Indicate by check mark whether the registrant files or will file annual reports under cover of Form 20-F or Form 40-F:
Form 20-F | Form 40-F X |
Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(1):
Yes | No X |
Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(7):
Yes | No X |
Indicate by check mark whether by furnishing the information contained in this Form, the Registrant is also thereby furnishing the information to the Commission pursuant to Rule 12g3-2(b) under the Securities Exchange Act of 1934:
Yes | No X |
If “Yes” is marked, indicate below the file number assigned to the registrant in connection with Rule 12g3-2(b): N/A
Item 1
|
Notice of Annual Meeting of Shareholders
|
Item 2
|
Management Proxy Circular |
Item 3
|
Proxy Form |
Item 4
|
Annual Report |
Canadian National Railway Company | |||||
Date: March 24, 2011 | By: | /s/ Sean Finn | |||
Name: |
Sean Finn
|
||||
Title: |
Executive Vice-President
Corporate Services and Chief Legal Officer
|
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
|
Our annual meeting of holders of common shares will be held at
THE FAIRMONT ROYAL YORK
IMPERIAL ROOM, LOBBY LEVEL
100 FRONT STREET WEST
TORONTO, ONTARIO (CANADA)
on Wednesday, April 27, 2011, at 10:00 a.m. (Eastern Daylight Time) for the purposes of:
|
1.
|
receiving the consolidated financial statements for the year ended December 31, 2010, and the auditors’ reports thereon;
|
2.
|
electing the directors;
|
3.
|
appointing the auditors;
|
4.
|
considering and approving, in an advisory, non-binding capacity, a resolution (the full text of which is set out on page 6 of the accompanying management information circular) accepting the Company’s approach to executive compensation as disclosed in the Statement of Executive Compensation section of the accompanying management information circular; and
|
5.
|
transacting such other business as may properly be brought before the Meeting or any adjournment or postponement thereof.
|
The directors have fixed March 9, 2011, as the record date for the determination of the holders of common shares entitled to receive notice of the Meeting.
|
By order of the Board of Directors
|
(Signed) Sean Finn
Sean Finn
EXECUTIVE VICE-PRESIDENT
CORPORATE SERVICES AND CHIEF LEGAL OFFICER
|
March 8, 2011
Montréal, Quebec
|
MANAGEMENT | |
INFORMATION CIRCULAR
|
|
APRIL 27, 2011
|
|
AND NOTICE OF ANNUAL
MEETING OF SHAREHOLDERS
|
March 8, 2011
|
(Signed) Claude Mongeau
Claude Mongeau
PRESIDENT AND CHIEF EXECUTIVE OFFICER
|
(Signed) David G.A. McLean
David G.A. McLean
CHAIRMAN OF THE BOARD
|
3
|
Questions and Answers – Voting and Proxies
|
6
|
Business of the Meeting
|
6
|
Financial Statements
|
6
|
Election of Directors |
6
|
Appointment of Auditors |
6
|
Advisory Vote on Executive Compensation |
7
|
Nominees for Election to the Board
|
7
|
Description of Nominees
|
14 | Board of Directors Compensation |
18 | Board and Committee Attendance |
19
|
Additional Disclosure Relating to Directors |
20
|
Statement of Corporate Governance Practices
|
20
|
General
|
20
|
Code of Business Conduct
|
21
|
Independence of Directors
|
21
|
Independent Chairman of the Board
|
22
|
Position Descriptions
|
22
|
Election of Directors
|
22
|
Committees of the Board
|
24
|
Board and Committee Meetings
|
24
|
Director Selection
|
26
|
Board Performance Assessment
|
27
|
Board Compensation
|
27
|
Director Orientation and Continuing Education
|
28
|
Audit Committee Disclosure
|
32
|
Statement of Executive Compensation
|
33
|
Human Resources and Compensation Committee
|
34
|
Compensation Discussion and Analysis
|
46
|
Summary Compensation Table
|
47
|
Incentive Plan Awards
|
51
|
Employment Contracts/Arrangements
|
51
|
Pension Plan Benefits
|
55
|
Termination and Change of Control Benefits
|
56
|
Currency Exchange Information
|
57
|
Other Information
|
57
|
Securities Authorized for Issuance Under Equity Compensation Plans
|
57
|
Indebtedness of Directors and Executive Officers
|
57
|
Interest of Informed Persons and Others in Material Transactions
|
57
|
Directors’ and Officers’ Insurance
|
57
|
Shareholder Proposals
|
57
|
Availability of Documents
|
57
|
Approval
|
58
|
SCHEDULE “A” – Mandate of the Board
|
60
|
SCHEDULE “B” – Reports of the Committees
|
CN MANAGEMENT INFORMATION CIRCULAR
|
2 |
CN MANAGEMENT INFORMATION CIRCULAR
|
3 |
1.
|
VOTING BY PROXY
You are a registered shareholder if your name appears on your share certifi cate. If this is the case, you may appoint someone else to vote for you as your proxy holder by using the enclosed form of proxy. The persons currently named as proxies in such form of proxy are the Board Chair and the President and Chief Executive Officer of the Company.
However, you have the right to appoint any other person or company (who need not be a shareholder) to attend and act on your behalf at the Meeting. That right may be exercised by writing the name of such person or company in the blank space provided in the form of proxy or by completing another proper form of proxy. Make sure that the person you appoint is aware that he or she is appointed and attends the Meeting.
|
•
|
How can I send my form of proxy?
|
•
|
What is the deadline for receiving the form of proxy?
|
•
|
How will my common shares be voted if I give my proxy?
Your common shares will be voted or withheld from voting in accordance with your instructions indicated on the proxy. If no instructions are indicated, your common shares represented by proxies in favour of the Board Chair or the President and Chief Executive Officer will be voted as follows:
|
•
|
If I change my mind, how can I revoke my proxy?
|
2.
|
VOTING IN PERSON
|
CN MANAGEMENT INFORMATION CIRCULAR
|
4 |
1.
|
GIVING YOUR VOTING INSTRUCTIONS
|
2.
|
VOTING IN PERSON
|
CN MANAGEMENT INFORMATION CIRCULAR
|
5 |
CN MANAGEMENT INFORMATION CIRCULAR
|
6 |
NOMINEES FOR
ELECTION TO THE BOARD
|
MICHAEL R. ARMELLINO, CFA
Age: 71(1)
Fort Lee, New Jersey, U.S.A.
Director since: May 7, 1996
Independent
|
Mr. Armellino, a chartered financial analyst, is a Retired Partner, The Goldman Sachs Group, LP. From 1991 to 1994, Mr. Armellino was chair and Chief Executive Officer of Goldman Sachs Asset Management. Prior to 1991, he had held various positions at Goldman, Sachs & Co., including senior transportation analyst and Partner in Charge of Research.
