Indicate by check mark whether the registrant files or will file annual reports under cover of Form 20-F or Form 40-F:
Form 20-F | Form 40-F X |
Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(1):
Yes | No X |
Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(7):
Yes | No X |
Indicate by check mark whether by furnishing the information contained in this Form, the Registrant is also thereby furnishing the information to the Commission pursuant to Rule 12g3-2(b) under the Securities Exchange Act of 1934:
Yes | No X |
If “Yes” is marked, indicate below the file number assigned to the registrant in connection with Rule 12g3-2(b): N/A
Item 1
|
Notice of Annual Meeting of Shareholders
|
Item 2
|
Management Proxy Circular |
Item 3
|
Proxy Form |
Item 4
|
Annual Report |
Canadian National Railway Company | |||||
Date: March 23, 2012 | By: | /s/ Sean Finn | |||
Name: |
Sean Finn
|
||||
Title: |
Executive Vice-President
Corporate Services and Chief Legal Officer
|
1.
|
receiving the consolidated financial statements for the year ended December 31, 2011, and the auditors’ reports thereon;
|
2.
|
electing the directors;
|
3.
|
appointing the auditors;
|
4.
|
considering and approving, in an advisory, non-binding capacity, a resolution (the full text of which is set out on page 6 of the accompanying management information circular) accepting the Company’s approach to executive compensation as disclosed in the Statement of Executive Compensation section of the accompanying management information circular; and
|
5.
|
transacting such other business as may properly be brought before the Meeting or any adjournment or postponement thereof.
|
(Signed) Claude Mongeau
|
(Signed) David G.A. McLean
|
Claude Mongeau
|
David G.A. McLean
|
PRESIDENT AND CHIEF EXECUTIVE OFFICER
|
CHAIRMAN OF THE BOARD
|
What’s Inside
|
3
|
Questions and Answers – Voting and Proxies
|
6
|
Business of the Meeting
|
6
|
Financial Statements
|
6
|
Election of Directors
|
6
|
Appointment of Auditors
|
6
|
Advisory Vote on Executive Compensation
|
7
|
Nominees for Election to the Board
|
7
|
Description of Nominees
|
14
|
Board of Directors Compensation
|
18
|
Board and Committee Attendance
|
19
|
Additional Disclosure Relating to Directors
|
20
|
Statement of Corporate Governance Practices
|
20
|
General
|
20
|
Code of Business Conduct
|
21
|
Independence of Directors
|
21
|
Independent Chairman of the Board
|
22
|
Position Descriptions
|
22
|
Election of Directors
|
22
|
Committees of the Board
|
24
|
Board and Committee Meetings
|
24
|
Director Selection
|
27
|
Board Performance Assessment
|
27
|
Board Compensation
|
28
|
Director Orientation and Continuing Education
|
30
|
Audit Committee Disclosure
|
34 | Statement of Executive Compensation |
35 | Human Resources and Compensation Committee |
38 | Compensation Discussion and Analysis |
54 | Summary Compensation Table |
57 | Incentive Plan Awards |
62 | Employment Contracts/Arrangements |
63 | Pension Plan Benefits |
67 | Termination and Change of Control Benefits |
68 | Currency Exchange Information |
69 | Other Information |
69 | Securities Authorized for Issuance Under Equity Compensation Plans |
69 | Indebtedness of Directors and Executive Officers |
69 | Interest of Informed Persons and Others in Material Transactions |
69 | Directors’ and Officers’ Insurance |
69 | Shareholder Proposals |
69 | Availability of Documents |
69 | Approval |
70 | SCHEDULE “A” – Mandate of the Board |
72 | SCHEDULE “B” – Reports of the Committees |
CN MANAGEMENT INFORMATION CIRCULAR
|
2 |
CN MANAGEMENT INFORMATION CIRCULAR
|
3 |
1.
|
VOTING BY PROXY
|
●
|
How can I send my form of proxy?
|
●
|
What is the deadline for receiving the form of proxy?
|
●
|
How will my common shares be voted if I give my proxy?
|
●
|
If I change my mind, how can I revoke my proxy?
|
2.
|
VOTING IN PERSON
|
CN MANAGEMENT INFORMATION CIRCULAR
|
4 |
1.
|
GIVING YOUR VOTING INSTRUCTIONS
|
2.
|
VOTING IN PERSON
|
CN MANAGEMENT INFORMATION CIRCULAR
|
5 |
“
|
RESOLVED that, on an advisory basis and not to diminish the role and responsibilities of the Board of Directors, the shareholders accept the approach to executive compensation disclosed in the section entitled “Statement of Executive Compensation” of the Information Circular of the Company dated March 13, 2012.”
|
CN MANAGEMENT INFORMATION CIRCULAR
|
6 |
NOMINEES FOR
ELECTION TO THE BOARD
|
MICHAEL R. ARMELLINO, CFA
Age: 72(1)
Long Beach Island, New Jersey, U.S.A.
Director since: May 7, 1996
Independent
|
Mr. Armellino, a chartered financial analyst, is a Retired Partner, The Goldman Sachs Group, LP. From 1991 to 1994, Mr. Armellino was chair and Chief Executive Officer of Goldman Sachs Asset Management. Prior to 1991, he had held various positions at Goldman, Sachs & Co., including senior transportation analyst and Partner in Charge of Research.
Mr. Armellino is a Trustee and member of the Executive Committee of the Peddie School, a Trustee of the Hackensack University Medical Center Foundation and Founder and senior advisor of the Bergen Volunteer Medical Initiative, a privately funded organization providing free health care for those without healthcare in Bergen County, New Jersey. Mr. Armellino is also a director of Armanta Corp., a private computer software company.
Mr. Armellino holds an MBA in finance from the Stern School of Business (New York University), New York.
|
SECURITIES HELD
|
||
COMMON SHARES OWNED OR CONTROLLED(2)
|
||
Value at Risk | C$8,834,400(3) | |
February 2012 | 115,965 | |
February 2011 | 113,680 |
MEMBER OF
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
Board | 100% |
N/A
|
Strategic Planning Committee (Chair)
|
100% | |
Environment, Safety & Security Committee | 100% | |
Finance Committee | 100% | |
Human Resources & Compensation Committee | 100% | |
Investment Committee of CN’s Pension Trust Funds(5)
|
100% |
|
A. CHARLES BAILLIE, O.C., LL.D.
Age: 72(1)
Toronto, Ontario, Canada
Director since: April 15, 2003
Independent
|
Mr. Baillie retired as chair of The Toronto-Dominion Bank in April 2003, and as Chief Executive Officer in December 2002 after a career at the bank that spanned five decades. Mr. Baillie is chair of the board of directors of Alberta Investment Management Corporation (AIMCo) and is also a director of George Weston Limited and TELUS Corporation.
Mr. Baillie is a past chairman of the Canadian Council of Chief Executives and Chancellor Emeritus of Queen’s University. He has been heavily involved in the arts for many years and is currently Honorary Chair of the Art Gallery of Ontario. He is president of Authors at Harbour Front and on the national board of directors of Soulpepper Theatre Company, Luminato and Business for the Arts. He was appointed an Officer of the Order of Canada in 2006 and inducted into the Canadian Business Hall of Fame in 2008. Mr. Baillie holds an Honorary Doctorate from Queen’s University, and is a Fellow of the Royal Conservatory of Music.
