Indicate by check mark whether the registrant files or will file annual reports under cover of Form 20-F or Form 40-F:
Form 20-F | Form 40-F X |
Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(1):
Yes | No X |
Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(7):
Yes | No X |
Indicate by check mark whether by furnishing the information contained in this Form, the Registrant is also thereby furnishing the information to the Commission pursuant to Rule 12g3-2(b) under the Securities Exchange Act of 1934:
Yes | No X |
If “Yes” is marked, indicate below the file number assigned to the registrant in connection with Rule 12g3-2(b): N/A
Item
1
|
Notice of
Annual Meeting of Shareholders
|
Item
2
|
Management Proxy Circular |
Item
3
|
Proxy Form |
Item
4
|
Annual Report |
Canadian National Railway Company | |||||
Date: March 19, 2008 | By: | /s/ Sean Finn | |||
Name: | Sean Finn | ||||
Title: |
Senior
Vice-President Public Affairs,
Chief Legal
Officer and Corporate Secretary
|
1.
|
receiving the
consolidated financial statements for the year ended December 31, 2007 and
the auditors’ reports thereon;
|
2.
|
electing the
directors;
|
3.
|
appointing the
auditors;
|
4.
|
consideration
of the shareholder proposal set out in Schedule “A” to the Information
Circular; and
|
5.
|
transacting
such other business as may properly be brought before the Meeting or any
adjournment or postponement
thereof.
|
CN
MANAGEMENT INFORMATION CIRCULAR
|
1 |
E. Hunter
Harrison
|
David G.A.
McLean
|
President and
Chief Executive Officer
|
Chairman of
the Board
|
1.
|
receiving the
consolidated financial statements for the year ended December 31, 2007 and
the auditors’ reports thereon;
|
2.
|
electing the
directors;
|
3.
|
appointing the
auditors;
|
4.
|
consideration
of the shareholder proposal set out in Schedule “A” to the Information
Circular; and
|
5.
|
transacting
such other business as may properly be brought before the Meeting or any
adjournment or postponement
thereof.
|
CN
MANAGEMENT INFORMATION CIRCULAR
|
2 |
4
|
Questions
and Answers – Voting and Proxies
|
7
|
Business
of the Meeting
|
7
|
Financial
Statements
|
7
|
Election of
Directors
|
7
|
Appointment of
Auditors
|
7
|
Shareholder
Proposal
|
8
|
Nominees
for Election to the Board
|
8
|
Description of
Nominees
|
14
|
Board of
Directors Compensation
|
16
|
Share
Ownership
|
17
|
Additional
Disclosure Relating to Directors
|
18
|
Board and
Committee Attendance
|
19
|
Statement
of Corporate Governance Practices
|
19
|
General
|
19
|
Code of
Business Conduct
|
20
|
Independence
of Directors
|
20
|
Independent
Chairman of the Board
|
20
|
Position
Descriptions
|
21
|
No Other
Common Directorships
|
21
|
Election of
Directors
|
21
|
Committees of
the Board
|
22
|
Board and
Committee Meetings
|
23
|
Board
Performance Assessment
|
23
|
Director
Selection
|
24
|
Director
Orientation and Continuing Education
|
25
|
Audit
Committee Disclosure
|
29
|
Statement
of Executive Compensation
|
29
|
Report on
Executive Compensation by the Human Resources and Compensation
Committee
|
38
|
Officers’
Remuneration
|
47
|
Performance
Graph
|
48
|
Other
Information
|
48
|
Indebtedness
of Directors and Executive Officers
|
48
|
Shares Owned
or Controlled by Senior Management
|
48
|
Interest of
Informed Persons and Others in Material Transactions
|
48
|
Directors’ and
Officers’ Insurance
|
48
|
Shareholder
Proposals
|
48
|
Availability
of Documents
|
48
|
Approval
|
49
|
SCHEDULE
“A” – Shareholder Proposal
|
51
|
SCHEDULE
“B” – Mandate of the Board
|
CN
MANAGEMENT INFORMATION CIRCULAR
|
3 |
1.
|
VOTING
BY PROXY
|
CN
MANAGEMENT INFORMATION CIRCULAR
|
4 |
•
|
What
is the deadline for receiving the form of
proxy?
|
The deadline
for receiving duly completed forms of proxy or a vote over the Internet is
5:00 p.m. (Eastern time) on April 21, 2008, or if the Meeting is adjourned
or postponed, by no later than 5:00 p.m. (Eastern time) on the business
day prior to the day fixed for the adjourned or postponed
meeting.
|
•
|
How
will my common shares be voted if I give my
proxy?
|
Your common shares will be voted or withheld
from voting in accordance with your instructions indicated on the proxy.
If no instructions are indicated, your common shares represented by
proxies in favour of the Board chair or the President and Chief Executive
Officer will be voted FOR the election of management’s nominees as
directors, FOR the appointment of KPMG LLP as auditors, AGAINST the
shareholder proposal set out in Schedule “A” and at the discretion of the
proxy holder in respect of amendments to any of the foregoing matters or
on such other business as may properly be brought before the Meeting.
Should any nominee named herein for election as a director become
unable to accept nomination for election, it is intended that the person
acting under proxy in favour of management will vote for the election in
his or her stead for such other person as management of the Company may
recommend. Management has no reason to believe that any of the nominees
for election as directors will be unable to serve if elected to office and
management is not aware of any amendment or other business likely to be
brought before the Meeting.
|
•
|
If
I change my mind, how can I revoke my
proxy?
|
You may revoke
your proxy at any time by an instrument in writing (which includes another
form of proxy with a later date) executed by you, or by your attorney
(duly authorized in writing), and (i) deposited with the Corporate
Secretary of the Company at the registered office of the Company (935 de
La Gauchetière Street West, Montréal, Québec, Canada, H3B 2M9) at any time
up to and including 5:00 p.m. (Eastern time) on the last business day
preceding the day of the Meeting or any adjournment or postponement
thereof, or (ii) filed with the chair of the Meeting on the day of the
Meeting or any adjournment or postponement thereof, or in any other manner
permitted by law or in the case of a vote over the Internet, by way of a
subsequent Internet vote.
|
2.
|
VOTING
IN PERSON
|
1.
|
GIVING
YOUR VOTING INSTRUCTIONS
|
2.
|
VOTING
IN PERSON
|
CN
MANAGEMENT INFORMATION CIRCULAR
|
5 |
CN
MANAGEMENT INFORMATION CIRCULAR
|
6 |
CN
MANAGEMENT INFORMATION CIRCULAR
|
7 |
MICHAEL
R. ARMELLINO, CFA
Age: 68(1)
Fort Lee, New
Jersey, U.S.A.