Mr. Armellino is a Trustee and member of the Executive Committee of the Peddie School, a Trustee of the Hackensack University Medical Center Foundation and Founder and senior advisor of the Bergen Volunteer Medical Initiative, a privately funded organization providing free health care for those without healthcare in Bergen County, New Jersey. Mr. Armellino is also a director of Armanta Corp., a private computer software company.
|
SECURITIES HELD
|
||
COMMON SHARES OWNED OR CONTROLLED(2)
|
||
Value at Risk
|
$8,001,720(3)
|
|
February 2011 | 113,680 | |
February 2010 | 111,150 |
MEMBER OF
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
Board | 100% |
N/A
|
Strategic Planning Committee (Chair)
|
100% | |
Audit Committee | 100% | |
Finance Committee | 100% | |
Investment Committee of CN’s Pension Trust Funds(5)
|
100% |
|
A. CHARLES BAILLIE, O.C., LL.D.
Age: 71(1)
Toronto, Ontario, Canada
Director since: April 15, 2003
Independent
|
Mr. Baillie retired as chair of The Toronto-Dominion Bank in April 2003, and as Chief Executive Officer in December 2002 after a career at the bank that spanned five decades. Mr. Baillie is chair of the board of directors of Alberta Investment Management Corporation (AIMCo) and is also a director of George Weston Limited and TELUS Corporation.
Mr. Baillie is a past chairman of the Canadian Council of Chief Executives and Chancellor Emeritus of Queen’s University. He has been heavily involved in the arts for many years and is currently Honourary Chair of the Art Gallery of Ontario. He is on the national board of directors of Soulpepper Theatre Company, Luminato and Business for the Arts. He was appointed an Officer of the Order of Canada in 2006 and inducted into the Canadian Business Hall of Fame in 2008.
|
SECURITIES HELD
|
||
COMMON SHARES OWNED OR CONTROLLED(2)
|
||
Value at Risk
|
$10,694,108(3) | |
February 2011 |
151,711(6)
|
|
February 2010 | 147,279(7) |
MEMBER OF
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
|
Board | 100% |
George Weston Limited
|
(2003-present)
|
Finance Committee (Chair) | 80% |
TELUS Corporation
|
(2003-present)
|
Environment, Safety and Security Committee
|
100% |
Dana Corporation
|
(1998-2008)
|
Human Resources and Compensation Committee
|
100% | ||
Investment Committee of CN’s Pension Trust Funds (5)
|
75% | ||
Strategic Planning Committee
|
100% |
CN MANAGEMENT INFORMATION CIRCULAR
|
7 |
|
HUGH J. BOLTON, FCA
Age: 72(1)
Edmonton, Alberta, Canada
Director since: April 15, 2003
Independent
|
Mr. Bolton is the chair of the board of directors of EPCOR Utilities Inc. (energy and energy-related services provider, not publicly traded). From 2001 to 2010 he also served as chair of Matrikon Inc.
From 1992 to 1997, Mr. Bolton was Chairman and Chief Executive Partner of Coopers & Lybrand Canada (now PricewaterhouseCoopers), capping a forty-year career with the firm. Mr. Bolton is also a director of Capital Power Corporation, Teck Resources Limited, TD Bank Financial Group and WestJet Airlines Ltd.
He is also a director of the Shock Trauma Air Rescue Society (STARS), a non-profit organization providing emergency medical transport using medivac helicopters in Alberta, eastern British Columbia and western Saskatchewan, and of the Alberta Board of Governors of the Miller Thomson Foundation.
He was inducted as a fellow of the Institute of Corporate Directors in 2006 and is a recipient of the Lifetime Achievement Award from the Institute of Chartered Accountants of Alberta. He has previously served as a member of the Board of Governors of Junior Achievement of Canada and the Canadian Tax Foundation.
|
SECURITIES HELD
|
||
COMMON SHARES OWNED OR CONTROLLED(2)
|
||
Value at Risk |
$3,219,983(3)
|
|
February 2011 |
45,680(6)
|
|
February 2010 | 42,478(7) |
MEMBER OF
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
|
Board | 100% |
Capital Power Corporation
|
(2009-present)
|
Audit Committee | 100% |
WestJet Airlines Ltd.
|
(2005-present)
|
Corporate Governance and Nominating Committee | 100% |
TD Bank Financial Group
|
(2003-present)
|
Human Resources and Compensation Committee
|
100% |
Teck Resources Limited
|
(2001-present)
|
Strategic Planning Committee
|
100% |
Matrikon Inc.
|
(2001-2010)
|
|
DONALD J. CARTY, O.C., LL.D.
Age: 64(1)
Dallas, Texas, U.S.A.
Director since: January 1, 2011
Independent
|
Mr. Carty is the retired Vice-Chairman and Chief Financial Officer of Dell, Inc. (computer manufacturer), a position he assumed in January 2007. Before joining Dell, Mr. Carty retired in 2003 as Chairman and CEO of AMR Corporation and American Airlines. He had previously served as President, Executive Vice-President – Finance
and Planning and Senior Vice-President and Controller of AMR Airline Group and American Airlines. He was President and CEO of CP Air from 1985 – 1987.
In the voluntary sector, Mr. Carty is on the board of the Dallas Center for the Performing Arts Foundation, the Board of Trustees of Southern Methodist University and the Executive Board of the SMU Cox School of Business. He is a former Chairman of Big Brothers-Big Sisters of America. He was named an Officer of the Order of Canada in 2003.
Mr. Carty also serves on the boards of Dell, Inc., Barrick Gold Corporation, Hawaiian Holdings, Inc., Gluskin, Sheff & Associates Inc. and Talisman Energy Inc. He is chairman of Virgin America Airlines, Inc. and Porter Airlines, Inc.
|
SECURITIES HELD
|
||
COMMON SHARES OWNED OR CONTROLLED(2)
|
||
Value at Risk |
$192,793(3)
|
|
February 2011 |
2,739(6)
|
|
February 2010 | Nil |
MEMBER OF(8)
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
|
Board | – |
Talisman Energy Inc.
|
(2009-present)
|
Audit Committee | – |
Barrick Gold Inc.
|
(2006-present)
|
Corporate Governance and Nominating Committee | – |
Gluskin Sheff & Associates
|
(2006-present)
|
Finance Committee
|
– |
Hawaiian Holdings, Inc.*
|
(2004-present)
|
Strategic Planning Committee
|
– |
Dell, Inc.
|
(1992-present)
|
Sears Holding Corp. | (2001-2007) | ||
*Term ends May 1, 2011 and will not stand for re-election |
CN MANAGEMENT INFORMATION CIRCULAR
|
8 |
|
AMBASSADOR GORDON D. GIFFIN
Age: 61(1)
Atlanta, Georgia, U.S.A.
Director since: May 1, 2001
Independent |
Mr. Giffin is Senior Partner of the law firm of McKenna Long & Aldridge, where he maintains offices in Washington, D.C. and Atlanta. His practice focuses on international transactions and trade matters and public policy. He has been engaged in the practice of law or government service for more than thirty years. Mr. Giffin was United States Ambassador to Canada from August 1997 to April 2001.
Mr. Giffin is a member of the Board of Trustees of the Jimmy Carter Presidential Center and the board of directors of the Canadian-American Business Council and the Canada-US Fulbright Program. He is chairman of the board of Friends of the National Arts Centre.
