FORM 6-K
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
 
Report of Foreign Issuer
 
Pursuant to Rule 13a-16 or 15d-16
of the Securities Exchange Act of 1934
 
For the month of March, 2008
 
Commission File Number: 001-02413
 
Canadian National Railway Company
(Translation of registrant’s name into English)
 
935 de la Gauchetiere Street West
Montreal, Quebec
Canada H3B 2M9

(Address of principal executive offices)
Indicate by check mark whether the registrant files or will file annual reports under cover of Form 20-F or Form 40-F:
Form 20-F           Form 40-F    X  

Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(1):
Yes           No    X  

Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(7):
Yes           No    X  

Indicate by check mark whether by furnishing the information contained in this Form, the Registrant is also thereby furnishing the information to the Commission pursuant to Rule 12g3-2(b) under the Securities Exchange Act of 1934:
Yes           No    X  

If “Yes” is marked, indicate below the file number assigned to the registrant in connection with Rule 12g3-2(b): N/A


 
 
Canadian National Railway Company

Table of Contents
 
Items
 
Item 1
Notice of Annual Meeting of Shareholders
 
Item 2
Management Proxy Circular
 
Item 3
Proxy Form
 
Item 4
Annual Report
 

 
SIGNATURES
 
          Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.
 
    Canadian National Railway Company  
       
           
Date: March 19, 2008  By: /s/ Sean Finn  
      Name: Sean Finn  
      Title:
Senior Vice-President Public Affairs,
Chief Legal Officer and Corporate Secretary
 
 

Item 1
 
 
 
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS

 
Our annual meeting of holders of common shares will be held at
 
THE PENINSULA CHICAGO
GRAND BALLROOM
4TH FLOOR
108 EAST SUPERIOR STREET
CHICAGO, ILLINOIS (USA)
 
on Tuesday, April 22, 2008, at 10:00 a.m. (Central time) for:

1.  
receiving the consolidated financial statements for the year ended December 31, 2007 and the auditors’ reports thereon;
 
2.  
electing the directors;
 
3.  
appointing the auditors;
 
4.  
consideration of the shareholder proposal set out in Schedule “A” to the Information Circular; and
 
5.  
transacting such other business as may properly be brought before the Meeting or any adjournment or postponement thereof.

The directors have fixed March 14, 2008, as the record date for the determination of the holders of common shares entitled to receive notice of the Meeting.

 
By order of the board of directors
 
Sean Finn
SENIOR VICE-PRESIDENT PUBLIC AFFAIRS,
CHIEF LEGAL OFFICER AND CORPORATE SECRETARY
 

March 4, 2008
Montréal, Québec

 

 
 
Item 2
 

 
NOTICE OF ANNUAL MEETING
OF SHAREHOLDERS
 

April 22, 2008
 

AND
 
MANAGEMENT INFORMATION CIRCULAR
 
 
CN MANAGEMENT INFORMATION CIRCULAR
 1

 
 

March 4, 2008

Dear Shareholder:

On behalf of the Board of Directors and Management of Canadian National Railway Company (the “Company”), we cordially invite you to attend the annual meeting of shareholders that will be held this year at The Peninsula Chicago, Grand Ballroom, 4th Floor, 108 East Superior Street, Chicago, Illinois (USA), on Tuesday, April 22, 2008, at 10:00 a.m. (Central time).
 
This Information Circular describes the business to be conducted at the meeting and provides information on executive compensation and CN’s governance practices. In addition to these items, we will discuss highlights of our 2007 performance and our plans for the future. You will have the opportunity to meet your directors and the senior officers of the Company.

Your participation in the affairs of the Company is important to us. If you are unable to attend in person, we encourage you to complete and return the enclosed proxy form in the envelope provided for this purpose so that your views can be represented. Also, it is possible for you to vote over the Internet by following the instructions on the enclosed proxy form. Even if you plan to attend the meeting, you may find it convenient to express your views in advance by completing and returning the proxy form or by voting over the Internet.
 
If your shares are not registered in your name but are held in the name of a nominee, you may wish to consult the information on pages 5 and 6 of the Information Circular with respect to how to vote your shares.
 
A live webcast of the meeting will be available on the Company’s website at www.cn.ca.

We look forward to seeing you at the meeting.
 
Sincerely,
 
 
   
E. Hunter Harrison
David G.A. McLean
President and Chief Executive Officer
Chairman of the Board
 
 

 
 
 
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS

 
Our annual meeting of holders of common shares will be held at
 
THE PENINSULA CHICAGO
GRAND BALLROOM
4TH FLOOR
108 EAST SUPERIOR STREET
CHICAGO, ILLINOIS (USA)
 
on Tuesday, April 22, 2008, at 10:00 a.m. (Central time) for:

1.  
receiving the consolidated financial statements for the year ended December 31, 2007 and the auditors’ reports thereon;
 
2.  
electing the directors;
 
3.  
appointing the auditors;
 
4.  
consideration of the shareholder proposal set out in Schedule “A” to the Information Circular; and
 
5.  
transacting such other business as may properly be brought before the Meeting or any adjournment or postponement thereof.

The directors have fixed March 14, 2008, as the record date for the determination of the holders of common shares entitled to receive notice of the Meeting.

 
By order of the board of directors
 
Sean Finn
SENIOR VICE-PRESIDENT PUBLIC AFFAIRS,
CHIEF LEGAL OFFICER AND CORPORATE SECRETARY
 

March 4, 2008
Montréal, Québec

 
CN MANAGEMENT INFORMATION CIRCULAR
 2

 
INFORMATION CIRCULAR

This management information circular (the “Information Circular”) is provided in connection with the solicitation of proxies by management of Canadian National Railway Company for use at the annual meeting of its shareholders or at any adjournment or postponement thereof (the “Meeting”). In this document “you” and “your” refer to the shareholders of, and “CN”, the “Company” or “we”, “us”, “our” refer to, Canadian National Railway Company. The Meeting will be held at The Peninsula Chicago, Grand Ballroom, 4th floor, 108 East Superior Street, Chicago, Illinois (USA), on Tuesday, April 22, 2008, at 10:00 a.m. (Central time) for the purposes set forth in the foregoing Notice of Meeting. The information contained herein is given as at March 4, 2008, except as indicated otherwise.
 
IMPORTANT – If you are not able to attend the Meeting, please exercise your right to vote by signing and returning the enclosed form of proxy (the voting instruction form in the case of Employee Shares (as such term is defined in this Information Circular)) to Computershare Trust Company of Canada in the enclosed envelope, or by voting over the Internet no later than 5:00 p.m. (Eastern time) on April 21, 2008, or, if the Meeting is adjourned or postponed, by no later than 5:00 p.m. (Eastern time) on the business day prior to the day fixed for the adjourned or postponed meeting. If you are a non-registered shareholder, reference is made to the section entitled “How do I vote if I am a non-registered shareholder?” on page 5 of this Information Circular.

What’s Inside
 
4
Questions and Answers – Voting and Proxies
   
7
Business of the Meeting
7
Financial Statements
7
Election of Directors
7
Appointment of Auditors
7
Shareholder Proposal
   
8
Nominees for Election to the Board
8
Description of Nominees
14
Board of Directors Compensation
16
Share Ownership
17
Additional Disclosure Relating to Directors
18
Board and Committee Attendance
   
19
Statement of Corporate Governance Practices
19
General
19
Code of Business Conduct
20
Independence of Directors
20
Independent Chairman of the Board
20
Position Descriptions
21
No Other Common Directorships
21
Election of Directors
21
Committees of the Board
22
Board and Committee Meetings
23
Board Performance Assessment
23
Director Selection
24
Director Orientation and Continuing Education
25
Audit Committee Disclosure
   
29
Statement of Executive Compensation
29
Report on Executive Compensation by the Human Resources and Compensation Committee
38
Officers’ Remuneration
47
Performance Graph
   
48
Other Information
48
Indebtedness of Directors and Executive Officers
48
Shares Owned or Controlled by Senior Management
48
Interest of Informed Persons and Others in Material Transactions
48
Directors’ and Officers’ Insurance
48
Shareholder Proposals
48
Availability of Documents
48
Approval
   
49
SCHEDULE “A” – Shareholder Proposal
   
51
SCHEDULE “B” – Mandate of the Board
   
 
 
CN MANAGEMENT INFORMATION CIRCULAR
 3

 
QUESTIONS AND ANSWERS

Voting and Proxies

The following questions and answers provide guidance on how to vote your shares.

Who can vote?
 
Shareholders who are registered as at the close of business on March 14, 2008 (the “record date”), will be entitled to vote at the Meeting or at any adjournment or postponement thereof, either in person or by proxy.
 
As of the close of business on February 29, 2008, the Company had outstanding 481,408,151 common shares without par value. Subject to the voting restrictions described below, each common share carries the right to one vote.
 
What will I be voting on?

Shareholders will be voting (i) to elect directors of the Company, (ii) to appoint KPMG LLP as auditors of the Company, and (iii) on the shareholder proposal set out in Schedule “A” to this Information Circular. Our board of directors and our management are recommending that shareholders vote FOR items (i) and (ii), and AGAINST the proposal referred to in item (iii).
 
How will these matters be decided at the Meeting?

A simple majority of the votes cast, in person or by proxy, will constitute approval of these matters.
 
Who is soliciting my proxy?

Management of the Company is soliciting your proxy. The solicitation is being made primarily by mail, but our directors, officers or employees may also solicit proxies at a nominal cost to the Company. The Company has retained the services of Kingsdale Shareholder Services Inc. for the solicitation of proxies in Canada and the United States, at an aggregate cost estimated to be CAD$40,000 plus additional costs relating to out-of-pocket expenses.
 
Who can I call with questions? 

If you have questions about the information contained in this Information Circular or require assistance in completing your form of proxy, please call Kingsdale Shareholder Services Inc., the Company’s proxy solicitation agent, toll-free at 1-866-851-2484.
 
How can I contact the transfer agent?

You can contact the transfer agent either by mail at Computershare Trust Company of Canada, 100 University Ave, 9th Floor, North Tower, Toronto, Ontario M5J 2Y1, by telephone at 1-800-564-6253, by fax at 1-866-249-7775 or by email at service@computershare.com.

How do I vote?

If you are eligible to vote and your common shares are registered in your name, you can vote your common shares in person at the Meeting or by proxy, as explained below. If your common shares are held in the name of a nominee, please see the instructions below under “How do I vote if I am a non-registered shareholder?”.
 
What are the voting restrictions?

Our articles of incorporation, as amended, provide that no person, together with his or her associates, shall hold, beneficially own or control, directly or indirectly, voting shares to which are attached more than 15% in the aggregate of the votes attached to all our voting shares that may ordinarily be cast to elect directors of the Company. In addition, where the total number of voting shares held, beneficially owned or controlled, directly or indirectly, by any one person together with his or her associates exceeds such 15% maximum, no person shall, in person or by proxy, exercise the voting rights attached to the voting shares held, beneficially owned or controlled, directly or indirectly, by such person or his or her associates.
 
How do I vote if I am a registered shareholder?
 
1.
 VOTING BY PROXY

You are a registered shareholder if your name appears on your share certificate. If this is the case, you may appoint someone else to vote for you as your proxy holder by using the enclosed form of proxy. The persons named as proxies in such form of proxy are the Board chair and the President and Chief Executive Officer of the Company. However, you have the right to appoint any other person or company (who need not be a shareholder) to attend and act on your behalf at the Meeting. That right may be exercised by writing the name of such person or company in the blank space provided in the form of proxy or by completing another proper form of proxy. Make sure that the person you appoint is aware that he or she is appointed and attends the Meeting.
 