Director
Since: May 7, 1996
Independent
|
Mr. Armellino,
a chartered financial analyst, is a Retired Partner, The Goldman
Sachs Group, LP. From 1991 to 1994, Mr. Armellino was chair and
Chief Executive Officer of Goldman Sachs Asset Management. Prior to 1991,
he had held various positions at Goldman, Sachs & Co., including
senior transportation analyst and Partner in Charge of
Research.
|
MEMBER
OF
|
ATTENDANCE
|
SECURITIES
AND OPTIONS HELD
|
|||
Board
|
100%
|
COMMON
SHARES OWNED
|
OPTIONS
HELD(4)
|
||
Strategic
Planning Committee (Chair)
|
100%
|
OR CONTROLLED(3) | |||
Audit
Committee
|
100%
|
|
|||
Finance
Committee
|
100%
|
February 2008 |
102,150
|
February
2008
|
Nil
|
Investment
Committee of CN’s Pension Trust Funds(2)
|
100%
|
February 2007 |
97,650
|
February 2007 |
Nil
|
A.
CHARLES BAILLIE, O.C., LL.D.
Age: 68(1)
Toronto,
Ontario, Canada
Director
Since: April 15, 2003 Independent |
Mr. Baillie
retired as chair of The Toronto-Dominion Bank in April 2003, and as Chief
Executive Officer of the bank in December 2002. Mr. Baillie is also a
director of George Weston Limited and Telus
Corporation.
|
MEMBER
OF
|
ATTENDANCE
|
SECURITIES
AND OPTIONS HELD
|
|||
Board
|
100%
|
COMMON
SHARES OWNED
|
OPTIONS
HELD(4)
|
||
Finance
Committee (Chair)
|
100%
|
OR CONTROLLED(3) | |||
Audit
Committee
|
100%
|
|
|||
Human
Resources and Compensation Committee
|
100%
|
February
2008
|
127,344(5)
|
February
2008
|
N/A
|
Strategic
Planning Committee
|
100%
|
February 2007 |
117,514(6)
|
February 2007 |
N/A
|
CN
MANAGEMENT INFORMATION CIRCULAR
|
8 |
HUGH
J. BOLTON, FCA
Age: 69(1)
Edmonton,
Alberta, Canada
Director
Since: April 15, 2003 Independent |
Mr. Bolton is
the chair of the board of directors of EPCOR Utilities Inc. (energy and
energy-related services provider), and the chairman of the board of
directors of Matrikon Inc. (supplier of industrial IT solutions). Mr. Bolton is
also a director of Teck Cominco Limited, The Toronto-Dominion Bank
and WestJet Airlines Ltd. From 1992 to 1998, Mr. Bolton was
chair and Chief Executive Partner of Coopers & Lybrand Canada (now
PricewaterhouseCoopers).
|
MEMBER
OF
|
ATTENDANCE
|
SECURITIES
AND OPTIONS HELD
|
|||
Board
|
100%
|
COMMON
SHARES OWNED
|
OPTIONS
HELD(4)
|
||
Audit
Committee
|
100%
|
OR CONTROLLED(3) | |||
Corporate
Governance and Nominating Committee
|
100%
|
|
|||
Human
Resources and Compensation Committee
|
100%
|
February
2008
|
32,270(5)
|
February
2008
|
N/A
|
Strategic
Planning Committee
|
100%
|
February 2007 |
27,949(6)
|
February 2007 |
N/A
|
J.V.
RAYMOND CYR, O.C., LL.D. Age: 74(1)Montréal,
Québec, Canada
Director
Since: March 29, 1995 Independent |
Mr. Cyr is
chair of PolyValor Inc. (University Research Valorization Fund). Mr. Cyr also
served as chair of Bell Canada from 1985 to 1989 and from 1992 to
1996, and as chair of BCE Inc. from 1989 to 1993. He is also a
director of Transcontinental Inc. and ART Advanced Research Technologies
Inc.
|
MEMBER
OF
|
ATTENDANCE
|
SECURITIES
AND OPTIONS HELD
|
|||
Board
|
100%
|
COMMON
SHARES OWNED
|
OPTIONS
HELD(4)
|
||
Environment,
Safety and Security Committee (Chair)
|
100%
|
OR CONTROLLED(3) | |||
Corporate
Governance and Nominating Committee
|
100%
|
|
|||
Investment
Committee of CN’s Pension Trust Funds(2)
|
100%
|
February
2008
|
69,561(5)
|
February
2008
|
72,000
|
Strategic
Planning Committee
|
100%
|
February 2007 |
64,803(6)
|
February 2007 |
72,000
|
AMBASSADOR
GORDON D. GIFFIN Age: 58(1)Atlanta,
Georgia, U.S.A.
Director
Since: May 1, 2001 Independent |
Mr. Giffin is
Senior Partner, McKenna Long & Aldridge (law firm) and he was United
States Ambassador to Canada from August 1997 to April 2001.
Mr. Giffin is also a director of Canadian Imperial Bank of Commerce,
Canadian Natural Resources Limited, TransAlta Corporation, AbitibiBowater
Incorporated and Ontario Energy Savings
Corp.
|
MEMBER
OF
|
ATTENDANCE
|
SECURITIES
AND OPTIONS HELD
|
|||
Board
|
100%
|
COMMON
SHARES OWNED
|
OPTIONS
HELD(4)
|
||
Environment,
Safety and Security Committee
|
100%
|
OR CONTROLLED(3) | |||
Finance
Committee
|
100%
|
|
|||
Human
Resources and Compensation Committee
|
100%
|
February
2008
|
32,656(5)
|
February
2008
|
27,000
|
Strategic
Planning Committee
|
100%
|
February 2007 |
28,013(6)
|
February 2007 |
27,000
|
CN
MANAGEMENT INFORMATION CIRCULAR
|
9 |
JAMES
K. GRAY, O.C., A.O.E., LL.D.
Age: 74(1)
Calgary,
Alberta, Canada
Director
Since: July 4, 1996 Independent |
Mr. Gray is
Corporate Director and Former Chairman and Chief Executive
Officer, Canadian Hunter Exploration Ltd. (natural gas company). Mr.