Mr. Giffin is also a director of the Canadian Imperial Bank of Commerce, Canadian Natural Resources Limited, TransAlta Corporation and Just Energy Income Fund.
|
SECURITIES AND OPTIONS HELD
|
||||
COMMON SHARES OWNED
OR CONTROLLED(2)
|
OPTIONS HELD(4)
|
|||
Value at Risk |
$3,168,098(3)
|
|||
February 2011 |
45,009(6)
|
February 2011 | – | |
February 2010 | 42,165(7) |
February 2010
|
12,000 |
MEMBER OF
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
|
Board | 100% |
Just Energy Income Fund
|
(2006-present)
|
Audit Committee
|
100% |
Canadian Natural Resources Limited
|
(2002-present)
|
Donations and Sponsorships Committee
|
100% |
TransAlta Corporation
|
(2002-present)
|
Finance Committee
|
100% |
Canadian Imperial Bank of Commerce
|
(2001-present)
|
Human Resources and Compensation Committee
|
100% |
AbitibiBowater Inc.
|
(2003-2009)
|
Strategic Planning Committee
|
100% |
|
EDITH E. HOLIDAY
Age: 59(1)
Palm Beach County, Florida, U.S.A.
Director since: June 1, 2001
Independent
|
Mrs. Holiday is a Corporate Director and Trustee and a former General Counsel, United States Treasury Department and Secretary of the Cabinet, The White House.
Mrs. Holiday is a director of H.J. Heinz Company, Hess Corporation, RTI International Metals, Inc. and White Mountains Insurance Group, Ltd. She is also a director or trustee of various investment companies of the Franklin Templeton Group of Funds.
She is the recipient of the Direct Women’s 2009 Sandra Day O’Connor Board Excellence Award, which honours women who have served with distinction on the board of a public company and advanced the value of diversity in the workplace.
Mrs. Holiday is admitted to the bars of the states of Florida, Georgia and the District of Columbia.
|
SECURITIES AND OPTIONS HELD
|
||||
COMMON SHARES OWNED
OR CONTROLLED(2)
|
OPTIONS HELD(4)
|
|||
Value at Risk |
$3,020,917(3)
|
|||
February 2011 |
42,918(6)
|
February 2011 | – | |
February 2010 | 40,278(7) |
February 2010
|
12,000 |
MEMBER OF
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
|
Board | 100% |
White Mountains Insurance Group, Ltd.
|
(2004-present)
|
Corporate Governance and Nominating Committee
|
100% |
RTI International Metals, Inc.
|
(1999-present)
|
Environment, Safety and Security Committee
|
100% |
Franklin Templeton Group of Funds
|
|
Human Resources and Compensation Committee
|
100% |
(various companies)
|
(1996-present)
|
Investment Committee of CN’s Pension Trust Funds(5)
|
100% |
H.J. Heinz Company
|
(1994-present)
|
Strategic Planning Committee
|
100% | Hess Corporation |
(1993-present)
|
CN MANAGEMENT INFORMATION CIRCULAR
|
9 |
|
V. MAUREEN KEMPSTON DARKES,
O.C., D. COMM., LL.D.
Age: 62(1)
Weston, Florida, U.S.A.
Director since: March 29, 1995
Independent
|
Mrs. Kempston Darkes is the retired Group Vice-President and President Latin America, Africa and Middle East, General Motors Corporation. In 2009 she ended a 35-year career at GM during which she attained the highest operating post ever held by a woman at GM. From 1994 to 2001, she was President and General Manager of General Motors of Canada Limited and Vice-President of General Motors Corporation.
She is an Officer of the Order of Canada, a member of the Order of Ontario and was ranked by Fortune magazine in 2009 as the 12th Most Powerful Woman in International Business. In 2006, she was the recipient of the Governor General of Canada’s Persons Award and was inducted as a fellow of the Institute of Corporate Directors in 2011. Mrs. Kempston Darkes is a member of the University of Toronto’s International Alumni Council. She is also a director of the Bridgepoint Health Foundation.
Mrs. Kempston Darkes is also a director of Brookfield Asset Management Inc., Irving Oil Co. Ltd. and Enbridge Inc.
|
SECURITIES AND OPTIONS HELD
|
||||
COMMON SHARES OWNED
OR CONTROLLED(2)
|
OPTIONS HELD(4)
|
|||
Value at Risk |
$5,705,743(3)
|
|||
February 2011 |
80,944(6)
|
February 2011
|
12,000 | |
February 2010 | 70,505(7) |
February 2010
|
27,000 |
MEMBER OF
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
|
Board | 100% |
Enbridge Inc.
|
(2010-present)
|
Environment, Safety and Security Committee (Chair)
|
100% |
Brookfield Asset Management Inc.
|
(2008-present)
|
Finance Committee
|
100% |
Thompson Corporation
|
(1996-2008)
|
Investment Committee of CN’s Pension Trust Funds(5)
|
100% |
Falconbridge Limited
|
(2005-2006)
|
Strategic Planning Committee
|
100% |
|
|
THE HON. DENIS LOSIER, P.C., LL.D.
Age: 58(1)
Moncton, New Brunswick, Canada
Director since: October 25, 1994
Independent
|
Mr. Losier is President and Chief Executive Officer, Assumption Life (life insurance company). Between 1989 and 1994, Mr. Losier held various cabinet level positions with the government of the Province of New Brunswick, including Minister of Fisheries and Aquaculture and Minister of Economic Development and Tourism.
Mr. Losier was co-chair of the University of Moncton’s Excellence Campaign. In 2008, he was named a member of the Security Intelligence Review Committee of Canada, and, as such, became a member of the Privy Council. He is a member of the New Brunswick Business Council and a director of Canadian Blood Services, the Canadian Life and Health Insurance Association, Enbridge Gas – New Brunswick, NAV CANADA and Plazacorp Retail Properties Ltd.
|
SECURITIES AND OPTIONS HELD
|
||||
COMMON SHARES OWNED
OR CONTROLLED(2)
|
OPTIONS HELD(4)
|
|||
Value at Risk | $8,791,160(3) | |||
February 2011 | 124,715(6) | February 2011 | 12,000 | |
February 2010 | 105,631(7) |
February 2010
|
27,000 |
MEMBER OF
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
|
Board | 100% |
Plazacorp Retail Properties Ltd.
|
(2007-present)
|
Audit Committee (Chair)
|
100% |
NAV CANADA
|
(2004-present)
|
Corporate Governance and Nominating Committee
|
100% |
|
|
Investment Committee of CN’s Pension Trust Funds(5)
|
100% |
|
|
Strategic Planning Committee
|
100% |
|
CN MANAGEMENT INFORMATION CIRCULAR
|
10 |
|
THE HON. EDWARD C. LUMLEY,
P.C., LL.D.
Age: 71(1)
South Lancaster, Ontario, Canada
Director since: July 4, 1996
Independent
|
Mr. Lumley is Vice-Chairman, BMO Capital Markets (investment bank). From 1986 to 1991, he served as chair of Noranda Manufacturing Group Inc.
Mr. Lumley was a Member of Parliament from 1974 to 1984, during which time he held various cabinet portfolios in the Government of Canada. He is currently Chancellor of the University of Windsor and a director of BCE Inc., Bell Canada and Dollar-Thrifty Automotive Group, Inc.
|
SECURITIES HELD
|
||
COMMON SHARES OWNED OR CONTROLLED(2)
|
||
Value at Risk |
$6,861,990(3)
|
|
February 2011 | 97,347(6) | |
February 2010 | 93,527(7) |
MEMBER OF
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
|
Board | 100% |
BCE Inc.
|
(2003-present)
|
Investment Committee of CN’s Pension Trust Funds (Chair)(5)
|
100% |
Dollar-Thrifty Automotive Group, Inc.
|
(1997-present)
|
Environment, Safety and Security Committee | 100% |
Magna Entertainment Corp.
|
(1989-2008)
|
Finance Committee
|
100% |
Magna International Inc.
|
(1989-2008)
|
Human Resources and Compensation Committee
|
100% |
|
|
Strategic Planning Committee
|
100% |
|
|
|
DAVID G.A. McLEAN, O.B.C., LL.D.
