FORM 6-K
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
 
Report of Foreign Issuer
 
Pursuant to Rule 13a-16 or 15d-16
of the Securities Exchange Act of 1934
 
For the month of March, 2012
 
Commission File Number: 001-02413
 
Canadian National Railway Company
(Translation of registrant’s name into English)
 
935 de la Gauchetiere Street West
Montreal, Quebec
Canada H3B 2M9

(Address of principal executive offices)
Indicate by check mark whether the registrant files or will file annual reports under cover of Form 20-F or Form 40-F:
Form 20-F           Form 40-F    X  

Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(1):
Yes           No    X  

Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(7):
Yes           No    X  

Indicate by check mark whether by furnishing the information contained in this Form, the Registrant is also thereby furnishing the information to the Commission pursuant to Rule 12g3-2(b) under the Securities Exchange Act of 1934:
Yes           No    X  

If “Yes” is marked, indicate below the file number assigned to the registrant in connection with Rule 12g3-2(b): N/A


 
 
 
 
 
 
 
Canadian National Railway Company

Table of Contents
 
Items
 
Item 1
Notice of Annual Meeting of Shareholders
 
Item 2
Management Proxy Circular
 
Item 3
Proxy Form
 
Item 4
Annual Report
 
 
 

 
 
SIGNATURES
 
          Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.
 
    Canadian National Railway Company  
           
Date: March 23, 2012 By: /s/ Sean Finn  
      Name:
Sean Finn
 
      Title:
Executive Vice-President
Corporate Services and Chief Legal Officer
 
 
 

 
Item 1
 
 
 
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
 
Our annual meeting of holders of common shares will be held at
 
THE WORLD TRADE AND CONVENTION CENTRE
GRAND BALLROOM (ROOM 200C)
1800 ARGYLE STREET
HALIFAX, NOVA SCOTIA (CANADA)
 
on Tuesday, April 24, 2012, at 10:00 a.m. (Atlantic Daylight Time) for the purposes of:
 
1.  
receiving the consolidated financial statements for the year ended December 31, 2011, and the auditors reports thereon;
 
2.  
electing the directors;
 
3.  
appointing the auditors;
 
4.  
considering and approving, in an advisory, non-binding capacity, a resolution (the full text of which is set out on page 6 of the accompanying management information circular) accepting the Companys approach to executive compensation as disclosed in the Statement of Executive Compensation section of the accompanying management information circular; and
 
5.  
transacting such other business as may properly be brought before the Meeting or any adjournment or postponement thereof.
 
The directors have fixed March 7, 2012 as the record date for the determination of the holders of common shares entitled to receive notice of the Meeting.
 
 
By order of the Board of Directors
 
 
 
(Signed) Sean Finn
Sean Finn
EXECUTIVE VICE-PRESIDENT
CORPORATE SERVICES AND CHIEF LEGAL OFFICER
AND CORPORATE SECRETARY
 
 
March 13, 2012
Montréal, Quebec
 
 
 

 
 

 
Item 2
 
 
 
 
 

 
 
 
 


March 13, 2012
 
 
Dear Shareholder:
 
On behalf of the Board of Directors and Management of Canadian National Railway Company (the “Company), we cordially invite you to attend the annual meeting of shareholders that will be held this year at the World Trade and Convention Centre, Grand Ballroom (Room 200C), 1800 Argyle Street, Halifax, Nova Scotia (Canada), on Tuesday, April 24, 2012, at 10:00 a.m. (Atlantic Daylight Time).
 
This Information Circular describes the business to be conducted at the meeting and provides information on executive compensation and CNs governance practices. In addition to these items, we will discuss, at the meeting, highlights of our 2011 performance and our plans for the future. You will have the opportunity to meet and interact with your directors and the senior officers of the Company.
 
Your participation in the affairs of the Company is important to us. If you are unable to attend in person, we encourage you to complete and return the enclosed proxy form or voting instruction form in the envelope provided for this purpose so that your views can be represented. Also, it is possible for you to vote over the Internet by following the instructions on the enclosed forms. Even if you plan to attend the meeting, you may find it convenient to express your views in advance by completing and returning the proxy form or voting instruction form or by voting over the Internet.
 
If your shares are not registered in your name but are held in the name of a nominee, you may wish to consult the information on page 5 of the Information Circular with respect to how to vote your shares.
 
A live webcast of the meeting will be available on the Companys website at www.cn.ca.
 
We look forward to seeing you at the meeting.
 
Sincerely,
 
(Signed) Claude Mongeau
(Signed) David G.A. McLean
Claude Mongeau
David G.A. McLean
PRESIDENT AND CHIEF EXECUTIVE OFFICER
CHAIRMAN OF THE BOARD
 
 
 

 

INFORMATION CIRCULAR
 
This management information circular (the Information Circular) is provided in connection with the solicitation of proxies by management of Canadian National Railway Company for use at the annual meeting of its shareholders or at any adjournment or postponement thereof (the Meeting). In this document you and your refer to the shareholders of, and CN, the Company or we, us, our refer to, Canadian National Railway Company. The Meeting will be held on Tuesday, April 24, 2012, at 10:00 a.m. (Atlantic Daylight Time) for the purposes set forth in the foregoing Notice of Meeting. The information contained herein is given as at February 29, 2012, except as indicated otherwise.
 
IMPORTANT If you are not able to attend the Meeting, please exercise your right to vote by signing the enclosed form of proxy or voting instruction form and, in the case of registered shareholders and holders of Employee Shares (as such term is defined in this Information Circular) by returning it to Computershare Trust Company of Canada in the enclosed envelope, or by voting over the Internet no later than 5:00 p.m. (Atlantic Daylight Time) on April 23, 2012, or, if the Meeting is adjourned or postponed, by no later than 5:00 p.m. (Atlantic Daylight Time) on the business day prior to the day fixed for the adjourned or postponed meeting. If you are a non-registered shareholder, reference is made to the section entitled How do I vote if I am a non-registered shareholder? on page 5 of this Information Circular.
 
 
Whats Inside
 
3
Questions and Answers  Voting and Proxies
   
6
Business of the Meeting
   
6
Financial Statements
6
Election of Directors
6
Appointment of Auditors
6
Advisory Vote on Executive Compensation
   
7
Nominees for Election to the Board
   
7
Description of Nominees
14
Board of Directors Compensation
18
Board and Committee Attendance
19
Additional Disclosure Relating to Directors
   
20
Statement of Corporate Governance Practices
   
20
General
20
Code of Business Conduct
21
Independence of Directors
21
Independent Chairman of the Board
22
Position Descriptions
22
Election of Directors
22
Committees of the Board
24
Board and Committee Meetings
24
Director Selection
27
Board Performance Assessment
27
Board Compensation
28
Director Orientation and Continuing Education
30
Audit Committee Disclosure
   
34 Statement of Executive Compensation
   
35 Human Resources and Compensation Committee
38 Compensation Discussion and Analysis
54 Summary Compensation Table
57 Incentive Plan Awards
62 Employment Contracts/Arrangements
63 Pension Plan Benefits
67 Termination and Change of Control Benefits
68 Currency Exchange Information
   
69 Other Information
   
69 Securities Authorized for Issuance Under Equity Compensation Plans
69 Indebtedness of Directors and Executive Officers
69 Interest of Informed Persons and Others in Material Transactions
69 Directorsand Officers Insurance
69 Shareholder Proposals
69 Availability of Documents
69 Approval
   
70 SCHEDULE A Mandate of the Board
   
72 SCHEDULE B Reports of the Committees
 
CN MANAGEMENT INFORMATION CIRCULAR
 2
 
 

 
  
QUESTIONS AND ANSWERS

Voting and Proxies

The following questions and answers provide guidance on how to vote your shares.

Who can vote?

Shareholders who are registered as at the close of business on March 7, 2012 (the record date), will be entitled to vote at the Meeting or at any adjournment or postponement thereof, either in person or by proxy.
 
As of the close of business on February 29, 2012, the Company had outstanding 440,405,713 common shares without par value. Subject to the voting restrictions described below, each common share carries the right to one vote.
 
To the knowledge of the Directors and senior officers of the Company, based on the most recent publicly available information, the only person who beneficially owns, or exercises control or direction over, directly or indirectly, shares carrying 10% or more of the voting rights attached to any class of shares of the Company is Mr. William H. Gates, III, who, as the sole member of Cascade Investment, L.L.C. and a co-trustee of the Bill & Melinda Gates Foundation Trust, is deemed to have beneficial ownership of and/or control or direction over 50,020,031 common shares of the Company representing 11.36% of the outstanding common shares of CN as of February 29, 2012.

What will I be voting on?

Shareholders will be voting (i) to elect directors of the Company, (ii) to appoint KPMG LLP as auditors of the Company, and (iii) in an advisory, non-binding capacity, on the approach to executive compensation disclosed in the Statement of Executive Compensation section of this Information Circular. Our Board of Directors and our management are recommending that shareholders vote FOR items (i), (ii) and (iii).

How will these matters be decided at the meeting?

A simple majority of the votes cast, in person or by proxy, will constitute approval of these matters.
 
Who is soliciting my proxy?

Management of the Company is soliciting your proxy. The solicitation is being made primarily by mail, but our directors, officers or employees may also solicit proxies at a nominal cost to the Company. The Company has retained and will pay for the services of Phoenix Advisory Partners for the solicitation of proxies in Canada and the United States, at an aggregate cost estimated to be C$30,000 plus additional costs relating to out-of-pocket expenses.

Who can I call with questions?

If you have questions about the information contained in this Information Circular or require assistance in completing your form of proxy, please call Phoenix Advisory Partners, the Companys proxy solicitation agent, toll-free at 1-800-926-6756 or by e-mail at inquiries@phoenixadvisorypartners.com.
 
How can I contact the transfer agent?

You can contact the transfer agent either by mail at Computershare Trust Company of Canada, 100 University Ave., 9th Floor, Toronto, Ontario M5J 2Y1, by telephone at 1-800-564-6253, by fax at 1-888-453-0330 or by email at service@computershare.com.

How do I vote?

If you are eligible to vote and your common shares are registered in your name, you can vote your common shares in person at the Meeting or by proxy, as explained below. If your common shares are held in the name of a nominee, please see the instructions below under How do I vote if I am a non-registered shareholder?.

What are the voting restrictions?

Our articles of incorporation, as amended, provide that no person, together with his or her associates, shall hold, beneficially own or control, directly or indirectly, voting shares to which are attached more than 15% in the aggregate of the votes attached to all our voting shares that may ordinarily be cast to elect directors of the Company. In addition, where the total number of voting shares held, beneficially owned or controlled, directly or indirectly, by any one person together with his or her associates exceeds such 15% maximum, no person shall, in person or by proxy, exercise the voting rights attached to the voting shares held, beneficially owned or controlled, directly or indirectly, by such person or his or her associates.
 
CN MANAGEMENT INFORMATION CIRCULAR
 3
 
 

 
  
How do I vote if I am a registered shareholder?

1.  
VOTING BY PROXY
 
You are a registered shareholder if your name appears on your share certificate. If this is the case, you may appoint someone else to vote for you as your proxy holder by using the enclosed form of proxy. The persons currently named as proxies in such form of proxy are the Board Chair and the President and Chief Executive Officer of the Company. However, you have the right to appoint any other person or company (who need not be a shareholder) to attend and act on your behalf at the Meeting. That right may be exercised by writing the name of such person or company in the blank space provided in the form of proxy or by completing another proper form of proxy. Make sure that the person you appoint is aware that he or she is appointed and attends the Meeting.
 
  
How can I send my form of proxy?
 
You can either return a duly completed and executed form of proxy to the transfer agent and registrar for the Companys common shares, Computershare Trust Company of Canada, in the envelope provided, or you can vote over the Internet by following the instructions on the form of proxy.
 
  
What is the deadline for receiving the form of proxy?
 
The deadline for receiving duly completed forms of proxy or a vote over the Internet is 5:00 p.m. (Atlantic Daylight Time) on April 23, 2012, or if the Meeting is adjourned or postponed, by no later than 5:00 p.m. (Atlantic Daylight Time) on the business day prior to the day fixed for the adjourned or postponed meeting.
 
  
How will my common shares be voted if I give my proxy?
 