Gray is also a director of Brookfield Asset Management Inc., Phoenix
Technology Income Fund and Atlanta Gold
Inc.
|
MEMBER
OF
|
ATTENDANCE
|
SECURITIES
AND OPTIONS HELD
|
|||
Board
|
100%
|
COMMON
SHARES OWNED
|
OPTIONS
HELD(4)
|
||
Corporate
Governance and Nominating
Committee
|
100%
|
OR CONTROLLED(3) | |||
Environment,
Safety and Security Committee
|
100%
|
|
|||
Human
Resources and Compensation Committee
|
100%
|
February 2008 |
63,072(5)
|
February
2008
|
39,000
|
Investment
Committee of CN’s Pension Trust Funds(2)
|
100%
|
February 2007 |
57,889(6)
|
February 2007 |
72,000
|
Strategic
Planning Committee
|
100%
|
|
E.
HUNTER HARRISON
Age: 63(1)
Wellington,
Florida, U.S.A.
Director
Since: December 7, 1999 Not
Independent |
Mr. Harrison
has been President and Chief Executive Officer of the Company since
January 1, 2003. He has served as Executive Vice-President and
Chief Operating Officer of the Company from March 1998 to
December 2002. Prior to joining CN, Mr. Harrison had been a director and
President and Chief Executive Officer of the Illinois Central
Corporation and the Illinois Central Railroad Company from 1993 to
1998.
|
MEMBER
OF
|
ATTENDANCE
|
SECURITIES
AND OPTIONS HELD
|
|||
Board
|
100%
|
COMMON
SHARES OWNED
|
OPTIONS
HELD(4)
|
||
Strategic
Planning Committee
|
100%
|
OR CONTROLLED(3) | |||
|
|
|
|||
|
February 2008 |
308,993
|
February
2008
|
3,505,000
|
|
|
|
February 2007 |
283,625
|
February 2007 |
3,360,000
|
EDITH
E. HOLIDAY
Age: 56(1)
Washington,
District of Columbia,
U.S.A.
Director
Since: June 1, 2001
|
Mrs. Holiday
is a Corporate Director and Trustee and a former General Counsel,
United States Treasury Department and Secretary of the Cabinet, The
White House. Mrs. Holiday is a director of H.J. Heinz Company, Hess
Corporation, RTI International Metals, Inc. and White Mountains
Insurance Group, Ltd. She is also a director or trustee in various
investment companies of the Franklin Templeton Group of Mutual
Funds.
|
MEMBER
OF
|
ATTENDANCE
|
SECURITIES
AND OPTIONS HELD
|
|||
Board
|
100%
|
COMMON
SHARES OWNED
|
OPTIONS
HELD(4)
|
||
Corporate
Governance and Nominating
Committee
|
100%
|
OR CONTROLLED(3) | |||
Environment,
Safety and Security
Committee
|
100%
|
|
|||
Human
Resources and Compensation Committee
|
100%
|
February 2008 |
31,200(5)
|
February
2008
|
27,000
|
Investment
Committee of CN’s Pension Trust Funds(2)
|
100%
|
February 2007 |
26,700
|
February 2007 |
27,000
|
Strategic
Planning Committee
|
100%
|
|
CN
MANAGEMENT INFORMATION CIRCULAR
|
10 |
V.
MAUREEN KEMPSTON DARKES,
O.C.,
D. COMM., LL.D.
Miramar,
Florida, U.S.A.
Director
Since: March 29, 1995
Not
Independent
|
Mrs. Kempston
Darkes is Group Vice-President and President Latin America,
Africa and Middle East, General Motors Corporation. From 1994 to
2001, she was President and General Manager of General Motors
of Canada Limited and Vice-President of General Motors
Corporation. Mrs. Kempston Darkes is also a director of The Thomson
Corporation.
|
MEMBER
OF
|
ATTENDANCE
|
SECURITIES
AND OPTIONS HELD
|
|||
Board
|
100%
|
COMMON
SHARES OWNED
|
OPTIONS
HELD(4)
|
||
Environment,
Safety and Security Committee
|
100%
|
OR CONTROLLED(3) | |||
Finance
Committee
|
100%
|
|
|||
Investment
Committee of CN’s Pension Trust Funds(2)
|
100%
|
February
2008
|
59,631(5)
|
February
2008
|
40,000
|
Strategic
Planning Committee
|
100%
|
February 2007 |
35,469(6)
|
February 2007 |
72,000
|
ROBERT
H. LEE, C.M., O.B.C., LL.D.
Vancouver,
British Columbia, Canada
Director
Since: April 21, 2006
Independent
|
Mr. Lee is
Chairman of the Prospero Group of Companies, which includes real
estate investment, financing, sales and property management
businesses. He is a director of Wall Financial Corporation, and he served
for many years as a Trustee of Belmont Trust, which is associated
with Fairmont Shipping Hong Kong Ltd. He served as Chancellor of
the University of British Columbia, Chairman of UBC Foundation and
as a member of its Board of Governors for many years. In
1987, he founded and still serves as Chairman of the UBC Properties
Trust.
|
MEMBER
OF
|
ATTENDANCE
|
SECURITIES
AND OPTIONS HELD
|
|||
Board
|
100%
|
COMMON
SHARES OWNED
|
OPTIONS
HELD(4)
|
||
Audit
Committee
|
100%
|
OR CONTROLLED(3) | |||
Finance
Committee
|
100%
|
|
|||
Investment
Committee of CN’s Pension Trust Funds(2)
|
100%
|
February
2008
|
29,000
|
February
2008
|
N/A
|
Strategic
Planning Committee
|
100%
|
February 2007 |
13,500
|
February 2007 |
N/A
|
CN
MANAGEMENT INFORMATION CIRCULAR
|
11 |
DENIS
LOSIER, LL.D.