Age: 72(1)
Vancouver, British Columbia, Canada
Director Since: August 31, 1994
Independent
|
Mr. McLean is Board Chair of the Company and chair of The McLean Group (real estate investment, film and television facilities, communications and aircraft charters).
He is a trustee of Wetlands America Trust, Inc., the U.S. foundation of Ducks Unlimited. He is on the advisory board of the Institute of Canadian Studies at the University of California at Berkeley and past chair of the board of governors of the University of British Columbia, the Vancouver Board of Trade and the Canadian Chamber of Commerce.
Mr. McLean was inducted as a fellow of the Institute of Corporate Directors of Canada in 2006 and was appointed to the Order of British Columbia in 1999. He has been awarded an honorary degree from the following four institutions: the University of British Columbia, the University of Alberta, Simon Fraser University and Royal Roads University.
|
SECURITIES HELD
|
||
COMMON SHARES OWNED OR CONTROLLED(2)
|
||
Value at Risk |
$13,398,316(3)
|
|
February 2011 | 190,074(6) | |
February 2010 | 191,262(7) |
MEMBER OF
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
|
Board (Chair) | 100% |
N/A
|
|
Corporate Governance and Nominating Committee (Chair)
|
100% |
|
|
Donations and Sponsorships Committee
|
100% |
|
|
Environment, Safety and Security Committee
|
100% | ||
Human Resources and Compensation Committee
|
100% |
|
|
Investment Committee of CN’s Pension Trust Funds(5)
|
100% | ||
Strategic Planning Committee
|
100% |
|
CN MANAGEMENT INFORMATION CIRCULAR
|
11 |
|
CLAUDE MONGEAU
Age: 49(1)
Montréal, Quebec, Canada
Director since: October 20, 2009 Not Independent
|
Mr. Mongeau became President and Chief Executive Officer of the Company on January 1, 2010. In 2000, he was appointed Executive Vice-President and Chief Financial Officer of the Company and held such position until June 1, 2009. Prior to this he held the positions of Vice-President, Strategic and Financial Planning and Assistant Vice-President, Corporate Development upon joining the Company in 1994. In 2005, he was selected Canada’s CFO of the Year by an independent committee of prominent Canadian business leaders.
Prior to joining CN, Mr. Mongeau was a partner with Secor Group,a Montréal-based management consulting firm. He also worked in the business development unit of Imasco Inc. and as a consultant at Bain & Company.
Mr. Mongeau is also a director of SNC-Lavalin Group Inc.
|
SECURITIES AND OPTIONS HELD
|
||||
COMMON SHARES OWNED
OR CONTROLLED(2)
|
OPTIONS HELD(4)
|
|||
Value at Risk |
$15,578,149(3)
|
|||
February 2011 | 220,998 | February 2011 | 983,000 | |
February 2010 | 216,200 |
February 2010
|
863,000 |
MEMBER OF
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
|
Board | 100% |
SNC-Lavalin Group Inc.
|
(2003-present)
|
Donations and Sponsorships Committee (Chair)
|
100% |
Nortel Networks
|
(2006-2009)
|
Strategic Planning Committee
|
100% |
|
JAMES E. O’CONNOR
Age: 61(1)
Fort Lauderdale, Florida, U.S.A.
Nominee as a director
Independent
|
Mr. O’Connor is chair of the board of directors of Republic Services, Inc., a leading provider of non-hazardous solid waste collection, recycling and disposal services in the United States. From 1998 to 2011, Mr. O’Connor was chair and Chief Executive Officer of Republic Services, Inc. Prior to 1998, he had held various management positions at Waste Management, Inc.
In 2001, Mr. O’Connor was the recipient of the Ellis Island Medal of Honor from the National Ethnic Coalition of Organizations (NECO) which rewards Americans who exemplify outstanding qualities in both their personal and professional lives, while continuing to preserve the richness of their particular heritage. He was named to the list of America’s Best CEOs each year, between 2005 and 2010. In 2011, Mr. O’Connor was named to the Institutional Investors’ All American Executive Team. He is also active in many community causes, especially those that benefit children. Mr. O’Connor has served on the board of directors of the SOS Children’s Village. He also currently serves on the board of directors of the South Florida P.G.A. of America.
|
SECURITIES HELD
|
||
COMMON SHARES OWNED OR CONTROLLED
|
||
Value at Risk |
Nil
|
|
February 2011 |
Nil
|
|
February 2010 |
Nil
|
MEMBER OF
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
|
New Board nominee, not currently a director
|
– |
Republic Services, Inc.
|
(1998-present)
|
CN MANAGEMENT INFORMATION CIRCULAR
|
12 |
|
ROBERT PACE
Age: 56(1)
Halifax, Nova Scotia, Canada
Director since: October 25, 1994
Independent
|
Mr. Pace is President and Chief Executive Officer, The Pace Group (radio broadcasting, real estate and environmental services).
Mr. Pace began his career as a lawyer in Halifax and worked as Atlantic Canada Advisor to the Prime Minister of Canada.
He is a director of the Atlantic Salmon Federation, the Asia Pacific Foundation and the Walter Gordon Foundation.
Mr. Pace is also a director of High Liner Foods Incorporated and Hydro One Inc.
|
SECURITIES AND OPTIONS HELD
|
||||
COMMON SHARES OWNED
OR CONTROLLED(2)
|
OPTIONS HELD(4)
|
|||
Value at Risk |
$9,133,178(3)
|
|||
February 2011 | 129,567(6) | February 2011 | 12,000 | |
February 2010 | 110,550(7) |
February 2010
|
27,000 |
MEMBER OF
|
ATTENDANCE
|
OTHER PUBLIC BOARDS DURING PAST 5 YEARS
|
|
Board | 100% |
Hydro One Inc.
|
(2007-present)
|
Human Resources and Compensation Committee (Chair)
|
100% |
High Liner Foods Incorporated
|
(1998-present)
|
Audit Committee
|
100% |
Overland Realty Limited
|
(2006-2010)
|
Corporate Governance and Nominating Committee
|
100% | ||
Investment Committee of CN’s Pension Trust Funds(5)
|
100% | ||
Strategic Planning Committee
|
100% |
|
(1)
|
The age of the directors is provided as at the date of the Meeting (i.e., on April 27, 2011).
|
(2)
|
The information regarding common shares beneficially owned, controlled or directed has been furnished by the respective nominees individually and includes Directors Restricted Share Units elected as compensation by directors, as well as Deferred Share Units (“DSUs”) under the Company’s Voluntary Incentive Deferral Plan (“VIDP”) in the case of Claude Mongeau, but does not include common shares under options. The VIDP provides eligible senior management employees the opportunity to elect to receive their annual incentive bonus payment and other eligible incentive payments in DSUs payable in cash upon retirement or termination of employment. The number of DSUs received by each participant is established using the average closing price for the 20 trading days prior to and including the date of the incentive payment. For each participant, the Company will grant a further 25% (Company match) of the amount elected in DSUs, which will vest over a period of four years. The election to receive eligible incentive payments in DSUs is no longer available to a participant when the value of the participant’s vested DSUs is sufficient to meet the Company’s stock ownership guidelines. The value of each participant’s DSUs is payable in cash at the time of cessation of employment. For further details on the VIDP, please see the Deferred Compensation Plans section of this Information Circular.