Mr. Baillie holds an Honours B.A. in Political Science and Economics from the University of Toronto and an MBA from Harvard Business School.
|
SECURITIES HELD
|
||
COMMON SHARES OWNED OR CONTROLLED(2)
|
||
Value at Risk
|
C$11,850,974(3) | |
February 2012 |
155,443(6)
|
|
February 2011 | 151,711(7) |
MEMBER OF
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
|
Board | 100% |
George Weston Limited
|
(2003-present)
|
Finance Committee (Chair) | 100% |
TELUS Corporation
|
(2003-present)
|
Corporate Governance & Nominating Committee
|
100% |
Dana Corporation
|
(1998-2008)
|
Human Resources and Compensation Committee
|
100% | ||
Investment Committee of CN’s Pension Trust Funds (5)
|
100% | ||
Strategic Planning Committee
|
100% |
CN MANAGEMENT INFORMATION CIRCULAR
|
7 |
|
HUGH J. BOLTON, FCA
Age: 73(1)
Edmonton, Alberta, Canada
Director since: April 15, 2003
Independent
|
Mr. Bolton is the chairman of the board of directors of EPCOR Utilities Inc. (energy and energy-related services provider, not publicly traded). From 2001 to 2010 he also served as chair of Matrikon Inc.
From 1992 to 1997, Mr. Bolton was chairman and Chief Executive Partner of Coopers & Lybrand Canada (now PricewaterhouseCoopers), capping a forty-year career with the firm. Mr. Bolton is also a director of Capital Power Corporation, Teck Resources Limited, TD Bank Financial Group and WestJet Airlines Ltd.
He is also a director of the Shock Trauma Air Rescue Society (STARS), a non-profit organization providing emergency medical transport using medivac helicopters in Alberta, eastern British Columbia and western Saskatchewan, and of the Alberta Board of Governors of the Miller Thomson Foundation.
He was inducted as a fellow of the Institute of Corporate Directors in 2006 and is a recipient of the Lifetime Achievement Award from the Institute of Chartered Accountants of Alberta. He has previously served as a member of the Board of Governors of Junior Achievement of Canada and the Canadian Tax Foundation.
Mr. Bolton is a Chartered Accountant and holds an undergraduate degree of economics from the University of Alberta.
|
SECURITIES HELD
|
||
COMMON SHARES OWNED OR CONTROLLED(2)
|
||
Value at Risk |
C$3,646,788(3)
|
|
February 2012 |
47,833(6)
|
|
February 2011 | 45,680(7) |
MEMBER OF
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
|
Board | 100% |
Capital Power Corporation
|
(2009-present)
|
Audit Committee | 100% |
WestJet Airlines Ltd.
|
(2005-present)
|
Environment Safety & Security Committee | 100% |
TD Bank Financial Group
|
(2003-present)
|
Human Resources and Compensation Committee
|
100% |
Teck Resources Limited
|
(2001-present)
|
Investment Committee of CN's Pension Trust Funds(5)
|
100% |
Matrikon Inc.
|
(2001-2010)
|
Strategic Planning Committee
|
100% |
|
DONALD J. CARTY, O.C., LL.D.
Age: 65(1)
Dallas, Texas, U.S.A.
Director since: January 1, 2011
Independent
|
Mr. Carty is the retired vice-chairman and Chief Financial Officer of Dell, Inc., a position he assumed in January 2007. Before joining Dell, Mr. Carty retired in 2003 as chairman and CEO of AMR Corporation and American Airlines. He had previously served as President, Executive Vice-President – Finance and Planning and Senior Vice-President and Controller of AMR Airline Group and American Airlines. He was President and CEO of CP Air from 1985 – 1987.
In the voluntary sector, Mr. Carty is on the Board of Trustees of Southern Methodist University and the Executive Board of the SMU Cox School of Business. He is chairman of Big Brothers Big Sisters Lone Star and is a former chairman of Big Brothers Big Sisters of America. In 1999, Board Alert named Mr. Carty one of the year’s Outstanding Directors. He was named an Officer of the Order of Canada in 2003.
Mr. Carty is lead director of Barrick Gold Corporation and also serves on the boards of Dell, Inc., Gluskin, Sheff & Associates Inc. and Talisman Energy Inc. He is chairman of Virgin America Airlines Inc. and Porter Airlines, Inc.
Mr. Carty holds an undergraduate degree and an Honorary Doctor of Laws from Queen’s University, and a Master of Business Administration from the Harvard Business School.
|
SECURITIES HELD
|
||
COMMON SHARES OWNED OR CONTROLLED(2)
|
||
Value at Risk |
C$386,469(3)
|
|
February 2012 |
5,073(6)
|
|
February 2011 | 2,739(7) |
MEMBER OF(8)
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
|
Board | 100% |
Talisman Energy Inc.
|
(2009-present)
|
Audit Committee | 80% |
Barrick Gold Inc.
|
(2006-present)
|
Corporate Governance and Nominating Committee | 100% |
Gluskin Sheff & Associates
|
(2006-present)
|
Finance Committee
|
100% |
Dell, Inc.
|
(1992-present)
|
Strategic Planning Committee
|
100% |
Hawaiian Holdings, Inc.
|
(2004-2011)
|
Sears Holding Corp. | (2001-2007) |
CN MANAGEMENT INFORMATION CIRCULAR
|
8 |
|
AMBASSADOR GORDON D. GIFFIN
Age: 62(1)
Atlanta, Georgia, U.S.A.
Director since: May 1, 2001
Independent |
Mr. Giffin is Senior Partner of the law firm of McKenna Long & Aldridge, where he maintains offices in Washington, D.C. and Atlanta. His practice focuses on international transactions and trade matters and public policy. He has been engaged in the practice of law or government service for more than thirty years. Mr. Giffin was United States Ambassador to Canada from August 1997 to April 2001.
Mr. Giffin is a member of the Board of Trustees of the Jimmy Carter Presidential Center and the board of directors of the Canada-US Fulbright Program.
Mr. Giffin serves on the Board of Counsellors of Kissinger-McLarty Associates. He is chairman of the board of Friends of the National Arts Centre.
Mr. Giffin is also chair of the board of TransAlta Corporation and a director of the Canadian Imperial Bank of Commerce, Canadian Natural Resources Limited and Just Energy Group Inc.
Mr. Giffin holds a B.A. from Duke University and a J.D. from Emory University School of Law in Atlanta, Georgia.
|
SECURITIES HELD
|
||
COMMON SHARES OWNED OR CONTROLLED(2)
|
||
Value at Risk |
C$3,628,835(3)
|
|
February 2012 |
47,634(6)
|
|
February 2011 | 45,009(7) |
MEMBER OF
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
|
Board | 100% |
Just Energy Income Fund
|
(2006-present)
|
Donations and Sponsorships Committee
|
100% |
Canadian Natural Resources Limited
|
(2002-present)
|
Environment, Safety and Security Committee
|
100% |
TransAlta Corporation
|
(2002-present)
|
Finance Committee
|
100% |
Canadian Imperial Bank of Commerce
|
(2001-present)
|
Investment Committee of CN's Pension Trust Funds(5)
|
100% |
AbitibiBowater Inc.
|
(2003-2009)
|
Strategic Planning Committee
|
100% |
|
EDITH E. HOLIDAY
Age: 60(1)
Palm Beach County, Florida, U.S.A.
Director since: June 1, 2001
Independent
|
Mrs. Holiday is a Corporate Director and Trustee and a former General Counsel, United States Treasury Department and Secretary of the Cabinet, The White House.
Mrs. Holiday is a director of H.J. Heinz Company, Hess Corporation, RTI International Metals, Inc. and White Mountains Insurance Group, Ltd. She is also a director or trustee of various investment companies of the Franklin Templeton Group of Funds.
She is the recipient of the Direct Women’s 2009 Sandra Day O’Connor Board Excellence Award, which honours women who have served with distinction on the board of a public company and advanced the value of diversity in the workplace.