Moncton, New
Brunswick, Canada
Director
Since: October 25, 1994 Independent |
Mr. Losier is
President and Chief Executive Officer, Assumption Life (life insurance
company). Between 1989 and 1994, Mr. Losier held various cabinet level
positions with the government of the Province of New Brunswick. He
is also a director of NAV CANADA and Plazacorp Retail Properties
Ltd.
|
MEMBER
OF
|
ATTENDANCE
|
SECURITIES
AND OPTIONS HELD
|
|||
Board
|
100%
|
COMMON
SHARES OWNED
|
OPTIONS
HELD(4)
|
||
Audit
Committee (Chair)
|
100%
|
OR CONTROLLED(3) | |||
Corporate
Governance and Nominating
Committee
|
100%
|
|
|||
Investment
Committee of CN’s Pension Trust Funds(2)
|
100%
|
February
2008
|
81,378(5)
|
February
2008
|
51,000
|
Strategic
Planning Committee
|
100%
|
February 2007 |
66,979(6)
|
February 2007 |
60,000
|
THE
HON. EDWARD C. LUMLEY,
P.C.,
LL.D.
South
Lancaster, Ontario, Canada
Director
Since: July 4, 1996 Independent |
Mr. Lumley is
Vice-Chairman, BMO Capital Markets (investment bank). From 1986 to
1991, he served as chair of Noranda Manufacturing Group Inc. Mr.
Lumley was a Member of Parliament from 1974 to 1984, during
which time he held various cabinet portfolios in the Government of
Canada. Mr. Lumley is also a director of Bell Canada and
Dollar-Thrifty Automotive Group,
Inc.
|
MEMBER
OF
|
ATTENDANCE
|
SECURITIES
AND OPTIONS HELD
|
|||
Board
|
100%
|
COMMON
SHARES OWNED
|
OPTIONS
HELD(4)
|
||
Investment
Committee of CN’s Pension Trust Funds
(Chair)(2)
|
100%
|
OR CONTROLLED(3) | |||
Environment,
Safety and Security
Committee
|
100%
|
|
|||
Finance
Committee
|
100%
|
February 2008 |
80,985(5)
|
February
2008
|
51,000
|
Human
Resources and Compensation
Committee
|
100%
|
February 2007 |
54,186(6)
|
February
2007
|
72,000
|
Strategic
Planning Committee
|
100%
|
|
CN
MANAGEMENT INFORMATION CIRCULAR
|
12 |
DAVID
G.A. McLEAN, O.B.C., LL.D.
Vancouver,
British Columbia, Canada
Director
Since: August 31, 1994 Independent |
Mr. McLean is
board chair of the Company and chair and Chief Executive
Officer, The McLean Group (real estate investment, film and television
facilities, communications and helicopter
charters).
|
MEMBER
OF
|
ATTENDANCE
|
SECURITIES
AND OPTIONS HELD
|
|||
Board
(Chair)
|
100%
|
COMMON
SHARES OWNED
|
OPTIONS
HELD(4)
|
||
Corporate
Governance and Nominating Committee
(Chair)
|
100%
|
OR CONTROLLED(3) | |||
Environment,
Safety and Security
Committee
|
100%
|
|
|||
Human
Resources and Compensation Committee
|
100%
|
February 2008 |
164,885(5)
|
February
2008
|
Nil
|
Investment
Committee of CN’s Pension Trust Funds(2)
|
100%
|
February 2007 |
150,224(6)
|
February
2007
|
24,000
|
Strategic
Planning Committee
|
100%
|
|
ROBERT
PACE
Age: 53(1)
Halifax, Nova
Scotia, Canada
Director
Since: October 25, 1994
|
Mr. Pace is
President and Chief Executive Officer, The Pace Group (private
holding company). Mr. Pace is also a director of High Liner Foods
Incorporated and Hydro One and board chair of Overland Realty
Limited.
|
MEMBER
OF
|
ATTENDANCE
|
SECURITIES
AND OPTIONS HELD
|
|||
Board
|
100%
|
COMMON
SHARES OWNED
|
OPTIONS
HELD(4)
|
||
Human
Resources and Compensation Committee
(Chair)
|
100%
|
OR CONTROLLED(3) | |||
Audit
Committee
|
100%
|
|
|||
Corporate
Governance and Nominating Committee
|
100%
|
February 2008 |
88,500(5)
|
February
2008
|
51,000
|
Investment
Committee of CN’s Pension Trust Funds(2)
|
100%
|
February 2007 |
68,033(6)
|
February
2007
|
72,000
|
Strategic
Planning Committee
|
100%
|
|
CN
MANAGEMENT INFORMATION CIRCULAR
|
13 |
AMOUNT
|
|
AND
NUMBER
|
|
TYPE
OF FEE
|
OF
SHARES
|
Board Chair
Retainer(1)
|
US$120,000(2)
and 12,000 Shares(2)
|
Director
Retainer(3)
|
US$15,000(2)
and 4,500 Shares(2)
|
Committee
Chair Retainer(4)
|
US$15,000(2)
|
Committee
Member Retainer
|
US$3,500(2)
|
Board Meeting
Attendance Fee
|
US$1,000
|
Committee
Meeting Attendance Fee
|
US$1,000
|
Travel
Attendance Fee
|
US$1,000
|
BOARD
AND
|
PERCENTAGE
OF
|
||||||
DIRECTOR
AND
|
COMMITTEE
|
COMMITTEE
|
VALUE
OF COMMON
|
COMMITTEE
|
TOTAL
ANNUAL
|
TOTAL
FEES
|
|
BOARD
CHAIR CASH
|
CHAIRMAN
|
MEMBER
CASH
|
SHARES
OR
|
ATTENDANCE
AND
|
FEES
AND EQUITY
|
RECEIVED
IN
|
|
RETAINER
|
CASH
RETAINER
|
RETAINER
|
DRSUs
GRANTED(2,3)
|
TRAVEL
FEES(4)
|
GRANT
|
COMMON
SHARES
|
|
DIRECTOR(1)
|
(US$)
|
(US$)
|
(US$)
|
(US$)
|
(US$)
|
(US$)
|
AND/OR
DRSUs(5)
|
Michael
R.
|
|||||||
Armellino
|
15,000
|
15,000
|
14,000
|
202,095
|
34,000
|
280,095
|
77%
|
A. Charles
Baillie(6)
|
15,000
|
10,000
|
14,000
|
202,095
|
36,000
|
277,095
|
81%
|
Hugh J.