Your common shares will be voted or withheld from voting in accordance with your instructions indicated on the proxy. If no instructions are indicated, your common shares represented by proxies in favour of the Board Chair or the President and Chief Executive Officer will be voted as follows:
 
FOR the election of managements nominees as directors,
 
FOR the appointment of KPMG LLP as auditors,
 
FOR, in an advisory, non-binding capacity, the approach to executive compensation disclosed in the Statement of Executive Compensation section of this Information Circular, and at the discretion of the proxy holder in respect of amendments to any of the foregoing matters or on such other business as may properly be brought before the Meeting. Should any nominee named herein for election as a director become unable to accept nomination for election, it is intended that the person acting under proxy in favour of management will vote for the election in his or her stead of such other person as management of the Company may recommend. Management has no reason to believe that any of the nominees for election as directors will be unable to serve if elected to office and management is not aware of any amendment or other business likely to be brought before the Meeting.
 
  
If I change my mind, how can I revoke my proxy?
 
You may revoke your proxy at any time by an instrument in writing (which includes another form of proxy with a later date) executed by you, or by your attorney (duly authorized in writing), and (i) deposited with the Corporate Secretary of the Company at the registered office of the Company (935 de La Gauchetière Street West, Montréal, Quebec, Canada, H3B 2M9) at any time up to and including 5:00 p.m. (Atlantic Daylight Time) on the last business day preceding the day of the Meeting or any adjournment or postponement thereof, or (ii) filed with the chair of the Meeting on the day of the Meeting or any adjournment or postponement thereof, or in any other manner permitted by law or in the case of a vote over the Internet, by way of a subsequent Internet vote.
 
2.  
VOTING IN PERSON
 
If you wish to vote in person, you may present yourself to a representative of Computershare Trust Company of Canada at the registration table. Your vote will be taken and counted at the Meeting. If you wish to vote in person at the Meeting, do not complete or return the form of proxy.
 
CN MANAGEMENT INFORMATION CIRCULAR
 4
 
 

 
  
How do I vote if I am a non-registered shareholder?

If your common shares are not registered in your name and are held in the name of a nominee such as a trustee, financial institution or securities broker, you are a non-registered shareholder. If your common shares are listed in an account statement provided to you by your broker, those common shares will, in all likelihood, not be registered in your name. Such common shares will more likely be registered under the name of your broker or an agent of that broker. Without specific instructions, brokers and their agents or nominees are prohibited from voting shares for the brokers client. If you are a non-registered shareholder, there are two ways, listed below, that you can vote your common shares:
 
1.  
GIVING YOUR VOTING INSTRUCTIONS
 
Applicable securities laws require your nominee to seek voting instructions from you in advance of the Meeting. Accordingly, you will receive or have already received from your nominee a request for voting instructions for the number of common shares you hold. Every nominee has its own mailing procedures and provides its own signature and return instructions, which should be carefully followed by non-registered shareholders to ensure that their common shares are voted at the Meeting.
 
2.  
VOTING IN PERSON
 
However, if you wish to vote in person at the Meeting, insert your own name in the space provided on the request for voting instructions provided by your nominee to appoint yourself as proxy holder and follow the signature and return instructions of your nominee. Non-registered shareholders who appoint themselves as proxy holders should present themselves at the Meeting to a representative of Computershare Trust Company of Canada. Do not otherwise complete the request for voting instructions sent to you as you will be voting at the Meeting.

How do I vote if I own Employee Shares?

Common shares purchased by employees of the Company under its Canadian and U.S. Employee Share Investment Plans and its Union and Management Savings Plans for U.S. Operations (the Plans), are known as Employee Shares. Employee Shares remain registered in the name of the Plans custodian (the custodian), unless the employees have withdrawn their common shares from the Plans in accordance with their provisions.
 
Voting rights attached to the Employee Shares that are registered in the name of the custodian can be exercised by employees, or their attorneys authorized in writing, by indicating on the enclosed voting instruction form the necessary directions to the custodian or any other person or company (who need not be a shareholder) as to how they wish their Employee Shares to be voted at the Meeting. Beneficial owners of Employee Shares may also give such voting instructions by telephone or over the Internet. The Employee Shares will be voted pursuant to the directions of the beneficial owner. If no choice is specified for an item, the Employee Shares will be voted in accordance with managements recommendations mentioned above and at the discretion of the custodian or such other person indicated, in respect of amendments to the items mentioned on the enclosed voting instruction form or on such other business as may properly be brought before the Meeting. Only Employee Shares in respect of which a voting instruction form has been signed and returned (or in respect of which the employee has given voting instructions by telephone or over the Internet) will be voted. If you wish to vote Employee Shares in person at the Meeting, refer to paragraph 2 of the section entitled How do I vote if I am a non-registered shareholder?
 
A holder of Employee Shares may revoke his or her directions, as indicated on a voting instruction form, at any time by an instrument in writing executed by the holder of Employee Shares, or by the holders attorney duly authorized in writing, provided such written instrument indicating the holderís intention to revoke is (i) deposited with the Corporate Secretary of CN at the registered office of CN at any time up to and including 5:00 p.m. (Atlantic Daylight Time) on the last business day preceding the day of the Meeting or any adjournment or postponement thereof, or (ii) filed with the chair of the Meeting on the day of the Meeting or any adjournment or postponement thereof, or in any other manner permitted by law, or in the case of directions given by telephone or over the Internet, by way of subsequent telephone or internet directions.
 
The voting instruction form must be used only with respect to Employee Shares. In the event that an employee holds common shares outside the Plans, he or she must also complete the enclosed form of proxy with respect to such additional common shares. No form of proxy is to be completed with respect to Employee Shares.
 
CN MANAGEMENT INFORMATION CIRCULAR
 5
 
 

 
  
BUSINESS OF THE MEETING

Financial Statements

Our consolidated financial statements for the year ended December 31, 2011, together with the auditors reports thereon, are included in the 2011 Annual Report of the Company, available on our website at www.cn.ca, on SEDAR at www.sedar.com, in the Companyís annual report on Form 40-F available on EDGAR at www.sec.gov, on our website at www.cn.ca, and in print, free of charge, to any shareholder who requests copies by contacting our Corporate Secretary at (514) 399-7091 or Investor Relations at (514) 399-0052.

Election of Directors

Our articles of incorporation, as amended, provide that our Board of Directors shall consist of a minimum of seven and a maximum of 21 directors (hereinafter the Board or Board of Directors). Pursuant to a resolution of the Board of Directors, 13 persons are to be elected as directors for the current year, each to hold office until the next annual meeting of shareholders or until such persons successor is elected or appointed.
 
The term of office of each of the present directors expires at the close of the Meeting. The persons named in the section entitled Nominees for Election to the Board  Description of Nominees will be presented for election at the Meeting as managements nominees. All of the nominees proposed for election as directors are currently directors of the Company. All persons nominated were recommended to the Board of Directors by the Corporate Governance and Nominating Committee. Unless authority is withheld, the persons designated in the accompanying form of proxy or voting instruction form intend to vote FOR the election of these nominees. The persons nominated are, in the opinion of the Board of Directors and management, well qualified to act as directors of the Company for the ensuing year and have confirmed their willingness to serve as directors. The Board of Directors and management do not contemplate that any of these nominees will be unable to serve as a director, but should that occur for any reason before the Meeting, the persons designated in the accompanying form of proxy or voting instruction form reserve the right to vote for another nominee at their discretion unless the shareholder who has given such proxy or voting instruction form has directed that the common shares be withheld from voting on the election of any of the directors.

Appointment of Auditors

The Board of Directors and the Audit Committee recommend that KPMG LLP be appointed to serve as our auditors until the next annual meeting of shareholders. Unless authority is withheld, the persons designated in the accompanying form of proxy or voting instruction form intend to vote FOR the appointment of KPMG LLP as auditors of the Company to hold office until the next annual meeting of shareholders.

Advisory Vote on Executive Compensation

Similarly to last year, the Company is again providing its shareholders with an annual opportunity to cast at its annual meeting an advisory vote on the Companys approach to executive compensation, as disclosed in the Statement of Executive Compensation section of this Information Circular. Such section describes the role of the Human Resources and Compensation Committee in overseeing compensation of executives and ensuring that it is linked to the Companys three-year business plan. The section also describes the Companys executive compensation principles, the structure of the compensation plans for executives, and the alignment of such plans with the interests of our shareholders.
 
The Board of Directors recommends that shareholders vote FOR the resolution set out below and, unless otherwise instructed, the persons designated in the form of proxy intend to vote FOR the following resolution:
 
RESOLVED that, on an advisory basis and not to diminish the role and responsibilities of the Board of Directors, the shareholders accept the approach to executive compensation disclosed in the section entitled Statement of Executive Compensation of the Information Circular of the Company dated March 13, 2012.
 
The Board of Directors has adopted a policy to the effect that, if a majority of the shares represented in person or by proxy at the meeting are voted against the above non-binding advisory resolution, the Board Chair or the Chair of the Human Resources and Compensation Committee will oversee a process to engage with shareholders with a view to giving shareholders the opportunity to express their specific concerns. The Board of Directors and the Human Resources and Compensation Committee will consider the results of this process and, if appropriate, review the Companys approach to executive compensation in the context of shareholders specific concerns.
 
CN MANAGEMENT INFORMATION CIRCULAR
 6
 
 

 
 
NOMINEES FOR
ELECTION TO THE BOARD
 
Description of Nominees
 
The following tables set out information as of February 29, 2012, unless otherwise indicated, regarding the nominees for election as directors. All nominees are current directors of the Company.
 
MICHAEL R. ARMELLINO, CFA
Age: 72(1)  
Long Beach Island, New Jersey, U.S.A.
Director since: May 7, 1996
Independent
Mr. Armellino, a chartered financial analyst, is a Retired Partner, The Goldman Sachs Group, LP. From 1991 to 1994, Mr. Armellino was chair and Chief Executive Officer of Goldman Sachs Asset Management. Prior to 1991, he had held various positions at Goldman, Sachs & Co., including senior transportation analyst and Partner in Charge of Research.
 
Mr. Armellino is a Trustee and member of the Executive Committee of the Peddie School, a Trustee of the Hackensack University Medical Center Foundation and Founder and senior advisor of the Bergen Volunteer Medical Initiative, a privately funded organization providing free health care for those without healthcare in Bergen County, New Jersey. Mr. Armellino is also a director of Armanta Corp., a private computer software company.
 
Mr. Armellino holds an MBA in finance from the Stern School of Business (New York University), New York.
SECURITIES HELD
 
COMMON SHARES OWNED OR CONTROLLED(2)
   
Value at Risk  C$8,834,400(3)  
February 2012 115,965     
February 2011 113,680     
MEMBER OF
ATTENDANCE
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
Board 100%
N/A
Strategic Planning Committee (Chair)
100%  
Environment, Safety & Security Committee 100%  
Finance Committee 100%  
Human Resources & Compensation Committee 100%  
Investment Committee of CN’s Pension Trust Funds(5)
100%  
 
A. CHARLES BAILLIE, O.C., LL.D.
Age: 72(1)
Toronto, Ontario, Canada
Director since: April 15, 2003
Independent
Mr. Baillie retired as chair of The Toronto-Dominion Bank in April 2003, and as Chief Executive Officer in December 2002 after a career at the bank that spanned five decades. Mr. Baillie is chair of the board of directors of Alberta Investment Management Corporation (AIMCo) and is also a director of George Weston Limited and TELUS Corporation.
 
Mr. Baillie is a past chairman of the Canadian Council of Chief Executives and Chancellor Emeritus of Queens University. He has been heavily involved in the arts for many years and is currently Honorary Chair of the Art Gallery of Ontario. He is president of Authors at Harbour Front and on the national board of directors of Soulpepper Theatre Company, Luminato and Business for the Arts. He was appointed an Officer of the Order of Canada in 2006 and inducted into the Canadian Business Hall of Fame in 2008. Mr. Baillie holds an Honorary Doctorate from Queens University, and is a Fellow of the Royal Conservatory of Music.
 