Mrs. Holiday holds a B.S. and a J.D. from the University of Florida, and she is admitted to the bars of the states of Florida, Georgia and the District of Columbia.
|
SECURITIES HELD
|
||
COMMON SHARES OWNED OR CONTROLLED(2)
|
||
Value at Risk |
C$3,454,836(3)
|
|
February 2012 |
45,350(6)
|
|
February 2011 | 42,918(7) |
MEMBER OF
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
|
Board | 100% |
White Mountains Insurance Group, Ltd.
|
(2004-present)
|
Corporate Governance and Nominating Committee
|
100% |
RTI International Metals, Inc.
|
(1999-present)
|
Finance Committee
|
100% |
Franklin Templeton Group of Funds
|
|
Human Resources and Compensation Committee
|
100% |
(various companies)
|
(1996-present)
|
Investment Committee of CN’s Pension Trust Funds(5)
|
100% |
H.J. Heinz Company
|
(1994-present)
|
Strategic Planning Committee
|
100% | Hess Corporation |
(1993-present)
|
CN MANAGEMENT INFORMATION CIRCULAR
|
9 |
|
V. MAUREEN KEMPSTON DARKES,
O.C., D. COMM., LL.D.
Age: 63(1)
Lauderdale-by-the-Sea, Florida, U.S.A.
Director since: March 29, 1995
Independent
|
Mrs. Kempston Darkes is the retired Group Vice-President and President Latin America, Africa and Middle East, General Motors Corporation. In 2009 she ended a 35-year career at GM during which she attained the highest operating post ever held by a woman at GM. From 1994 to 2001, she was President and General Manager of General Motors of Canada Limited and Vice-President of General Motors Corporation.
She is an Officer of the Order of Canada, a member of the Order of Ontario and was ranked by Fortune magazine in 2009 as the 12th Most Powerful Woman in International Business. In 2006, she was the recipient of the Governor General of Canada’s Persons Award and was inducted as a fellow of the Institute of Corporate Directors in 2011. She is also a director of the Bridgepoint Health Foundation.
Mrs. Kempston Darkes is also a director of Brookfield Asset Management Inc., Irving Oil Co. Ltd. and Enbridge Inc.
Mrs. Kempston Darkes holds a B.A. in history and political science from Victoria University in the University of Toronto and an LL.B. Law Degree from the University of Toronto Faculty of Law.
|
SECURITIES HELD
|
||
COMMON SHARES OWNED OR CONTROLLED(2)
|
||
Value at Risk |
C$6,379,077(3)
|
|
February 2012 |
83,671(6)
|
|
February 2011 | 80,944(7) |
MEMBER OF
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
|
Board | 100% |
Enbridge Inc.
|
(2010-present)
|
Environment, Safety and Security Committee (Chair)
|
100% |
Brookfield Asset Management Inc.
|
(2008-present)
|
Audit Committee
|
100% |
Thompson Corporation
|
(1996-2008)
|
Human Resources and Compensation Committee
|
100% | ||
Investment Committee of CN’s Pension Trust Funds(5)
|
100% |
|
|
Strategic Planning Committee
|
100% |
|
|
THE HON. DENIS LOSIER, P.C., LL.D., C.M.
Age: 59(1)
Moncton, New Brunswick, Canada
Director since: October 25, 1994
Independent
|
Mr. Losier is President and Chief Executive Officer, Assumption Life (life insurance company). Between 1989 and 1994, Mr. Losier held various cabinet level positions with the government of the Province of New Brunswick, including Minister of Fisheries and Aquaculture and Minister of Economic Development and Tourism.
Mr. Losier was co-chair of the University of Moncton’s Excellence Campaign. In 2008, he was named a member of the Security Intelligence Review Committee of Canada, and, as such, became a member of the Privy Council. He is a member of the New Brunswick Business Council and a director of Canadian Blood Services, the Canadian Life and Health Insurance Association, Enbridge Gas New Brunswick, NAV CANADA and Plazacorp Retail Properties Ltd. He also chairs the board of directors of Invest N.B. Mr. Losier was appointed a Member of the Order of Canada in 2011.
Mr. Losier holds a Bachelor of Economics from the University of Moncton and a Masters of Economics from the University of Western Ontario. Mr. Losier was awarded an Honorary Doctorate Degree in Business Administration from the University of Moncton.
|
SECURITIES HELD
|
||
COMMON SHARES OWNED OR CONTROLLED(2)
|
||
Value at Risk | C$10,265,640(3) | |
February 2012 | 134,649(6) | |
February 2011 | 124,715(7) |
MEMBER OF
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
|
Board | 100% |
Plazacorp Retail Properties Ltd.
|
(2007-present)
|
Audit Committee (Chair)
|
100% |
NAV CANADA
|
(2004-present)
|
Donation and Sponsorship Committee(5)
|
100% |
|
|
Environment, Safety and Security Committee
|
100% |
|
|
Human Resources and Compensation Committee
|
100% | ||
Strategic Planning Committee
|
100% |
|
CN MANAGEMENT INFORMATION CIRCULAR
|
10 |
|
THE HON. EDWARD C. LUMLEY,
P.C., LL.D.
Age: 72(1)
South Lancaster, Ontario, Canada
Director since: July 4, 1996
Independent
|
Mr. Lumley is Vice-Chairman, BMO Capital Markets (investment bank). From 1986 to 1991, he served as chair of Noranda Manufacturing Group Inc.
Mr. Lumley was a Member of Parliament from 1974 to 1984, during which time he held various cabinet portfolios in the Government of Canada such as Industry, International Trade, Science and Technology and Communications. During this period, he was responsible to Parliament for numerous Crown corporations, bonds and commissions. He is currently Chancellor of the University of Windsor and a director of BCE Inc., Bell Canada and Dollar Thrifty Automotive Group, Inc.
Mr. Lumley graduated with a Bachelor of Commerce from the University of Windsor in 1961.
|
SECURITIES HELD
|
||
COMMON SHARES OWNED OR CONTROLLED(2)
|
||
Value at Risk |
C$7,651,141(3)
|
|
February 2012 | 100,356(6) | |
February 2011 | 97,347(7) |
MEMBER OF
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
|
Board | 100% |
BCE Inc.
|
(2003-present)
|
Investment Committee of CN’s Pension Trust Funds (Chair)(5)
|
100% |
Dollar-Thrifty Automotive Group, Inc.
|
(1997-present)
|
Corporate Governance and Nominating Committee | 100% |
Magna International Inc.
|
(1989-2008)
|
Finance Committee
|
100% |
|
|
Human Resources and Compensation Committee
|
100% |
|
|
Strategic Planning Committee
|
100% |
|
|
|
DAVID G.A. McLEAN, O.B.C., LL.D.
Age: 73(1)
Vancouver, British Columbia, Canada
Director Since: August 31, 1994
Independent
|
Mr. McLean is Board Chair of the Company and chair of The McLean Group (real estate investment, film and television facilities, communications and aircraft charters).
He is a trustee of Wetlands America Trust, Inc., the U.S. foundation of Ducks Unlimited. He is on the advisory board of the Institute of Canadian Studies at the University of California at Berkeley and past chair of the board of governors of the University of British Columbia, the Vancouver Board of Trade and the Canadian Chamber of Commerce.
Mr. McLean was inducted as a fellow of the Institute of Corporate Directors of Canada in 2006 and was appointed to the Order of British Columbia in 1999. He has been awarded an honorary degree from the following four institutions: the University of British Columbia, the University of Alberta, Simon Fraser University and Royal Roads University.