Bolton
|
15,000
|
–
|
14,000
|
202,095
|
36,000
|
267,095
|
76%
|
J.V. Raymond
Cyr
|
15,000
|
15,000
|
14,000
|
202,095
|
27,000
|
273,095
|
90%
|
Ambassador
|
|||||||
Gordon D.
Giffin
|
15,000
|
–
|
14,000
|
202,095
|
33,000
|
264,095
|
77%
|
James K.
Gray
|
15,000
|
–
|
17,500
|
202,095
|
39,000
|
273,595
|
86%
|
Edith E.
Holiday
|
15,000
|
–
|
17,500
|
202,095
|
39,000
|
273,595
|
74%
|
V.
Maureen
|
|||||||
Kempston
Darkes
|
15,000
|
–
|
14,000
|
202,095
|
30,000
|
261,095
|
77%
|
Robert H.
Lee
|
15,000
|
–
|
14,000
|
202,095
|
33,000
|
264,095
|
77%
|
Denis
Losier
|
15,000
|
15,000
|
14,000
|
202,095
|
34,000
|
280,095
|
72%
|
The Hon.
Edward
|
|||||||
C.
Lumley
|
15,000
|
15,000
|
17,500
|
202,095
|
37,000
|
286,595
|
87%
|
David G.A.
McLean
|
120,000
|
–
|
–
|
538,920
|
37,000
|
695,920
|
85%
|
Robert
Pace
|
15,000
|
15,000
|
17,500
|
202,095
|
41,000
|
290,595
|
86%
|
TOTAL
|
300,000
|
85,000
|
182,000
|
2,964,060
|
456,000
|
3,987,060
|
81%
|
CN
MANAGEMENT INFORMATION CIRCULAR
|
14 |
OPTIONS
AS AT FEBRUARY 29, 2008
|
|||||||
VALUE
OF
|
|||||||
EXERCISE
|
OPTIONS
GRANTED
|
UNEXERCISED
|
|||||
DATE
OF GRANT
|
EXPIRY
DATE
|
PRICE(1)
|
AND
VESTED
|
EXERCISED(2)
|
UNEXERCISED
|
OPTIONS(3)
|
|
DIRECTOR
|
(MM/DD/YY)
|
(MM/DD/YY)
|
(US$)
|
(#)
|
(#)
|
(#)
|
(US$)
|
Michael
R.
|
03/24/1998
|
03/24/2008
|
15.66
|
21,000
|
21,000
|
–
|
–
|
Armellino
|
04/26/1999
|
04/26/2009
|
14.99
|
12,000
|
12,000
|
–
|
–
|
01/25/2000
|
01/25/2010
|
11.85
|
12,000
|
12,000
|
–
|
–
|
|
01/26/2001
|
01/26/2011
|
16.94
|
15,000
|
15,000
|
–
|
–
|
|
01/25/2002
|
01/25/2012
|
26.00
|
12,000
|
12,000
|
–
|
–
|
|
A. Charles
Baillie(4)
|
–
|
–
|
–
|
–
|
–
|
–
|
–
|
Hugh J.
Bolton(4)
|
–
|
–
|
–
|
–
|
–
|
–
|
–
|
J.V. Raymond
Cyr
|
03/24/1998
|
03/24/2008
|
15.66
|
21,000
|
–
|
21,000
|
780,570
|
04/26/1999
|
04/26/2009
|
14.99
|
12,000
|
–
|
12,000
|
454,080
|
|
01/25/2000
|
01/25/2010
|
11.85
|
12,000
|
–
|
12,000
|
491,760
|
|
01/26/2001
|
01/26/2011
|
16.94
|
15,000
|
–
|
15,000
|
538,350
|
|
01/25/2002
|
01/25/2012
|
26.00
|
12,000
|
–
|
12,000
|
321,960
|
|
Ambassador
|
05/01/2001
|
05/01/2011
|
20.15
|
15,000
|
–
|
15,000
|
490,200
|
Gordon D.
Giffin
|
01/25/2002
|
01/25/2012
|
26.00
|
12,000
|
–
|
12,000
|
321,960
|
James K.
Gray
|
03/24/1998
|
03/24/2008
|
15.66
|
21,000
|
21,000
|
–
|
–
|
04/26/1999
|
04/26/2009
|
14.99
|
12,000
|
12,000
|
–
|
–
|
|
01/25/2000
|
01/25/2010
|
11.85
|
12,000
|
–
|
12,000
|
491,760
|
|
01/26/2001
|
01/26/2011
|
16.94
|
15,000
|
–
|
15,000
|
538,350
|
|
01/25/2002
|
01/25/2012
|
26.00
|
12,000
|
–
|
12,000
|
321,960
|
|
Edith E.
Holiday
|
06/01/2001
|
06/01/2011
|
21.06
|
15,000
|
–
|
15,000
|
476,550
|
01/25/2002
|
01/25/2012
|
26.00
|
12,000
|
–
|
12,000
|
321,960
|
|
V.
Maureen
|
03/24/1998
|
03/24/2008
|
15.66
|
21,000
|
21,000
|
–
|
–
|
Kempston
Darkes
|
04/26/1999
|
04/26/2009
|
14.99
|
12,000
|
11,000
|
1,000
|
37,840
|
01/25/2000
|
01/25/2010
|
11.85
|
12,000
|
–
|
12,000
|
491,760
|
|
01/26/2001
|
01/26/2011
|
16.94
|
15,000
|
–
|
15,000
|
538,350
|
|
01/25/2002
|
01/25/2012
|
26.00
|
12,000
|
–
|
12,000
|
321,960
|
|
Robert H.
Lee(4)
|
–
|
–
|
–
|
–
|
–
|
–
|
–
|
Denis
Losier
|
03/24/1998
|
03/24/2008
|
15.66
|
21,000
|
21,000
|
–
|
–
|
04/26/1999
|
04/26/2009
|
14.99
|
12,000
|
–
|
12,000
|
454,080
|
|
01/25/2000
|
01/25/2010
|
11.85
|
12,000
|
–
|
12,000
|
491,760
|
|
01/26/2001
|
01/26/2011
|
16.94
|
15,000
|
–
|
15,000
|
538,350
|
|
01/25/2002
|
01/25/2012
|
26.00
|
12,000
|
–
|
12,000
|
321,960
|
|
The
Hon.
|
03/24/1998
|
03/24/2008
|
15.66
|
21,000
|
21,000
|
–
|
–
|
Edward C.