|
(3)
|
The Value at Risk represents the total value of common shares and DRSUs (or DSUs for Mr. Mongeau) which total value is based on the February 25, 2011 closing price of the common shares on the Toronto Stock Exchange (CAD$70.49) or the New York Stock Exchange (US$71.92) for Michael R. Armellino, Donald J. Carty, Ambassador Gordon D. Giffin and Edith E. Holiday, using the closing exchange rate (US$1 = CAD$0.9787) on the same date.
|
(4)
|
The information regarding options comprises the options granted under the Management Long-Term Incentive Plan. No options have been granted to non-executive directors since 2002. On March 8, 2005, the Management Long-Term Incentive Plan was amended to provide that option grants under such plan could no longer be made to non-executive directors.
|
(5)
|
The Investment Committee of CN’s Pension Trust Funds is a mixed committee composed of both members of the Board of Directors as well as officers of the Company.
|
(6)
|
Includes Directors Restricted Share Units as at February 25, 2011 in the following amounts: A. Charles Baillie: 49,611; Hugh J. Bolton: 43,180; Donald J. Carty: 2,739; Ambassador Gordon D. Giffin: 19,333; Edith E. Holiday: 8,206; V. Maureen Kempston Darkes: 24,414; The Hon. Denis Losier: 41,857; The Hon. Edward C. Lumley: 41,422; David G.A. McLean: 84,774; and Robert Pace: 46,193. Pursuant to the terms of the Directors Restricted Share Units, directors or their estates can only access their Directors Restricted Share Units upon retirement, resignation or death.
|
(7)
|
Includes Directors Restricted Share Units as at February 26, 2010 in the following amounts: A. Charles Baillie: 45,679; Hugh J. Bolton: 39,978; Ambassador Gordon D. Giffin: 18,265; Edith E. Holiday: 6,828; V. Maureen Kempston Darkes: 24,005; The Hon. Denis Losier: 38,678; The Hon. Edward C. Lumley: 40,727; David G.A. McLean: 83,352; and Robert Pace: 42,176. Pursuant to the terms of the Directors Restricted Share Units, directors or their estates can only access their Directors Restricted Share Units upon retirement, resignation or death.
|
(8)
|
Mr. Carty did not attend Board meetings in 2010. Since his appointment to the Board on January 1, 2011, Mr. Carty has however been invited to attend various Board committee meetings on a non-voting basis. On March 8, 2011, the Board of Directors decided that Mr. Carty would become a member of the Audit, Corporate Governance and Nominating, Finance and Strategic Planning Committees.
|
CN MANAGEMENT INFORMATION CIRCULAR
|
13 |
AMOUNT AND NUMBER
|
|
TYPE OF FEE
|
OF SHARES
|
Board Chair Retainer(1)
|
US$120,000(2) and 12,000 Shares(2)
|
Director Retainer(3)
|
US$15,000(2) and 4,500 Shares(2)
|
Committee Chair Retainer(4)
|
US$15,000(2)
|
Committee Member Retainer
|
US$3,500(2)
|
Board Meeting Attendance Fee
|
US$1,500
|
Committee Meeting Attendance Fee
|
US$1,500
|
Travel Attendance Fee
|
US$1,500
|
(1)
|
The Board Chair receives no additional Director Retainer nor Committee Chair or Committee Member Retainer.
|
(2)
|
Directors (including Board Chair) may choose to receive all or part of their cash retainer in common shares or DRSUs and their common share retainer can also be received in DRSUs. The common shares are purchased on the open market.
|
(3)
|
Mr. Mongeau does not receive any compensation for serving as director of the Company. Mr. Mongeau’s compensation for serving as CEO of the Company is described in detail in the Statement of Executive Compensation Section.
|
(4)
|
Committee Chairs (other than the Board Chair) also receive, as members of a committee, a retainer of US$3,500.
|
TYPE OF FEE
|
AMOUNT
|
Board Chair Cash Retainer(1)
|
US$120,000(2)
|
Board Chair Share Grant Retainer
|
US$350,000(2)
|
Director Retainer(3)
|
US$15,000(2)
|
Director Share Grant Retainer
|
US$175,000(2)
|
Committee Chair Retainers(4)
Audit and Human Resources and
Compensation Committees
|
US$25,000(2)
|
Other Committees
|
US$15,000(2)
|
Committee Member Retainer
|
US$3,500(2)
|
Board Meeting Attendance Fee
|
US$1,500
|
Committee Meeting Attendance Fee
|
US$1,500
|
Travel Attendance Fee
|
US$1,500
|
(1)
|
The Board Chair receives no additional Director Retainer nor Committee Chair or Committee Member Retainer.
|
(2)
|
Directors (including Board Chair) may choose to receive all or part of their cash retainer in common shares or DRSUs and their common share retainer can also be received in DRSUs. The common shares are purchased on the open market.
|
(3)
|
Mr. Mongeau does not receive any compensation for serving as director of the Company. Mr. Mongeau’s compensation for serving as CEO of the Company is described in detail in the Statement of Executive Compensation Section.
|
(4)
|
Committee Chairs no longer receive the Committee Member Retainer of US$3,500.
|
CN MANAGEMENT INFORMATION CIRCULAR
|
14 |
FEES EARNED | ||||||||
BOARD AND
|
PERCENTAGE OF
|
|||||||
COMMITTEE
|
TOTAL FEES
|
|||||||
DIRECTOR AND
|
COMMITTEE
|
COMMITTEE
|
ATTENDANCE
|
RECEIVED
|
||||
BOARD CHAIR
|
CHAIR
|
MEMBER
|
AND TRAVEL
|
SHARE-BASED
|
ALL OTHER
|
IN COMMON
|
||
NAME OF |
RETAINER
|
RETAINER
|
RETAINER
|
FEES (2)
|
AWARDS(3)
|
COMPENSATION(4)
|
TOTAL
|
SHARES AND/OR
|
DIRECTOR
|
(CAD$)(1)
|
(CAD$)(1)
|
(CAD$)(1)
|
(CAD$)
|
(CAD$)
|
(CAD$)
|
(CAD$)
|
DRSUs(6)
|
Michael R.