Mr. McLean holds a Bachelor of Arts and a Bachelor of Law from the University of Alberta.
|
SECURITIES HELD
|
||
COMMON SHARES OWNED OR CONTROLLED(2)
|
||
Value at Risk |
C$14,953,485(3)
|
|
February 2012 | 196,137(6) | |
February 2011 | 190,074(7) |
MEMBER OF
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
|
Board (Chair) | 100% |
N/A
|
|
Corporate Governance and Nominating Committee (Chair)
|
100% |
|
|
Donations and Sponsorships Committee(5)
|
100% |
|
|
Finance Committee
|
100% | ||
Human Resources and Compensation Committee
|
100% |
|
|
Investment Committee of CN’s Pension Trust Funds(5)
|
100% | ||
Strategic Planning Committee
|
100% |
|
CN MANAGEMENT INFORMATION CIRCULAR
|
11 |
|
CLAUDE MONGEAU
Age: 50(1)
Montréal, Quebec, Canada
Director since: October 20, 2009 Not Independent
|
Mr. Mongeau became President and Chief Executive Officer of the Company on January 1, 2010. In 2000, he was appointed Executive Vice-President and Chief Financial Officer of the Company and held such position until June 1, 2009. Prior to this he held the positions of Vice-President, Strategic and Financial Planning and Assistant Vice-President, Corporate Development upon joining the Company in 1994. In 2005, he was selected Canada’s CFO of the Year by an independent committee of prominent Canadian business leaders.
Prior to joining CN, Mr. Mongeau was a partner with Secor Group, a Montréal-based management consulting firm. He also worked in the business development unit of Imasco Inc. and as a consultant at Bain & Company.
Mr. Mongeau is also a director of SNC-Lavalin Group Inc.
Mr. Mongeau holds an MBA from McGill University, Montréal.
|
SECURITIES HELD
|
||||
COMMON SHARES OWNED OR CONTROLLED(2)
|
OPTIONS HELD(4)
|
|||
Value at Risk |
C$17,213,620(3)
|
|||
February 2012 | 225,782 | February 2012 | 1,008,000 | |
February 2011 | 220,998 |
February 2011
|
983,000 |
MEMBER OF
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
|
Board | 100% |
SNC-Lavalin Group Inc.
|
(2003-present)
|
Donations and Sponsorships Committee (Chair)(5)
|
100% |
Nortel Networks
|
(2006-2009)
|
Strategic Planning Committee
|
100% |
|
JAMES E. O’CONNOR
Age: 62(1)
Fort Lauderdale, Florida, U.S.A.
Director since: April 27, 2011
Independent
|
Mr. O’Connor is the retired chair of the board of directors of Republic Services, Inc., a leading provider of non-hazardous solid waste collection, recycling and disposal services in the United States. From 1998 to 2011, Mr. O’Connor was chair and Chief Executive Officer of Republic Services, Inc. Prior to 1998, he had held various management positions at Waste Management, Inc.
In 2001, Mr. O’Connor was the recipient of the Ellis Island Medal of Honor from the National Ethnic Coalition of Organizations (NECO) which rewards Americans who exemplify outstanding qualities in both their personal and professional lives, while continuing to preserve the richness of their particular heritage. He was named to the list of America’s Best CEOs each year, between 2005 and 2010. In 2011, Mr. O’Connor was named to the Institutional Investors’ All American Executive Team. He is also active in many community causes, especially those that benefit children. Mr. O’Connor has served on the board of directors of the SOS Children’s Village. He also currently serves on the board of directors of the South Florida P.G.A. of America and Clean Energy Fuels Corp.
Mr. O’Connor holds a Bachelor of Science in Commerce (concentration in accounting) from DePaul University, Chicago.
|
SECURITIES HELD
|
||
COMMON SHARES OWNED OR CONTROLLED(2)
|
||
Value at Risk |
C$445,586(3)
|
|
February 2012 |
5,849
|
|
February 2011 |
Nil
|
MEMBER OF(9)
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
|
Audit Committee
|
100% |
Clean Energy Fuels Corp.
|
(2011-present)
|
Environment, Safety and Security Committee
|
100% |
Republic Services, Inc.
|
(1998-2011)
|
Finance Committee
|
100% | ||
Strategic Planning Committee
|
100% |
CN MANAGEMENT INFORMATION CIRCULAR
|
12 |
|
ROBERT PACE
Age: 57(1)
Glen Margaret, Nova Scotia, Canada
Director since: October 25, 1994
Independent
|
Mr. Pace is President and Chief Executive Officer, The Pace Group (radio broadcasting, real estate and environmental services).
Mr. Pace began his career as a lawyer in Halifax and worked as Atlantic Canada Advisor to the Prime Minister of Canada.
He is a director of the Atlantic Salmon Federation, the Asia Pacific Foundation and the Walter Gordon Foundation. Mr. Pace is also a director of High Liner Foods Incorporated and Hydro One Inc.
Mr. Pace holds an MBA and an LL.B Law Degree from Dalhousie University in Halifax, Nova Scotia.
|
SECURITIES HELD
|
||
COMMON SHARES OWNED OR CONTROLLED(2)
|
||
Value at Risk |
C$10,628,237(3)
|
|
February 2012 | 139,405(6) | |
February 2011 | 129,567(7) |
MEMBER OF
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
|
Board | 100% |
Hydro One Inc.
|
(2007-present)
|
Human Resources and Compensation Committee (Chair)
|
100% |
High Liner Foods Incorporated
|
(1998-present)
|
Audit Committee
|
100% |
Overland Realty Limited
|
(2006-2010)
|
Corporate Governance and Nominating Committee
|
100% | ||
Investment Committee of CN’s Pension Trust Funds(5)
|
100% | ||
Strategic Planning Committee
|
100% |
|
(1)
|
The age of the directors is provided as at April 24, 2012, the date of the Meeting.
|
(2)
|
The information regarding common shares beneficially owned, controlled or directed has been furnished by the respective nominees individually and includes Directors Restricted Share Units (“DRSUs”) elected as compensation by directors, as well as Deferred Share Units (“DSUs”) under the Company’s Voluntary Incentive Deferral Plan (“VIDP”) in the case of Claude Mongeau, but does not include common shares under options. The VIDP provides eligible senior management employees the opportunity to elect to receive their annual incentive bonus payment and other eligible incentive payments in DSUs payable in cash upon retirement or termination of employment. The number of DSUs received by each participant is established using the average closing price for the 20 trading days prior to and including the date of the incentive payment. For each participant, the Company will grant a further 25% (Company match) of the amount elected in DSUs, which will vest over a period of four years. The election to receive eligible incentive payments in DSUs is no longer available to a participant when the value of the participant’s vested DSUs is sufficient to meet the Company’s stock ownership guidelines. The value of each participant’s DSUs is payable in cash at the time of cessation of employment. For further details on the VIDP, please see the Deferred Compensation Plans section of this Information Circular.
|
(3)
|
The Value at Risk represents the total value of common shares and DRSUs (or DSUs for Mr. Mongeau) which total value is based on the February 29, 2012 closing price of the common shares on the Toronto Stock Exchange (C$76.24) or the New York Stock Exchange (US$76.99) for Michael R. Armellino, Donald J. Carty, Ambassador Gordon D. Giffin, Edith E. Holiday and James E. O’Connor using the closing exchange rate (US$1 = C$0.9895) on the same date.
|
(4)
|
The information regarding options comprises the options granted to Mr. Mongeau under the Management Long-Term Incentive Plan. For further details on the plan, please see “Statement of Executive Compensation – Management Long-Term Incentive Plan”.
|
(5)
|
The Donations Committee and the Investment Committee of CN’s Pension Trust Funds are mixed committees composed of both members of the Board of Directors as well as officers of the Company.
|
(6)
|
Includes Directors Restricted Share Units as at February 29, 2012, in the following amounts: A. Charles Baillie: 53,343; Hugh J. Bolton: 43,935; Donald J. Carty: 5,073; Ambassador Gordon D. Giffin: 20,586; Edith E. Holiday: 9,492; V. Maureen Kempston Darkes: 24,841; The Hon. Denis Losier: 44,878; The Hon. Edward C. Lumley: 42,146; David G.A. McLean: 86,257; and Robert Pace: 47,001. Pursuant to the terms of the Directors Restricted Share Units, directors or their estates can only access their Directors Restricted Share Units upon retirement, resignation or death.