Lumley
|
04/26/1999
|
04/26/2009
|
14.99
|
12,000
|
–
|
12,000
|
454,080
|
01/25/2000
|
01/25/2010
|
11.85
|
12,000
|
–
|
12,000
|
491,760
|
|
01/26/2001
|
01/26/2011
|
16.94
|
15,000
|
–
|
15,000
|
538,350
|
|
01/25/2002
|
01/25/2012
|
26.00
|
12,000
|
–
|
12,000
|
321,960
|
|
David G.A.
McLean
|
03/24/1998
|
03/24/2008
|
15.66
|
30,000
|
30,000
|
–
|
–
|
04/26/1999
|
04/26/2009
|
14.99
|
21,000
|
21,000
|
–
|
–
|
|
01/25/2000
|
01/25/2010
|
11.85
|
21,000
|
21,000
|
–
|
–
|
|
01/26/2001
|
01/26/2011
|
16.94
|
24,000
|
24,000
|
–
|
–
|
|
01/25/2002
|
01/25/2012
|
26.00
|
24,000
|
24,000
|
–
|
–
|
|
Robert
Pace
|
03/24/1998
|
03/24/2008
|
15.66
|
21,000
|
21,000
|
–
|
–
|
04/26/1999
|
04/26/2009
|
14.99
|
12,000
|
–
|
12,000
|
454,080
|
|
01/25/2000
|
01/25/2010
|
11.85
|
12,000
|
–
|
12,000
|
491,760
|
|
01/26/2001
|
01/26/2011
|
16.94
|
15,000
|
–
|
15,000
|
538,350
|
|
01/25/2002
|
01/25/2012
|
26.00
|
12,000
|
–
|
12,000
|
321,960
|
(1)
|
The exercise
price, if in Canadian dollars, was converted using the rate of exchange as
at February 29, 2008 (1.0158).
|
(2)
|
During the
12-month period ended February 29, 2008, James K. Gray exercised 33,000
options for an aggregate realized value of US$1,148,406; Maureen Kempston
Darkes exercised 32,000 options
for an aggregate realized value of US$1,171,442; Denis Losier exercised
9,000 options for an aggregate realized value of US$301,674; The Hon.
Edward C. Lumley exercised 21,000 options
for an aggregate realized value of US$770,864; David G.A. McLean exercised
24,000 options for an aggregate realized value of US$699,758; and Robert
Pace exercised 21,000 options
for an aggregate realized value of
US$787,705.
|
(3)
|
The value of
unexercised in-the-money options at February 29, 2008 is the difference
between the average closing price on such date on the New York and Toronto
stock exchanges (US$52.83) and
the exercise price. This value has not been and may never be realized. The
actual gains, if any, on exercise will depend on the value of the common
shares on the date of
exercise.
|
(4)
|
Mr. Baillie,
Mr. Bolton and Mr. Lee were not members of the Board when options were
granted under the Management Long-Term Incentive
Plan.
|
CN
MANAGEMENT INFORMATION CIRCULAR
|
15 |
TOTAL
NUMBER
|
|||||||
NUMBER
OF
|
OF
COMMON
|
GUIDELINE MET (3)
|
TOTAL
VALUE
|
||||
COMMON
SHARES
|
SHARES
OWNED,
|
OR
INVESTMENT
|
OF
COMMON
|
||||
OWNED,
|
CONTROLLED
OR
|
REQUIRED
TO MEET
|
SHARES
AND DRSUs
|
VALUE
AT RISK
|
|||
CONTROLLED
|
NUMBER
OF
|
DIRECTED
|
GUIDELINE
|
(VALUE
AT RISK)(2)
|
AS
MULTIPLE OF
|
||
DIRECTOR
|
YEAR(1)
|
OR
DIRECTED
|
DRSUs
HELD
|
AND
DRSUs
|
(US$)
|
(US$)
|
ANNUAL
RETAINER
|
Michael
R.
|
2008
|
102,150
|
–
|
102,150
|
|||
Armellino
|
2007
|
97,650
|
–
|
97,650
|
3
|
5,396,585
|
21
|
Net
change
|
4,500
|
–
|
4,500
|
||||
A. Charles
Baillie
|
2008
|
94,600
|
32,744
|
127,344
|
|||
2007
|
90,200
|
27,314
|
117,514
|
3
|
6,727,584
|
27
|
|
Net
change
|
4,400
|
5,430
|
9,830
|
||||
Hugh J.
Bolton
|
2008
|
2,500
|
29,770
|
32,270
|
|||
2007
|
3,000
|
24,949
|
27,949
|
3
|
1,704,824
|
7
|
|
Net
change
|
(500)
|
4,821
|
4,321
|
||||
J.V. Raymond
Cyr
|
2008
|
42,341
|
27,220
|
69,561
|
|||
2007
|
42,341
|
22,462
|
64,803
|
3
|
3,674,908
|
15
|
|
Net
change
|
–
|
4,758
|
4,758
|
||||
Ambassador
|
2008
|
19,175
|
13,481
|
32,656
|
|||
Gordon D.
Giffin
|
2007
|
15,800
|
12,213
|
28,013
|
3
|
1,725,216
|
7
|
Net
change
|
3,375
|
1,268
|
4,643
|
||||
James K.
Gray
|
2008
|
57,298
|
5,774
|
63,072
|
|||
2007
|
52,176
|
5,713
|
57,889
|
3
|
3,332,094
|
13
|
|
Net
change
|
5,122
|
61
|
5,183
|
||||
E. Hunter
Harrison
|
2008
|
308,993
|
–
|
308,993
|
|||
2007
|
283,625
|
–
|
283,625
|
3
|
16,324,100
|
–
|
|
Net
change
|
25,368
|
–
|
25,368
|
||||
Edith E.
Holiday
|
2008
|
28,950
|
2,250
|
31,200
|
|||
2007
|
26,700
|
–
|
26,700
|
3
|
1,648,296
|
7
|
|
Net
change
|
2,250
|
2,250
|
4,500
|
||||
V.
Maureen
|
2008
|
36,500
|
23,131
|
59,631
|
|||
Kempston
Darkes
|
2007
|
12,600
|
22,869
|
35,469
|
3
|
3,150,306
|
12
|
Net
change
|
23,900
|
262
|
24,162
|
||||
Robert H.