Mr. Baillie holds an Honours B.A. in Political Science and Economics from the University of Toronto and an MBA from Harvard Business School.
SECURITIES HELD
  
COMMON SHARES OWNED OR CONTROLLED(2)
    
Value at Risk
  C$11,850,974(3)   
February 2012
155,443(6)
 
February 2011 151,711(7)   
MEMBER OF
ATTENDANCE
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
Board 100%
George Weston Limited
(2003-present)
Finance Committee (Chair) 100%
TELUS Corporation
(2003-present)
Corporate Governance & Nominating Committee
100%
Dana Corporation
(1998-2008)
Human Resources and Compensation Committee
100%     
Investment Committee of CN’s Pension Trust Funds (5)
100%    
Strategic Planning Committee
100%     
 
CN MANAGEMENT INFORMATION CIRCULAR
 7
 
 

 
 
HUGH J. BOLTON, FCA
Age: 73(1)
Edmonton, Alberta, Canada
Director since: April 15, 2003
Independent
Mr. Bolton is the chairman of the board of directors of EPCOR Utilities Inc. (energy and energy-related services provider, not publicly traded). From 2001 to 2010 he also served as chair of Matrikon Inc.
 
From 1992 to 1997, Mr. Bolton was chairman and Chief Executive Partner of Coopers & Lybrand Canada (now PricewaterhouseCoopers), capping a forty-year career with the firm. Mr. Bolton is also a director of Capital Power Corporation, Teck Resources Limited, TD Bank Financial Group and WestJet Airlines Ltd.
 
He is also a director of the Shock Trauma Air Rescue Society (STARS), a non-profit organization providing emergency medical transport using medivac helicopters in Alberta, eastern British Columbia and western Saskatchewan, and of the Alberta Board of Governors of the Miller Thomson Foundation.
 
He was inducted as a fellow of the Institute of Corporate Directors in 2006 and is a recipient of the Lifetime Achievement Award from the Institute of Chartered Accountants of Alberta. He has previously served as a member of the Board of Governors of Junior Achievement of Canada and the Canadian Tax Foundation.
 
Mr. Bolton is a Chartered Accountant and holds an undergraduate degree of economics from the University of Alberta.
SECURITIES HELD
   
COMMON SHARES OWNED OR CONTROLLED(2)
   
Value at Risk
C$3,646,788(3)
 
February 2012
47,833(6)
 
February 2011 45,680(7)    
MEMBER OF
ATTENDANCE
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
Board 100%
Capital Power Corporation
(2009-present)
Audit Committee 100%
WestJet Airlines Ltd.
(2005-present)
Environment Safety & Security Committee 100%
TD Bank Financial Group
(2003-present)
Human Resources and Compensation Committee
100%
Teck Resources Limited
(2001-present)
Investment Committee of CN's Pension Trust Funds(5)
100%
Matrikon Inc.
(2001-2010)
Strategic Planning Committee
100%    
 
DONALD J. CARTY, O.C., LL.D.
Age: 65(1)
Dallas, Texas, U.S.A.
Director since: January 1, 2011
Independent
Mr. Carty is the retired vice-chairman and Chief Financial Officer of Dell, Inc., a position he assumed in January 2007. Before joining Dell, Mr. Carty retired in 2003 as chairman and CEO of AMR Corporation and American Airlines. He had previously served as President, Executive Vice-President  Finance and Planning and Senior Vice-President and Controller of AMR Airline Group and American Airlines. He was President and CEO of CP Air from 1985  1987.
 
In the voluntary sector, Mr. Carty is on the Board of Trustees of Southern Methodist University and the Executive Board of the SMU Cox School of Business. He is chairman of Big Brothers Big Sisters Lone Star and is a former chairman of Big Brothers Big Sisters of America. In 1999, Board Alert named Mr. Carty one of the years Outstanding Directors. He was named an Officer of the Order of Canada in 2003.
 
Mr. Carty is lead director of Barrick Gold Corporation and also serves on the boards of Dell, Inc., Gluskin, Sheff & Associates Inc. and Talisman Energy Inc. He is chairman of Virgin America Airlines Inc. and Porter Airlines, Inc.
 
Mr. Carty holds an undergraduate degree and an Honorary Doctor of Laws from Queens University, and a Master of Business Administration from the Harvard Business School.
SECURITIES HELD
   
COMMON SHARES OWNED OR CONTROLLED(2)
   
Value at Risk
C$386,469(3)
 
February 2012
5,073(6)
 
February 2011 2,739(7)    
MEMBER OF(8)
ATTENDANCE
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
Board 100%
Talisman Energy Inc.
(2009-present)
Audit Committee 80%
Barrick Gold Inc.
(2006-present)
Corporate Governance and Nominating Committee 100%
Gluskin Sheff & Associates
(2006-present)
Finance Committee
100%
Dell, Inc.
(1992-present)
Strategic Planning Committee
100%
Hawaiian Holdings, Inc.
(2004-2011)
     Sears Holding Corp. (2001-2007)      
 
CN MANAGEMENT INFORMATION CIRCULAR
 8
 
 

 
 
AMBASSADOR GORDON D. GIFFIN
Age: 62(1)
Atlanta, Georgia, U.S.A.
Director since: May 1, 2001
Independent
 
 
Mr. Giffin is Senior Partner of the law firm of McKenna Long & Aldridge, where he maintains offices in Washington, D.C. and Atlanta. His practice focuses on international transactions and trade matters and public policy. He has been engaged in the practice of law or government service for more than thirty years. Mr. Giffin was United States Ambassador to Canada from August 1997 to April 2001.
 
Mr. Giffin is a member of the Board of Trustees of the Jimmy Carter Presidential Center and the board of directors of the Canada-US Fulbright Program.
 
Mr. Giffin serves on the Board of Counsellors of Kissinger-McLarty Associates. He is chairman of the board of Friends of the National Arts Centre.
 
Mr. Giffin is also chair of the board of TransAlta Corporation and a director of the Canadian Imperial Bank of Commerce, Canadian Natural Resources Limited and Just Energy Group Inc.
 
Mr. Giffin holds a B.A. from Duke University and a J.D. from Emory University School of Law in Atlanta, Georgia.
SECURITIES HELD
     
COMMON SHARES OWNED OR CONTROLLED(2)
     
Value at Risk
C$3,628,835(3)
     
February 2012
47,634(6)
 
February 2011 45,009(7)     
MEMBER OF
ATTENDANCE
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
Board 100%
Just Energy Income Fund
(2006-present)
Donations and Sponsorships Committee
100%
Canadian Natural Resources Limited
(2002-present)
Environment, Safety and Security Committee
100%
TransAlta Corporation
(2002-present)
Finance Committee
100%
Canadian Imperial Bank of Commerce
(2001-present)
Investment Committee of CN's Pension Trust Funds(5)
100%
AbitibiBowater Inc.
(2003-2009)
Strategic Planning Committee
100%       
 
EDITH E. HOLIDAY
Age: 60(1)
Palm Beach County, Florida, U.S.A.
Director since: June 1, 2001
Independent
Mrs. Holiday is a Corporate Director and Trustee and a former General Counsel, United States Treasury Department and Secretary of the Cabinet, The White House.
 
Mrs. Holiday is a director of H.J. Heinz Company, Hess Corporation, RTI International Metals, Inc. and White Mountains Insurance Group, Ltd. She is also a director or trustee of various investment companies of the Franklin Templeton Group of Funds.
 
She is the recipient of the Direct Womens 2009 Sandra Day OConnor Board Excellence Award, which honours women who have served with distinction on the board of a public company and advanced the value of diversity in the workplace.
 
Mrs. Holiday holds a B.S. and a J.D. from the University of Florida, and she is admitted to the bars of the states of Florida, Georgia and the District of Columbia.
SECURITIES HELD
   
COMMON SHARES OWNED OR CONTROLLED(2)
 
Value at Risk
C$3,454,836(3)
   
February 2012
45,350(6)
 
February 2011 42,918(7)    
MEMBER OF
ATTENDANCE
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
Board 100%
White Mountains Insurance Group, Ltd.
(2004-present)
Corporate Governance and Nominating Committee
100%
RTI International Metals, Inc.
(1999-present)
Finance Committee
100%
Franklin Templeton Group of Funds
 
Human Resources and Compensation Committee
100%
(various companies)
(1996-present)
Investment Committee of CNs Pension Trust Funds(5)
100%
H.J. Heinz Company
(1994-present)
Strategic Planning Committee
100%     Hess Corporation
(1993-present)
 
CN MANAGEMENT INFORMATION CIRCULAR
 9
 
 

 
 
V. MAUREEN KEMPSTON DARKES,
O.C., D. COMM., LL.D.
Age: 63(1)
Lauderdale-by-the-Sea, Florida, U.S.A.
Director since: March 29, 1995
Independent
Mrs. Kempston Darkes is the retired Group Vice-President and President Latin America, Africa and Middle East, General Motors Corporation. In 2009 she ended a 35-year career at GM during which she attained the highest operating post ever held by a woman at GM. From 1994 to 2001, she was President and General Manager of General Motors of Canada Limited and Vice-President of General Motors Corporation.
 
She is an Officer of the Order of Canada, a member of the Order of Ontario and was ranked by Fortune magazine in 2009 as the 12th Most Powerful Woman in International Business. In 2006, she was the recipient of the Governor General of Canadas Persons Award and was inducted as a fellow of the Institute of Corporate Directors in 2011. She is also a director of the Bridgepoint Health Foundation.
 
Mrs. Kempston Darkes is also a director of Brookfield Asset Management Inc., Irving Oil Co. Ltd. and Enbridge Inc.
 
Mrs. Kempston Darkes holds a B.A. in history and political science from Victoria University in the University of Toronto and an LL.B. Law Degree from the University of Toronto Faculty of Law.
SECURITIES HELD
   
COMMON SHARES OWNED OR CONTROLLED(2)
 
Value at Risk
C$6,379,077(3)
   
February 2012
83,671(6)
 
February 2011 80,944(7)    
MEMBER OF
ATTENDANCE
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
Board 100%
Enbridge Inc. 
(2010-present)
Environment, Safety and Security Committee (Chair)
100%
Brookfield Asset Management Inc.
(2008-present)
Audit Committee
100%
Thompson Corporation
(1996-2008)
Human Resources and Compensation Committee
100%    
Investment Committee of CNs Pension Trust Funds(5)
100%  
 
Strategic Planning Committee
100%   
 
 
THE HON. DENIS LOSIER, P.C., LL.D., C.M.
Age: 59(1)
Moncton, New Brunswick, Canada
Director since: October 25, 1994
Independent
Mr. Losier is President and Chief Executive Officer, Assumption Life (life insurance company). Between 1989 and 1994, Mr. Losier held various cabinet level positions with the government of the Province of New Brunswick, including Minister of Fisheries and Aquaculture and Minister of Economic Development and Tourism.
 
Mr. Losier was co-chair of the University of Monctons Excellence Campaign. In 2008, he was named a member of the Security Intelligence Review Committee of Canada, and, as such, became a member of the Privy Council. He is a member of the New Brunswick Business Council and a director of Canadian Blood Services, the Canadian Life and Health Insurance Association, Enbridge Gas New Brunswick, NAV CANADA and Plazacorp Retail Properties Ltd. He also chairs the board of directors of Invest N.B. Mr. Losier was appointed a Member of the Order of Canada in 2011.
 
Mr. Losier holds a Bachelor of Economics from the University of Moncton and a Masters of Economics from the University of Western Ontario. Mr. Losier was awarded an Honorary Doctorate Degree in Business Administration from the University of Moncton.
SECURITIES HELD
   
COMMON SHARES OWNED OR CONTROLLED(2)
 
Value at Risk    C$10,265,640(3)    
February 2012 134,649(6)  
February 2011 124,715(7)    
MEMBER OF
ATTENDANCE
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
Board 100%
Plazacorp Retail Properties Ltd.
(2007-present)
Audit Committee (Chair)
100%
NAV CANADA
(2004-present)
Donation and Sponsorship Committee(5)
100%
 
 
Environment, Safety and Security Committee
100%
 
 
Human Resources and Compensation Committee
100%    
Strategic Planning Committee
100%   
 
 
CN MANAGEMENT INFORMATION CIRCULAR
 10
 
 

 
 
THE HON. EDWARD C. LUMLEY,
P.C., LL.D.
Age: 72(1)
South Lancaster, Ontario, Canada
Director since: July 4, 1996
Independent
Mr. Lumley is Vice-Chairman, BMO Capital Markets (investment bank). From 1986 to 1991, he served as chair of Noranda Manufacturing Group Inc.
 