|
(7)
|
Includes Directors Restricted Share Units as at February 25, 2011 in the following amounts: A. Charles Baillie: 49,611; Hugh J. Bolton: 43,180; Donald J. Carty: 2,739; Ambassador Gordon D. Giffin: 19,333; Edith E. Holiday: 8,206; V. Maureen Kempston Darkes: 24,414; The Hon. Denis Losier: 41,857; The Hon. Edward C. Lumley: 41,422; David G.A. McLean: 84,774 and Robert Pace: 46,193. Pursuant to the terms of the Directors Restricted Share Units, directors or their estates can only access their Directors Restricted Share Units upon retirement, resignation or death.
|
(8)
|
On March 8, 2011, Mr. Carty became a member of the Audit, Corporate Governance and Nominating, Finance and Strategic Planning Committees.
|
(9)
|
On April 27, 2011 Mr. O’Connor became a member of the Audit, Environment, Safety and Security, Finance and Strategic Planning Committees.
|
CN MANAGEMENT INFORMATION CIRCULAR
|
13 |
TYPE OF FEE
|
AMOUNT
|
Board Chair Cash Retainer(1)
|
US$120,000(2)
|
Board Chair Share Grant Retainer
|
US$350,000(2)
|
Director Cash Retainer(3)
|
US$15,000(2)
|
Director Share Grant Retainer
|
US$175,000(2)
|
Committee Chair Retainers
|
|
Audit and Human Resources and Compensation Committees
|
US$25,000(2)
|
Other Committees
|
US$15,000(2)
|
Committee Member Retainer
|
US$3,500(2)
|
Board Meeting Attendance Fee
|
US$1,500
|
Committee Meeting Attendance Fee
|
US$1,500
|
Travel Attendance Fee
|
US$1,500
|
(1)
|
The Board Chair receives no additional Director Retainer nor Committee Chair or Committee Member Retainer.
|
(2)
|
Directors (including Board Chair) may choose to receive all or part of their cash retainer in common shares or DRSUs and their common share grant retainer can also be received in DRSUs. The common shares are purchased on the open market.
|
(3)
|
Mr. Mongeau does not receive any compensation for serving as director of the Company. Mr. Mongeau’s compensation for serving as CEO of the Company is described in detail in the Statement of Executive Compensation Section.
|
CN MANAGEMENT INFORMATION CIRCULAR
|
14 |
FEES EARNED | ||||||||
NAME OF DIRECTOR
|
DIRECTOR AND
BOARD CHAIR
RETAINER
(C$)(1)
|
COMMITTEE
CHAIR
RETAINER
(C$)(1)
|
COMMITTEE
MEMBER
RETAINER
(C$)(1)
|
BOARD AND
COMMITTEE
ATTENDANCE
AND TRAVEL
FEES(1)(2)
(C$)
|
SHARE-BASED
AWARDS(3)
(C$)
|
ALL OTHER
COMPENSATION(4)
(C$)
|
TOTAL
(C$)
|
PERCENTAGE OF
TOTAL FEES
RECEIVED
IN COMMON
SHARES AND/OR
DRSUs(6)
|
Michael R. Armellino
|
14,837
|
14,837
|
12,693
|
59,346
|
173,810
|
2,967
|
278,490
|
62%
|
A. Charles Baillie
|
14,898
|
14,898
|
13,905
|
59,346
|
173,810
|
1,484
|
278,341
|
78%
|
Hugh J. Bolton
|
14,837
|
–
|
16,155
|
59,346
|
173,810
|
2,967
|
267,115
|
65%
|
Donald J. Carty
|
14,898
|
–
|
13,847
|
48,960
|
173,810
|
11,869
|
263,384
|
72%
|
Ambassador
Gordon D. Giffin |
14,837
|
–
|
13,847
|
59,346
|
173,810
|
4,451
|
266,291
|
65%
|
Edith E. Holiday
|
14,837
|
–
|
17,309
|
60,830
|
173,810
|
1,484
|
268,270
|
65%
|
V. Maureen
Kempston Darkes |
14,837
|
14,837
|
12,693
|
56,379
|
173,810
|
2,967
|
275,523
|
63%
|
The Hon.
Denis Losier
|
14,837
|
24,728
|
10,386
|
56,379
|
173,810
|
4,451
|
284,591
|
61%
|
The Hon.
Edward C. Lumley |
14,898
|
14,898
|
13,905
|
62,313
|
173,810
|
1,484
|
281,308
|
77%
|
David G.A. McLean
|
118,692
|
–
|
–
|
65,281
|
347,620
|
3,551(5) |
535,144
|
65%
|
James E. O'Connor
|
9,891
|
–
|
9,232
|
35,608
|
115,873
|
7,418
|
178,022
|
65%
|
Robert Pace
|
14,898
|
24,830
|
13,905
|
62,313
|
173,810
|
1,484
|
291,240
|
78%
|
TOTAL
|
277,197
|
109,028
|
147,877
|
685,447
|
2,201,593
|
46,577
|
3,467,719
|
68%
|
(1)
|
All directors earned compensation in U.S. currency. Compensation received in cash was converted to Canadian dollars using the average rate of exchange of the Bank of Canada for 2011 (US$1 = C$0.9891). Compensation elected to be received in common shares or DRSUs was converted to Canadian dollars using the closing rate of exchange of the Bank of Canada (US$1 = C$0.9932), on the purchase day (January 27, 2011). In addition to the common shares or DRSUs received by the directors and the Board Chair as described in note (3) below, the directors and the Board Chair may choose to receive all or part of their cash retainers in common shares or DRSUs. The following directors made such election with respect to the amounts set forth beside their name: A. Charles Baillie (C$43,701), Donald J. Carty (C$14,898), The Hon. Edward C. Lumley (C$43,701) and Robert Pace (C$53,633). The amount of cash retainers elected to be received in common shares or DRSUs is included in these columns.
|
(2)
|
Includes travel fees which amounted to a total of C$136,496, in aggregate, for all directors.
|
(3)
|
Represents a common share grant valued at US$175,000 received by each non-executive Director as part of the Director Retainer, and US$350,000 for the Board Chair as part of the Board Chair Retainer. The value of such grant was calculated as at January 27, 2011 using the volume weighted average price on such date on the Toronto Stock Exchange (C$68.9801) or the New York Stock Exchange (US$69.3803) and converted using the closing exchange rate on the same date (US$1 = C$0.9932) for Michael R. Armellino, Donald J. Carty, Ambassador Gordon D. Giffin, Edith E. Holiday and James E. O’Connor.
|
(4)
|
Such values represent committee attendance fees received in cash for attendance to meetings of board committees of which they were not members. Such values were converted to Canadian dollars using the average rate of exchange of the Bank of Canada for 2011 (US$1 = C$0.9891).
|
(5)
|
Includes the value for 2011 of insurance premiums for accidental death and dismemberment insurance as well as 2011 medical and dental coverage for David G.A. McLean in Canada and the U.S. The total cost to the Company for such benefits is equal to C$2,067.
|
(6)
|
This percentage is calculated by dividing the aggregate of the cash retainer elected by non-executive directors to be received in common shares or DRSUs described in note (1) above and the value provided under the share-based awards column, by the value provided under the total column.