Lee
|
2008
|
29,000
|
–
|
29,000
|
|||
2007
|
13,500
|
–
|
13,500
|
3
|
1,532,070
|
6
|
|
Net
change
|
15,500
|
–
|
15,500
|
||||
Denis
Losier
|
2008
|
52,860
|
28,518
|
81,378
|
|||
2007
|
43,267
|
23,712
|
66,979
|
3
|
4,299,200
|
17
|
|
Net
change
|
9,593
|
4,806
|
14,399
|
CN
MANAGEMENT INFORMATION CIRCULAR
|
16 |
TOTAL
NUMBER
|
|||||||
NUMBER
OF
|
OF
COMMON
|
GUIDELINE MET (3)
|
TOTAL
VALUE OF
|
||||
COMMON
SHARES
|
SHARES
OWNED,
|
OR
INVESTMENT
|
COMMON
SHARES
|
||||
OWNED,
|
CONTROLLED
OR
|
REQUIRED
TO
|
AND
DRSUs
|
VALUE
AT RISK
|
|||
CONTROLLED
|
NUMBER
OF
|
DIRECTED
|
MEET
GUIDELINE
|
(VALUE
AT RISK)(2)
|
AS
MULTIPLE OF
|
||
DIRECTOR
|
YEAR(1)
|
OR
DIRECTED
|
DRSUs
HELD
|
AND
DRSUs
|
(US$)
|
(US$)
|
ANNUAL
RETAINER
|
The
Hon.
|
2008
|
52,800
|
28,185
|
80,985
|
|||
Edward C.
Lumley
|
2007
|
31,800
|
22,386
|
54,186
|
3
|
4,278,438
|
17
|
Net
change
|
21,000
|
5,799
|
26,799
|
||||
David G.A.
McLean
|
2008
|
107,910
|
56,975
|
164,885
|
|||
2007
|
107,910
|
42,314
|
150,224
|
3
|
8,710,875
|
12
|
|
Net
change
|
–
|
14,661
|
14,661
|
||||
Robert
Pace
|
2008
|
58,874
|
29,626
|
88,500
|
|||
2007
|
44,100
|
23,933
|
68,033
|
3
|
4,675,455
|
18
|
|
Net
change
|
14,774
|
5,693
|
20,467
|
(i)
|
Mr. Baillie, a
director of the Company, was a director of Dana Corporation which filed
voluntary petitions for reorganization under Chapter 11 of the U.S. Bankruptcy Code on
March 3, 2006. Dana’s European, South American, Asian-Pacific, Canadian
and Mexican subsidiaries are not included in the Chapter 11 filing. Dana
Corporation successfully emerged from Chapter 11 reorganization in
February 2008. Mr. Baillie is no longer a director of Dana
Corporation;
|
(ii)
|
Mr. Cyr, a
director of the Company, was a director of Air Canada when it voluntarily
filed for protection under the Companies’ Creditors Arrangement Act
(Canada) (“CCAA”) in April 2003 and was a director of Cable
Satisfaction International Inc. when it voluntarily filed for protection
under the CCAA in July 2003. Air Canada successfully emerged from the CCAA
proceedings and was restructured pursuant to a plan of arrangement in
September 2004 and Cable Satisfaction International Inc.’s second amended
and restated plan of arrangement and reorganization was approved by its
creditors and sanctioned by the Québec Superior Court in March 2004. Mr.
Cyr is no longer a director of Air Canada nor of Cable Satisfaction
International Inc.; and
|
(iii)
|
Mr. Lumley, a
director of the Company, was a director of Air Canada when it voluntarily
filed for protection under the CCAA in April 2003. Air Canada successfully
emerged from the CCAA proceedings and was restructured pursuant to a plan
of arrangement in September 2004. Mr. Lumley is no longer a director of
Air Canada.
|
CN
MANAGEMENT INFORMATION CIRCULAR
|
17 |
NUMBER
AND % OF MEETINGS ATTENDED
|
||||||||||
CORPORATE
|
ENVI-
|
HUMAN
|
INVESTMENT
|
|||||||
GOVERNANCE
|
RONMENT,
|
RESOURCES
|
COMMITTEE
|
|||||||
AND
|
SAFETY
AND
|
AND
COM-
|
OF
CN’S
|
STRATEGIC
|
||||||
AUDIT
|
NOMINATING
|
SECURITY
|
FINANCE
|
PENSATION
|
PENSION
|
PLANNING
|
COMMITTEES
|
OVERALL
|
||
DIRECTOR(1)
|
BOARD
|
COMMITTEE
|
COMMITTEE
|
COMMITTEE
|
COMMITTEE
|
COMMITTEE
|
TRUST
FUNDS
|
COMMITTEE
|
(TOTAL) |
ATTENDANCE
|
Michael R.
Armellino
|
10/10
|
17/17
|
27/27
|
|||||||
(100%)
|
6/6
|
–
|
–
|
4/4
|
–
|
4/4
|
3/3
|
(100%)
|
(100%)
|
|
A. Charles
Baillie
|
10/10
|
19/19
|
29/29
|
|||||||
(100%)
|
6/6
|
2/2
|
–
|
3/3
|
5/5
|
–
|
3/3
|
(100%)
|
(100%)
|
|
Hugh J.
Bolton
|
10/10
|
19/19
|
29/29
|
|||||||
(100%)
|
6/6
|
5/5
|
–
|
–
|
5/5
|
–
|
3/3
|
(100%)
|
(100%)
|
|
J.V. Raymond
Cyr
|
10/10
|
15/15
|
25/25
|
|||||||
(100%)
|
–
|
3/3
|
4/4
|
1/1
|
–
|
4/4
|
3/3
|
(100%)
|
(100%)
|
|
Ambassador
|
10/10
|
16/16
|
26/26
|
|||||||
Gordon D.
Giffin
|
(100%)
|
–
|
–
|
4/4
|
4/4
|
5/5
|
–
|
3/3
|
(100%)
|
(100%)
|
James K.