•   How can I send my form of proxy?
You can either return a duly completed and executed form of proxy to the transfer agent and registrar for the Company’s common shares, Computershare Trust Company of Canada, in the envelope provided, or you can vote over the Internet by following the instructions on the form of proxy.
 
 
CN MANAGEMENT INFORMATION CIRCULAR
 4

 
  
What is the deadline for receiving the form of proxy?
 
The deadline for receiving duly completed forms of proxy or a vote over the Internet is 5:00 p.m. (Eastern time) on April 21, 2008, or if the Meeting is adjourned or postponed, by no later than 5:00 p.m. (Eastern time) on the business day prior to the day fixed for the adjourned or postponed meeting.
 
  
How will my common shares be voted if I give my proxy?
 
Your common shares will be voted or withheld from voting in accordance with your instructions indicated on the proxy. If no instructions are indicated, your common shares represented by proxies in favour of the Board chair or the President and Chief Executive Officer will be voted FOR the election of management’s nominees as directors, FOR the appointment of KPMG LLP as auditors, AGAINST the shareholder proposal set out in Schedule “A” and at the discretion of the proxy holder in respect of amendments to any of the foregoing matters or on such other business as may properly be brought before the Meeting. Should any nominee named herein for election as a director become unable to accept nomination for election, it is intended that the person acting under proxy in favour of management will vote for the election in his or her stead for such other person as management of the Company may recommend. Management has no reason to believe that any of the nominees for election as directors will be unable to serve if elected to office and management is not aware of any amendment or other business likely to be brought before the Meeting.
 
  
If I change my mind, how can I revoke my proxy?
 
You may revoke your proxy at any time by an instrument in writing (which includes another form of proxy with a later date) executed by you, or by your attorney (duly authorized in writing), and (i) deposited with the Corporate Secretary of the Company at the registered office of the Company (935 de La Gauchetière Street West, Montréal, Québec, Canada, H3B 2M9) at any time up to and including 5:00 p.m. (Eastern time) on the last business day preceding the day of the Meeting or any adjournment or postponement thereof, or (ii) filed with the chair of the Meeting on the day of the Meeting or any adjournment or postponement thereof, or in any other manner permitted by law or in the case of a vote over the Internet, by way of a subsequent Internet vote.
 
2.
 VOTING IN PERSON
 
If you wish to vote in person, you may present yourself to a representative of Computershare Trust Company of Canada at the registration table. Your vote will be taken and counted at the Meeting. If you wish to vote in person at the Meeting, do not complete or return the form of proxy.
 
How do I vote if I am a non-registered shareholder?

If your common shares are not registered in your name and are held in the name of a nominee such as a trustee, financial institution or securities broker, you are a “non-registered shareholder”. If your common shares are listed in an account statement provided to you by your broker, those common shares will, in all likelihood, not be registered in your name. Such common shares will more likely be registered under the name of your broker or an agent of that broker. Without specific instructions, Canadian brokers and their agents or nominees are prohibited from voting shares for the broker’s client. If you are a non-registered shareholder, there are two ways, listed below, that you can vote your common shares:

1.  
GIVING YOUR VOTING INSTRUCTIONS
Applicable securities laws require your nominee to seek voting instructions from you in advance of the Meeting. Accordingly, you will receive or have already received from your nominee a request for voting instructions for the number of common shares you hold. Every nominee has its own mailing procedures and provides its own signature and return instructions, which should be carefully followed by non-registered shareholders to ensure that their common shares are voted at the Meeting.
 
2.  
VOTING IN PERSON
However, if you wish to vote in person at the Meeting, insert your own name in the space provided on the request for voting instructions provided by your nominee to appoint yourself as proxy holder and follow the signature and return instructions of your nominee. Non-registered shareholders who appoint themselves as proxy holders should present themselves at the Meeting to a representative of Computershare Trust Company of Canada. Do not otherwise complete the request for voting instructions sent to you as you will be voting at the Meeting.
 
 
CN MANAGEMENT INFORMATION CIRCULAR
 5

 
How do I vote if I am an employee shareholder?

Common shares purchased by employees of the Company under its Canadian and U.S. Employee Share Investment Plans and its Union and Management Savings Plans for U.S. Operations (the “Plans”), are known as “Employee Shares”. Employee Shares remain registered in the name of the Plans’ custodian (the “custodian”), unless the employees have withdrawn their common shares from the Plans in accordance with their provisions.
 
Voting rights attached to the Employee Shares that are registered in the name of the custodian can be exercised by employees, or their attorneys authorized in writing, by indicating on the enclosed voting instruction form the necessary directions to the custodian or any other person or company (who need not be a shareholder) as to how they wish their Employee Shares to be voted at the Meeting. Beneficial owners of Employee Shares may also give such voting instructions by telephone or over the Internet. The Employee Shares will be voted pursuant to the directions of the beneficial owner. If no choice is specified for an item, the Employee Shares will be voted in accordance with management’s recommendations mentioned above and at the discretion of the custodian or such other person indicated, in respect of amendments to management’s proposals or on such other business as may properly be brought before the Meeting. Only Employee Shares in respect of which a voting instruction form has been signed and returned (or in respect of which the employee has given voting instructions by telephone or over the Internet) will be voted.

A holder of Employee Shares may revoke his or her directions, as indicated on a voting instruction form, at any time by an instrument in writing executed by the holder of Employee Shares, or by the holder’s attorney duly authorized in writing, provided such written instrument indicating the holder’s intention to revoke is (i) deposited with the Corporate Secretary of CN at the registered office of CN at any time up to and including 5:00 p.m. (Eastern time) on the last business day preceding the day of the Meeting or any adjournment or postponement thereof, (ii) filed with the chair of the Meeting on the day of the Meeting or any adjournment or postponement thereof, or (iii) in any other manner permitted by law, or in the case of directions given by telephone or over the Internet, by way of subsequent telephone or Internet directions.
 
The voting instruction form must be used only with respect to Employee Shares. In the event that an employee holds common shares outside the Plans, he or she must also complete the enclosed form of proxy with respect to such additional common shares. No form of proxy is to be completed with respect to Employee Shares.
 
 
CN MANAGEMENT INFORMATION CIRCULAR
 6

 
BUSINESS OF THE MEETING

 
Financial Statements

Our consolidated financial statements for the year ended December 31, 2007, together with the auditors’ reports thereon, are included in the 2007 Annual Report of the Company.
 
Election of Directors

Our articles of incorporation, as amended, provide that our board of directors shall consist of a minimum of seven and a maximum of 21 directors (hereinafter the “Board” or “Board of Directors”). Pursuant to a resolution of the Board of Directors, 14 persons are to be elected as directors for the current year, each to hold office until the next annual meeting of shareholders or until such person’s successor is elected or appointed.
 
The term of office of each of the present directors expires at the close of the Meeting. The persons named in the section entitled “Nominees for Election to the Board – Description of Nominees” will be presented for election at the Meeting as management’s nominees. Unless authority is withheld, the persons designated in the accompanying form of proxy or voting instruction form intend to vote FOR the election of these nominees. The persons nominated are, in the opinion of the Board of Directors and management, well qualified to act as directors of the Company for the ensuing year. The Board of Directors and management do not contemplate that any of these nominees will be unable to serve as a director, but should that occur for any reason before the Meeting, the persons designated in the accompanying form of proxy or voting instruction form reserve the right to vote for another nominee at their discretion unless the shareholder who has given such proxy or voting instruction form has directed that the common shares be withheld from voting on the election of any of the directors.

Appointment of Auditors

The Board of Directors and the Audit Committee recommend that KPMG LLP be appointed to serve as our auditors until the next annual meeting of shareholders. Unless authority is withheld, the persons designated in the accompanying form of proxy or voting instruction form intend to vote FOR the appointment of KPMG LLP as auditors of the Company to hold office until the next annual meeting of shareholders.
 
Shareholder Proposal

Attached to this Information Circular is a shareholder proposal which has been submitted for consideration at the Meeting, the supporting statement of the proposing shareholder and the response of management and the Board of Directors to the proposal. Management and the Board of Directors recommend to vote AGAINST such proposal.
 
Unless contrary instructions are indicated on the form of proxy or the voting instruction form, the persons designated in the accompanying form of proxy or voting instruction form intend to vote AGAINST this proposal.
 
 
CN MANAGEMENT INFORMATION CIRCULAR
 7

 
NOMINEES FOR
ELECTION TO THE BOARD

 
Description of Nominees

The following table sets out information as of February 29, 2008, unless otherwise indicated, regarding the nominees for election as directors. All nominees are current directors of the Company.
 
MICHAEL R. ARMELLINO, CFA
Age: 68(1)
Fort Lee, New Jersey, U.S.A.
Director Since: May 7, 1996
Independent
Mr. Armellino, a chartered financial analyst, is a Retired Partner, The Goldman Sachs Group, LP. From 1991 to 1994, Mr. Armellino was chair and Chief Executive Officer of Goldman Sachs Asset Management. Prior to 1991, he had held various positions at Goldman, Sachs & Co., including senior transportation analyst and Partner in Charge of Research.
MEMBER OF
ATTENDANCE
SECURITIES AND OPTIONS HELD
Board
100%
 COMMON SHARES OWNED
 OPTIONS HELD(4)
Strategic Planning Committee (Chair)
100%
 OR CONTROLLED(3)    
Audit Committee
100%
   
 
 
Finance Committee
100%
 February 2008
102,150 
 February 2008 
Nil
Investment Committee of CN’s Pension Trust Funds(2)
100%
 February 2007
 97,650
 February 2007
Nil
 
 
 
A. CHARLES BAILLIE, O.C., LL.D.
Age: 68(1)
Toronto, Ontario, Canada
Director Since: April 15, 2003
Independent
Mr. Baillie retired as chair of The Toronto-Dominion Bank in April 2003, and as Chief Executive Officer of the bank in December 2002. Mr. Baillie is also a director of George Weston Limited and Telus Corporation.
MEMBER OF
ATTENDANCE
SECURITIES AND OPTIONS HELD
Board
100%
 COMMON SHARES OWNED
 OPTIONS HELD(4)
 
Finance Committee (Chair)
100%
 OR CONTROLLED(3)      
Audit Committee
100%
 
 
Human Resources and Compensation Committee
100%
 February 2008
127,344(5)
 February 2008
N/A
Strategic Planning Committee
100%
 February 2007
117,514(6)
 February 2007
N/A
 
 
CN MANAGEMENT INFORMATION CIRCULAR
 8

 
HUGH J. BOLTON, FCA
Age: 69(1)
Edmonton, Alberta, Canada
Director Since: April 15, 2003
Independent
Mr. Bolton is the chair of the board of directors of EPCOR Utilities Inc. (energy and energy-related services provider), and the chairman of the board of directors of Matrikon Inc. (supplier of industrial IT solutions). Mr. Bolton is also a director of Teck Cominco Limited, The Toronto-Dominion Bank and WestJet Airlines Ltd. From 1992 to 1998, Mr. Bolton was chair and Chief Executive Partner of Coopers & Lybrand Canada (now PricewaterhouseCoopers).
MEMBER OF
ATTENDANCE
SECURITIES AND OPTIONS HELD
Board
100%
 COMMON SHARES OWNED
 OPTIONS HELD(4)
 