|
CN MANAGEMENT INFORMATION CIRCULAR
|
15 |
SHARE-BASED AWARDS(1)
|
||
NAME OF DIRECTOR
|
NUMBER OF SHARES
OR UNITS OF
SHARES THAT HAVE
NOT VESTED
(#)
|
MARKET OR PAYOUT
VALUE OF
SHARE-BASED
AWARDS THAT
HAVE NOT VESTED(2)
(C$)
|
Michael R. Armellino
|
– |
–
|
A. Charles Baillie
|
50,479
|
4,045,892
|
Hugh J. Bolton
|
43,935
|
3,521,390
|
Donald J. Carty
|
2,786
|
222,589
|
Ambassador Gordon D. Giffin
|
19,671
|
1,571,625
|
Edith E. Holiday
|
8,349
|
667,048
|
V. Maureen Kempston Darkes
|
24,841
|
1,991,006
|
The Hon. Denis Losier
|
42,590
|
3,413,589
|
The Hon. Edward C. Lumley
|
42,146
|
3,378,002
|
David G.A. McLean
|
86,257
|
6,913,499
|
James E. O'Connor
|
–
|
–
|
Robert Pace
|
47,001
|
3,767,130
|
(1)
|
Shows information regarding DRSUs held by non-executive directors as of December 31, 2011. The directors may choose to receive all or part of their cash retainers in common shares or DRSUs and their common share retainer can also be received in DRSUs. Pursuant to the terms of the Directors Restricted Share Units, directors or their estates can only access their DRSUs upon retirement or resignation from the Company’s Board, or death.
|
(2)
|
The value of outstanding DRSUs is based on the closing price of the common shares on December 31, 2011, on the Toronto Stock Exchange (C$80.15) or the New York Stock Exchange (US$78.56) for Donald J. Carty, Ambassador Gordon D. Giffin and Edith E. Holiday, using the December 31, 2011 closing exchange rate (US$1 = C$1.0170).
|
CN MANAGEMENT INFORMATION CIRCULAR
|
16 |
DIRECTOR
|
YEAR(1)
|
NUMBER OF
COMMON SHARES
OWNED,
CONTROLLED
OR DIRECTED
|
NUMBER OF
DRSUs HELD(2)
|
TOTAL NUMBER
OF COMMON
SHARES OWNED,
CONTROLLED OR
DIRECTED
AND DRSUs
|
GUIDELINE MET(3)
OR INVESTMENT
REQUIRED TO MEET
GUIDELINE
(C$)
|
TOTAL VALUE
OF COMMON
SHARES AND DRSUs
(VALUE AT RISK)(3)
(C$)
|
VALUE AT RISK
AS MULTIPLE OF
SHAREHOLDING
REQUIREMENT
|
Michael R.
|
2012
|
115,965
|
–
|
115,965
|
|||
Armellino
|
2011
|
113,680
|
–
|
113,680
|
✓
|
8,834,400
|
16
|
Variation
|
2,285
|
–
|
2,285
|
||||
A. Charles Baillie
|
2012
|
102,100
|
53,343
|
155,443
|
|||
2011
|
102,100
|
49,611
|
151,711
|
✓
|
11,850,974
|
21
|
|
Variation
|
–
|
3,732
|
3,732
|
||||
Hugh J. Bolton
|
2012
|
3,898
|
43,935
|
47,833
|
|||
2011
|
2,500
|
43,180
|
45,680
|
✓
|
3,646,788
|
6
|
|
Variation
|
1,398
|
755
|
2,153
|
||||
Donald J. Carty
|
2012
|
–
|
5,073
|
5,073
|
|||
2011
|
–
|
2,739
|
2,739
|
177,546(4) |
386,469
|
0.7
|
|
Variation
|
–
|
2,334
|
2,334
|
||||
Ambassador
|
2012
|
27,048
|
20,586
|
47,634
|
|||
Gordon D. Giffin
|
2011
|
25,676
|
19,333
|
45,009
|
✓
|
3,628,835
|
6
|
Variation
|
1,372
|
1,253
|
2,625
|
||||
Edith E. Holiday
|
2012
|
35,858
|
9,492
|
45,350
|
|||
2011
|
34,712
|
8,206
|
42,918
|
✓
|
3,454,836
|
6
|
|
Variation
|
1,146
|
1,286
|
2,432
|
||||
V. Maureen
|
2012
|
58,830
|
24,841
|
83,671
|
|||
Kempston Darkes
|
2011
|
56,530
|
24,414
|
80,944
|
✓
|
6,379,077
|
11
|
Variation
|
2,300
|
427
|
2,727
|
||||
The Hon.
|
2012
|
89,771
|
44,878
|
134,649
|
|||
Denis Losier
|
2011
|
82,858
|
41,857
|
124,715
|
✓
|
10,265,640
|
18
|
Variation
|
6,913
|
3,021
|
9,934
|
||||
The Hon.
|
2012
|
58,210
|
42,146
|
100,356
|
|||
Edward C. Lumley
|
2011
|
55,925
|
41,422
|
97,347
|
✓
|
7,651,141
|
14
|
Variation
|
2,285
|
724
|
3,009
|
||||
David G.A. McLean
|
2012
|
109,880
|
86,257
|
196,137
|
|||
2011
|
105,300
|
84,774
|
190,074
|
✓
|
14,953,485
|
11
|
|
Variation
|
4,580
|
1,483
|
6,063
|
||||
Claude Mongeau
|
2012
|
29,730
|
196,052
|
225,782
|
|||
2011
|
28,311
|
192,687
|
220,998
|
N/A
|
17,213,620
|
N/A
|
|
Variation
|
1,419
|
3,365
|
4,784
|
||||
James E. O’Connor
|
2012
|
5,849
|
–
|
5,849
|
|||
2011
|
–
|
–
|
–
|
118,429(4) |
445,586
|
0.8
|
|
Variation
|
5,849
|
–
|
5,849
|
||||
Robert Pace
|
2012
|
92,404
|
47,001
|
139,405
|
|||
2011
|
83,374
|
46,193
|
129,567
|
✓
|
10,628,237
|
19
|
|
Variation
|
9,030
|
808
|
9,838
|
(1)
|
The number of common shares and DRSUs held by each director for 2012 is as at February 29, 2012, and for 2011 is as at February 25, 2011.
|
(2)
|
Includes DRSUs elected as part of directors compensation and DSUs under the Company’s VIDP held by Claude Mongeau.
|
(3)
|
The total value is based on the February 29, 2012 closing price of the common shares on the Toronto Stock Exchange (C$76.24) or the New York Stock Exchange (US$76.99) for Michael R. Armellino, Donald J. Carty, Ambassador Gordon D. Giffin, Edith E. Holiday and James E. O’Connor, using the closing exchange rate (US$1 = C$0.9895) on the same date.
|
(4)
|
Donald J. Carty and James E. O’Connor being new Board members have five years from their appointment to the Board to meet the guideline.