Mr. Lumley was a Member of Parliament from 1974 to 1984, during which time he held various cabinet portfolios in the Government of Canada such as Industry, International Trade, Science and Technology and Communications. During this period, he was responsible to Parliament for numerous Crown corporations, bonds and commissions. He is currently Chancellor of the University of Windsor and a director of BCE Inc., Bell Canada and Dollar Thrifty Automotive Group, Inc.
 
Mr. Lumley graduated with a Bachelor of Commerce from the University of Windsor in 1961.
SECURITIES HELD
   
COMMON SHARES OWNED OR CONTROLLED(2)
   
Value at Risk
C$7,651,141(3)
   
February 2012  100,356(6)  
February 2011 97,347(7)    
MEMBER OF
ATTENDANCE
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
Board 100%
BCE Inc.
(2003-present)
Investment Committee of CNs Pension Trust Funds (Chair)(5)
100%
Dollar-Thrifty Automotive Group, Inc.
(1997-present)
Corporate Governance and Nominating Committee 100%
Magna International Inc.
(1989-2008)
Finance Committee
100%
 
 
Human Resources and Compensation Committee
100%
 
 
Strategic Planning Committee
100%
 
 
 
DAVID G.A. McLEAN, O.B.C., LL.D.
Age: 73(1)
Vancouver, British Columbia, Canada
Director Since: August 31, 1994
Independent
Mr. McLean is Board Chair of the Company and chair of The McLean Group (real estate investment, film and television facilities, communications and aircraft charters).
 
He is a trustee of Wetlands America Trust, Inc., the U.S. foundation of Ducks Unlimited. He is on the advisory board of the Institute of Canadian Studies at the University of California at Berkeley and past chair of the board of governors of the University of British Columbia, the Vancouver Board of Trade and the Canadian Chamber of Commerce.
 
Mr. McLean was inducted as a fellow of the Institute of Corporate Directors of Canada in 2006 and was appointed to the Order of British Columbia in 1999. He has been awarded an honorary degree from the following four institutions: the University of British Columbia, the University of Alberta, Simon Fraser University and Royal Roads University.
 
Mr. McLean holds a Bachelor of Arts and a Bachelor of Law from the University of Alberta.
SECURITIES HELD
   
COMMON SHARES OWNED OR CONTROLLED(2)
      
Value at Risk
C$14,953,485(3)
 
February 2012  196,137(6)    
February 2011 190,074(7)    
MEMBER OF
ATTENDANCE
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
Board (Chair) 100%
N/A
 
Corporate Governance and Nominating Committee (Chair)
100%
 
 
Donations and Sponsorships Committee(5)
100%
 
 
Finance Committee
100%    
Human Resources and Compensation Committee
100%
 
 
Investment Committee of CNs Pension Trust Funds(5)
100%    
Strategic Planning Committee
100%  
 
 
CN MANAGEMENT INFORMATION CIRCULAR
 11
 
 

 
 
CLAUDE MONGEAU
Age: 50(1)
Montréal, Quebec, Canada
Director since: October 20, 2009
Not Independent
Mr. Mongeau became President and Chief Executive Officer of the Company on January 1, 2010. In 2000, he was appointed Executive Vice-President and Chief Financial Officer of the Company and held such position until June 1, 2009. Prior to this he held the positions of Vice-President, Strategic and Financial Planning and Assistant Vice-President, Corporate Development upon joining the Company in 1994. In 2005, he was selected Canadas CFO of the Year by an independent committee of prominent Canadian business leaders.
 
Prior to joining CN, Mr. Mongeau was a partner with Secor Group, a Montréal-based management consulting firm. He also worked in the business development unit of Imasco Inc. and as a consultant at Bain & Company.
 
Mr. Mongeau is also a director of SNC-Lavalin Group Inc.
 
Mr. Mongeau holds an MBA from McGill University, Montréal.
SECURITIES HELD
 
COMMON SHARES OWNED OR CONTROLLED(2)
OPTIONS HELD(4)
      
Value at Risk
C$17,213,620(3)
     
February 2012 225,782   February 2012 1,008,000    
February 2011 220,998  
 February 2011
983,000    
MEMBER OF
ATTENDANCE
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
Board 100%
SNC-Lavalin Group Inc.
(2003-present)
Donations and Sponsorships Committee (Chair)(5)
100%
Nortel Networks
(2006-2009)
Strategic Planning Committee
100%    
 
JAMES E. O’CONNOR
Age: 62(1)
Fort Lauderdale, Florida, U.S.A. 
Director since: April 27, 2011
Independent
Mr. OConnor is the retired chair of the board of directors of Republic Services, Inc., a leading provider of non-hazardous solid waste collection, recycling and disposal services in the United States. From 1998 to 2011, Mr. OConnor was chair and Chief Executive Officer of Republic Services, Inc. Prior to 1998, he had held various management positions at Waste Management, Inc.
 
In 2001, Mr. OConnor was the recipient of the Ellis Island Medal of Honor from the National Ethnic Coalition of Organizations (NECO) which rewards Americans who exemplify outstanding qualities in both their personal and professional lives, while continuing to preserve the richness of their particular heritage. He was named to the list of Americas Best CEOs each year, between 2005 and 2010. In 2011, Mr. OConnor was named to the Institutional InvestorsAll American Executive Team. He is also active in many community causes, especially those that benefit children. Mr. OConnor has served on the board of directors of the SOS Childrens Village. He also currently serves on the board of directors of the South Florida P.G.A. of America and Clean Energy Fuels Corp.
 
Mr. OConnor holds a Bachelor of Science in Commerce (concentration in accounting) from DePaul University, Chicago.
SECURITIES HELD
 
COMMON SHARES OWNED OR CONTROLLED(2)
   
Value at Risk
C$445,586(3)
 
February 2012
5,849
   
February 2011
Nil
   
MEMBER OF(9)
ATTENDANCE
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
Audit Committee
100%
Clean Energy Fuels Corp.
(2011-present) 
Environment, Safety and  Security Committee
100%
Republic Services, Inc. 
(1998-2011) 
Finance Committee
100%    
Strategic Planning Committee
100%    
 
CN MANAGEMENT INFORMATION CIRCULAR
 12
 
 

 
 
ROBERT PACE
Age: 57(1)
Glen Margaret, Nova Scotia, Canada
Director since: October 25, 1994
Independent
Mr. Pace is President and Chief Executive Officer, The Pace Group (radio broadcasting, real estate and environmental services).
 
Mr. Pace began his career as a lawyer in Halifax and worked as Atlantic Canada Advisor to the Prime Minister of Canada.
 
He is a director of the Atlantic Salmon Federation, the Asia Pacific Foundation and the Walter Gordon Foundation. Mr. Pace is also a director of High Liner Foods Incorporated and Hydro One Inc.
 
Mr. Pace holds an MBA and an LL.B Law Degree from Dalhousie University in Halifax, Nova Scotia.
SECURITIES HELD
   
COMMON SHARES OWNED OR CONTROLLED(2)
 
Value at Risk
C$10,628,237(3)
 
February 2012    139,405(6)    
February 2011 129,567(7)    
MEMBER OF
ATTENDANCE
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
Board 100%
Hydro One Inc.
(2007-present)
Human Resources and Compensation Committee (Chair)
100%
 High Liner Foods Incorporated
(1998-present)
Audit Committee
100%
Overland Realty Limited
(2006-2010)
Corporate Governance and Nominating Committee
100%    
Investment Committee of CNs Pension Trust Funds(5)
100%    
Strategic Planning Committee
100%  
 
 
(1)  
The age of the directors is provided as at April 24, 2012, the date of the Meeting.
(2)  
The information regarding common shares beneficially owned, controlled or directed has been furnished by the respective nominees individually and includes Directors Restricted Share Units (DRSUs) elected as compensation by directors, as well as Deferred Share Units (DSUs) under the Companys Voluntary Incentive Deferral Plan (VIDP) in the case of Claude Mongeau, but does not include common shares under options. The VIDP provides eligible senior management employees the opportunity to elect to receive their annual incentive bonus payment and other eligible incentive payments in DSUs payable in cash upon retirement or termination of employment. The number of DSUs received by each participant is established using the average closing price for the 20 trading days prior to and including the date of the incentive payment. For each participant, the Company will grant a further 25% (Company match) of the amount elected in DSUs, which will vest over a period of four years. The election to receive eligible incentive payments in DSUs is no longer available to a participant when the value of the participants vested DSUs is sufficient to meet the Companys stock ownership guidelines. The value of each participants DSUs is payable in cash at the time of cessation of employment. For further details on the VIDP, please see the Deferred Compensation Plans section of this Information Circular.
(3)  
The Value at Risk represents the total value of common shares and DRSUs (or DSUs for Mr. Mongeau) which total value is based on the February 29, 2012 closing price of the common shares on the Toronto Stock Exchange (C$76.24) or the New York Stock Exchange (US$76.99) for Michael R. Armellino, Donald J. Carty, Ambassador Gordon D. Giffin, Edith E. Holiday and James E. OConnor using the closing exchange rate (US$1 = C$0.9895) on the same date.
(4)  
The information regarding options comprises the options granted to Mr. Mongeau under the Management Long-Term Incentive Plan. For further details on the plan, please see Statement of Executive Compensation  Management Long-Term Incentive Plan.
(5)  
The Donations Committee and the Investment Committee of CNs Pension Trust Funds are mixed committees composed of both members of the Board of Directors as well as officers of the Company.
(6)  
Includes Directors Restricted Share Units as at February 29, 2012, in the following amounts: A. Charles Baillie: 53,343; Hugh J. Bolton: 43,935; Donald J. Carty: 5,073; Ambassador Gordon D. Giffin: 20,586; Edith E. Holiday: 9,492; V. Maureen Kempston Darkes: 24,841; The Hon. Denis Losier: 44,878; The Hon. Edward C. Lumley: 42,146; David G.A. McLean: 86,257; and Robert Pace: 47,001. Pursuant to the terms of the Directors Restricted Share Units, directors or their estates can only access their Directors Restricted Share Units upon retirement, resignation or death.
(7)  
Includes Directors Restricted Share Units as at February 25, 2011 in the following amounts: A. Charles Baillie: 49,611; Hugh J. Bolton: 43,180; Donald J. Carty: 2,739; Ambassador Gordon D. Giffin: 19,333; Edith E. Holiday: 8,206; V. Maureen Kempston Darkes: 24,414; The Hon. Denis Losier: 41,857; The Hon. Edward C. Lumley: 41,422; David G.A. McLean: 84,774 and Robert Pace: 46,193. Pursuant to the terms of the Directors Restricted Share Units, directors or their estates can only access their Directors Restricted Share Units upon retirement, resignation or death.
(8)  
On March 8, 2011, Mr. Carty became a member of the Audit, Corporate Governance and Nominating, Finance and Strategic Planning Committees.
(9)  
On April 27, 2011 Mr. OConnor became a member of the Audit, Environment, Safety and Security, Finance and Strategic Planning Committees.
 
CN MANAGEMENT INFORMATION CIRCULAR
 13
 
 

 
 
Board of Directors Compensation
 
The directors of the Company play a central role in enhancing shareholder value. As indicated under Nominees for Election to the Board  Board of Directors Compensation  Share Ownership on page 16, the directors have a substantial investment in the Company. In addition, approximately 68% of the total annual remuneration of the non-executive directors for 2011 was in the form of common shares or Directors Restricted Share Units (DRSUs). Subject to the Minimum Shareholding Requirement as defined on page 16 of this Information Circular, directors may elect to receive all or part of their director, committee member, Board Chair and Committee Chair cash retainers either in cash, common shares of the Company purchased on the open market or DRSUs. They may also elect to receive their common share grant retainers in DRSUs. Each DRSU entitles the beneficiary thereof to receive upon resignation, retirement or death, one common share of the Company purchased on the open market, plus additional DRSUs reflecting dividend equivalents.
 
CN’s compensation program is designed to attract and retain the most qualified people to serve on CNs Board and Board Committees and takes into account the risks and responsibilities of being an effective director. To reflect the Companys extensive operations in the United States, six of the non-executive director nominees are from the United States and the compensation of the non-executive directors of the Company tends to be comparable to that of large U.S.-based companies.
 