Armellino
|
15,449
|
15,449
|
14,419
|
54,070
|
242,145
|
7,724
|
349,256
|
69%
|
A. Charles Baillie
|
16,019
|
16,019
|
18,688
|
54,070
|
242,325
|
3,090
|
350,211
|
84%
|
Hugh J. Bolton
|
15,449
|
–
|
14,419
|
55,615
|
242,325
|
1,545
|
329,353
|
74%
|
Ambassador
|
||||||||
Gordon D. Giffin
|
15,449
|
–
|
14,419
|
57,159
|
242,145
|
3,090
|
332,262
|
73%
|
Edith E. Holiday
|
15,449
|
–
|
18,023
|
55,615
|
242,145
|
1,545
|
332,777
|
73%
|
V. Maureen
|
||||||||
Kempston Darkes
|
15,449
|
15,449
|
14,419
|
49,435
|
242,325
|
7,724
|
344,801
|
70%
|
The Hon.
|
||||||||
Denis Losier
|
15,449
|
15,449
|
14,419
|
52,525
|
242,325
|
6,179
|
346,346
|
70%
|
The Hon.
|
||||||||
Edward C. Lumley
|
16,019
|
16,019
|
18,688
|
57,159
|
242,325
|
3,090
|
353,300
|
83%
|
David G.A. McLean
|
123,588
|
–
|
–
|
61,794
|
646,200
|
1,929(5)
|
833,511
|
78%
|
Robert Pace
|
16,019
|
16,019
|
18,688
|
61,794
|
242,325
|
1,545
|
356,390
|
82%
|
TOTAL
|
264,339
|
94,404
|
146,182
|
559,236
|
2,826,585
|
37,461
|
3,928,207
|
76%
|
(1)
|
All directors earned compensation in U.S. currency. Compensation received in cash was converted to Canadian dollars using the average rate of exchange of the Bank of Canada for 2010 (US$1 = CAD$1.0299). Compensation elected to be received in common shares or DRSUs was converted to Canadian dollars using the closing rate of exchange of the Bank of Canada (US$1 = CAD$1.0679), on the purchase day (February 9, 2010). In addition to the common shares or DRSUs received by the directors and the Board Chair as described in note (3) below, the directors and the Board Chair may choose to receive all or part of their cash retainers in common shares or DRSUs. The following directors made such election with respect to the amounts set forth beside their name: A. Charles Baillie (CAD$50,726), The Hon. Edward C. Lumley (CAD$50,726) and Robert Pace (CAD$50,726). The amount of cash retainers elected to be received in common shares or DRSUs is included in these columns.
|
(2)
|
Includes travel fees which amounted to a total of CAD$117,409, in aggregate, for all directors.
|
(3)
|
Represents 4,500 common shares or DRSUs received by each non-executive director as part of the Director Retainer (and 12,000 common shares or DRSUs received by the Board Chair as part of the Board Chair Retainer). The value of such grant was calculated as at February 9, 2010 using the closing price on such date on the Toronto Stock Exchange (CAD$53.85) or the New York Stock Exchange (US$50.39) and converted using the closing exchange rate on the same date (US$1 = CAD$1.0679) for Michael R. Armellino, Ambassador Gordon D. Giffin and Edith E. Holiday.
|
(4)
|
Such values represent committee attendance fees received in cash for attendance to meetings of board committees of which they were not members. Such values were converted to Canadian dollars using the average rate of exchange of the Bank of Canada for 2010 (US$1 = CAD$1.0299).
|
(5)
|
Includes the value for 2010 of insurance premiums for accidental death and dismemberment insurance as well as 2010 medical and dental coverage for David G.A. McLean in Canada and the U.S. The total cost to the Company for such benefits is equal to CAD$384.
|
(6)
|
This percentage is calculated by dividing the aggregate of the cash retainer elected by non-executive directors to be received in common shares or DRSUs described in note (1) above and the value provided under the share-based awards column, by the value provided under the total column.
|
CN MANAGEMENT INFORMATION CIRCULAR
|
15 |
OPTION-BASED AWARDS(1) |
SHARE -BASED AWARDS(3)
|
||||||
MARKET OR PAYOUT
|
|||||||
VALUE OF
|
NUMBER OF SHARES
|
VALUE OF
|
|||||
DATE OF GRANT AND NUMBER
|
UNEXERCISED
|
OR UNITS OF
|
SHARE-BASED
|
||||
OF SECURITIES UNDERLYING
|
OPTION
|
OPTION
|
IN-THE-MONEY
|
SHARES THAT HAVE
|
AWARDS THAT
|
||
UNEXERCISED OPTIONS
|
EXERCISE PRICE
|
EXPIRATION
|
OPTIONS(2)
|
NOT VESTED
|
HAVE NOT VESTED(4)
|
||
NAME OF DIRECTOR
|
(#)
|
(CAD$)
|
DATE
|
(CAD$)
|
(#)
|
(CAD$)
|
|
Michael R.
|
|||||||
Armellino
|
–
|
–
|
–
|
–
|
–
|
–
|
–
|
A. Charles Baillie
|
N/A
|
N/A
|
N/A
|
N/A
|
N/A
|
46,458
|
3,082,488
|
Hugh J. Bolton
|
N/A
|
N/A
|
N/A
|
N/A
|
N/A
|
40,660
|
2,697,791
|
Ambassador
|
|||||||
Gordon D. Giffin
|
2002/01/25
|
12,000
|
25.59
|
2012/01/25
|
486,253
|
18,577
|
1,228,145
|
Edith E. Holiday
|
–
|
–
|
–
|
–
|
–
|
6,944
|
459,075
|
V. Maureen
|
|||||||
Kempston Darkes
|
2002/01/25
|
12,000
|
25.59
|
2012/01/25
|
489,120
|
24,414
|
1,619,869
|
The Hon.
|
|||||||
Denis Losier
|
2002/01/25
|
12,000
|
25.59
|
2012/01/25
|
489,120
|
39,338
|
2,610,076
|
The Hon.
|
|||||||
Edward C. Lumley
|
–
|
–
|
–
|
–
|
–
|
41,422
|
2,748,350
|
David G.A. McLean
|
–
|
–
|
–
|
–
|
–
|
84,774
|
5,624,755
|
Robert Pace
|
2002/01/25
|
12,000
|
25.59
|
2012/01/25
|
489,120
|
42,895
|
2,846,083
|
(1)
|
Shows information regarding options held by non-executive directors under the Management Long-Term Incentive Plan as of December 31, 2010. As of the date hereof, all these options are exercisable. On March 8, 2005, the Management Long-Term Incentive Plan was amended to provide that option grants under the Plan could no longer be made to non-executive directors. While they remain participants in the Plan for previous grants, the last time non-executive directors received options was in 2002. A. Charles Baillie and Hugh J. Bolton were not members of the Board when options were granted under the Management Long-Term Incentive Plan.
|
(2)
|
The value of unexercised in-the-money options at financial year-end is the difference between the closing price of the common shares on December 31, 2010 on the Toronto Stock Exchange (CAD$66.35) or the New York Stock Exchange (US$66.47) for Ambassador Gordon D. Giffin, using the December 31, 2010 closing exchange rate (US$1 = CAD$0.9946), and the exercise price.
|
(3)
|
Shows information regarding DRSUs held by non-executive directors as of December 31, 2010. The directors may choose to receive all or part of their cash retainers in common shares or DRSUs and their common share retainer can also be received in DRSUs. Pursuant to the terms of the Directors Restricted Share Units, directors or their estates can only access their DRSUs upon retirement or resignation from the Company’s Board, or death.
|
(4)
|
The value of outstanding DRSUs is based on the closing price of the common shares on December 31, 2010 on the Toronto Stock Exchange (CAD$66.35) or the New York Stock Exchange (US$66.47) for Ambassador Gordon D. Giffin and Edith E. Holiday, using the December 31, 2010 closing exchange rate (US$1 = CAD$0.9946).
