative vote of a majority of the votes cast. Abstentions and shares held in street name that are not voted on the proposal will not be counted
in determining the number of votes cast for this proposal.
The
board of directors recommends that the shareholders vote FOR Proposal Two.
50
|
|
|
|
|
PROPOSAL THREE |
|
|
|
ADVISORY VOTE ON EXECUTIVE COMPENSATION |
We are asking shareholders to
approve an advisory resolution on the companys executive compensation as reported in this proxy statement. This non-binding vote is commonly referred to as a Say-on-Pay vote and is required by Section 14A of the Securities
Exchange Act of 1934, as amended.
We believe our executive
compensation programs have promoted the achievement of positive results for our shareholders, appropriately aligned pay and performance, and allowed us to attract and retain the talented executives that drive our long-term financial success. For our
named executive officers, the majority of total direct compensation is performance-based, which aligns their pay directly with our shareholders interests. More specifically, our executive compensation programs have three key elements,
each of which promotes the achievement of positive results for our shareholders and supports CarMaxs pay-for-performance philosophy.
|
|
|
Long-Term, Stock-Based Incentive Compensation Tied to Stock Price. The majority of each of our named executive officers total direct
compensation for fiscal 2011 consisted of long-term, stock-based incentive awards. The value of these awards increases as our stock price appreciates. Accordingly, this feature of our executive compensation program ties managements long-term
financial interests directly to the long-term interests of our shareholders. |
|
|
|
Annual Incentive Bonuses Tied to Earnings Per Share. Our annual incentive bonuses are tied directly to CarMaxs earnings per share. If
the company fails to meet the earnings per share targets set by our independent Compensation and Personnel Committee each year, our named executive officers are not paid an annual incentive bonus. As we achieved record results in each of fiscal 2011
and fiscal 2010, we paid an annual incentive bonus to our named executive officers. In each of fiscal 2009 and 2008 when our targets were not met, no annual incentive bonuses were paid. |
|
|
|
Base Salary Tied to Performance. The Compensation and Personnel Committee considers company and individual performance when setting our
named executive officers base salaries. Given our strong
|
|
|
fiscal 2010 results, the committee approved base salary increases for each of our named executive officers during the past year. However, in light of the difficult economic conditions that the
company, and businesses generally, experienced throughout fiscal 2009, the committee maintained fiscal 2009 salary levels throughout fiscal 2010. |
We urge our shareholders to read the Compensation Discussion and
Analysis section of this proxy statement beginning on page 17, which describes in more detail how our executive compensation program operates and how it is designed to achieve our compensation objectives. We also urge our shareholders to
review the Summary Compensation Table and other related compensation tables and narrative, found on pages 27 through 41, which provide detailed information on the compensation of our named executive officers.
For these reasons, our board recommends that shareholders vote in favor of
the following resolution:
RESOLVED, that the
compensation of the named executive officers of CarMax, Inc. (the Company), as disclosed in the Companys 2011 Proxy Statement pursuant to the compensation disclosure rules of the Securities and Exchange Commission, including the
Compensation Discussion and Analysis, compensation tables and the narrative discussion that accompanies the compensation tables, is hereby APPROVED.
This advisory vote on executive compensation must be approved by the affirmative vote of a majority of the votes cast. Abstentions and broker non-votes
will not be counted in determining the number of votes cast for this proposal.
Although this resolution is not binding, our board values the opinions that shareholders express in their votes and otherwise. The board and the Compensation and Personnel Committee will consider the
outcome of this vote when making future executive compensation decisions.
The board of directors recommends a vote FOR this proposal.
51
|
|
|
|
|
PROPOSAL FOUR |
|
|
|
ADVISORY VOTE ON THE FREQUENCY OF THE ADVISORY VOTE ON EXECUTIVE COMPENSATION |
We are asking shareholders to vote on whether future advisory votes on the companys executive
compensation should occur every one, two or three years. This non-binding vote is commonly referred to as a Say-When-on-Pay vote and is required by Section 14A of the Securities Exchange Act of 1934, as amended.
At this time, we believe that an annual advisory vote on executive
compensation is the most appropriate choice for the company. An annual vote will afford shareholders a regular opportunity to express their views on our executive compensation program.
You may vote for your preferred voting frequency by choosing the option of one year, two years or three years, or you may
abstain from voting on this matter. Please
note that you are not voting on this proposal to approve or disapprove the boards recommendation of an annual vote. Rather, the option of one year, two years or three years that receives
the highest number of votes cast by shareholders will be deemed the frequency selected by shareholders. Abstentions and broker non-votes will not be counted in determining the number of votes cast.
Because this vote is advisory and not binding on the board of directors or
CarMax in any way, the board may decide that it is in the best interests of our shareholders and CarMax to hold an advisory vote on executive compensation more or less frequently than the option selected by our shareholders.
The board of directors recommends a vote for ONE YEAR on
this proposal.
52
|
|
|
|
|
CARMAX, INC. 12800 Tuckahoe Creek Parkway Richmond, Virginia 23238
(804) 747-0422
www.carmax.com |
ANNUAL MEETING OF SHAREHOLDERS OF
CARMAX, INC.