Audit Committee
100%
 OR CONTROLLED(3)      
Corporate Governance and Nominating Committee
100%
 
 
Human Resources and Compensation Committee
100%
 February 2008
32,270(5)
 February 2008
N/A
Strategic Planning Committee
100%
 February 2007
27,949(6)
 February 2007
N/A
 
 
J.V. RAYMOND CYR, O.C., LL.D.
Age: 74(1)
Montréal, Québec, Canada
Director Since: March 29, 1995
Independent
Mr. Cyr is chair of PolyValor Inc. (University Research Valorization Fund). Mr. Cyr also served as chair of Bell Canada from 1985 to 1989 and from 1992 to 1996, and as chair of BCE Inc. from 1989 to 1993. He is also a director of Transcontinental Inc. and ART Advanced Research Technologies Inc.
MEMBER OF
ATTENDANCE
SECURITIES AND OPTIONS HELD
Board
100%
 COMMON SHARES OWNED
 OPTIONS HELD(4)
 
Environment, Safety and Security Committee (Chair)
100%
 OR CONTROLLED(3)      
Corporate Governance and Nominating Committee
100%
 
 
Investment Committee of CN’s Pension Trust Funds(2)
100%
 February 2008
69,561(5)
 February 2008
72,000
Strategic Planning Committee
100%
 February 2007
64,803(6)
 February 2007
72,000
 
 
AMBASSADOR GORDON D. GIFFIN
Age: 58(1)
Atlanta, Georgia, U.S.A.
Director Since: May 1, 2001
Independent
Mr. Giffin is Senior Partner, McKenna Long & Aldridge (law firm) and he was United States Ambassador to Canada from August 1997 to April 2001. Mr. Giffin is also a director of Canadian Imperial Bank of Commerce, Canadian Natural Resources Limited, TransAlta Corporation, AbitibiBowater Incorporated and Ontario Energy Savings Corp.
MEMBER OF
ATTENDANCE
SECURITIES AND OPTIONS HELD
Board
100%
 COMMON SHARES OWNED
 OPTIONS HELD(4)
 
Environment, Safety and Security Committee
100%
 OR CONTROLLED(3)      
Finance Committee
100%
 
 
Human Resources and Compensation Committee
100%
 February 2008
32,656(5)
 February 2008
27,000
Strategic Planning Committee
100%
 February 2007
28,013(6)
 February 2007
27,000
 
 
CN MANAGEMENT INFORMATION CIRCULAR
 9

 
JAMES K. GRAY, O.C., A.O.E., LL.D.
Age: 74(1)
Calgary, Alberta, Canada
Director Since: July 4, 1996
Independent
Mr. Gray is Corporate Director and Former Chairman and Chief Executive Officer, Canadian Hunter Exploration Ltd. (natural gas company). Mr. Gray is also a director of Brookfield Asset Management Inc., Phoenix Technology Income Fund and Atlanta Gold Inc.
MEMBER OF
ATTENDANCE
SECURITIES AND OPTIONS HELD
Board
100%
 COMMON SHARES OWNED
 OPTIONS HELD(4)
 
Corporate Governance and Nominating Committee
100%
 OR CONTROLLED(3)      
Environment, Safety and Security Committee
100%
 
 
Human Resources and Compensation Committee
100%
 February 2008
63,072(5)
 February 2008
 39,000
Investment Committee of CN’s Pension Trust Funds(2)
100%
 February 2007
57,889(6)
 February 2007
72,000
Strategic Planning Committee
100%
 
 
   
 
 
E. HUNTER HARRISON
Age: 63(1)
Wellington, Florida, U.S.A.
Director Since: December 7, 1999
Not Independent
Mr. Harrison has been President and Chief Executive Officer of the Company since January 1, 2003. He has served as Executive Vice-President and Chief Operating Officer of the Company from March 1998 to December 2002. Prior to joining CN, Mr. Harrison had been a director and President and Chief Executive Officer of the Illinois Central Corporation and the Illinois Central Railroad Company from 1993 to 1998.
MEMBER OF
ATTENDANCE
SECURITIES AND OPTIONS HELD
Board
100%
 COMMON SHARES OWNED
 OPTIONS HELD(4)
 
Strategic Planning Committee
100%
 OR CONTROLLED(3)      
 
 
 
 
 
 
 February 2008
308,993
 February 2008
3,505,000
 
 
 February 2007
283,625
 February 2007
3,360,000
 
 
EDITH E. HOLIDAY
Age: 56(1)
Washington, District of Columbia,
U.S.A.
Director Since: June 1, 2001
Independent
Mrs. Holiday is a Corporate Director and Trustee and a former General Counsel, United States Treasury Department and Secretary of the Cabinet, The White House. Mrs. Holiday is a director of H.J. Heinz Company, Hess Corporation, RTI International Metals, Inc. and White Mountains Insurance Group, Ltd. She is also a director or trustee in various investment companies of the Franklin Templeton Group of Mutual Funds.
MEMBER OF
ATTENDANCE
SECURITIES AND OPTIONS HELD
Board
100%
 COMMON SHARES OWNED
 OPTIONS HELD(4)
 
Corporate Governance and Nominating Committee
100%
 OR CONTROLLED(3)      
Environment, Safety and Security Committee
100%
 
 
Human Resources and Compensation Committee
100%
 February 2008
31,200(5)
 February 2008
 27,000
Investment Committee of CN’s Pension Trust Funds(2)
100%
 February 2007
26,700   
 February 2007
27,000
Strategic Planning Committee
100%
 
 
   
 
 
CN MANAGEMENT INFORMATION CIRCULAR
 10

 
V. MAUREEN KEMPSTON DARKES,
O.C., D. COMM., LL.D.
Age: 59(1)
Miramar, Florida, U.S.A.
Director Since: March 29, 1995
Not Independent
Mrs. Kempston Darkes is Group Vice-President and President Latin America, Africa and Middle East, General Motors Corporation. From 1994 to 2001, she was President and General Manager of General Motors of Canada Limited and Vice-President of General Motors Corporation. Mrs. Kempston Darkes is also a director of The Thomson Corporation.
MEMBER OF
ATTENDANCE
SECURITIES AND OPTIONS HELD
Board
100%
 COMMON SHARES OWNED
 OPTIONS HELD(4)
 
Environment, Safety and Security Committee
100%
 OR CONTROLLED(3)      
Finance Committee
100%
 
 
Investment Committee of CN’s Pension Trust Funds(2)
100%
 February 2008
59,631(5)
 February 2008
40,000
Strategic Planning Committee
100%
 February 2007
35,469(6)
 February 2007
72,000
 
 
ROBERT H. LEE, C.M., O.B.C., LL.D.
Age: 74(1)
Vancouver, British Columbia, Canada
Director Since: April 21, 2006
Independent
Mr. Lee is Chairman of the Prospero Group of Companies, which  includes real estate investment, financing, sales and property management businesses. He is a director of Wall Financial Corporation, and he served for many years as a Trustee of Belmont Trust, which is associated with Fairmont Shipping Hong Kong Ltd. He served as Chancellor of the University of British Columbia, Chairman of UBC Foundation and as a member of its Board of Governors for many years. In 1987, he founded and still serves as Chairman of the UBC Properties Trust.
MEMBER OF
ATTENDANCE
SECURITIES AND OPTIONS HELD
Board
100%
 COMMON SHARES OWNED
 OPTIONS HELD(4)
 
Audit Committee
100%
 OR CONTROLLED(3)      
Finance Committee
100%
 
 
Investment Committee of CN’s Pension Trust Funds(2)
100%
 February 2008
29,000
 February 2008
N/A
Strategic Planning Committee
100%
 February 2007
13,500
 February 2007
N/A
 
 
CN MANAGEMENT INFORMATION CIRCULAR
11

 
DENIS LOSIER, LL.D.
Age: 55(1)
Moncton, New Brunswick, Canada
Director Since: October 25, 1994
Independent
Mr. Losier is President and Chief Executive Officer, Assumption Life (life insurance company). Between 1989 and 1994, Mr. Losier held various cabinet level positions with the government of the Province of New Brunswick. He is also a director of NAV CANADA and Plazacorp Retail Properties Ltd.
MEMBER OF
ATTENDANCE
SECURITIES AND OPTIONS HELD
Board
100%
 COMMON SHARES OWNED
 OPTIONS HELD(4)
 
Audit Committee (Chair)
100%
 OR CONTROLLED(3)      
Corporate Governance and Nominating Committee
100%
 
 
Investment Committee of CN’s Pension Trust Funds(2)
100%
 February 2008
81,378(5)
 February 2008
51,000
Strategic Planning Committee
100%
 February 2007
66,979(6)
 February 2007
60,000
 
 
THE HON. EDWARD C. LUMLEY,
P.C., LL.D.
Age: 68(1)
South Lancaster, Ontario, Canada
Director Since: July 4, 1996
Independent
Mr. Lumley is Vice-Chairman, BMO Capital Markets (investment bank). From 1986 to 1991, he served as chair of Noranda Manufacturing Group Inc. Mr. Lumley was a Member of Parliament from 1974 to 1984, during which time he held various cabinet portfolios in the Government of Canada. Mr. Lumley is also a director of Bell Canada and Dollar-Thrifty Automotive Group, Inc.
MEMBER OF
ATTENDANCE
SECURITIES AND OPTIONS HELD
Board
100%
 COMMON SHARES OWNED
 OPTIONS HELD(4)
 
Investment Committee of CN’s Pension Trust Funds (Chair)(2)
100%
 OR CONTROLLED(3)      
Environment, Safety and Security Committee
100%
 
 
Finance Committee
100%
 February 2008
80,985(5)
 February 2008
51,000
Human Resources and Compensation Committee
100%
 February 2007
54,186(6)
 February 2007
72,000
Strategic Planning Committee
100%
 
 
   
 
 
CN MANAGEMENT INFORMATION CIRCULAR
 12

 
DAVID G.A. McLEAN, O.B.C., LL.D.
Age: 69(1)
Vancouver, British Columbia, Canada
Director Since: August 31, 1994
Independent
Mr. McLean is board chair of the Company and chair and Chief Executive Officer, The McLean Group (real estate investment, film and television facilities, communications and helicopter charters).
MEMBER OF
ATTENDANCE
SECURITIES AND OPTIONS HELD
Board (Chair)
100%
 COMMON SHARES OWNED
 OPTIONS HELD(4)
 
Corporate Governance and Nominating Committee (Chair)
100%
 OR CONTROLLED(3)      
Environment, Safety and Security Committee
100%
 
 
Human Resources and Compensation Committee
100%
 February 2008
164,885(5)
 February 2008
       Nil
Investment Committee of CN’s Pension Trust Funds(2)
100%
 February 2007
150,224(6)
 February 2007
24,000
Strategic Planning Committee
100%
 
 
   
 
 
ROBERT PACE
Age: 53(1)
Halifax, Nova Scotia, Canada
Director Since: October 25, 1994
Independent
Mr. Pace is President and Chief Executive Officer, The Pace Group (private holding company). Mr. Pace is also a director of High Liner Foods Incorporated and Hydro One and board chair of Overland Realty Limited.
MEMBER OF
ATTENDANCE
SECURITIES AND OPTIONS HELD
Board
100%
 COMMON SHARES OWNED
 OPTIONS HELD(4)
 
Human Resources and Compensation Committee (Chair)
100%
 OR CONTROLLED(3)      
Audit Committee
100%
 