|
CN MANAGEMENT INFORMATION CIRCULAR
|
16 |
TOTAL NUMBER
|
|||||||
NUMBER OF
|
OF COMMON
|
GUIDELINE MET(3)
|
TOTAL VALUE
|
||||
COMMON SHARES
|
SHARES OWNED,
|
OR INVESTMENT
|
OF COMMON
|
VALUE AT RISK
|
|||
OWNED,
|
CONTROLLED OR
|
REQUIRED TO MEET
|
SHARES AND DRSUs
|
AS MULTIPLE OF
|
|||
CONTROLLED
|
NUMBER OF
|
DIRECTED
|
GUIDELINE
|
(VALUE AT RISK)(3)
|
SHAREHOLDING
|
||
DIRECTOR
|
YEAR (1)
|
OR DIRECTED
|
DRSUs HELD(2)
|
AND DRSUs
|
(CAD$)
|
(CAD$)
|
REQUIREMENT
|
Michael R.
|
2011
|
113,680
|
–
|
113,680
|
|||
Armellino
|
2010
|
111,150
|
–
|
111,150
|
ü |
8,001,720
|
14
|
Variation
|
2,530
|
–
|
2,530
|
||||
A. Charles Baillie
|
2011
|
102,100
|
49,611
|
151,711
|
|||
2010
|
101,600
|
45,679
|
147,279
|
ü |
10,694,108
|
19
|
|
Variation
|
500
|
3,932
|
4,432
|
||||
Hugh J. Bolton
|
2011
|
2,500
|
43,180
|
45,680
|
|||
2010
|
2,500
|
39,978
|
42,478
|
ü |
3,219,983
|
6
|
|
Variation
|
–
|
3,202
|
3,202
|
||||
Donald J. Carty
|
2011
|
–
|
2,739
|
2,739
|
|||
2010
|
–
|
–
|
–
|
365,066(4)
|
192,793
|
0.35
|
|
Variation
|
–
|
2,739
|
2,739
|
||||
Ambassador
|
2011
|
25,676
|
19,333
|
45,009
|
|||
Gordon D. Giffin
|
2010
|
23,900
|
18,265
|
42,165
|
ü |
3,168,098
|
6
|
Variation
|
1,776
|
1,068
|
2,844
|
||||
Edith E. Holiday
|
2011
|
34,712
|
8,206
|
42,918
|
|||
2010
|
33,450
|
6,828
|
40,278
|
ü |
3,020,917
|
5
|
|
Variation
|
1,262
|
1,378
|
2,640
|
||||
V. Maureen
|
2011
|
56,530
|
24,414
|
80,944
|
|||
Kempston Darkes
|
2010
|
46,500
|
24,005
|
70,505
|
ü |
5,705,743
|
10
|
Variation
|
10,030
|
409
|
10,439
|
||||
The Hon.
|
2011
|
82,858
|
41,857
|
124,715
|
|||
Denis Losier
|
2010
|
66,953
|
38,678
|
105,631
|
ü |
8,791,160
|
16
|
Variation
|
15,905
|
3,179
|
19,084
|
||||
The Hon.
|
2011
|
55,925
|
41,422
|
97,347
|
|||
Edward C. Lumley
|
2010
|
52,800
|
40,727
|
93,527
|
ü |
6,861,990
|
12
|
Variation
|
3,125
|
695
|
3,820
|
||||
David G.A. McLean
|
2011
|
105,300
|
84,774
|
190,074
|
|||
2010
|
107,910
|
83,352
|
191,262
|
ü |
13,398,316
|
10
|
|
Variation
|
(2,610)
|
1,422
|
(1,188)
|
||||
Claude Mongeau
|
2011
|
28,311
|
192,687
|
220,998
|
|||
2010
|
26,750
|
189,450
|
216,200
|
N/A
|
15,578,149
|
N/A
|
|
Variation
|
1,561
|
3,237
|
4,798
|
||||
Robert Pace
|
2011
|
83,374
|
46,193
|
129,567
|
|||
2010
|
68,374
|
42,176
|
110,550
|
ü |
9,133,178
|
16
|
|
Variation
|
15,000
|
4,017
|
19,017
|
(1)
|
The number of common shares and DRSUs held by each director for 2011 is as at February 25, 2011 and for 2010 is as at February 26, 2010.
|
(2)
|
Includes DRSUs elected as part of directors compensation and DSUs under the Company’s VIDP held by Claude Mongeau.
|
(3)
|
The total value is based on the February 25, 2011 closing price of the common shares on the Toronto Stock Exchange (CAD$70.49) or the New York Stock Exchange (US$71.92) for Michael R. Armellino, Donald J. Carty, Ambassador Gordon D. Giffi n and Edith E. Holiday, using the closing exchange rate (US$1 = CAD$0.9787) on the same date.
|
(4)
|
Donald J. Carty being a new Board member has five (5) years from his appointment to the Board to meet the guideline.
|
CN MANAGEMENT INFORMATION CIRCULAR
|
17 |
NUMBER AND % OF MEETINGS ATTENDED | |||||||||||
|
INVESTMENT
|
||||||||||
CORPORATE |
ENVI-
|
HUMAN
|
COMMITTEE
|
||||||||
GOVERNANCE
|
DONATIONS AND
|
RONMENT,
|
RESOURCES
|
OF CN’S
|
|||||||
AND
|
SPONSOR-
|
SAFETY AND
|
AND COM-
|
PENSION
|
STRATEGIC
|
||||||
AUDIT
|
NOMINATING
|
SHIPS
|
SECURITY
|
FINANCE
|
PENSATION
|
TRUST
|
PLANNING
|
COMMITTEES
|
OVERALL
|
||
DIRECTOR(1)
|
BOARD
|
COMMITTEE
|
COMMITTEE
|
COMMITTEE
|
COMMITTEE
|
COMMITTEE
|
COMMITTEE
|
FUNDS
|
COMMITTEE
|
(TOTAL)
|
ATTENDANCE
|
Michael R. Armellino
|
9/9
|
5/5
|
–
|
–
|
–
|
5/5
|
–
|
4/4
|
3/3
|
17/17
|
26/26
|
(100%)
|
(Chair)
|
(100%)
|
(100%)
|
||||||||
A. Charles Baillie
|
9/9
|
–
|
–
|
–
|
4/4
|
4/5
|
5/5
|
3/4
|
3/3
|
19/21
|
28/30
|
(100%)
|
(Chair)
|
(90%)
|
(93%)
|
||||||||
Hugh J. Bolton
|
9/9
|
5/5
|
5/5
|
–
|
–
|
–
|
5/5
|
–
|
3/3
|
18/18
|
27/27
|
(100%)
|
(100%)
|
(100%)
|
|||||||||
Ambassador
|
9/9
|
5/5
|
–
|
3/3
|
–
|
5/5
|
5/5
|
–
|
3/3
|
21/21
|
30/30
|
Gordon D. Giffin
|
(100%)
|
(100%)
|
(100%)
|
||||||||
Edith E. Holiday
|
9/9
|
–
|
5/5
|
–
|
4/4
|
–
|
5/5
|
4/4
|
3/3
|
21/21
|
30/30
|
(100%)
|
(100%)
|
(100%)
|
|||||||||
V. Maureen
|
9/9
|
–
|
–
|
–
|
4/4
|
5/5
|
–
|
4/4
|
3/3
|
16/16
|
25/25
|
Kempston Darkes
|
(100%)
|
(Chair)
|
(100%)
|
(100%)
|
|||||||
The Hon.
|
9/9
|
5/5
|
5/5
|
–
|
–
|
–
|
–
|
4/4
|
3/3
|
17/17
|
26/26
|
Denis Losier
|
(100%)
|
(Chair)
|
(100%)
|
(100%)
|
|||||||
The Hon.