June 27, 2011, at 1:00 p.m. ET
|
|
|
|
|
|
|
PROXY VOTING INSTRUCTIONS
|
|
|
|
|
|
|
|
|
|
INTERNET - Access www.voteproxy.com and follow the on-screen instructions. Have this proxy card available when you access
the web page, and use the Control Number shown on the proxy card. |
|
|
|
|
|
|
|
|
|
|
|
|
TELEPHONE - Call toll-free
1-800-PROXIES (1-800-776-9437) in the United States or 1-718-921-8500 from foreign countries from any touch-tone telephone and follow the instructions. Have this proxy card available when you call and use the Control Number shown on
the proxy card. |
|
|
|
COMPANY NUMBER |
|
|
|
|
|
|
|
|
|
|
|
ACCOUNT
NUMBER |
|
|
Vote online or by phone until 11:59 PM ET the day before the meeting. |
|
|
|
|
|
|
MAIL - Sign, date and mail your
proxy card in the envelope provided as soon as possible. IN
PERSON - You may vote your shares in person by attending the Annual Meeting. |
|
|
|
CONTROL NUMBER |
|
|
|
|
|
|
|
|
|
NOTICE OF INTERNET AVAILABILITY OF PROXY MATERIALS: The Notice of 2011 Annual Meeting of Shareholders and Proxy Statement and the Annual Report on Form 10-K are available at - www.carmaxproxy.com
|
i Please detach along perforated line and mail in the
envelope provided IF you are not voting via telephone or the Internet. i
|
|
|
|
|
|
|
|
|
|
¢ 20630304000000000000 2 |
|
|
|
062711
|
THE BOARD OF
DIRECTORS RECOMMENDS A VOTE FOR ALL NOMINEES FOR THE ELECTION OF DIRECTORS; FOR PROPOSAL 2;
FOR PROPOSAL 3; AND 1 YEAR FOR PROPOSAL 4. PLEASE SIGN, DATE AND RETURN PROMPTLY IN THE ENCLOSED
ENVELOPE. PLEASE MARK YOUR VOTE IN BLUE OR BLACK INK AS SHOWN HERE x |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
FOR |
|
AGAINST |
|
ABSTAIN |
1. Election of Directors for terms stated in the Proxy Statement: |
|
|
2. |
|
|
Ratification of the selection of KPMG LLP as Independent Registered Public Accounting Firm. |
|
¨ |
|
¨ |
|
¨ |
|
|
|
|
NOMINEES: |
|
|
|
|
|
|
|
|
|
|
|
FOR |
|
AGAINST |
|
ABSTAIN |
¨ FOR ALL
NOMINEES ¨ WITHHOLD AUTHORITY
FOR ALL NOMINEES
¨ FOR ALL EXCEPT
(See instructions below) |
|
O Thomas J. Folliard
O Rakesh Gangwal
O Shira Goodman
O W. Robert Grafton
O Edgar H. Grubb
O Mitchell D. Steenrod |
|
|
|
|
3. |
|
|
To approve, in an advisory (non-binding) vote, the compensation of our named executive officers. |
|
¨ |
|
¨ |
|
¨ |
|
|
|
|
|
|
|
|
|
|
1 year |
|
2 years |
|
3 years |
|
ABSTAIN |
|
|
|
|
|
4. |
|
|
To determine, in an advisory (non-binding) vote, whether a shareholder vote to approve the compensation of our named executive officers should occur every one, two or three
years. |
|
¨ |
|
¨ |
|
¨ |
|
¨ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
5. |
|
|
To conduct such other business as may properly come before the Annual Meeting or any adjournment or postponement thereof. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
INSTRUCTIONS: |
|
To withhold authority to vote for any individual nominee(s), mark FOR ALL EXCEPT and fill in the circle next
to each nominee you wish to withhold, as shown here: l |
|
|
In their discretion, the named proxies are authorized to vote upon such other business as may properly come before the Annual Meeting. This proxy,
when properly executed, will be voted as directed herein by the undersigned shareholder. If no direction is made, this proxy will be voted FOR ALL NOMINEES in Proposal 1; FOR Proposal 2; FOR Proposal 3; and 1 YEAR for Proposal
4. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
To change the address on your account, please check the box at right and indicate your new address
in the address space above. Please note that changes to the registered name(s) on the account may not be submitted via this method. |
|
¨ |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Signature of Stockholder |
|
|
|
|
Date: |
|
|
|
|
|
Signature of Stockholder |
|
|
|
|
|
Date: |
|
|
|
|
|
|
|
|
Note: n |
|
Please sign exactly as your name or names appear on this Proxy. When shares are held jointly, each holder should sign. When signing as executor, administrator, attorney, trustee or
guardian, please give full title as such. If the signer is a corporation, please sign full corporate name by duly authorized officer, giving full title as such. If signer is a partnership, please sign in partnership name by authorized
person. |
|
n |
CARMAX, INC.
Proxy for Annual Meeting of Shareholders on June 27, 2011
Solicited on Behalf of the Board of Directors
As an alternative to
completing this form, you may enter your vote instruction by telephone
at 1-800-PROXIES, or via the Internet at
WWW.VOTEPROXY.COM and follow the simple
instructions. Use the Control Number shown on your proxy card.
The undersigned hereby appoints Keith Browning and Eric Margolin (the named proxies), and each of them, with full power of substitution and
power to act alone, as proxies to vote all the shares of CarMax, Inc. Common Stock which the undersigned would be entitled to vote if personally present and acting at the Annual Meeting of Shareholders of CarMax, Inc., to be held at 1:00 p.m. ET
June 27, 2011, at the Richmond Marriott West Hotel, 4240 Dominion Boulevard, Glen Allen, Virginia 23060, and at any adjournments or postponements thereof, as follows:
(Continued and to be signed on the reverse side.)