|
CN MANAGEMENT INFORMATION CIRCULAR
|
17 |
NUMBER AND % OF MEETINGS ATTENDED | |||||||||||
DIRECTOR(1)
|
BOARD
|
AUDIT
COMMITTEE
|
CORPORATE
GOVERNANCE
AND
NOMINATING
COMMITTEE
|
DONATIONS
AND
SPONSORSHIPS
COMMITTEE
|
ENVIRONMENT,
SAFETY AND
SECURITY
COMMITTEE
|
FINANCE
COMMITTEE
|
HUMAN
RESOURCES
AND COM-
PENSATION
COMMITTEE
|
INVESTMENT
COMMITTEE
OF CN’S
PENSION
TRUST FUNDS
|
STRATEGIC
PLANNING
COMMITTEE
|
COMMITTEES
(TOTAL)
|
OVERALL
ATTENDANCE
|
Michael R. Armellino
|
9/9
(100%)
|
3/3
|
–
|
–
|
3/3
|
6/6
|
3/3
|
6/6
|
3/3
(Chair)
|
24/24
(100%)
|
33/33
(100%)
|
A. Charles Baillie
|
9/9
(100%)
|
–
|
3/3
|
–
|
2/2
|
6/6
(Chair)
|
5/5
|
6/6
|
3/3
|
25/25
(100%)
|
34/34
(100%)
|
Hugh J. Bolton
|
9/9
(100%)
|
5/5
|
2/2
|
–
|
3/3
|
–
|
5/5
|
4/4
|
3/3
|
22/22
(100%)
|
31/31
(100%)
|
Donald J. Carty(2)
|
9/9
(100%)
|
4/5
|
3/3
|
–
|
–
|
6/6
|
–
|
–
|
3/3
|
16/17
(94%)
|
25/26
(96%)
|
Ambassador Gordon D. Giffin
|
9/9
(100%)
|
3/3
|
–
|
3/3
|
3/3
|
6/6
|
2/2
|
4/4
|
3/3
|
24/24
(100%)
|
33/33
(100%)
|
Edith E. Holiday
|
9/9
(100%)
|
–
|
5/5
|
–
|
2/2
|
4/4
|
5/5
|
6/6
|
3/3
|
25/25
(100%)
|
34/34
(100%)
|
V. Maureen
Kempston Darkes
|
9/9
(100%)
|
2/2
|
–
|
–
|
5/5
(Chair)
|
2/2
|
3/3
|
6/6
|
3/3
|
21/21
(100%)
|
30/30
(100%)
|
The Hon. Denis Losier
|
9/9
(100%)
|
5/5
(Chair)
|
2/2
|
2/2
|
3/3
|
–
|
3/3
|
2/2
|
3/3
|
20/20
(100%)
|
29/29
(100%)
|
The Hon. Edward C. Lumley
|
9/9
(100%)
|
–
|
3/3
|
–
|
2/2
|
6/6
|
5/5
|
6/6
(Chair)
|
3/3
|
25/25
(100%)
|
34/34
(100%)
|
David G.A. McLean
|
9/9
(100%)
(Chair)
|
–
|
5/5
(Chair)
|
3/3
|
2/2
|
4/4
|
5/5
|
6/6
|
3/3
|
28/28
(100%)
|
37/37
(100%)
|
Claude Mongeau(3)
|
9/9
(100%)
|
–
|
–
|
3/3
(Chair)
|
–
|
–
|
–
|
–
|
3/3
|
6/6
(100%)
|
15/15
(100%)
|
James E. O’Connor(4)
|
6/6
(100%)
|
2/2
|
–
|
–
|
3/3
|
4/4
|
–
|
–
|
3/3
|
12/12
(100%)
|
18/18
(100%)
|
Robert Pace
|
9/9
(100%)
|
5/5
|
5/5
|
–
|
–
|
–
|
5/5
(Chair)
|
6/6
|
3/3
|
24/24
(100%)
|
33/33
(100%)
|
(1)
|
In addition to committee members, all non-executive board members attended on a non-voting basis the January and September 2011 meetings of the Investment Committee of CN’s Pension Trust Funds and the January and December 2011 meetings of the Human Resources and Compensation Committee.
|
(2)
|
Donald J. Carty attended two Audit Committee meetings and two Finance Committee meetings on a non-voting basis prior to his nomination on those committees. He also attended, on a non-voting basis, three Human Resources and Compensation Committee meetings and one meeting of the Investment Committee of CN’s Pension Trust Funds as part of the orientation program for new directors (including those set out in note (1) above).
|
(3)
|
In addition to committee members, Claude Mongeau attended five Audit Committee meetings, five Environment, Safety and Security Committee meetings, six Finance Committee meetings, five Human Resources and Compensation Committee meetings and two Investment Committee of CN’s Pension Trust Funds on a non-voting basis.
|
(4)
|
James E. O’Connor attended on a non-voting basis one Human Resources Compensation Committee meeting and two meetings of the Investment Committee of CN’s Pension Trust Funds as part of the orientation program for new directors.
|
BOARD AND BOARD COMMITTEE MEETINGS
|
NUMBER OF MEETINGS
HELD IN 2011 |
Board
|
9
|
Audit Committee
|
5
|
Corporate Governance and Nominating Committee
|
5
|
Donations and Sponsorship Committee
|
3
|
Environment, Safety and Security Committee
|
5
|
Finance Committee
|
6
|
Human Resources and Compensation Committee
|
5
|
Investment Committee of CN’s Pension Trust Funds
|
6
|
Strategic Planning Committee
|
3
|
CN MANAGEMENT INFORMATION CIRCULAR
|
18 |
(i)
|
Mr. Baillie, a director of the Company, was a director of Dana Corporation which filed voluntary petitions for reorganization under Chapter 11 of the U.S. Bankruptcy Code on March 3, 2006. Dana’s European, South American, Asian-Pacific, Canadian and Mexican subsidiaries are not included in the Chapter 11 filing. Dana Corporation successfully emerged from Chapter 11 reorganization in February 2008. Mr. Baillie is no longer a director of Dana Corporation;
|
(ii)
|
Mr. Lumley, a director of the Company, was a director of Air Canada when it voluntarily filed for protection under the Companies’ Creditors Arrangement Act (“CCAA”) in April 2003. Air Canada successfully emerged from the CCAA proceedings and was restructured pursuant to a plan of arrangement in September 2004. Mr. Lumley is no longer a director of Air Canada;
|
(iii)
|
Mr. Mongeau, a director and the President and Chief Executive Officer of the Company, became a director of Nortel Networks Corporation (“NNC”) and Nortel Networks Limited (“NNL”) on June 29, 2006. On January 14, 2009, NNC, NNL and certain other Canadian subsidiaries initiated creditor protection proceedings under the CCAA in Canada. Certain U.S. subsidiaries filed voluntary petitions in the United States under Chapter 11 of the U.S. Bankruptcy Code, and certain Europe, Middle East and Africa subsidiaries made consequential filings in Europe and the Middle East. Mr. Mongeau resigned as a director of NNC and NNL effective August 10, 2009;
|
(iv)
|
Mrs. Kempston Darkes, a director of the Company, was an officer of General Motors Corporation (“GM”) when GM filed for bankruptcy protection under Chapter 11 of the U.S. Bankruptcy Code on June 1, 2009. None of the operations for which she was directly responsible in Latin America, Africa and the Middle East were included in the bankruptcy filing. GM emerged from bankruptcy protection on July 10, 2009 in a reorganization in which a new entity acquired GM’s most valuable assets. Mrs. Kempston Darkes retired as a GM officer on December 1, 2009; and
|
(v)
|
Mr. Giffin, a director of the Company, was a director of AbitibiBowater Inc. until January 22, 2009. AbitibiBowater Inc. and certain of its U.S. and Canadian subsidiaries filed voluntary petitions in the United States under Chapter 11 of the U.S. Bankruptcy Code on April 16, 2009. AbitibiBowater Inc. and certain of its Canadian subsidiaries filed for creditor protection under the CCAA in Canada on April 17, 2009. Mr. Giffin is no longer a director of AbitibiBowater Inc.
|
CN MANAGEMENT INFORMATION CIRCULAR
|
19 |
THE ROLE, MANDATE AND RULES OF THE BOARD OF DIRECTORS AND OF ITS COMMITTEES ARE SET FORTH IN OUR CORPORATE GOVERNANCE MANUAL, WHICH IS AVAILABLE ON OUR WEBSITE. |
(1)
|
Form 58-101F1 of the Disclosure Instrument (“Form 58-101F1”), section 2; Governance Policy, section 3.4.
|
(2)
|
Form 58-101F1, section 5; Governance Policy, sections 3.8 and 3.9.
|
THE BOARD OF DIRECTORS HAS ADOPTED PROCEDURES ALLOWING INTERESTED PARTIES TO COMMUNICATE DIRECTLY WITH THE CHAIRMAN.