 
Corporate Governance and Nominating Committee
100%
 February 2008
88,500(5)
 February 2008
51,000
Investment Committee of CN’s Pension Trust Funds(2)
100%
 February 2007
68,033(6)
 February 2007
72,000
Strategic Planning Committee
100%
 
 
   
 

(1)    The age of the directors is provided as at the date of the Meeting (i.e., on April 22, 2008).
(2)    The Investment Committee of CN’s Pension Trust Funds is a mixed committee composed of both members of the Board of Directors as well as officers of the Company.
(3)    The information regarding common shares beneficially owned, controlled or directed has been furnished by the respective nominees individually and includes Directors Restricted Share Units granted as compensation to directors, but does not include common shares under options.
(4)    The information regarding options comprises only the options granted under the Management Long-Term Incentive Plan. Mr. Baillie, Mr. Bolton and Mr. Lee were not members of the Board when options were granted. No options were granted to directors since 2002. On March 8, 2005, the Management Long-Term Incentive Plan was amended to provide that option grants under such plan could no longer be made to non-executive directors.
(5)    Includes Directors Restricted Share Units in the following amounts: A. Charles Baillie: 32,744; Hugh J. Bolton: 29,770; J.V. Raymond Cyr: 27,220; Ambassador Gordon D. Giffin: 13,481; James K. Gray: 5,774; Edith E. Holiday: 2,250; V. Maureen Kempston Darkes: 23,131; Denis Losier: 28,518; The Hon. Edward C. Lumley: 28,185; David G.A. McLean: 56,975; and Robert Pace: 29,626. Pursuant to the terms of the Directors Restricted Share Units, directors or their estates can only access their Directors Restricted Share Units upon retirement, resignation or death.
(6)    Includes Directors Restricted Share Units in the following amounts: A. Charles Baillie: 27,314; Hugh J. Bolton: 24,949; J.V. Raymond Cyr: 22,462; Ambassador Gordon D. Giffin: 12,213; James K. Gray: 5,713; V. Maureen Kempston Darkes: 22,869; Denis Losier: 23,712; The Hon. Edward C. Lumley: 22,386; David G.A. McLean: 42,314; and Robert Pace: 23,933.
 
 
CN MANAGEMENT INFORMATION CIRCULAR
 13

 
Board of Directors Compensation

The directors of the Company play a central role in enhancing shareholder value. As indicated under “Nominees for Election to the Board – Share Ownership” on page 16, the directors have a substantial investment in the Company. In addition, approximately 81% of the total annual remuneration of the non-executive directors for 2007 was in the form of common shares or Directors Restricted Share Units (“DRSUs”). Subject to the Minimum Shareholding Requirement as defined on page 16 of the Information Circular, directors may elect to receive all or part of their director, committee member, Board chair and committee chair cash retainers either in cash, common shares of the Company purchased on the open market or DRSUs. They may also elect to receive their common share retainers in DRSUs. Each DRSU entitles the beneficiary thereof to receive upon resignation, retirement or death, one common share of the Company purchased on the open market, plus additional DRSUs reflecting dividend equivalents.
 
The directors’ compensation program is designed to attract and retain the most qualified people to serve on CN’s Board and committees and takes into account the risks and responsibilities of being an effective director. To reflect the Company’s extensive operations in the United States, four of the non-executive director nominees are from the United States and the compensation of the non-executive directors of the Company tends to be comparable to that of large U.S.-based companies.

In consideration for serving on the Board of Directors in 2007, each director was compensated as indicated in the table below:

 
AMOUNT
 
AND NUMBER
TYPE OF FEE
OF SHARES
Board Chair Retainer(1)
US$120,000(2) and 12,000 Shares(2)
Director Retainer(3)
US$15,000(2) and 4,500 Shares(2)
Committee Chair Retainer(4)
US$15,000(2)
Committee Member Retainer
US$3,500(2)
Board Meeting Attendance Fee
US$1,000   
Committee Meeting Attendance Fee
US$1,000   
Travel Attendance Fee
US$1,000   

(1)    The Board chair received no additional Director Retainer nor Committee Chair or Committee Member Retainer.
(2)    The directors may choose to receive all or part of their cash retainer in common shares or DRSUs and their common share retainer can also be received in DRSUs. The common shares are purchased on the open market.
(3)    Mr. Harrison did not receive any compensation to serve as director because he is an officer of the Company.
(4)    The committee chairs (other than the Board chair) also received, as members of a committee, a retainer of US$3,500.
 
The table below reflects in detail the compensation earned by non-employee directors in the 12-month period ended December 31, 2007.
 
         
BOARD AND  
 
PERCENTAGE OF   
 
DIRECTOR AND 
COMMITTEE 
COMMITTEE 
VALUE OF COMMON     
COMMITTEE  
TOTAL ANNUAL 
TOTAL FEES   
 
BOARD CHAIR CASH 
CHAIRMAN 
MEMBER CASH 
SHARES OR     
ATTENDANCE AND  
FEES AND EQUITY 
RECEIVED IN   
 
RETAINER 
CASH RETAINER 
RETAINER 
DRSUs GRANTED(2,3)
TRAVEL FEES(4)
GRANT 
COMMON SHARES   
DIRECTOR(1)
(US$)
(US$)
(US$)
(US$)   
(US$)  
(US$)
AND/OR DRSUs(5)
Michael R.
             
Armellino
15,000  
15,000  
14,000  
202,095     
34,000    
280,095  
77%   
A. Charles Baillie(6)
15,000  
10,000  
14,000  
202,095     
36,000    
277,095  
81%   
Hugh J. Bolton
15,000  
–  
14,000  
202,095     
36,000    
267,095  
76%   
J.V. Raymond Cyr
15,000  
15,000  
14,000  
202,095     
27,000    
273,095  
90%   
Ambassador
             
Gordon D. Giffin
15,000  
–  
14,000  
202,095     
33,000    
264,095  
77%   
James K. Gray
15,000  
–  
17,500  
202,095     
39,000    
273,595  
86%   
Edith E. Holiday
15,000  
–  
17,500  
202,095     
39,000    
273,595  
74%   
V. Maureen
             
Kempston Darkes
15,000  
–  
14,000  
202,095     
30,000    
261,095  
77%   
Robert H. Lee
15,000  
–  
14,000  
202,095     
33,000    
264,095  
77%   
Denis Losier
15,000  
15,000  
14,000  
202,095     
34,000    
280,095  
72%   
The Hon. Edward
             
C. Lumley
15,000  
15,000  
17,500  
202,095     
37,000    
286,595  
87%   
David G.A. McLean
120,000  
–  
–  
538,920     
37,000    
695,920  
85%   
Robert Pace
15,000  
15,000  
17,500  
202,095     
41,000    
290,595  
86%   
TOTAL
300,000  
85,000  
182,000  
2,964,060     
456,000    
3,987,060  
81%   
 
(1)   Certain directors attended meetings of committees of which they were not members and received a committee attendance fee for such attendance. These directors have received not more than US$5,000, on an individual basis, in such attendance fees. Mr. McLean received US$2,000 for his participation in meetings of the Company’s Donations Committee. These fees are not presented in this table.
(2)   In addition to the director cash retainer, each non-executive director received 4,500 common shares or DRSUs as part of the Director Retainer. The value of such grant was calculated as at January 25, 2007 using the average closing price on such date on the New York and Toronto stock exchanges (US$44.91).
(3)   In addition to the Board chair cash retainer, the Board chair received 12,000 common shares or DRSUs as Board Chair Retainer. The value of such grant was calculated as at January 25, 2007 using the average closing price on such date on the New York and Toronto stock exchanges (US$44.91).
(4)   Includes travel fees which amounted to a total of US$85,000, in aggregate, for all directors.
(5)   In addition to the common shares or DRSUs received by the directors and the Board chair as described in notes (2) and (3), the directors and the Board chair may choose to receive all or part of their cash retainers in common shares or DRSUs. The following directors made such election: Michael R. Armellino, A. Charles Baillie, J.V. Raymond Cyr, James K. Gray, The Hon. Edward C. Lumley, David McLean and Robert Pace. The percentage of total fees received in common shares and/or DRSUs reflects such elections.
(6)   Mr. Baillie was appointed as Chair of the Finance Committee as of April 24, 2007.
 
 
CN MANAGEMENT INFORMATION CIRCULAR
 14

 
The table below shows information regarding options held by non-executive directors under the Management Long-Term Incentive Plan as of February 29, 2008. As of the date hereof, all these options are exercisable. On March 8, 2005, the Management Long-Term Incentive Plan was amended to provide that option grants under the Plan could no longer be made to non-executive directors. While they remain participants in the Plan for previous grants, the last time non-executive directors received options was in 2002.

         
OPTIONS AS AT FEBRUARY 29, 2008
             
VALUE OF
     
EXERCISE
OPTIONS GRANTED
   
UNEXERCISED
 
DATE OF GRANT
EXPIRY DATE
PRICE(1)
AND VESTED
EXERCISED(2)
UNEXERCISED
OPTIONS(3)
DIRECTOR
(MM/DD/YY)
(MM/DD/YY)
(US$)
(#)
(#)
(#)
(US$)
Michael R.
03/24/1998
03/24/2008
15.66
21,000
21,000
Armellino
04/26/1999
04/26/2009
14.99
12,000
12,000
 
01/25/2000
01/25/2010
11.85
12,000
12,000
 
01/26/2001
01/26/2011
16.94
15,000
15,000
 
01/25/2002
01/25/2012
26.00
12,000
12,000
A. Charles Baillie(4)
Hugh J. Bolton(4)
J.V. Raymond Cyr
03/24/1998
03/24/2008
15.66
21,000
21,000
780,570
 
04/26/1999
04/26/2009
14.99
12,000
12,000
454,080
 
01/25/2000
01/25/2010
11.85
12,000
12,000
491,760
 
01/26/2001
01/26/2011
16.94
15,000
15,000
538,350
 
01/25/2002
01/25/2012
26.00
12,000
12,000
321,960
Ambassador
05/01/2001
05/01/2011
20.15
15,000
15,000
490,200
Gordon D. Giffin
01/25/2002
01/25/2012
26.00
12,000
12,000
321,960
James K. Gray
03/24/1998
03/24/2008
15.66
21,000
21,000
 
04/26/1999
04/26/2009
14.99
12,000
12,000
 
01/25/2000
01/25/2010
11.85
12,000
12,000
491,760
 
01/26/2001
01/26/2011
16.94
15,000
15,000
538,350
 
01/25/2002
01/25/2012
26.00
12,000
12,000
321,960
Edith E. Holiday
06/01/2001
06/01/2011
21.06
15,000
15,000
476,550
 
01/25/2002
01/25/2012
26.00
12,000
12,000
321,960
V. Maureen
03/24/1998
03/24/2008
15.66
21,000
21,000
Kempston Darkes
04/26/1999
04/26/2009
14.99
12,000
11,000
1,000
37,840
 
01/25/2000
01/25/2010
11.85
12,000
12,000
491,760
 
01/26/2001
01/26/2011
16.94
15,000
15,000
538,350
 
01/25/2002
01/25/2012
26.00
12,000
12,000
321,960
Robert H. Lee(4)
Denis Losier
03/24/1998
03/24/2008
15.66
21,000
21,000
 
04/26/1999
04/26/2009
14.99
12,000
12,000
454,080
 
01/25/2000
01/25/2010
11.85
12,000
12,000
491,760
 
01/26/2001
01/26/2011
16.94
15,000
15,000
538,350
 
01/25/2002
01/25/2012
26.00
12,000
12,000
321,960
The Hon.
03/24/1998
03/24/2008
15.66
21,000
21,000
Edward C. Lumley
04/26/1999
04/26/2009
14.99
12,000
12,000
454,080
 