In 2010, given the expiry of the then current compensation program, the Chair of the Corporate Governance and Nominating Committee and the Chair of the Human Resources and Compensation Committee reviewed the amount and form of compensation for non-executive directors. After a review of best practices and director compensation trends, including those of other Class I Railroads, it was decided that beginning in 2011, the annual share grant portion of the Director and Board Chair retainers would no longer be comprised of a fixed number of shares and would be replaced with a common share grant valued at US$175,000 for directors, and a common share grant valued at US$350,000 for the Board Chair. This approach provides greater consistency in total director compensation while keeping the alignment with shareholders interest. The change resulted in a year-over-year reduction of 21% in average total compensation for CN directors and 36% for the Board Chair when compared to 2010 compensation. Committee member and Committee Chair retainers remained unchanged at US$3,500 for Committee Members and US$15,000 for Committee Chairs, except for the Chairs of the Audit and the Human Resources and Compensation Committees who received a Committee Chair retainer of US$25,000 inclusive for acting as Chair and members of such Committees. Committee Chairs no longer received a separate committee member retainer for the Committees they chair. Moreover, the Board Chair received no additional Director retainer, nor Committee Chair or Committee Member retainers. All other aspects of director compensation remain unchanged from prior years: The cash retainer amount remained at US$15,000 for directors and US$120,000 for the Board Chair, directors and the Board Chair continued to receive Board Meeting, Committee Meeting and Travel Attendance fees of US$1,500.
 
The compensation structure and level for CN’s directors was recommended by the Corporate Governance and Nominating Committee and approved by the Board in 2011, and is reviewed annually. In consideration for serving on the Board of Directors in 2011, CN’s directors were compensated as indicated in the table below:
 
TYPE OF FEE
AMOUNT
Board Chair Cash Retainer(1)
US$120,000(2) 
Board Chair Share Grant Retainer
US$350,000(2) 
Director Cash Retainer(3)
US$15,000(2) 
Director Share Grant Retainer
US$175,000(2) 
Committee Chair Retainers
 
Audit and Human Resources and Compensation Committees
US$25,000(2) 
Other Committees
US$15,000(2) 
Committee Member Retainer
US$3,500(2) 
Board Meeting Attendance Fee
US$1,500  
Committee Meeting Attendance Fee
US$1,500  
Travel Attendance Fee
US$1,500  
   
 
(1)  
The Board Chair receives no additional Director Retainer nor Committee Chair or Committee Member Retainer.
(2)  
Directors (including Board Chair) may choose to receive all or part of their cash retainer in common shares or DRSUs and their common share grant retainer can also be received in DRSUs. The common shares are purchased on the open market.
(3)  
Mr. Mongeau does not receive any compensation for serving as director of the Company. Mr. Mongeaus compensation for serving as CEO of the Company is described in detail in the Statement of Executive Compensation Section.
 
CN MANAGEMENT INFORMATION CIRCULAR
 14
 
 

 
 
The table below reflects in detail the compensation earned by non-executive directors in the 12-month period ended December 31, 2011.

  FEES EARNED        
NAME OF DIRECTOR
DIRECTOR AND   
BOARD CHAIR   
RETAINER   
(C$)(1)
COMMITTEE   
CHAIR   
RETAINER   
(C$)(1)
COMMITTEE    
MEMBER    
RETAINER    
(C$)(1)
BOARD AND     
COMMITTEE     
ATTENDANCE     
AND TRAVEL     
FEES(1)(2)
(C$)    
SHARE-BASED   
AWARDS(3)
(C$)  
ALL OTHER    
COMPENSATION(4)
(C$)  
TOTAL
(C$)
PERCENTAGE OF   
TOTAL FEES   
RECEIVED   
IN COMMON   
SHARES AND/OR   
DRSUs(6)
Michael R. Armellino
14,837
14,837
12,693
59,346
173,810
2,967   
278,490
62%
A. Charles Baillie
14,898
14,898
13,905
59,346
173,810
1,484   
278,341
78%
Hugh J. Bolton
14,837
16,155
59,346
173,810
2,967   
267,115
65%
Donald J. Carty
14,898
13,847
48,960
173,810
11,869   
263,384
72%
Ambassador
Gordon D. Giffin
14,837
13,847
59,346
173,810
4,451   
266,291
65%
Edith E. Holiday
14,837
17,309
60,830
173,810
1,484   
268,270
65%
V. Maureen
Kempston Darkes
14,837
14,837
12,693
56,379
173,810
2,967   
275,523
63%
The Hon.
Denis Losier
14,837
24,728
10,386
56,379
173,810
4,451   
284,591
61%
The Hon.
Edward C. Lumley
14,898
14,898
13,905
62,313
173,810
1,484   
281,308
77%
David G.A. McLean
118,692
65,281
347,620
3,551(5)
535,144
65%
James E. O'Connor
9,891
9,232
35,608
115,873
7,418  
178,022
65%
Robert Pace
14,898
24,830
13,905
62,313
173,810
1,484  
291,240
78%
TOTAL
277,197
109,028
147,877
685,447
2,201,593
46,577  
3,467,719
68%

(1)  
All directors earned compensation in U.S. currency. Compensation received in cash was converted to Canadian dollars using the average rate of exchange of the Bank of Canada for 2011 (US$1 = C$0.9891). Compensation elected to be received in common shares or DRSUs was converted to Canadian dollars using the closing rate of exchange of the Bank of Canada (US$1 = C$0.9932), on the purchase day (January 27, 2011). In addition to the common shares or DRSUs received by the directors and the Board Chair as described in note (3) below, the directors and the Board Chair may choose to receive all or part of their cash retainers in common shares or DRSUs. The following directors made such election with respect to the amounts set forth beside their name: A. Charles Baillie (C$43,701), Donald J. Carty (C$14,898), The Hon. Edward C. Lumley (C$43,701) and Robert Pace (C$53,633). The amount of cash retainers elected to be received in common shares or DRSUs is included in these columns.
(2)  
Includes travel fees which amounted to a total of C$136,496, in aggregate, for all directors.
(3)  
Represents a common share grant valued at US$175,000 received by each non-executive Director as part of the Director Retainer, and US$350,000 for the Board Chair as part of the Board Chair Retainer. The value of such grant was calculated as at January 27, 2011 using the volume weighted average price on such date on the Toronto Stock Exchange (C$68.9801) or the New York Stock Exchange (US$69.3803) and converted using the closing exchange rate on the same date (US$1 = C$0.9932) for Michael R. Armellino, Donald J. Carty, Ambassador Gordon D. Giffin, Edith E. Holiday and James E. OConnor.
(4)  
Such values represent committee attendance fees received in cash for attendance to meetings of board committees of which they were not members. Such values were converted to Canadian dollars using the average rate of exchange of the Bank of Canada for 2011 (US$1 = C$0.9891).
(5)  
Includes the value for 2011 of insurance premiums for accidental death and dismemberment insurance as well as 2011 medical and dental coverage for David G.A. McLean in Canada and the U.S. The total cost to the Company for such benefits is equal to C$2,067.
(6)  
This percentage is calculated by dividing the aggregate of the cash retainer elected by non-executive directors to be received in common shares or DRSUs described in note (1) above and the value provided under the share-based awards column, by the value provided under the total column.
 
CN MANAGEMENT INFORMATION CIRCULAR
 15
 
 

 

Outstanding Share-based Awards

The table below reflects all awards outstanding as at December 31, 2011 with respect to non-executive directors.

 
SHARE-BASED AWARDS(1)
NAME OF DIRECTOR
NUMBER OF SHARES
OR UNITS OF
SHARES THAT HAVE
NOT VESTED
(#)
MARKET OR PAYOUT   
VALUE OF   
SHARE-BASED   
AWARDS THAT   
HAVE NOT VESTED(2)
(C$)  
Michael R. Armellino
  
A. Charles Baillie
50,479
4,045,892
Hugh J. Bolton
43,935
3,521,390
Donald J. Carty
2,786
222,589
Ambassador Gordon D. Giffin
19,671
1,571,625
Edith E. Holiday
8,349
667,048
V. Maureen Kempston Darkes
24,841
1,991,006
The Hon. Denis Losier
42,590
3,413,589
The Hon. Edward C. Lumley
42,146
3,378,002
David G.A. McLean
86,257
6,913,499
James E. O'Connor
Robert Pace
47,001
3,767,130

(1)  
Shows information regarding DRSUs held by non-executive directors as of December 31, 2011. The directors may choose to receive all or part of their cash retainers in common shares or DRSUs and their common share retainer can also be received in DRSUs. Pursuant to the terms of the Directors Restricted Share Units, directors or their estates can only access their DRSUs upon retirement or resignation from the Company’s Board, or death.
(2)  
The value of outstanding DRSUs is based on the closing price of the common shares on December 31, 2011, on the Toronto Stock Exchange (C$80.15) or the New York Stock Exchange (US$78.56) for Donald J. Carty, Ambassador Gordon D. Giffin and Edith E. Holiday, using the December 31, 2011 closing exchange rate (US$1 = C$1.0170).

Share Ownership

The Board has adopted a guideline stating that each non-executive director should own, within five years of joining the Board, common shares, DRSUs or similar share equivalents of CN, if any, with a value of at least the higher of: (i) C$500,000, or (ii) three times the aggregate of the annual Director Retainer in cash and the annual common share or DRSU grant (and for the Board Chair, the aggregate of the Board Chair annual retainer in cash and the annual common share or DRSU grant) (the Minimum Shareholding Requirement). Each non-executive director shall continue to hold such value throughout his or her tenure as a director and the common shares, DRSUs or similar share equivalent of CN held to comply with the Minimum Shareholding Requirement shall not be the object of specific monetization procedures or other hedging procedures to reduce the exposure related to his or her holding. The aforementioned target was increased from C$250,000 to C$500,000 on March 8, 2011.

Each non-executive director is required to receive at least 50% of his or her annual Director, committee, Board Chair and Committee Chair cash retainers in common shares or DRSUs of CN and may elect to receive up to 100% of such retainers in common shares or DRSUs of CN until his or her Minimum Shareholding Requirement is met. Once the Minimum Shareholding Requirement is met, directors may elect to receive up to 100% of such retainers in common shares or DRSUs of CN. As of the date hereof, the average value of common shares (including DRSUs) of the Company owned by non-executive directors is approximately C$6.8M (based on the February 29, 2012, closing price of the common shares of the Company on the Toronto Stock Exchange of (C$76.24), or the New York Stock Exchange (US$76.99) for U.S. directors.)
 
CN MANAGEMENT INFORMATION CIRCULAR
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The following table provides information on the number and the value of common shares and DRSUs owned by the Company’s current directors as at February 29, 2012, and the amount needed to meet the Minimum Shareholding Requirement.

DIRECTOR
YEAR(1)
NUMBER OF 
COMMON SHARES 
OWNED, 
CONTROLLED 
OR DIRECTED 
NUMBER OF   
DRSUs HELD(2)
TOTAL NUMBER 
OF COMMON 
SHARES OWNED, 
CONTROLLED OR 
DIRECTED 
AND DRSUs 
GUIDELINE MET(3)
OR INVESTMENT  
REQUIRED TO MEET  
GUIDELINE  
(C$)  
TOTAL VALUE  
OF COMMON  
SHARES AND DRSUs  
(VALUE AT RISK)(3)
(C$)  
VALUE AT RISK 
AS MULTIPLE OF 
SHAREHOLDING 
REQUIREMENT 
Michael R.
2012
115,965
115,965
     
Armellino
2011
113,680
113,680
8,834,400
16
 
Variation
2,285
2,285
     
A. Charles Baillie
2012
102,100
53,343
155,443
     
 
2011
102,100
49,611
151,711
11,850,974
21
 
Variation
3,732
3,732
     
Hugh J. Bolton
2012
3,898
43,935
47,833
     
 
2011
2,500
43,180
45,680
3,646,788
6
 
Variation
1,398
755
2,153
     
Donald J. Carty
2012
5,073
5,073
     
 
2011
2,739
2,739
177,546(4)
386,469
0.7
 
Variation
2,334
2,334
     
Ambassador
2012
27,048
20,586
47,634
     
Gordon D. Giffin
2011
25,676
19,333
45,009
3,628,835
6
 
Variation
1,372
1,253
2,625
     
Edith E. Holiday
2012
35,858
9,492
45,350
     
 
2011
34,712
8,206
42,918
3,454,836
6
 
Variation
1,146
1,286
2,432
     
V. Maureen
2012
58,830
24,841
83,671
     
Kempston Darkes
2011
56,530
24,414
80,944
6,379,077
11
 
Variation
2,300
427
2,727
     
The Hon.
2012
89,771
44,878
134,649
     
Denis Losier
2011
82,858
41,857
124,715
10,265,640
18
 
Variation
6,913
3,021
9,934
     
The Hon.
2012
58,210
42,146
100,356
     
Edward C. Lumley
2011
55,925
41,422
97,347
7,651,141
14
 
Variation
2,285
724
3,009
     
David G.A. McLean
2012
109,880
86,257
196,137
     
 
2011
105,300
84,774
190,074
14,953,485
11
 
Variation
4,580
1,483
6,063
     
Claude Mongeau
2012
29,730
196,052
225,782
     
 
2011
28,311
192,687
220,998
N/A
17,213,620
N/A
 
Variation
1,419
3,365
4,784
     
James E. OConnor
2012
5,849
5,849
     
 
2011
118,429(4)
445,586
0.8
 
Variation
5,849
5,849
     
Robert Pace
2012
92,404
47,001
139,405
     
 
2011
83,374
46,193
129,567
10,628,237
19
 
Variation
9,030
808
9,838
     

(1)
The number of common shares and DRSUs held by each director for 2012 is as at February 29, 2012, and for 2011 is as at February 25, 2011.
(2)
Includes DRSUs elected as part of directors compensation and DSUs under the Companys VIDP held by Claude Mongeau.
(3)
The total value is based on the February 29, 2012 closing price of the common shares on the Toronto Stock Exchange (C$76.24) or the New York Stock Exchange (US$76.99) for Michael R. Armellino, Donald J. Carty, Ambassador Gordon D. Giffin, Edith E. Holiday and James E. OConnor, using the closing exchange rate (US$1 = C$0.9895) on the same date.
(4)
Donald J. Carty and James E. OConnor being new Board members have five years from their appointment to the Board to meet the guideline.
 