|
INDEPENDENCE STATUS | |||
NAME
|
INDEPENDENT
|
NOT INDEPENDENT
|
REASON
FOR NON-
NDEPENDENCE
STATUS
|
Michael R. Armellino
|
✓
|
||
A. Charles Baillie
|
✓
|
||
Hugh J. Bolton
|
✓
|
||
Donald J. Carty
|
✓
|
||
Ambassador | ✓ | ||
Gordon D. Giffin | ✓ | ||
Edith E. Holiday
|
✓
|
||
V. Maureen | ✓ | ||
Kempston Darkes | ✓ | ||
The Hon. Denis Losier
|
✓
|
||
The Hon. Edward C. Lumley | ✓ | ||
David G.A. McLean
|
✓
|
||
Claude Mongeau
|
✓
|
President and Chief Executive Officer of the Company
|
|
James E. O’Connor
|
✓
|
||
Robert Pace
|
✓
|
12 OF THE 13 NOMINEES FOR ELECTION TO THE BOARD OF DIRECTORS ARE INDEPENDENT.
|
(1)
|
Form 58-101F1, sections 1(a), (b) and (c); Governance Policy, section 3.1.
|
(2)
|
Form 58-101F1, section 1(f); Governance Policy, section 3.2.
|
CN MANAGEMENT INFORMATION CIRCULAR
|
21 |
THE BOARD OF DIRECTORS HAS ADOPTED A MAJORITY VOTING POLICY. |
SCHEDULE “B” TO THIS INFORMATION CIRCULAR PROVIDES REPORTS ON THE ACTIVITIES OF EACH BOARD COMMITTEE. |
(1)
|
Form 58-101F1, sections 3(a) and (b); Governance Policy, section 3.5.
|
(2)
|
Form 58-101F1, section 8.
|
(3)
|
Governance Policy, section 3.13.
|
CN MANAGEMENT INFORMATION CIRCULAR
|
22 |
(1)
|
Form 58-101F1, section 6(c); Governance Policy, section 3.11.
|
(2)
|
Form 58-101F1, section 6(b); Governance Policy, section 3.10. The NYSE Standards state that a board should appoint a nominating committee composed entirely of independent directors and that such committee should have a written charter. The Board has adopted a written mandate for the Corporate Governance and Nominating Committee pursuant to which such committee must be composed solely of independent directors.
|
(3)
|
Form 58-101F1, sections 7(a), (b) and (c) and Governance Policy, sections 3.15, 3.16 and 3.17 (regarding officers). The NYSE Standards state that the CEO’s compensation should be determined by the corporation’s compensation committee or by all independent directors of the corporation. Our Corporate Governance Manual provides that the CEO’s compensation is determined by the Company’s independent directors only. The NYSE Standards state that a board should appoint a compensation committee composed entirely of independent directors and that such committee should have a written charter. The Board has adopted a written mandate for the Human Resources and Compensation Committee pursuant to which such committee must be composed solely of independent directors.
|
(4)
|
Form 58-101F1, section 7(d).
|
CN MANAGEMENT INFORMATION CIRCULAR
|
23 |
BOARD AND COMMITTEE WORKING PLANS ARE ESTABLISHED FOR THE YEAR.
|
IN CAMERA SESSIONS ARE HELD BY INDEPENDENT BOARD MEMBERS AT EVERY IN-PERSON MEETING OF THE BOARD OF DIRECTORS.
|
ANY DIRECTOR WHO HAS ATTENDED LESS THAN 75% OF BOARD OR COMMITTEE MEETINGS FOR MORE THAN TWO YEARS WITHOUT A VALID REASON WILL NOT BE RENOMINATED.
|
(1)
|
Form 58-101F1, section 1(g).
|
(2)
|
Form 58-101F1, section 1(e); Governance Policy, section 3.3.
|
(3)
|
Form 58-101F1, section 6(a); Governance Policy, sections 3.12, 3.13 and 3.14.
|
CN MANAGEMENT INFORMATION CIRCULAR
|
24 |
SALES/
MARKETING |
FINANCE
|
ACCOUNTING
|
LEGAL
|
STRATEGY
|
HUMAN
RESOURCES
|
ENGINEERING/
ENVIRONMENT
|
KNOWLEDGE
OF TRANSPORT
INDUSTRY
|
PUBLIC
POLICY
|
|
Michael R. Armellino
|
✓
|
✓
|
✓
|
✓
|
✓
|
||||
A. Charles Baillie
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
||
Hugh J. Bolton
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
|||
Donald J. Carty
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
||
Ambassador
Gordon D. Giffin
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
||
Edith E. Holiday
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
||
V. Maureen
Kempston Darkes
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
|
The Hon. Denis Losier
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
||
The Hon.
Edward C. Lumley
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
|||
David G.A. McLean
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
||
Claude Mongeau
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
|
James E. O’Connor
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
|
Robert Pace
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
✓
|
NO BOARD MEMBERS SIT TOGETHER ON THE BOARD OF ANOTHER PUBLIC COMPANY.
|
●
|
for candidates that are chief executive officers or other senior executives of public corporations, the Board will prefer individuals who hold no more than two (2) public corporation directorships (excluding CN’s Board) in addition to membership on the board of the corporation at which an individual is employed;
|
●
|
for candidates that have a full-time employment with non-public corporations or other entities and for full-time employees of public corporations (other than chief executive officers or senior executives of such public corporations), the Board will prefer individuals who hold no more than four (4) public corporation directorships (excluding CN’s Board) in addition to membership on the board of the corporation at which an individual is employed; and
|
●
|
for other candidates, the Board will prefer individuals who hold no more than five (5) public corporation directorships (excluding CN’s Board).
|
CN MANAGEMENT INFORMATION CIRCULAR
|
25 |
AN EVERGREEN LIST OF POTENTIAL BOARD CANDIDATES IS MAINTAINED AND UPDATED FROM TIME TO TIME. |
(1)
|
Form 58-101F1, section 1(d).
|
CN MANAGEMENT INFORMATION CIRCULAR
|
26 |
●
|
The following questionnaires are prepared by the Office of the Corporate Secretary and approved by the Corporate Governance and Nominating Committee and the Board Chair, taking into account current issues, the findings of previous years and input from the Board of Directors:
|
–
|
Board and committee performance evaluation questionnaires, including a self-assessment by individual directors;
|
–
|
a Board Chair evaluation questionnaire; and
|
–
|
Committee Chair evaluation questionnaires.
|
●
|
Each questionnaire is then sent to every director and a complete set of the responses is forwarded to the Board Chair, except for the responses to the evaluation questionnaires relating to the Board Chair and Corporate Governance and Nominating Committee Chair, which are forwarded directly to each of the Chairs of the Audit Committee and the Human Resources and Compensation Committee.
|
●
|
Following receipt of the completed questionnaires, the Board Chair contacts every director and conducts open and confidential one-on-one meetings to discuss the answers received from and in respect of such director and any comments to the questionnaires which the director may have and to review the self-evaluation of each director. One of the Audit Committee or Human Resources and Compensation Committee Chairs also discusses individually with each director his or her responses and comments on the Board Chair and Corporate Governance and Nominating Committee chair evaluation questionnaires.
|
THE BOARD HAS IMPLEMENTED A COMPREHENSIVE ASSESSMENT PROCESS.
|
●
|
Reports are then made by the Board Chair and the Audit Committee and Human Resources and Compensation Committee Chairs to the Board of Directors, with suggestions to improve the effectiveness of the Board of Directors, Board committees, Board and Committee Chairs and separately to individual directors in respect of their personal performance.
|
●
|
The Board Chair and Committee Chairs take into consideration the overall results and suggestions derived from the annual Board performance assessment in order to improve the functioning and activities of the Board and Board committees.
|