01/25/2000
01/25/2010
11.85
12,000
12,000
491,760
 
01/26/2001
01/26/2011
16.94
15,000
15,000
538,350
 
01/25/2002
01/25/2012
26.00
12,000
12,000
321,960
David G.A. McLean
03/24/1998
03/24/2008
15.66
30,000
30,000
 
04/26/1999
04/26/2009
14.99
21,000
21,000
 
01/25/2000
01/25/2010
11.85
21,000
21,000
 
01/26/2001
01/26/2011
16.94
24,000
24,000
 
01/25/2002
01/25/2012
26.00
24,000
24,000
Robert Pace
03/24/1998
03/24/2008
15.66
21,000
21,000
 
04/26/1999
04/26/2009
14.99
12,000
12,000
454,080
 
01/25/2000
01/25/2010
11.85
12,000
12,000
491,760
 
01/26/2001
01/26/2011
16.94
15,000
15,000
538,350
 
01/25/2002
01/25/2012
26.00
12,000
12,000
321,960

(1)
The exercise price, if in Canadian dollars, was converted using the rate of exchange as at February 29, 2008 (1.0158).
(2)
During the 12-month period ended February 29, 2008, James K. Gray exercised 33,000 options for an aggregate realized value of US$1,148,406; Maureen Kempston Darkes exercised 32,000 options for an aggregate realized value of US$1,171,442; Denis Losier exercised 9,000 options for an aggregate realized value of US$301,674; The Hon. Edward C. Lumley exercised 21,000 options for an aggregate realized value of US$770,864; David G.A. McLean exercised 24,000 options for an aggregate realized value of US$699,758; and Robert Pace exercised 21,000 options for an aggregate realized value of US$787,705.
(3)
The value of unexercised in-the-money options at February 29, 2008 is the difference between the average closing price on such date on the New York and Toronto stock exchanges (US$52.83) and the exercise price. This value has not been and may never be realized. The actual gains, if any, on exercise will depend on the value of the common shares on the date of exercise.
(4)
Mr. Baillie, Mr. Bolton and Mr. Lee were not members of the Board when options were granted under the Management Long-Term Incentive Plan.
 
 
CN MANAGEMENT INFORMATION CIRCULAR
 15

 
Share Ownership

The Board has adopted a guideline stating that each non-executive director should own, within three (3) years of joining the Board, common shares, DRSUs or similar share equivalents of CN, if any, with a value of at least the higher of: (i) CAD$250,000, or (ii) three (3) times the aggregate of the annual Director retainer in cash and the annual common share or DRSU grant (and for the Board chair, the aggregate of the Board Chair annual retainer in cash and the annual common share or DRSU grant) (the “Minimum Shareholding Requirement”). Each director shall continue to hold such value throughout his or her tenure as a director and the common shares, DRSUs or similar share equivalent of CN held to comply with the Minimum Shareholding Requirement shall not be the object of specific monetization procedures or other hedging procedures to reduce the exposure related to his or her holding.
 
Each director shall be required to receive at least fifty percent (50%) of his or her annual Director, committee, Board chair and committee chair cash retainers in common shares or DRSUs of CN and may elect to receive up to one hundred percent (100%) of such retainers in common shares or DRSUs of CN until his or her Minimum Shareholding Requirement is met. Once the Minimum Shareholding Requirement is met, directors may elect to receive up to one hundred percent (100%) of such retainers in common shares or DRSUs of CN. As of the date hereof, the average value of common shares (including DRSUs) of the Company owned by non-executive directors is approximately US$3,911,989 (based on the February 29, 2008, average closing price of the common shares of the Company on the Toronto and New York stock exchanges of US$52.83) .
 
The following table provides information on the value of common shares and DRSUs owned by the Company’s current directors, the value at risk as a multiple of each director’s annual retainer and the amount needed to meet the Minimum Shareholding Requirement, if applicable.

       
TOTAL NUMBER
     
   
NUMBER OF
 
OF COMMON
GUIDELINE MET (3)
TOTAL VALUE
 
   
COMMON SHARES
 
SHARES OWNED,
OR INVESTMENT
OF COMMON
 
   
OWNED,
 
CONTROLLED OR
REQUIRED TO MEET
SHARES AND DRSUs
VALUE AT RISK
   
CONTROLLED
NUMBER OF
DIRECTED
GUIDELINE
(VALUE AT RISK)(2)
AS MULTIPLE OF
DIRECTOR
YEAR(1)
OR DIRECTED
DRSUs HELD
AND DRSUs
(US$)
(US$)
ANNUAL RETAINER
Michael R.
2008
102,150 
102,150
     
Armellino
2007
97,650 
97,650
3
5,396,585
21
 
Net change
4,500 
4,500
     
A. Charles Baillie
2008
94,600 
32,744
127,344
     
 
2007
90,200 
27,314
117,514
3
6,727,584
27
 
Net change
4,400 
5,430
9,830
     
Hugh J. Bolton
2008
2,500 
29,770
32,270
     
 
2007
3,000 
24,949
27,949
3
1,704,824
7
 
Net change
(500)
4,821
4,321
     
J.V. Raymond Cyr
2008
42,341 
27,220
69,561
     
 
2007
42,341 
22,462
64,803
3
3,674,908
15
 
Net change
– 
4,758
4,758
     
Ambassador
2008
19,175 
13,481
32,656
     
Gordon D. Giffin
2007
15,800 
12,213
28,013
3
1,725,216
7
 
Net change
3,375 
1,268
4,643
     
James K. Gray
2008
57,298 
5,774
63,072
     
 
2007
52,176 
5,713
57,889
3
3,332,094
13
 
Net change
5,122 
61
5,183
     
E. Hunter Harrison
2008
308,993 
308,993
     
 
2007
283,625 
283,625
3
16,324,100
 
Net change
25,368 
25,368
     
Edith E. Holiday
2008
28,950 
2,250
31,200
     
 
2007
26,700 
26,700
3
1,648,296
7
 
Net change
2,250 
2,250
4,500
     
V. Maureen
2008
36,500 
23,131
59,631
     
Kempston Darkes
2007
12,600 
22,869
35,469
3
3,150,306
12
 
Net change
23,900 
262
24,162
     
Robert H. Lee
2008
29,000 
29,000
     
 
2007
13,500 
13,500
3
1,532,070
6
 
Net change
15,500 
15,500
     
Denis Losier
2008
52,860 
28,518
81,378
     
 
2007
43,267 
23,712
66,979
3
4,299,200
17
 
Net change
9,593 
4,806
14,399
     
 
 
CN MANAGEMENT INFORMATION CIRCULAR
 16

 
       
TOTAL NUMBER
     
   
NUMBER OF
 
OF COMMON
GUIDELINE MET (3)
TOTAL VALUE OF
 
   
COMMON SHARES
 
SHARES OWNED,
OR INVESTMENT
COMMON SHARES
 
   
OWNED,
 
CONTROLLED OR
REQUIRED TO
AND DRSUs
VALUE AT RISK
   
CONTROLLED
NUMBER OF
DIRECTED
MEET GUIDELINE
(VALUE AT RISK)(2)
AS MULTIPLE OF
DIRECTOR
YEAR(1)
OR DIRECTED
DRSUs HELD
AND DRSUs
(US$)
(US$)
ANNUAL RETAINER
The Hon.
2008
52,800
28,185
80,985
     
Edward C. Lumley
2007
31,800
22,386
54,186
3
4,278,438
17
 
Net change
21,000
5,799
26,799
     
David G.A. McLean
2008
107,910
56,975
164,885
     
 
2007
107,910
42,314
150,224
3
8,710,875
12
 
Net change
14,661
14,661
     
Robert Pace
2008
58,874
29,626
88,500
     
 
2007
44,100
23,933
68,033
3
4,675,455
18
 
Net change
14,774
5,693
20,467
     

(1)   The number of common shares and DRSUs held by each director for 2008 is as at February 29, 2008 and for 2007 is as at February 28, 2007.
(2)   The total value is based on the February 29, 2008 average closing price of the common shares on the Toronto and New York stock exchanges (US$52.83).

Additional Disclosure Relating to Directors

As of the date hereof, to the knowledge of the Company and based upon information provided to it by the nominees for election to the Board of Directors, no such nominee is or has been, in the last 10 years, a director or executive officer of any company that, while such person was acting in that capacity or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets, except for the following:

(i)  
Mr. Baillie, a director of the Company, was a director of Dana Corporation which filed voluntary petitions for reorganization under Chapter 11 of the U.S. Bankruptcy Code on March 3, 2006. Dana’s European, South American, Asian-Pacific, Canadian and Mexican subsidiaries are not included in the Chapter 11 filing. Dana Corporation successfully emerged from Chapter 11 reorganization in February 2008. Mr. Baillie is no longer a director of Dana Corporation;
 
(ii)  
Mr. Cyr, a director of the Company, was a director of Air Canada when it voluntarily filed for protection under the Companies Creditors Arrangement Act (Canada) (“CCAA”) in April 2003 and was a director of Cable Satisfaction International Inc. when it voluntarily filed for protection under the CCAA in July 2003. Air Canada successfully emerged from the CCAA proceedings and was restructured pursuant to a plan of arrangement in September 2004 and Cable Satisfaction International Inc.’s second amended and restated plan of arrangement and reorganization was approved by its creditors and sanctioned by the Québec Superior Court in March 2004. Mr. Cyr is no longer a director of Air Canada nor of Cable Satisfaction International Inc.; and
 
(iii)  
Mr. Lumley, a director of the Company, was a director of Air Canada when it voluntarily filed for protection under the CCAA in April 2003. Air Canada successfully emerged from the CCAA proceedings and was restructured pursuant to a plan of arrangement in September 2004. Mr. Lumley is no longer a director of Air Canada.
 
 
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Board and Committee Attendance

The tables below show the record of attendance by directors at meetings of the Board and its committees, as well as the number of Board and Board committee meetings held during the 12-month period ended December 31, 2007. All directors attended all Board and Board committee meetings in 2007.