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Board and Committee Attendance
The tables below show the record of attendance by director at meetings of the Board and its committees, as well as the number of Board and Board committee meetings held during the 12-month period ended December 31, 2011.

  NUMBER AND % OF MEETINGS ATTENDED
DIRECTOR(1)
BOARD
AUDIT
COMMITTEE
CORPORATE
GOVERNANCE
AND
NOMINATING
COMMITTEE
DONATIONS
AND
SPONSORSHIPS
COMMITTEE
ENVIRONMENT,
SAFETY AND
SECURITY
COMMITTEE
FINANCE
COMMITTEE
HUMAN
RESOURCES
AND COM-
PENSATION
COMMITTEE
INVESTMENT
COMMITTEE
OF CN’S
PENSION
TRUST FUNDS
STRATEGIC
PLANNING
COMMITTEE
COMMITTEES
(TOTAL)
OVERALL
ATTENDANCE
Michael R. Armellino
9/9
(100%)
3/3
3/3
6/6
3/3
6/6
3/3
(Chair)
24/24
(100%)
33/33
(100%)
A. Charles Baillie
9/9
(100%)
3/3
2/2
6/6
(Chair)
5/5
6/6
3/3
25/25
(100%)
34/34
(100%)
Hugh J. Bolton
9/9
(100%)
5/5
2/2
3/3
5/5
4/4
3/3
22/22
(100%)
31/31
(100%)
Donald J. Carty(2)
9/9
(100%)
4/5
3/3
6/6
3/3
16/17
(94%)
25/26
(96%)
Ambassador Gordon D. Giffin
9/9
(100%)
3/3
3/3
3/3
6/6
2/2
4/4
3/3
24/24
(100%)
33/33
(100%)
Edith E. Holiday
9/9
(100%)
5/5
2/2
4/4
5/5
6/6
3/3
25/25
(100%)
34/34
(100%)
V. Maureen
Kempston Darkes
9/9
(100%)
2/2
5/5
(Chair)
2/2
3/3
6/6
3/3
21/21
(100%)
30/30
(100%)
The Hon. Denis Losier
9/9
(100%)
5/5
(Chair)
2/2
2/2
3/3
3/3
2/2
3/3
20/20
(100%)
29/29
(100%)
The Hon. Edward C. Lumley
9/9
(100%)
3/3
2/2
6/6
5/5
6/6
(Chair)
3/3
25/25
(100%)
34/34
(100%)
David G.A. McLean
9/9
(100%)
(Chair)
5/5
(Chair)
3/3
2/2
4/4
5/5
6/6
3/3
28/28
(100%)
37/37
(100%)
Claude Mongeau(3)
9/9
(100%)
3/3
(Chair)
3/3
6/6
(100%)
15/15
(100%)
James E. OConnor(4)
6/6
(100%)
2/2
3/3
4/4
3/3
12/12
(100%)
18/18
(100%)
Robert Pace
9/9
(100%)
5/5
5/5
5/5
(Chair)
6/6
3/3
24/24
(100%)
33/33
(100%)

(1)  
In addition to committee members, all non-executive board members attended on a non-voting basis the January and September 2011 meetings of the Investment Committee of CNs Pension Trust Funds and the January and December 2011 meetings of the Human Resources and Compensation Committee.
(2)  
Donald J. Carty attended two Audit Committee meetings and two Finance Committee meetings on a non-voting basis prior to his nomination on those committees. He also attended, on a non-voting basis, three Human Resources and Compensation Committee meetings and one meeting of the Investment Committee of CN’s Pension Trust Funds as part of the orientation program for new directors (including those set out in note (1) above).
(3)  
In addition to committee members, Claude Mongeau attended five Audit Committee meetings, five Environment, Safety and Security Committee meetings, six Finance Committee meetings, five Human Resources and Compensation Committee meetings and two Investment Committee of CN’s Pension Trust Funds on a non-voting basis.
(4)  
James E. OConnor attended on a non-voting basis one Human Resources Compensation Committee meeting and two meetings of the Investment Committee of CNs Pension Trust Funds as part of the orientation program for new directors.

BOARD AND BOARD COMMITTEE MEETINGS
NUMBER OF MEETINGS
HELD IN 2011
Board
9
Audit Committee
5
Corporate Governance and Nominating Committee
5
Donations and Sponsorship Committee
3
Environment, Safety and Security Committee
5
Finance Committee
6
Human Resources and Compensation Committee
5
Investment Committee of CN’s Pension Trust Funds
6
Strategic Planning Committee
3
 
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Additional Disclosure Relating to Directors
As of the date hereof, to the knowledge of the Company and based upon information provided to it by the nominees for election to the Board of Directors, no such nominee is or has been, in the last 10 years, a director or executive officer of any company that, while such person was acting in that capacity or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets, except for the following:

(i)  
Mr. Baillie, a director of the Company, was a director of Dana Corporation which filed voluntary petitions for reorganization under Chapter 11 of the U.S. Bankruptcy Code on March 3, 2006. Danas European, South American, Asian-Pacific, Canadian and Mexican subsidiaries are not included in the Chapter 11 filing. Dana Corporation successfully emerged from Chapter 11 reorganization in February 2008. Mr. Baillie is no longer a director of Dana Corporation;
 
(ii)  
Mr. Lumley, a director of the Company, was a director of Air Canada when it voluntarily filed for protection under the Companies Creditors Arrangement Act (CCAA) in April 2003. Air Canada successfully emerged from the CCAA proceedings and was restructured pursuant to a plan of arrangement in September 2004. Mr. Lumley is no longer a director of Air Canada;
 
(iii)  
Mr. Mongeau, a director and the President and Chief Executive Officer of the Company, became a director of Nortel Networks Corporation (NNC) and Nortel Networks Limited (NNL) on June 29, 2006. On January 14, 2009, NNC, NNL and certain other Canadian subsidiaries initiated creditor protection proceedings under the CCAA in Canada. Certain U.S. subsidiaries filed voluntary petitions in the United States under Chapter 11 of the U.S. Bankruptcy Code, and certain Europe, Middle East and Africa subsidiaries made consequential filings in Europe and the Middle East. Mr. Mongeau resigned as a director of NNC and NNL effective August 10, 2009;
 
(iv)  
Mrs. Kempston Darkes, a director of the Company, was an officer of General Motors Corporation (GM) when GM filed for bankruptcy protection under Chapter 11 of the U.S. Bankruptcy Code on June 1, 2009. None of the operations for which she was directly responsible in Latin America, Africa and the Middle East were included in the bankruptcy filing. GM emerged from bankruptcy protection on July 10, 2009 in a reorganization in which a new entity acquired GM’s most valuable assets. Mrs. Kempston Darkes retired as a GM officer on December 1, 2009; and
 
(v)  
Mr. Giffin, a director of the Company, was a director of AbitibiBowater Inc. until January 22, 2009. AbitibiBowater Inc. and certain of its U.S. and Canadian subsidiaries filed voluntary petitions in the United States under Chapter 11 of the U.S. Bankruptcy Code on April 16, 2009. AbitibiBowater Inc. and certain of its Canadian subsidiaries filed for creditor protection under the CCAA in Canada on April 17, 2009. Mr. Giffin is no longer a director of AbitibiBowater Inc.
 
CN MANAGEMENT INFORMATION CIRCULAR
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STATEMENT OF CORPORATE GOVERNANCE PRACTICES

General
We are committed to adhering to the highest standards of corporate governance and our corporate governance practices were designed in a manner consistent with this objective. The role, specific mandate and functioning rules of the Board of Directors and of each of its committees are set forth in our Corporate Governance Manual which was formally approved by the Board of Directors on January 21, 2003, and last amended on March 13, 2012. Our Corporate Governance Manual is available on our website at www.cn.ca, under Delivering Responsibly/Governance. It is revised regularly with a view to continually improving our practices by assessing their effectiveness and comparing them with evolving practices, the changing circumstances and our needs. Our Corporate Governance Manual forms part of the documentation given to all persons elected or appointed to the Board of Directors.

As a Canadian reporting issuer with securities listed on the Toronto Stock Exchange (“TSX”) and the New York Stock Exchange (“NYSE”), our corporate governance practices comply with applicable rules adopted by the Canadian Securities Administrators (the “CSA”) and applicable provisions of the U.S. Sarbanes-Oxley Act of 2002 (the “Sarbanes-Oxley Act”) and related rules of the U.S. Securities and Exchange Commission (SEC). We are exempted from complying with many of the NYSE corporate governance rules, provided that we comply with Canadian governance requirements. Except as summarized on our website at www.cn.ca, under Delivering Responsibly/ Governance, our governance practices, however, comply with the NYSE corporate governance rules in all significant respects.

The CSA adopted, in June 2005, National Instrument 58-101 – Disclosure of Corporate Governance Practices (the “Disclosure Instrument”) and National Policy 58-201 – Corporate Governance Guidelines (the “Governance Policy”). The Governance Policy provides guidance on governance practices to Canadian issuers, while the Disclosure Instrument requires issuers to make the prescribed disclosure regarding their own governance practices. The Company believes that its corporate governance practices meet and exceed the requirements of the Disclosure Instrument and the Governance Policy. The text and footnotes set forth hereunder refer to the items of the Disclosure Instrument as well as to the guidelines of the Governance Policy, where applicable. The Company also refers, where appropriate, to the NYSE Corporate Governance Standards (the NYSE Standards).
 
The Board of Directors is of the opinion that the Company’s corporate governance practices are well designed to assist the Company in achieving its principal corporate objective, which is the enhancement of shareholder value. The mandate of the Board is set out in Schedule “A” to this Information Circular(1). The Board of Directors has approved the disclosure of the Company’s governance practices described below, on the recommendation of the Corporate Governance and Nominating Committee.

Code of Business Conduct(2)
In 2008, the Board of Directors reviewed and updated its Code of Business Conduct to ensure that it is consistent with current industry trends and standards; clearly communicates CNs organizational mission, values, and principles; and most importantly, serves as a ready reference guide for any employees to support everyday decision making. The Code is applicable to directors, officers and employees of CN. It addresses many important matters, including conflict of interest, protection and proper use of corporate assets and opportunities, confidentiality of corporate information, fair dealing, compliance with laws and reporting of any illegal or unethical behaviour. No waiver has ever been granted to a director or executive officer in connection therewith. With a view to continually improving our practices and reflecting evolving legal requirements, the Code was reviewed and updated, and distributed to all CN employees in 2012. The updated version of the Code is available on our website at www.cn.ca, under Delivering Responsibly/Governance and in print to any shareholder who requests copies by contacting our Corporate Secretary. The Code has also been filed with the Canadian and U.S. securities regulatory authorities.