Gray
|
10/10
|
21/21
|
31/31
|
|||||||
(100%)
|
–
|
5/5
|
4/4
|
–
|
5/5
|
4/4
|
3/3
|
(100%)
|
(100%)
|
|
E. Hunter
Harrison
|
10/10
|
3/3
|
13/13
|
|||||||
(100%)
|
–
|
–
|
–
|
–
|
–
|
–
|
3/3
|
(100%)
|
(100%)
|
|
Edith E.
Holiday
|
10/10
|
21/21
|
31/31
|
|||||||
(100%)
|
–
|
5/5
|
4/4
|
–
|
5/5
|
4/4
|
3/3
|
(100%)
|
(100%)
|
|
V.
Maureen
|
10/10
|
15/15
|
25/25
|
|||||||
Kempston
Darkes
|
(100%)
|
–
|
–
|
4/4
|
4/4
|
–
|
4/4
|
3/3
|
(100%)
|
(100%)
|
Robert H.
Lee
|
10/10
|
17/17
|
27/27
|
|||||||
(100%)
|
6/6
|
–
|
–
|
4/4
|
–
|
4/4
|
3/3
|
(100%)
|
(100%)
|
|
Denis
Losier
|
10/10
|
17/17
|
27/27
|
|||||||
(100%)
|
6/6
|
3/3
|
–
|
1/1
|
–
|
4/4
|
3/3
|
(100%)
|
(100%)
|
|
The
Hon.
|
10/10
|
20/20
|
30/30
|
|||||||
Edward C.
Lumley
|
(100%)
|
–
|
–
|
4/4
|
4/4
|
5/5
|
4/4
|
3/3
|
(100%)
|
(100%)
|
David G.A.
McLean
|
10/10
|
21/21
|
31/31
|
|||||||
(100%)
|
–
|
5/5
|
4/4
|
–
|
5/5
|
4/4
|
3/3
|
(100%)
|
(100%)
|
|
Robert
Pace
|
10/10
|
23/23
|
33/33
|
|||||||
(100%)
|
6/6
|
5/5
|
–
|
–
|
5/5
|
4/4
|
3/3
|
(100%)
|
(100%)
|
BOARD
AND BOARD COMMITTEE MEETINGS
|
NUMBER
OF MEETINGS HELD
|
Board
|
10
|
Audit
Committee
|
6
|
Corporate
Governance and Nominating Committee
|
5
|
Environment,
Safety and Security Committee
|
4
|
Finance
Committee
|
4
|
Human
Resources and Compensation Committee
|
5
|
Investment
Committee of CN’s Pension Trust Funds
|
4
|
Strategic
Planning Committee
|
3
|
CN
MANAGEMENT INFORMATION CIRCULAR
|
18 |
CN
MANAGEMENT INFORMATION CIRCULAR
|
19 |
INDEPENDENCE
STATUS
|
|||
REASON
|
|||
FOR
NON-
|
|||
INDEPENDENCE
|
|||
NAME
|
INDEPENDENT
|
NOT
INDEPENDENT
|
STATUS
|
Michael R.
Armellino
|
3
|
||
A. Charles
Baillie
|
3
|
||
Hugh J.
Bolton
|
3
|
||
J.V. Raymond
Cyr
|
3
|
||
Ambassador
|
3
|
||
Gordon D.
Giffin
|
|
||
James K.
Gray
|
3
|
||
E. Hunter
Harrison
|
President
and
|
||
3
|
Chief
Executive
|
||
Officer
of
|
|||
the
Company
|
|||
Edith E.
Holiday
|
3
|
||
V.
Maureen
|
Senior
executive
|
||
Kempston
Darkes
|
of a
major
|
||
3
|
customer
of
|
||
the
Company
|
|||
Robert H.
Lee
|
3
|
||
Denis
Losier
|
3
|
||
The
Hon.
|
3
|
||
Edward C.
Lumley
|
|||
David G.A.
McLean
|
3
|
||
Robert
Pace
|
3
|
CN
MANAGEMENT INFORMATION CIRCULAR
|
20 |
CN
MANAGEMENT INFORMATION CIRCULAR
|
21 |
CN
MANAGEMENT INFORMATION CIRCULAR
|
22 |
CN
MANAGEMENT INFORMATION CIRCULAR
|
23 |
CN
MANAGEMENT INFORMATION CIRCULAR
|
24 |
CN
MANAGEMENT INFORMATION CIRCULAR
|
25 |
A.
|
OVERSEEING
FINANCIAL REPORTING
|
-
|
Reviewed and
approved the annual and quarterly results and financial information
contained in all reports requiring Board
approval
|
-
|
Reviewed the
compliance of management certification of financial reports with
applicable legislation
|
-
|
Reviewed the
external auditors’ quarterly report on the consolidated financial
statements of the Company
|
-
|
Reviewed, with
the external auditors and management, the quality, appropriateness and
disclosure of the Company’s accounting principles and policies, underlying
assumptions and reporting practices, and any proposed changes
thereto
|
-
|
Reviewed
judgments made in connection with the preparation of the financial
statements, including analyses of the effect of alternative generally
accepted accounting principles
methods
|
B.
|
MONITORING
RISK MANAGEMENT AND INTERNAL
CONTROLS
|
-
|
Reviewed the
Company’s risk assessment and risk management policies, including the
Company’s insurance coverage and delegation of financial
authority
|
-
|
Assisted the
Board with the oversight of the Company’s compliance with applicable legal
and regulatory requirements
|
-
|
Received
management’s report assessing the adequacy and effectiveness of the
Company’s disclosure controls and procedures and systems of internal
control
|
C.
|
MONITORING
INTERNAL AUDITORS
|
-
|
Reviewed the
internal audit plan
|
-
|
Monitored the
internal audit function’s performance, its responsibilities, staffing,
budget and the compensation of its
members
|
D.
|
MONITORING
EXTERNAL AUDITORS
|
-
|
Reviewed the
results of the external audit
|
-
|
Recommended to
the Board the appointment and terms of engagement of the Company’s
external auditors
|
-
|
Evaluated,
remunerated and monitored the qualifications, performance and independence
of the external auditors
|
-
|
Approved the
disclosure of all audit, review and attest services provided by the
external auditors
|
-
|
Determined
which non-audit services the external auditors are prohibited from
providing, and pre-approved permitted non-audit services by the external
auditors to the Company
|
-
|
Reviewed the
formal statement from the external auditors confirming their independence
and reviewed hiring policies for employees or former employees of the
Company’s firm of external auditors
|