 
  NUMBER AND % OF MEETINGS ATTENDED
     
CORPORATE
ENVI-
 
HUMAN
INVESTMENT
     
     
GOVERNANCE
RONMENT,
 
RESOURCES
COMMITTEE
     
     
AND
SAFETY AND
 
AND COM-
OF CN’S
STRATEGIC
   
   
AUDIT
NOMINATING
SECURITY
FINANCE
PENSATION
PENSION
PLANNING
COMMITTEES
OVERALL
DIRECTOR(1)
BOARD
COMMITTEE
COMMITTEE
COMMITTEE
COMMITTEE
COMMITTEE
TRUST FUNDS
COMMITTEE
(TOTAL) 
ATTENDANCE
Michael R. Armellino
10/10  
             
17/17  
27/27  
 
(100%)
6/6
4/4
4/4
3/3
(100%)
(100%)
A. Charles Baillie
10/10  
             
19/19  
29/29  
 
(100%)
6/6
2/2
3/3
5/5
3/3
(100%)
(100%)
Hugh J. Bolton
10/10  
             
19/19  
29/29  
 
(100%)
6/6
5/5
5/5
3/3
(100%)
(100%)
J.V. Raymond Cyr
10/10  
             
15/15  
25/25  
 
(100%)
3/3
4/4
1/1
4/4
3/3
(100%)
(100%)
Ambassador
10/10  
             
16/16  
26/26  
Gordon D. Giffin
(100%)
4/4
4/4
5/5
3/3
(100%)
(100%)
James K. Gray
10/10  
             
21/21  
31/31  
 
(100%)
5/5
4/4
5/5
4/4
3/3
(100%)
(100%)
E. Hunter Harrison
10/10  
             
3/3  
13/13  
 
(100%)
3/3
(100%)
(100%)
Edith E. Holiday
10/10  
             
21/21  
31/31  
 
(100%)
5/5
4/4
5/5
4/4
3/3
(100%)
(100%)
V. Maureen
10/10  
             
15/15  
25/25  
Kempston Darkes
(100%)
4/4
4/4
4/4
3/3
(100%)
(100%)
Robert H. Lee
10/10  
             
17/17  
27/27  
 
(100%)
6/6
4/4
4/4
3/3
(100%)
(100%)
Denis Losier
10/10  
             
17/17  
27/27  
 
(100%)
6/6
3/3
1/1
4/4
3/3
(100%)
(100%)
The Hon.
10/10  
             
20/20  
30/30  
Edward C. Lumley
(100%)
4/4
4/4
5/5
4/4
3/3
(100%)
(100%)
David G.A. McLean
10/10  
             
21/21  
31/31  
 
(100%)
5/5
4/4
5/5
4/4
3/3
(100%)
(100%)
Robert Pace
10/10  
             
23/23  
33/33  
 
(100%)
6/6
5/5
5/5
4/4
3/3
(100%)
(100%)

(1)   The following committee membership changes occurred on April 24, 2007: A. Charles Baillie left the Corporate Governance and Nominating Committee and was appointed chair of the Finance Committee; J.V. Raymond Cyr left the Finance Committee to become member of the Corporate Governance and Nominating Committee; James K. Gray became member of the Investment Committee; Denis Losier left the Finance Committee to become member of the Corporate Governance and Nominating Committee and was appointed chair of the Audit Committee; Robert Pace was appointed chair of the Human Resources and Compensation Committee.

BOARD AND BOARD COMMITTEE MEETINGS
NUMBER OF MEETINGS HELD
Board
10  
Audit Committee
6
Corporate Governance and Nominating Committee
5
Environment, Safety and Security Committee
4
Finance Committee
4
Human Resources and Compensation Committee
5
Investment Committee of CN’s Pension Trust Funds
4
Strategic Planning Committee
3
 
 
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STATEMENT OF CORPORATE GOVERNANCE PRACTICES
 

General

We are committed to adhering to the highest standards of corporate governance and our corporate governance practices were designed in a manner consistent with this objective. The role, specific mandate and functioning rules of the Board of Directors and of each of its committees are set forth in our Corporate Governance Manual which was formally approved by the Board of Directors on January 21, 2003, and last updated on March 4, 2008. Our Corporate Governance Manual is available on our website at www.cn.ca/cngovernance. It is revised regularly with a view to continually improving our practices by assessing their effectiveness and comparing them with evolving practices, the changing circumstances and our needs. Our Corporate Governance Manual forms part of the documentation given to all persons elected or appointed to the Board of Directors.
 
As a Canadian reporting issuer with securities listed on the Toronto Stock Exchange (TSX) and the New York Stock Exchange (NYSE), our corporate governance practices comply with applicable rules adopted by the Canadian Securities Administrators (the “CSA”) and applicable rules of the SEC giving effect to the provisions of the U.S. Sarbanes-Oxley Act of 2002 (the “Sarbanes-Oxley Act”). We are exempted from complying with many of the NYSE corporate governance rules, provided that we comply with Canadian governance requirements. Except as summarized on our website at www.cn.ca/cngovernance, our governance practices, however, comply with the NYSE corporate governance rules in all significant respects.
 
The CSA adopted, in June 2005, National Instrument 58-101 – Disclosure of Corporate Governance Practices (the “Disclosure Instrument”) and National Policy 58-201 – Corporate Governance Guidelines (the “Governance Policy”). The Governance Policy provides guidance on governance practices to Canadian issuers, while the Disclosure Instrument requires issuers to make the prescribed disclosure regarding their governance practices. The Company believes that its corporate governance practices meet and exceed the requirements of the Disclosure Instrument and the Governance Policy. The text and footnotes set forth hereunder refer to the items of the Disclosure Instrument as well as to the Governance Policy, where appropriate. The Company also refers, where applicable, to the NYSE Corporate Governance Standards (the “NYSE Standards”).

The Board of Directors is of the opinion that the Company’s corporate governance practices are well designed to assist the Company in achieving its principal corporate objective, which is the enhancement of shareholder value. The mandate of the Board is set out in Schedule “B” to this Information Circular.(1) The Board of Directors has approved the disclosure of the Company’s governance practices described below, on the recommendation of the Corporate Governance and Nominating Committee.
 
Code of Business Conduct(2)

The Board of Directors has adopted a Code of Business Conduct. The Code is applicable to directors, officers and employees of CN. It addresses several matters, including conflict of interests, protection and proper use of corporate assets and opportunities, confidentiality of corporate information, fair dealing, compliance with laws and reporting of any illegal or unethical behaviour. No waiver has ever been granted to a director or executive officer in connection therewith. The Code is available on our website at www.cn.ca/cngovernance and in print to any shareholder who requests copies by contacting our Corporate Secretary. The Code has also been filed with the Canadian and U.S. securities regulatory authorities.
 
The Board, through its Corporate Governance and Nominating Committee, reviews, monitors and oversees the disclosure of the Company’s Code of Business Conduct. Each year, management reports to such committee on the implementation of the Code within the organization and on any material contravention by employees of the Company to the provisions of the Code. No material change report has ever been filed or required to be filed pertaining to any conduct of a director or executive officer constituting a departure from the Code.
 
The Code of Business Conduct states that “every employee must avoid situations where personal interests could conflict with, or even appear to conflict with, the interests of CN”. In practice, the Board requests every director to disclose any direct or indirect interest he or she has in any organization, business or association, which could place the director in a conflict of interest. Every year, a questionnaire is sent to each director to make sure that the director is in no such conflict that has not been disclosed. Should there be a discussion or decision relating to an organization, business or association in which a director has an interest, the Board would request such director not to participate or vote in any such discussion or decision.
 


(1)   Form 58-101F1 of the Disclosure Instrument (“Form 58-101F1”), section 2; Governance Policy, section 3.4.
(2)   Form 58-101F1, section 5; Governance Policy, sections 3.8 and 3.9.

 
 
CN MANAGEMENT INFORMATION CIRCULAR
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The Company believes that ethical business conduct is an important part of its success. Hence, the mandate of the Board attached as Schedule “B” to this Information Circular states that the Board has the responsibility for overseeing management in the competent and ethical operation of the Company. As part of the Company’s Code of Business Conduct, the employees are also required to avoid outside interests that may impair or appear to impair the effective performance of their responsibilities to the Company and be fair and impartial in all dealings with customers, suppliers and partners. A key person in the implementation of the Company’s Code of Business Conduct is CN’s Ombudsman, who presents reports to the Corporate Governance and Nominating Committee. The office of the Ombudsman offers a confidential, neutral and informal avenue which facilitates fair and equitable resolutions to concerns arising within the Company.
 
The Board of Directors also adopted procedures allowing interested parties (i) to submit accounting and auditing complaints or concerns to us and (ii) to communicate directly with the Chairman, who presides over all non-management director sessions. These procedures are described on our website at www.cn.ca/cngovernance. The Code provides that concerns of employees regarding any potential or real wrongdoing in terms of accounting or auditing matters may be submitted confidentially through CN’s Auditing Hot Line.
 
Independence of Directors(1)

To better align the interests of the Board of Directors with those of our shareholders, the substantial majority of the nominees for election to the Board of Directors are independent. In determining whether a director is an “independent” director, the Board of Directors applies the standards developed by the Canadian securities regulatory authorities and the New York Stock Exchange and the additional standards adopted by the Board. These standards are set out in CN’s Corporate Governance Manual which is available on our website at www.cn.ca/cngovernance. As shown in the following table, of the 14 nominees, 12 are independent:

  INDEPENDENCE STATUS
     
REASON
     
FOR NON-
     
INDEPENDENCE
NAME
INDEPENDENT
NOT INDEPENDENT
STATUS
Michael R. Armellino
3
   
A. Charles Baillie
3
   
Hugh J. Bolton
3
   
J.V. Raymond Cyr
3
   
Ambassador
3
   
Gordon D. Giffin
 
   
James K. Gray
3
   
E. Hunter Harrison
   
President and
   
3
Chief Executive
     
Officer of
     
the Company
Edith E. Holiday
3
   
V. Maureen
   
Senior executive
Kempston Darkes
   
of a major
   
3
customer of
     
the Company
Robert H. Lee
3
   
Denis Losier
3
   
The Hon.
3
   
Edward C. Lumley
     
David G.A. McLean
3
   
Robert Pace
3
   

Independent Chairman of the Board(2)

The Company’s Board is led by a non-executive Chairman since its privatisation in 1995 and we believe that the separation of the positions of CEO and Chairman contributes to allowing the Board to function independently of management. Hence, our Corporate Governance Manual provides that the Board chair must be an “independent” director who is designated by the Board. Mr. David G.A. McLean, who has been a director of the Company since 1994, is the independent Board chair. The Corporate Governance Manual describes the responsibilities of the Chairman. The key role of the Board chair is to take all reasonable measures to ensure that the Board (i) has structures and procedures in place to enable it to function independently of management, (ii) carries out its responsibilities effectively and (iii) clearly understands and respects the boundaries between the responsibilities of the Board and those of management.
 
Position Descriptions(3)

Our Corporate Governance Manual includes position descriptions for the Board chair and the Board committee chairs, as well as a position description for the President and Chief Executive Officer of the Company.
 

(1)   Form 58-101F1, sections 1(a), (b) and (c); Governance Policy, section 3.1
(2)   Form 58-101F1, section 1(f); Governance Policy, section 3.2.
(3)   Form 58-101F1, sections 3(a) and (b); Governance Policy, section 3.5.
 
 
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No Other Common Directorships

As of February 29, 2008, no members of our Board of Directors served together on the boards of other public companies.
 
Election of Directors

The Board of Directors has adopted a policy, which is now part of our Corporate Governance Manual, to the effect that a nominee for election as a director of the Company who receives a greater number of votes “withheld” than votes “for”, with respect to the election of directors by shareholders, will be expected to offer to tender his or her resignation to the Chairman promptly following the meeting of shareholders at which the director is elected. The Corporate Governance and Nominating Committee will consider such offer and make a recommendation to the Board of Directors whether to accept it or not. The Board of Directors will make its decision and announce it in a press release within 90 days following the meeting of shareholders. The director who offered to tender his or her resignation should not be part of any committee or Board of Directors deliberations pertaining to the resignation offer. This policy only applies in circumstances involving an uncontested election of directors. An “uncontested election of directors” means that the number of director nominees is the same as the number of directors to be elected to the Board and that no proxy material is circulated in support of one or more nominees who are not part of the candidates supported by the Board of Directors.
 