The Board, through its Corporate Governance and Nominating Committee, reviews, monitors and oversees the disclosure relating to the Company’s Code of Business Conduct. Each year, management reports to such committee on the implementation of the Code within the organization and on any material contravention by employees of the Company to the provisions of the Code. No material change report has ever been filed or required to be filed pertaining to any conduct of a director or executive officer constituting a departure from the Code.
 
THE ROLE, MANDATE AND RULES OF THE BOARD OF DIRECTORS AND OF ITS COMMITTEES ARE SET FORTH IN OUR CORPORATE GOVERNANCE MANUAL, WHICH IS AVAILABLE ON OUR WEBSITE.
 

(1)  
Form 58-101F1 of the Disclosure Instrument (“Form 58-101F1”), section 2; Governance Policy, section 3.4.
(2)
Form 58-101F1, section 5; Governance Policy, sections 3.8 and 3.9.
 
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The Board requests every director to disclose any direct or indirect interest he or she has in any organization, business or association, which could place the director in a conflict of interest. Every year, a questionnaire is sent to each director to make sure that the director is in no such conflict that has not been disclosed. Should there be a discussion or decision relating to an organization, business or association in which a director has an interest, the Board would request such director not to participate or vote in any such discussion or decision.

The Company believes that ethical business conduct is an important part of its success. Hence, the mandate of the Board attached as Schedule “A” to this Information Circular states that the Board has the responsibility for overseeing management in the competent and ethical operation of the Company. As part of the Companys Code of Business Conduct, the employees are also required to avoid outside interests that may impair or appear to impair the effective performance of their responsibilities to the Company and be fair and impartial in all dealings with customers, suppliers and partners. A key person in the implementation of the Companys Code of Business Conduct is CNs Ombudsman, who presents reports to the Corporate Governance and Nominating Committee. The office of the Ombudsman offers a confidential, neutral and informal avenue which facilitates fair and equitable resolutions to concerns arising within the Company.

The Board of Directors also adopted procedures allowing interested parties (i) to submit accounting and auditing complaints or concerns to us and (ii) to communicate directly with the Chairman, who presides over all non-executive director sessions. These procedures are described on our website at www.cn.ca, under Delivering Responsibly/Governance. The Code of Business Conduct provides that concerns of employees regarding any potential or real wrongdoing in terms of accounting or auditing matters may be submitted confidentially through CN’s Hot Line.
 
THE BOARD OF DIRECTORS HAS ADOPTED PROCEDURES ALLOWING INTERESTED PARTIES TO COMMUNICATE DIRECTLY WITH THE CHAIRMAN.
 
Independence of Directors(1)
To better align the interests of the Board of Directors with those of our shareholders, all of the nominees for election to the Board of Directors, except our President and Chief Executive Officer, are independent. In determining whether a director is an independent director, the Board of Directors applies the standards developed by the Canadian securities regulatory authorities and the NYSE and the additional standards adopted by the Board. These standards are set out in CNs Corporate Governance Manual which is available on our website at www.cn.ca, under Delivering Responsibly/Governance.
 
As shown in the following table, 12 of the 13 nominees for election to the Board of Directors are independent:

INDEPENDENCE STATUS
NAME
INDEPENDENT
NOT INDEPENDENT
REASON
FOR NON-
NDEPENDENCE
STATUS
Michael R. Armellino
   
A. Charles Baillie
   
Hugh J. Bolton
   
Donald J. Carty
   
Ambassador    
Gordon D. Giffin    
Edith E. Holiday
   
V. Maureen    
Kempston Darkes    
The Hon. Denis Losier
   
The Hon. Edward C. Lumley    
David G.A. McLean
   
Claude Mongeau
 
President and Chief Executive Officer of the Company
James E. OConnor
   
Robert Pace
   

Independent Chairman of the Board(2)
The Companys Board is led by a non-executive Chairman since it became public in 1995 and we believe that the separation of the positions of President and Chief Executive Officer and Chairman contributes to allowing the Board to function independently of management. Hence, our Corporate Governance Manual provides that the Board Chair must be an independent director who is designated by the Board. Mr. David G.A. McLean, who has been a director of the Company since 1994, is the independent Board Chair. The Corporate Governance Manual describes the responsibilities of the Chairman. The key role of the Board Chair is to take all reasonable measures to ensure that the Board (i) has structures and procedures in place to enable it to function independently of management, (ii) carries out its responsibilities effectively and (iii) clearly understands and respects the boundaries between the responsibilities of the Board and those of management.
 
12 OF THE 13 NOMINEES FOR ELECTION TO THE BOARD OF DIRECTORS ARE INDEPENDENT.
 

(1)  
Form 58-101F1, sections 1(a), (b) and (c); Governance Policy, section 3.1.
(2)  
Form 58-101F1, section 1(f); Governance Policy, section 3.2.
 
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Position Descriptions(1)
Our Corporate Governance Manual includes position descriptions for the Board Chair and the Committee Chairs, as well as a position description for the President and Chief Executive Officer of the Company.

Election of Directors
The Board of Directors has adopted a policy, which is part of our Corporate Governance Manual, to the effect that a nominee for election as a director of the Company who receives a greater number of votes “withheld” than votes “for”, with respect to the election of directors by shareholders, will be expected to offer to tender his or her resignation to the Chairman promptly following the meeting of shareholders at which the director is elected. The Corporate Governance and Nominating Committee will consider such offer and make a recommendation to the Board of Directors whether to accept it or not. The Board of Directors will make its decision and announce it in a press release within 90 days following the meeting of shareholders. The director who offered to tender his or her resignation should not be part of any committee or Board of Directors deliberations pertaining to the resignation offer. This policy only applies in circumstances involving an uncontested election of directors. An “uncontested election of directors” means that the number of director nominees is the same as the number of directors to be elected to the Board and that no proxy material is circulated in support of one or more nominees who are not part of the candidates supported by the Board of Directors.
 
THE BOARD OF DIRECTORS HAS ADOPTED A MAJORITY VOTING POLICY.
 
Committees of the Board(2)
Given our size, the nature and geographical scope of our activities and the great number of laws and regulations to which we are subject, the Board of Directors has subdivided its supervision mandate into six areas and has established committees that have certain responsibilities for such areas. These committees are the Audit Committee, the Finance Committee, the Corporate Governance and Nominating Committee, the Human Resources and Compensation Committee, the Environment, Safety and Security Committee and the Strategic Planning Committee and their charters are available as part of CNs Corporate Governance Manual. The Board of Directors also established the Investment Committee of CNs Pension Trust Funds and the Donations and Sponsorships Committee, which are mixed committees
 
SCHEDULE “B” TO THIS INFORMATION CIRCULAR PROVIDES REPORTS ON THE ACTIVITIES OF EACH BOARD COMMITTEE.
 
The following is a brief summary of the mandate of each committee of the Board of Directors.
 
Audit Committee
The Audit Committee has the responsibility of overseeing the Companys financial reporting, monitoring risk management, internal controls and internal and external auditors. The mandate of the Audit Committee is further described in the section entitled “Statement of Corporate Governance Practices – Audit Committee Disclosure” at page 30 of this Information Circular and in the charter of such committee which is included in our Corporate Governance Manual.

Finance Committee
The Finance Committee has the responsibility of overseeing the Company’s financial policies, reviewing financings and authorizing, approving and recommending certain financial activities. As part of these responsibilities, the Finance Committee provides oversight with respect to our capital structure, cash flows and key financial ratios, reviews the opportunities and parameters for debt or equity financing, reviews financing documents and, within the scope of its authority levels established by the Board, may authorize the borrowing of money, the issuing of debt securities or the engaging in other forms of financing, or makes recommendations to the Board thereon. The responsibilities, powers and operation of the Finance Committee are further described in the charter of such committee which is included in our Corporate Governance Manual.

Corporate Governance and Nominating Committee
The Corporate Governance and Nominating Committee has the responsibility of monitoring the composition of the Board of Directors and its committees and overseeing corporate governance matters. As part of its responsibilities, the Corporate Governance and Nominating Committee develops, reviews and monitors criteria for selecting directors, including required or desired competencies and skills to improve the Board of Directors and, in consultation with the Board Chair, identifies candidates qualified to become Board members.(3)
 

(1) 
Form 58-101F1, sections 3(a) and (b); Governance Policy, section 3.5.
(2)
Form 58-101F1, section 8.
(3)
Governance Policy, section 3.13.
 
CN MANAGEMENT INFORMATION CIRCULAR
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This Committee reviews the corporate governance guidelines applicable to the Company, recommends any change that should be made thereto and monitors the disclosure of its practices. The responsibilities, powers and operation of the Corporate Governance and Nominating Committee are further described in the charter of such committee which is included in our Corporate Governance Manual.(1)

The charter of the Corporate Governance and Nominating Committee provides that such committee must be composed solely of independent directors. As at February 29, 2012, all members of the Corporate Governance and Nominating Committee are independent.(2)

Human Resources and Compensation Committee
The Human Resources and Compensation Committee has the responsibility of monitoring executive management’s performance assessment and succession planning. This Committee also has the mandate to review human resources practices by ensuring, amongst other things, that appropriate human resources systems are in place so that the Company can attract, motivate and retain the quality of personnel required to meet its business objectives. The mandate of the Human Resources and Compensation Committee is further described in the section entitled “Statement of Executive Compensation – Human Resources and Compensation Committee” at page 35 of this Information Circular and in the charter of such committee which is included in our Corporate Governance Manual. The Human Resources and Compensation Committee must be composed solely of independent directors. As at February 29, 2012, all members of the Human Resources and Compensation Committee are independent.(3)

The Board has adopted a policy, which is included in our Corporate Governance Manual, that no more than one in three members of the Human Resources and Compensation Committee shall be a sitting CEO of another company, at least one member shall be experienced in executive compensation, and the President and CEO of the Company shall be excluded from the Committee member selection process.

Reference is also made to the subsection entitled “Statement of Executive Compensation – Human Resources and Compensation Committee – Executive Compensation Consultants” at page 37 of this Information Circular for disclosure in respect of executive compensation consultants.(4)

Environment, Safety and Security Committee
The Environment, Safety and Security Committee has the responsibility, amongst other things, of overseeing the development and implementation of environmental, safety and security policies, assessing environmental, safety and security practices, and reviewing the Company’s business plan to ascertain whether environmental, safety and security issues are adequately taken into consideration. The responsibilities, powers and operation of the Environment, Safety and Security Committee are further described in the charter of such committee which is included in our Corporate Governance Manual.

Strategic Planning Committee
The Strategic Planning Committee focuses on financial and strategic issues, including the review of the key assumptions, as well as the economic, business, regulatory and competitive conditions underlying the Company’s business plan. It also reviews, with the President and Chief Executive Officer and other appropriate executive officers, the Company’s business plan and capital budget prior to their formal approval by the Board of Directors. The responsibilities, powers and operation of the Strategic Planning Committee are further described in the charter of such committee which is included in our Corporate Governance Manual.

Investment Committee of CN’s Pension Trust Funds
The Investment Committee of CN’s Pension Trust Funds, which is a mixed committee composed of directors and officers, has the responsibility, amongst other things, of reviewing the activities of the CN Investment Division, reviewing and approving the CN Investment Incentive Plan and award payouts thereunder, advising the CN Investment Division on investment of assets of CN’s Pension Trust Funds and approving certain of the investments made by CN’s Pension Trust Funds. The responsibilities, powers and operation of the Investment Committee of CN’s Pension Trust Funds are further described in the charter of such committee which is included in our Corporate Governance Manual.

Donations and Sponsorships Committee
The Donations and Sponsorships Committee, which is a mixed committee composed of directors and officers, has the responsibility, amongst other things, of developing a donations and sponsorships strategy and for reviewing and approving donation and sponsorship requests. The responsibilities, powers and operation of the Donations and Sponsorships Committee are further described in the charter of such committee which is included in our Corporate Governance Manual.
 