|
9/9
|
–
|
–
|
–
|
4/4
|
5/5
|
5/5
|
4/4
|
3/3
|
21/21
|
30/30
|
Edward C. Lumley
|
(100%)
|
(Chair)
|
(100%)
|
(100%)
|
|||||||
David G.A. McLean
|
9/9
|
–
|
5/5
|
3/3
|
4/4
|
–
|
5/5
|
4/4
|
3/3
|
24/24
|
33/33
|
(100%)
|
(Chair)
|
(100%)
|
(100%)
|
||||||||
(Chair)
|
|||||||||||
Claude Mongeau
|
9/9
|
–
|
–
|
3/3
|
–
|
–
|
–
|
–
|
3/3
|
6/6
|
15/15
|
(100%)
|
(Chair)
|
(100%)
|
(100%)
|
||||||||
Robert Pace
|
9/9
|
5/5
|
5/5
|
–
|
–
|
–
|
5/5
|
4/4
|
3/3
|
22/22
|
31/31
|
(100%)
|
(Chair)
|
(100%)
|
(100%)
|
(1)
|
In addition to committee members, all non-executive board members attended the January 2010 meeting of the Corporate Governance and Nominating Committee on a non-voting basis. The following directors who do not sit on the Human Resources and Compensation Committee attended three meetings on a non-voting basis: Michael R. Armellino, The Hon. Denis Losier, V. Maureen Kempston Darkes. In addition to committee members, Claude Mongeau attended five Audit Committee meetings, three Finance Committee meetings, four Corporate Governance and Nominating Committee meetings, three Environment, Safety and Security Committee meetings and five Human Resources and Compensation Committee meetings on a non-voting basis.
|
BOARD AND BOARD COMMITTEE MEETINGS
|
NUMBER OF MEETINGS
|
HELD IN 2010
|
|
Board
|
9
|
Audit Committee
|
5
|
Corporate Governance and Nominating Committee
|
5
|
Donations and Sponsorship Committee
|
3
|
Environment, Safety and Security Committee
|
4
|
Finance Committee
|
5
|
Human Resources and Compensation Committee
|
5
|
Investment Committee of CN’s Pension Trust Funds
|
4
|
Strategic Planning Committee
|
3
|
CN MANAGEMENT INFORMATION CIRCULAR
|
18 |
(i)
|
Mr. Baillie, a director of the Company, was a director of Dana Corporation which filed voluntary petitions for reorganization under Chapter 11 of the U.S. Bankruptcy Code on March 3, 2006. Dana’s European, South American, Asian-Pacific, Canadian and Mexican subsidiaries are not included in the Chapter 11 filing. Dana Corporation successfully emerged from Chapter 11 reorganization in February 2008. Mr. Baillie is no longer a director of Dana Corporation;
|
(ii)
|
Mr. Lumley, a director of the Company, was a director of Air Canada when it voluntarily filed for protection under the Companies’ Creditors Arrangement Act (“CCAA”) in April 2003. Air Canada successfully emerged from the CCAA proceedings and was restructured pursuant to a plan of arrangement in September 2004. Mr. Lumley is no longer a director of Air Canada;
|
(iii)
|
Mr. Mongeau, a director and the President and Chief Executive Officer of the Company, became a director of Nortel Networks Corporation (“NNC”) and Nortel Networks Limited (“NNL”) on June 29, 2006. On January 14, 2009, NNC, NNL and certain other Canadian subsidiaries initiated creditor protection proceedings under the CCAA in Canada. Certain U.S. subsidiaries filed voluntary petitions in the United States under Chapter 11 of the U.S. Bankruptcy Code, and certain Europe, Middle East and Africa (EMEA) subsidiaries made consequential filings in Europe and the Middle East. These proceedings are ongoing. Mr. Mongeau resigned as a director of NNC and NNL effective August 10, 2009;
|
(iv)
|
Mrs. Kempston Darkes, a director of the Company, was an officer of General Motors Corporation (“GM”) when GM filed for bankruptcy protection under Chapter 11 of the U.S. Bankruptcy Code on June 1, 2009. None of the operations for which she was directly responsible in Latin America, Africa and the Middle East were included in the bankruptcy filing. GM emerged from bankruptcy protection on July 10, 2009 in a reorganization in which a new entity acquired GM’s most valuable assets. Mrs. Kempston Darkes retired as a GM officer on December 1, 2009; and
|
(v)
|
Mr. Giffin, a director of the Company, was a director of AbitibiBowater Inc. until January 22, 2009. AbitibiBowater Inc. and certain of its U.S. and Canadian subsidiaries filed voluntary petitions in the United States under Chapter 11 of the U.S. Bankruptcy Code on April 16, 2009. AbitibiBowater Inc. and certain of its Canadian subsidiaries filed for creditor protection under the CCAA in Canada on April 17, 2009.
|
CN MANAGEMENT INFORMATION CIRCULAR
|
19 |
THE ROLE, MANDATE AND RULES OF THE BOARD OF DIRECTORS AND OF ITS COMMITTEES ARE SET FORTH IN OUR CORPORATE GOVERNANCE MANUAL, WHICH IS AVAILABLE ON OUR WEBSITE.
|
(1)
|
Form 58-101F1 of the Disclosure Instrument (“Form 58-101F1”), section 2; Governance Policy, section 3.4.
|
(2)
|
Form 58-101F1, section 5; Governance Policy, sections 3.8 and 3.9.
|
CN MANAGEMENT INFORMATION CIRCULAR
|
20 |
THE BOARD OF DIRECTORS HAS ADOPTED PROCEDURES ALLOWING INTERESTED PARTIES TO COMMUNICATE DIRECTLY WITH THE CHAIRMAN.
|
INDEPENDENCE STATUS | |||
NAME
|
INDEPENDENT
|
NOT INDEPENDENT
|
REASON
FOR NON-
INDEPENDENCE
STATUS
|
Michael R. Armellino
|
ü | ||
A. Charles Baillie
|
ü | ||
Hugh J. Bolton
|
ü | ||
Donald J. Carty
|
ü | ||
Ambassador Gordon D. Giffin
|
ü | ||
Edith E. Holiday
|
ü | ||
V. Maureen Kempston Darkes
|
ü | ||
The Hon. Denis Losier
|
ü | ||
The Hon. Edward C. Lumley
|
ü | ||
David G.A. McLean
|
ü | ||
Claude Mongeau
|
ü |
President and
Chief Executive
Officer of the
Company
|
|
James E. O’Connor
|
ü | ||
Robert Pace
|
ü |
12 OF THE 13 NOMINEES FOR ELECTION TO THE BOARD OF DIRECTORS ARE INDEPENDENT.
|
CN MANAGEMENT INFORMATION CIRCULAR
|
21 |
THE BOARD OF DIRECTORS HAS ADOPTED A MAJORITY VOTING POLICY.
|
SCHEDULE “B” TO THIS INFORMATION CIRCULAR PROVIDES REPORTS ON THE ACTIVITIES OF EACH BOARD COMMITTEE.
|
(1)
|
Form 58-101F1, sections 3(a) and (b); Governance Policy, section 3.5.
|
(2)
|
Form 58-101F1, section 8.
|
(3)
|
Governance Policy, section 3.13.
|
CN MANAGEMENT INFORMATION CIRCULAR
|
22 |
(1)
|
Form 58-101F1, section 6(c); Governance Policy, section 3.11.
|