Committees of the Board(1)

Given our size, the nature and geographical scope of our activities and the great number of laws and regulations to which we are subject, the Board of Directors has subdivided its supervision mandate into six areas and has established committees that have certain responsibilities for such areas. These committees are the Audit Committee, the Finance Committee, the Corporate Governance and Nominating Committee, the Human Resources and Compensation Committee, the Environment, Safety and Security Committee and the Strategic Planning Committee and their charters are available as part of CN’s Corporate Governance Manual. The Board of Directors also established the Investment Committee of CN’s Pension Trust Funds which is a mixed committee composed of members of the Board of Directors as well as officers of the Company. All committees report to the Board of Directors and, subject to certain limited exceptions, there are no standing delegations of the Board of Directors’ decision-making authority to committees.
 
The following is a brief summary of the mandate of each committee of the Board of Directors.

AUDIT COMMITTEE

The Audit Committee has the responsibility of overseeing the Company’s financial reporting, monitoring risk management, internal controls and internal and external auditors. The mandate of the Audit Committee and its 2007 main activities are further described in the section entitled “Statement of Corporate Governance Practices – Audit Committee Disclosure” at page 25 of this Information Circular.
 
FINANCE COMMITTEE

The Finance Committee has the responsibility of overseeing the Company’s financial policies, reviewing financings and authorizing, approving and recommending certain financial activities. As part of these responsibilities, the Finance Committee provides oversight with respect to our capital structure, cash flows and key financial ratios, reviews the opportunities and parameters for debt or equity financing, reviews financing documents and, within the scope of its authority levels established by the Board, may authorize the borrowing of money, the issuing of debt securities or the engaging in other forms of financing, or makes recommendations to the Board thereon. This Committee was created in April 2005 as a result of the division of the former Audit, Finance and Risk Committee into two separate Committees.
 
CORPORATE GOVERNANCE AND NOMINATING COMMITTEE

The Corporate Governance and Nominating Committee has the responsibility of monitoring the composition of the Board of Directors and its committees and overseeing corporate governance matters. As part of its responsibilities, the Corporate Governance and Nominating Committee develops, reviews and monitors criteria for selecting directors, including required or desired competencies and skills to improve the Board of Directors and, in consultation with the Board chair, identifies candidates qualified to become Board members.(2) This Committee reviews the corporate governance guidelines applicable to the Company, recommends any change that should be made thereto and monitors the disclosure of its practices. The responsibilities, powers and operation of the Corporate Governance and Nominating Committee are further described in the charter of such committee which is included in our Corporate Governance Manual.(3)

The charter of the Corporate Governance and Nominating Committee provides that such committee must be composed solely of “independent” directors. As at March 4, 2008, all members of the Corporate Governance and Nominating Committee are “independent”.(4)
 

(1)   Form 58-101F1, section 8.
(2)   Governance Policy, section 3.13.
(3)   Form 58-101F1, section 6(c); Governance Policy, section 3.11.
(4)   Form 58-101F1, section 6(b); Governance Policy, section 3.10. The NYSE Standards state that a board should appoint a nominating committee composed entirely of independent directors and that such committee should have a written charter. The board has adopted a written mandate for the Corporate Governance and Nominating Committee pursuant to which such committee must be composed solely of independent directors.
 
 
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The Corporate Governance and Nominating Committee annually reviews with the Board chair and makes recommendations to the Board on the adequacy and form of compensation for non-executive directors. See the section entitled “Nominees for Election to the Board – Board of Directors Compensation” of this Information Circular for additional information on compensation received by directors in 2007.(1)
 
HUMAN RESOURCES AND COMPENSATION COMMITTEE

The Human Resources and Compensation Committee has the responsibility of monitoring executive management’s performance assessment and succession planning. This Committee also has the mandate to review human resources practices by ensuring, amongst other things, that appropriate human resources systems are in place so that the Company can attract, motivate and retain the quality of personnel required to meet its business objectives. The mandate of the Human Resources and Compensation Committee and its 2007 main activities are further described in the section entitled “Statement of Executive Compensation – Report on Executive Compensation by the Human Resources and Compensation Committee” at page 29 of this Information Circular and in the charter of such committee which is included in our Corporate Governance Manual. The Human Resources and Compensation Committee must be composed solely of independent directors. As at March 4, 2008, all members of the Human Resources and Compensation Committee are “independent”.(2)
 
Reference is also made to the subsection entitled “Statement of Executive Compensation – Report on Executive Compensation by the Human Resources and Compensation Committee – Executive Compensation Consultants” at page 38 of this Information Circular for disclosure in respect of executive compensation consultants.(3)
 
ENVIRONMENT, SAFETY AND SECURITY COMMITTEE

The Environment, Safety and Security Committee has the responsibility, amongst other things, of overseeing the development and implementation of environmental, safety and security policies, assessing environmental, safety and security practices, and reviewing the Company’s business plan to ascertain whether environmental, safety and security issues are adequately taken into consideration.
 
STRATEGIC PLANNING COMMITTEE

The Strategic Planning Committee focuses on financial and strategic issues, including the review of the key assumptions underlying the Company’s business plan. It also reviews, with the President and Chief Executive Officer and other appropriate executive officers, the Company’s business plan and capital budget prior to their formal approval by the Board of Directors.

INVESTMENT COMMITTEE OF CN’S PENSION TRUST FUNDS

The Investment Committee of CN’s Pension Trust Funds, which is a mixed committee composed of directors and officers, has the responsibility, amongst other things, of reviewing the activities of the Investment Division, advising the Investment Division on investment of assets of CN’s Pension Trust Funds and approving certain of the investments made by CN’s Pension Trust Funds.
 
Board and Committee Meetings
 
PROCESS

The Board chair, in collaboration with the Corporate Secretary, has the responsibility of establishing a schedule for the meetings of the Board of Directors and its committees. During such process, the Corporate Secretary, in collaboration with the committee chairs and the appropriate executive officers, establishes committee working plans for the year. We believe that proceeding in this manner helps in the preparation of in-depth presentations conducive to meaningful information sessions and discussions while allowing management to plan ahead. If during the course of the year events or circumstances require Board or committee action or consideration, additional meetings are called. The total number of meetings and the attendance record for each director for all board and committee meetings held during the course of 2007 are set out in the section entitled “Nominees for Election to the Board – Board and Committee Attendance” of this Information Circular.(4)
 
Communication regularly takes place between the Board chair and the President and Chief Executive Officer and, through the Office of the Corporate Secretary, between executive officers having responsibilities for matters placed under the supervision of particular committees and the chairs of such committees. This open communication ensures that all meaningful information concerning the affairs and progress of the Company are transmitted to those members of the Board of Directors or committees having special supervisory responsibilities.

IN CAMERA MEETINGS

The non-management Board members meet before or after every in-person meeting of the Board of Directors in in camera sessions, without the presence of management and under the chairmanship of the Board chair. An in camera session including only “independent” directors is also held at least once a year. During the financial year ended December 31, 2007, there was one session that was attended only by independent directors.(5)
 

(1)   Form 58-101F1, section 7(a) and Governance Policy, section 3.17(b) (regarding directors).
(2)   Form 58-101F1, sections 7(a), (b) and (c) and Governance Policy, sections 3.15, 3.16 and 3.17 (regarding officers). The NYSE Standards state that the CEO’s compensation should be determined by the corporation’s compensation committee or by all independent directors of the corporation. Our Corporate Governance Manual provides that the CEO’s compensation is determined by the Company’s independent directors only. The NYSE Standards state that a board should appoint a compensation committee composed entirely of independent directors and that such committee should have a written charter. The board has adopted a written mandate for the Human Resources and Compensation Committee pursuant to which such committee must be composed solely of independent directors.
(3)   Form 58-101F1, section 7(d).
(4)   Form 58-101F1, section 1(g).
(5)   Form 58-101F1, section 1(e); Governance Policy, section 3.3.
 
 
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Board Performance Assessment(1)

The Board of Directors has implemented, and reviews, from time to time, a process to annually assess its effectiveness, the effectiveness of its committees, the Board chair, the committee chairs and individual directors. This process is under the supervision of the Corporate Governance and Nominating Committee and the Board chair and is comprised of the following steps:

      The following questionnaires are prepared by the Office of the Corporate Secretary and approved by the Corporate Governance and Nominating Committee and the Board chair, taking into account current issues, the findings of previous years and input from the Board of Directors:
       Board and committee performance evaluation questionnaires, including a self-assessment by individual directors;
       a Board chair evaluation questionnaire; and
       committee chair evaluation questionnaires.
      Each questionnaire is then sent to every director and a complete set of the responses is forwarded to the Board chair, except for the responses to the Board chair and Corporate Governance and Nominating Committee chair evaluation questionnaires, which are forwarded directly to each of the chairs of the Audit Committee and the Human Resources and Compensation Committee.
      Following receipt of the completed questionnaires, the Board chair contacts every director to discuss the answers received from and in respect of such director and any comments to the questionnaires which the director may have and to review the self-evaluation of each director. One of the Audit Committee or Human Resources and Compensation Committee chairs also discusses individually with each director his or her responses and comments on the Board chair and Corporate Governance and Nominating Committee chair evaluation questionnaires.
      Reports are then made by the Board chair and the Audit Committee and Human Resources and Compensation Committee chairs to the Board of Directors, with suggestions to improve the effectiveness of the Board of Directors, Board committees, Board and committee chairs and separately to individual directors in respect of their personal performance.

INDEPENDENT ADVISOR

In addition to the above-mentioned process, the Board may, from time to time, hire an independent advisor to assess or assist the Board of Directors in independently assessing the performance of the Board of Directors, Board committees, Board and committee chairs and individual directors.

PEER ASSESSMENT

At the end of 2007, the Corporate Governance and Nominating Committee and the Board carried out an individual director peer assessment with the assistance of an independent advisor, as it was done in 2004. In 2007, the process involved peer assessment questionnaires which were completed by each director and forwarded directly and confidentially to the advisor. Responses were then consolidated in an individual director report and distributed by the advisor directly to each director, as well as to the Board chair, and a report was made by the Board chair to the Board of Directors.
 
The Board performance assessment process is further described in CN’s Corporate Governance Manual which is available on our website at www.cn.ca/cngovernance.

Director Selection(2)

REVIEW OF CREDENTIALS

In consultation with the Board chair, the Corporate Governance and Nominating Committee annually reviews the credentials of nominees for election or re-election as members of the Board of Directors. It considers their qualifi cations under applicable law, the validity of the credentials underlying each nomination, and, for nominees who are already directors of the Company, an evaluation of their effectiveness and performance as members of the Board of Directors, including their attendance at Board and committee meetings.

COMPETENCY MATRIX

In proposing the list of Board nominees, the Board of Directors is guided by the process described in our Corporate Governance Manual, which is posted on our website at www.cn.ca/cngovernance. As part of the process, the Board chair, in consultation with the Corporate Governance and Nominating Committee, develops a competency matrix based on knowledge areas, types of expertise and geographical representation and identifies any gaps to be addressed in the director nomination process. This competency matrix is reviewed regularly by the Board chair with Board members, and is updated as may be required.
 
COMMON DIRECTORSHIPS

With a view to further strengthen directors’ independence, the Board has adopted a policy pursuant to which a director shall not accept the invitation to join an outside board on which a director of CN already sits without previously obtaining the approval of the Corporate Governance and Nominating Committee.
 
 

(1)   Form 58-101F1, section 9; Governance Policy, section 3.18.
(2)   Form 58-101F1, section 6(a); Governance Policy, sections 3.12, 3.13 and 3.14.
 