(1)  
Form 58-101F1, section 6(c); Governance Policy, section 3.11.
(2)  
Form 58-101F1, section 6(b); Governance Policy, section 3.10. The NYSE Standards state that a board should appoint a nominating committee composed entirely of independent directors and that such committee should have a written charter. The Board has adopted a written mandate for the Corporate Governance and Nominating Committee pursuant to which such committee must be composed solely of independent directors.
(3)  
Form 58-101F1, sections 7(a), (b) and (c) and Governance Policy, sections 3.15, 3.16 and 3.17 (regarding officers). The NYSE Standards state that the CEO’s compensation should be determined by the corporation’s compensation committee or by all independent directors of the corporation. Our Corporate Governance Manual provides that the CEO’s compensation is determined by the Company’s independent directors only. The NYSE Standards state that a board should appoint a compensation committee composed entirely of independent directors and that such committee should have a written charter. The Board has adopted a written mandate for the Human Resources and Compensation Committee pursuant to which such committee must be composed solely of independent directors.
(4)
Form 58-101F1, section 7(d).
 
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Board and Committee Meetings

Process
The Board Chair, in collaboration with the Corporate Secretary, has the responsibility of establishing a schedule for the meetings of the Board of Directors and its committees. During such process, the Corporate Secretary, in collaboration with the Board and Committee Chairs and the appropriate executive officers, establishes Board and committee working plans for the year. We believe that proceeding in this manner helps in the preparation of in-depth presentations conducive to meaningful information sessions and discussions while allowing management to plan ahead. If during the course of the year events or circumstances require Board or committee action or consideration, additional meetings are called. The total number of meetings and the attendance record for each director for all board and committee meetings held during the course of 2011 are set out in the section entitled “Nominees for Election to the Board – Board and Committee Attendance” of this Information Circular.(1)
 
BOARD AND COMMITTEE WORKING PLANS ARE ESTABLISHED FOR THE YEAR.

Communication regularly takes place between the Board Chair and the President and Chief Executive Officer and, through the Office of the Corporate Secretary, between executive officers having responsibilities for matters placed under the supervision of particular committees and the Chairs of such committees. This open communication ensures that all meaningful information concerning the affairs and progress of the Company are transmitted to those members of the Board of Directors or committees having special supervisory responsibilities.

In Camera Meetings
The independent Board members meet before or after every in-person meeting of the Board of Directors in in camera sessions, without the presence of management and under the chairmanship of the Board Chair. During the financial year ended December 31, 2011, there were nine in camera sessions that were attended only by non-executive directors.(2)
 
IN CAMERA SESSIONS ARE HELD BY INDEPENDENT BOARD MEMBERS AT EVERY IN-PERSON MEETING OF THE BOARD OF DIRECTORS.
 
Director Selection(3)
 
Review of Credentials
In consultation with the Board Chair, the Corporate Governance and Nominating Committee annually reviews the credentials of nominees for election or re-election as members of the Board of Directors. It considers their qualifications, the validity of the credentials underlying each nomination, and, for nominees who are already directors of the Company, an evaluation of their effectiveness and performance as members of the Board of Directors, including their attendance at Board and committee meetings. Board and board committee members are expected to attend all meetings. As stated in our Corporate Governance Manual, any director who has attended less than 75% of meetings of the board or meetings of committees on which they sit, for more than two consecutive years, without a valid reason for the absences, will not be renominated. The Corporate Governance and Nominating Committee is constantly on the lookout and monitoring for new candidates for nomination to the Board of Directors and is mindful of the mandatory retirement dates of current directors.
 
ANY DIRECTOR WHO HAS ATTENDED LESS THAN 75% OF BOARD OR COMMITTEE MEETINGS FOR MORE THAN TWO YEARS WITHOUT A VALID REASON WILL NOT BE RENOMINATED.
 
Competency Matrix
The Corporate Governance and Nominating Committee, together with the Board Chair, is responsible for determining the needs of the Board in the long term and identifying new candidates to stand as nominees for election or appointment as directors. In 2010 and 2011, the Committee and the Board Chair focused on board renewal in light of both recent and upcoming director retirements, with a view to expanding and completing the Board’s overall expertise in certain areas. In proposing the list of Board nominees, the Board of Directors is guided by the process described in our Corporate Governance Manual. As part of the process, the Board Chair, in consultation with the Corporate Governance and Nominating Committee, develops a competency matrix based on knowledge areas, types of expertise and geographical representation and identifies any gaps to be addressed in the director nomination process. The Board ensures that the skill set developed by directors, through their business expertise and experience, meets the needs of the Board. The Board also takes into consideration the representativity, both in terms of experience and geographical location, of each candidate to the Board, as well as his or her independence, qualifications, financial acumen, business judgment and board dynamics. This competency matrix is reviewed regularly by the Board Chair with Board members, and is updated as may be required.
 

(1)  
Form 58-101F1, section 1(g).
(2)  
Form 58-101F1, section 1(e); Governance Policy, section 3.3.
(3)
Form 58-101F1, section 6(a); Governance Policy, sections 3.12, 3.13 and 3.14.
 
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The following table identifies some of the current skills and other factors considered as part of the competency matrix developed by the Board Chair and the Corporate Governance and Nominating Committee, along with identification of each nominee for election to the Board of Directors possessing each skill:

 
SALES/
MARKETING
FINANCE
ACCOUNTING
LEGAL
STRATEGY
HUMAN
RESOURCES
ENGINEERING/
ENVIRONMENT
KNOWLEDGE
OF TRANSPORT
INDUSTRY
PUBLIC
POLICY
Michael R. Armellino
 
 
   
A. Charles Baillie
 
 
Hugh J. Bolton
 
 
 
Donald J. Carty
 
 
Ambassador
Gordon D. Giffin
 
   
 
 
 
   
 
Edith E. Holiday
 
 
V. Maureen
Kempston Darkes
 
 
 
 
 
 
   
 
The Hon. Denis Losier
 
 
The Hon.
Edward C. Lumley
 
 
     
 
   
 
David G.A. McLean
 
 
Claude Mongeau
 
James E. OConnor
 
Robert Pace
 

The Board has developed an evergreen list which is updated on a regular basis. Prior to nominating a new director for election or appointment, the Board Chair and the Chief Executive Officer meet with the candidate to discuss his or her interest and willingness to serve on CN’s Board, potential conflicts of interest, and his or her ability to devote sufficient time and energy to the Board of Directors.

Common Directorships
With a view to further strengthen directors independence, the Board has adopted a policy pursuant to which a director shall not accept the invitation to join an outside board on which a director of CN already sits without previously obtaining the approval of the Corporate Governance and Nominating Committee. In addition, the Board has adopted a policy, which is included in our Corporate Governance Manual, to the effect that no more than two of the Company’s directors should generally serve on the same outside board or outside board committee.
 
NO BOARD MEMBERS SIT TOGETHER ON THE BOARD OF ANOTHER PUBLIC COMPANY.
 
As of February 29, 2012, no members of our Board of Directors served together on the boards of other public companies.
 
Number of Directorships
CN recognizes that Board membership requires a significant dedication of time. As a result, the number of boards on which an individual can serve is necessarily limited. With a view to taking reasonable steps to ensure the ability of each candidate to make the commitment of time necessary to be a director of CN, the Board will apply the following guidelines when considering candidates to become directors of CN:

  
for candidates that are chief executive officers or other senior executives of public corporations, the Board will prefer individuals who hold no more than two (2) public corporation directorships (excluding CN’s Board) in addition to membership on the board of the corporation at which an individual is employed;

  
for candidates that have a full-time employment with non-public corporations or other entities and for full-time employees of public corporations (other than chief executive officers or senior executives of such public corporations), the Board will prefer individuals who hold no more than four (4) public corporation directorships (excluding CN’s Board) in addition to membership on the board of the corporation at which an individual is employed; and
 
  
for other candidates, the Board will prefer individuals who hold no more than five (5) public corporation directorships (excluding CN’s Board).
 
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Directors are expected to provide the Board Chair with information as to all boards of directors that they sit on or that they have been asked to join so as to allow the Board to determine whether it is appropriate for such director to continue to serve as a member of the Board or of a Board Committee. The Corporate Governance and Nominating Committee and the Board Chair will apply Board nominee selection criteria, including directorsí past contributions to the Board and availability to devote sufficient time to fulfill their responsibilities, prior to recommending directors for re-election for another term.

The biographies on pages 7 to 13 of this Information Circular identify the other reporting issuers of which each nominee is a director.(1)
 
Evergreen List
In order to assist the Corporate Governance and Nominating Committee and the Board Chair in recommending candidates to become directors of CN, the Corporate Governance and Nominating Committee has constituted, together with the Board Chair, a list of potential Board candidates, which it updates from time to time.
 
AN EVERGREEN LIST OF POTENTIAL BOARD CANDIDATES IS MAINTAINED AND UPDATED FROM TIME TO TIME.
 
Retirement from the Board
The Board has also adopted a policy on the mandatory retirement age for directors whereby a director would not, unless otherwise determined by the Board, in its discretion, be nominated for re-election at the annual meeting of shareholders following his or her seventy-fifth birthday. In addition, directors are expected to inform the Board Chair of any major change in their principal occupation so that the Board will have the opportunity to decide the appropriateness of such director’s continuance as a member of the Board or of a Board committee. The Board of Directors has not deemed it appropriate or necessary to limit the number of terms a director may serve on the Board.
 
Board tenure
The following chart shows the tenure of the Company’s Board as of February 29, 2012:


 
Please refer to the biographies on pages 7 to 13 for details regarding length of Board tenure of each nominee for election as directors.

Director Emeritus
The Board of Directors confers, from time to time, the honorary status of Director Emeritus to retiring or former directors who have made significant contributions to the Board through long and distinguished service and accomplishments. Currently, lifetime emeritus status has been bestowed upon Purdy Crawford, Raymond Cyr, James K. Gray and Cedric Ritchie.

From time to time, Directors Emeritus may be invited, as guests, to attend meetings of the Board or any committee of the Board and, if present, may participate in the discussions occurring at such meetings. Directors Emeritus shall not be counted for the purpose of determining whether a quorum of the Board or a committee of the Board is present nor shall they vote or receive compensation for such participation. Directors Emeritus are also invited to attend the Annual Meeting of Shareholders and Company or Board functions and are reimbursed for reasonable travel and other out-of-pocket expenses in connection with attendance at such events.
 

(1)
Form 58-101F1, section 1(d).
 
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Board Performance Assessment(1)

Process
The Board of Directors has implemented, and reviews, from time to time, a comprehensive process to annually assess its effectiveness, the effectiveness of its committees, the Board Chair, the Committee Chairs and individual directors. This process is under the supervision of the Corporate Governance and Nominating Committee and the Board Chair and is comprised of the following steps:

The following questionnaires are prepared by the Office of the Corporate Secretary and approved by the Corporate Governance and Nominating Committee and the Board Chair, taking into account current issues, the findings of previous years and input from the Board of Directors:
 
 
  
Board and committee performance evaluation questionnaires, including a self-assessment by individual directors;
 
  
a Board Chair evaluation questionnaire; and
 
  
Committee Chair evaluation questionnaires.

Each questionnaire is then sent to every director and a complete set of the responses is forwarded to the Board Chair, except for the responses to the evaluation questionnaires relating to the Board Chair and Corporate Governance and Nominating Committee Chair, which are forwarded directly to each of the Chairs of the Audit Committee and the Human Resources and Compensation Committee.

Following receipt of the completed questionnaires, the Board Chair contacts every director and conducts open and confidential one-on-one meetings to discuss the answers received from and in respect of such director and any comments to the questionnaires which the director may have and to review the self-evaluation of each director. One of the Audit Committee or Human Resources and Compensation Committee Chairs also discusses individually with each director his or her responses and comments on the Board Chair and Corporate Governance and Nominating Committee chair evaluation questionnaires.
 
THE BOARD HAS IMPLEMENTED A COMPREHENSIVE ASSESSMENT PROCESS.
 
Reports are then made by the Board Chair and the Audit Committee and Human Resources and Compensation Committee Chairs to the Board of Directors, with suggestions to improve the effectiveness of the Board of Directors, Board committees, Board and Committee Chairs and separately to individual directors in respect of their personal performance.
 
The Board Chair and Committee Chairs take into consideration the overall results and suggestions derived from the annual Board performance assessment in order to improve the functioning and activities of the Board and Board committees.

Independent Advisor
In addition to the above-mentioned process, the Board may, from time to time, hire an independent advisor to assess or assist the Board of Directors in independently assessing the performance of the Board of Directors, Board committees, Board and Committee Chairs and individual directors.

Peer Assessment