 
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NUMBER OF DIRECTORSHIPS

CN recognizes that Board membership requires a significant dedication of time. As a result, the number of boards on which an individual can serve is necessarily limited. With a view to taking reasonable steps to ensure the ability of each candidate to make the commitment of time necessary to be a director of CN, the Board will apply the following guidelines when considering candidates to become directors of CN:

      for candidates that are chief executive officers or other senior executives of public corporations, the Board will prefer individuals who hold no more than two (2) public corporation directorships (excluding CN’s Board) in addition to membership on the board of the corporation at which an individual is employed.
      for candidates that have a full-time employment with non-public corporations or other entities and for full-time employees of public corporations (other than chief executive officers or senior executives of such public corporations), the Board will prefer individuals who hold no more than four (4) public corporation directorships (excluding CN’s Board) in addition to membership on the board of the corporation at which an individual is employed.
      for other candidates, the Board will prefer individuals who hold no more than five (5) public corporation directorships (excluding CN’s Board).

Directors are expected to provide the Board chair with information as to all boards of directors that they sit on or that they have been asked to join so as to allow the Board to determine whether it is appropriate for such director to continue to serve as a member of the Board or of a Board Committee. The Corporate Governance and Nominating Committee and the Board chair will apply Board nominee selection criteria, including directors’ past contributions to the Board and availability to devote sufficient time to fulfill their responsibilities, prior to recommending directors for re-election for another term.
 
The biographies on pages 8 to 13 of this Information Circular identify the other reporting issuers of which each nominee is a director.(1)
 
EVERGREEN LIST

In order to assist the Corporate Governance and Nominating Committee and the Board chair in recommending candidates to become directors of CN, the Corporate Governance and Nominating Committee has constituted, together with the Board chair, a list of potential Board candidates, which it updates from time to time.

RETIREMENT FROM THE BOARD

The Board has also adopted a policy on the mandatory retirement age for directors whereby a director would not, unless otherwise determined by the Board, in its discretion, be nominated for re-election at the annual meeting of shareholders following his or her seventy-fifth birthday. In addition, directors are expected to inform the Board chair of any major change in their principal occupation so that the Board will have the opportunity to decide the appropriateness of such director’s continuance as a member of the Board or of a Board committee. The Board of Directors has not deemed it appropriate or necessary to limit the number of terms a director may serve on the Board.
 
Director Orientation and Continuing Education(2)
 
ORIENTATION

New directors are provided with a Directors’ handbook containing corporate and other information required to familiarize themselves with the Company, its organization and operations. Our orientation programs include presentations by the Company’s officers on the Company’s organizational structure and the nature and operation of its business, a review with the Board chair of the methods of operation and the roles of the Board and its committees, a discussion on the contribution individual directors are expected to make and access to appropriate information or outside resources as required.
 
CONTINUING EDUCATION

The Board chair arranges for Board members to have access to education and information on an ongoing basis pertaining to Board effectiveness and the best practices associated with successful boards, briefings on factors or emerging trends that may be relevant to the Company’s business strategy and other material as deemed appropriate by the Board chair. The Company also makes available, at its cost, a host of educational programs provided by leading institutions.

We encourage directors to attend seminars and other educational programs and to report back to the Board on the quality of such programs. Educational reading materials on corporate governance and other topics are also included in the materials provided to the Board in advance of meetings.
 
Moreover, the directors have been provided with first hand opportunities to visit certain sites in which CN is making significant investments, such as the intermodal terminals in Prince George and at the Port of Prince Rupert and CN’s Johnston Yard in Memphis. They have also visited certain of CN’s main yards, as well as our Information Technology command center. During such events the Board had the opportunity to interact with CN officers to gain a full appreciation of such strategic projects and to learn more about CN’s overall operations.
 
 

(1)   Form 58-101F1, section 1(d).
(2)   Form 58-101F1, sections 4(a) and (b); Governance Policy, sections 3.6 and 3.7.
 
 
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Audit Committee Disclosure

Multilateral Instrument 52-110 – Audit Committees (“MI 52-110”) of the Canadian securities regulatory authorities requires issuers to include the charter of its Audit Committee and disclose information with respect to the composition, education and experience of the members of their audit committees, as well as all fees paid to external auditors in their annual information form. We comply with the requirements regarding composition and responsibilities, as summarized hereinafter, and we refer you to Schedule “A” of our Annual Information Form available on SEDAR at www.sedar.com and on our website at www.cn.ca/cngovernance with regards to the charter of our Audit Committee.(1)
 
COMPOSITION OF THE AUDIT COMMITTEE

The Audit Committee is composed of six “independent” directors, namely, Denis Losier, chair of the Committee, Michael R. Armellino, A. Charles Baillie, Hugh J. Bolton, Robert H. Lee and Robert Pace. No member of the Audit Committee receives, other than in his or her capacity as a director or member of a Board committee, directly or indirectly, any fee from the Company or any subsidiary of the Company, nor is an affiliated person of the Company, or any subsidiary of the Company.(2)
 
MANDATE OF THE AUDIT COMMITTEE

The Committee’s responsibilities can be divided in four categories:
 
• overseeing financial reporting;
• monitoring risk management and internal controls;
• monitoring internal auditors;
• monitoring external auditors.
 
They include the following:

Overseeing Financial Reporting

The mandate of the Audit Committee provides that the committee is responsible for reviewing, with management and the external auditors, the annual and quarterly financial statements of the Company and accompanying information, including the Company’s MD&A disclosure and earnings press releases, prior to their release, filing and distribution. The mandate also provides that the committee should review the procedures in place for the review of the Company’s disclosure of financial information extracted or derived from the Company’s financial statements and periodically assess the adequacy of those procedures.(3)
 
The Audit Committee is also responsible for reviewing the financial information contained in the annual information form and other reports or documents, financial or otherwise, requiring Board approval.

Furthermore, the Audit Committee is in charge of reviewing the results of the external audit, any significant problems encountered in performing the audit, and management’s response and/or action plan related to any Management Letter issued by the external auditors and any significant recommendations contained therein.
 
Monitoring Risk Management and Internal Controls

The Audit Committee is responsible for receiving periodically management’s report assessing the adequacy and effectiveness of CN’s disclosure controls and procedures and systems of internal control. The mandate of the Audit Committee also provides that the committee must review CN’s risk assessment and risk management policies.
 
The Audit Committee is also responsible for assisting the Board with the oversight of CN’s compliance with applicable legal and regulatory requirements.
 
In addition, the mandate of the Audit Committee prvides that the committee must establish procedures for the receipt, retention and treatment of complaints received by the Company regarding accounting, internal accounting controls or auditing matters or employee concerns regarding accounting or auditing matters, while insuring confidentiality and anonymity. CN has adopted such procedures. Please refer to the Corporate Governance section of our website at www.cn.ca/cn.governance for more details on these procedures.(4)
 
Monitoring Internal Auditors

The Audit Committee is responsible for ensuring that the chief internal auditor reports directly to the Audit Committee, and for regularly monitoring the internal audit function’s performance, its responsibilities, staffing, budget and the compensation of its members. It further annually reviews the internal audit plan and ensures that the internal auditors are accountable to the Audit Committee.
 
Monitoring External Auditors

The mandate of the Audit Committee states that the committee is responsible for recommending the retention and, if appropriate, the removal of external auditors, evaluating and remunerating them, and monitoring their qualifications, performance and independence.(5)
 
The Audit Committee is also in charge of approving and overseeing the disclosure of all audit, review and attest services provided by the external auditors, determining which non-audit services the external auditors are prohibited from providing, and pre-approving and overseeing the disclosure of permitted non-audit services by the external auditors.

(1)   MI 52-110, section 2.3, subsection 1.
(2)   MI 52-110, section 3.1, subsections (1), (2) and (3). The NYSE Standards and the applicable rules of the SEC require that in order to be considered independent, a member of the Audit Committee should not, other than in his or her capacity as a director or member of a board committee and in other limited circumstances, accept directly or indirectly any consulting, advisory or other compensatory fee from the Company or any subsidiary of the Company nor be an affiliated person of the Company or any subsidiary of the Company. All members of the Audit Committee are independent pursuant to such definition.
(3)   MI 52-110, section 2.3, subsections (5) and (6).
(4)   MI 52-110, section 2.3, subsection 7.
(5)   MI 52-110, section 2.3, subsection 2.
 
 
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In addition, the Audit Committee is responsible for ensuring that the external auditors are accountable to the Audit Committee and to the Board.
 
The Audit Committee is responsible for overseeing the external auditors and discussing with them the quality and not just the acceptability of the Company’s accounting principles, including any material written communications between the Company and the external auditors (including a disagreement, if any, with management and the resolution thereof).(1)

The Audit Committee also reviews at least annually, the formal written statement from the external auditors stating all relationships the external auditors have with CN and confirming their independence.
 
The mandate of the Audit Committee also provides that the committee is responsible for reviewing hiring policies for employees or former employees of the Company’s firm of external auditors.(2)
 
Furthermore, the mandate of the Audit Committee states that the Audit Committee may retain independent advisors to help it carry out its responsibilities, including fixing such advisors’ fees and retention terms, subject to advising the Board chair. The committee makes arrangements for the appropriate funding for payment of the external auditors and any advisors retained by it. Pursuant its charter, the Audit Committee also has direct communication channels with the internal and external auditors to discuss and review specific issues as appropriate. The internal and external auditors must meet separately with the Audit Committee, without management, twice a year, and more frequently as required.(3)
 
The Audit Committee met six times in 2007 and held in camera sessions. The following table outlines the major subject areas reviewed by the committee during the year, in compliance with its mandate.

Main Committee Activities – 2007

A.  
OVERSEEING FINANCIAL REPORTING
     -
Reviewed and approved the annual and quarterly results and financial information contained in all reports requiring Board approval
     -
Reviewed the compliance of management certification of financial reports with applicable legislation
     -
Reviewed the external auditors’ quarterly report on the consolidated financial statements of the Company
     -
Reviewed, with the external auditors and management, the quality, appropriateness and disclosure of the Company’s accounting principles and policies, underlying assumptions and reporting practices, and any proposed changes thereto
     -
Reviewed judgments made in connection with the preparation of the financial statements, including analyses of the effect of alternative generally accepted accounting principles methods
 
B.  
MONITORING RISK MANAGEMENT AND INTERNAL CONTROLS
     -
Reviewed the Company’s risk assessment and risk management policies, including the Company’s insurance coverage and delegation of financial authority
     -
Assisted the Board with the oversight of the Company’s compliance with applicable legal and regulatory requirements
     -
Received management’s report assessing the adequacy and effectiveness of the Company’s disclosure controls and procedures and systems of internal control
 
C.  
MONITORING INTERNAL AUDITORS
     -
Reviewed the internal audit plan
     -
Monitored the internal audit function’s performance, its responsibilities, staffing, budget and the compensation of its members
 
D.  
MONITORING EXTERNAL AUDITORS
     -
Reviewed the results of the external audit
     -
Recommended to the Board the appointment and terms of engagement of the Company’s external auditors
     -
Evaluated, remunerated and monitored the qualifications, performance and independence of the external auditors
     -
Approved the disclosure of all audit, review and attest services provided by the external auditors
     -
Determined which non-audit services the external auditors are prohibited from providing, and pre-approved permitted non-audit services by the external auditors to the Company
     -
Reviewed the formal statement from the external auditors confirming their independence and reviewed hiring policies for employees or former employees of the Company’s firm of external auditors
 

(1)   MI 52-110, section 2.3, subsection 3.
(2)   MI 52-110, section 2.3, subsection 8.
(3)   MI 52-110, section 4.1.