def14a-107033_ssfn.htm
UNITED
STATES
SECURITIES
AND EXCHANGE COMMISSION
Washington,
D.C. 20549
SCHEDULE
14A
(RULE
14a-101)
INFORMATION
REQUIRED IN PROXY STATEMENT
SCHEDULE
14A INFORMATION
Proxy
Statement Pursuant to Section 14(a) of the
Securities
Exchange Act of 1934 (Amendment No. )
Filed by
the Registrant þ
Filed by
a Party other than the Registrant ¨
Check the
appropriate box:
o
|
Preliminary
Proxy Statement
|
¨
|
Confidential,
for Use of the Commission Only (as permitted by Rule
14a-6(e)(2))
|
þ
|
Definitive
Proxy Statement
|
¨
|
Definitive
Additional Materials
|
¨
|
Soliciting
Material Pursuant to §240.14a-12
|
Stewardship
Financial Corporation
|
(Name
of Registrant as Specified in Its Charter
|
|
(Name
of Person(s) Filing Proxy Statement, if Other Than the
Registrant
|
Payment
of Filing Fee (Check the appropriate box):
¨
|
Fee
computed on table below per Exchange Act Rules 14a-6(i)(1) and
0-11.
|
(1)
|
Title
of each class of securities to which transaction
applies:
|
(2)
|
Aggregate
number of securities to which transaction applies:
|
(3)
|
Per
unit price or other underlying value of transaction computed pursuant to
Exchange Act Rule 0-11 (Set forth the amount on which the filing fee is
calculated and state how it was determined):
|
(4)
|
Proposed
maximum aggregate value of transaction:
|
(5)
|
Total
fee paid:
|
¨
|
Fee
paid previously with preliminary
materials.
|
¨
|
Check
box if any part of the fee is offset as provided by Exchange Act Rule
0-11(a)(2) and identify the filing for which the offsetting fee was paid
previously. Identify the previous filing by registration
statement number, or the Form or Schedule and the date of its
filing.
|
(1)
|
Amount
Previously Paid:
|
(2)
|
Form,
Schedule or Registration Statement No.:
|
(3)
|
Filing
Party:
|
(4)
|
Date
Filed:
|
STEWARDSHIP
FINANCIAL CORPORATION
630
Godwin Avenue
Midland
Park, New Jersey 07432-1405
NOTICE
OF ANNUAL MEETING OF SHAREHOLDERS
MONDAY,
MAY 17, 2010
To
Our Shareholders:
The Annual Meeting of Shareholders of
Stewardship Financial Corporation (the “Corporation”) will be held at the
Christian Health Care Center, Wyckoff, New Jersey (use the Mountain Avenue
entrance), on May 17, 2010, at 7:00 P.M. for the following
purposes:
|
1.
|
to
elect the four (4) directors named in the attached Proxy Statement for
three year terms;
|
|
2.
|
to
consider and approve a non-binding advisory proposal on the compensation
of the Corporation’s executive officers described in the attached Proxy
Statement;
|
|
3.
|
to
approve the Stewardship Financial Corporation 2010 Stock Incentive
Plan;
|
|
4.
|
to
ratify the appointment of Crowe Horwath LLP as the Corporation’s
independent registered public accounting firm for the fiscal year ending
December 31, 2010; and
|
|
5.
|
to
transact such other business as may properly come before the
meeting.
|
Shareholders of record at the close of
business on March 22, 2010 are entitled to notice of, and to vote at, the Annual
Meeting. Whether or not you plan to attend the Annual Meeting, it is
requested that the enclosed proxy card be completed, executed and returned to
our transfer agent, Registrar and Transfer Company, 10 Commerce Drive, Cranford,
NJ 07016, in the postage paid envelope provided.
|
By
Order of the Board of Directors
|
|
|
|
|
|
Robert
J. Turner
|
|
Secretary
|
Midland
Park, New Jersey
April 5,
2010
Important
Notice Regarding the Availability of Proxy Materials for the Shareholder Meeting
to be Held on May 17, 2010.
Our
Proxy Statement and Annual Report on Form 10-K are also available online at
http://www.asbnow.com/site/shareholder_info.html
STEWARDSHIP
FINANCIAL CORPORATION
630
Godwin Avenue
Midland
Park, New Jersey 07432-1405
______________________________
PROXY
STATEMENT
ANNUAL
MEETING OF SHAREHOLDERS
MAY
17, 2010
______________________________
GENERAL
This Proxy Statement is being furnished
to shareholders of Stewardship Financial Corporation (the “Corporation”) in
connection with the solicitation by the Board of Directors of the Corporation of
proxies to be used at the Annual Meeting of Shareholders and at any adjournment
of the meeting. You are cordially invited to attend the Annual
Meeting that will be held at the Christian Health Care Center, Wyckoff, New
Jersey (use the Mountain Avenue entrance), on Monday, May 17, 2010 at 7:00
P.M. The Annual Report on Form 10-K, including consolidated financial
statements for the fiscal year ended December 31, 2009, and a proxy card
accompany this Proxy Statement. This Proxy Statement is first being
mailed to shareholders on or about April 5, 2010.
VOTING
AND PROXY PROCEDURES
Who
Can Vote At The Annual Meeting?
You are
only entitled to vote at the Annual Meeting if our records show that you held
shares of our common stock, no par value (the “Common Stock”), as of the close
of business on March 22, 2010 (the “Record Date”). If your shares are
held by a broker or other intermediary, you can only vote your shares at the
Annual Meeting if you have a properly executed proxy from the record holder of
your shares (or their designee). As of the Record Date, a total of
5,842,367 shares of Common Stock were outstanding. Each share of
Common Stock has one vote on each matter presented.
Who
Is The Record Holder?
You may
own Common Stock either (1) directly in your name, in which case you are
the record holder of such shares, or (2) indirectly through a broker, bank
or other nominee, in which case such nominee is the record holder in which case
you hold your shares in “street name.”
If your
shares of Common Stock are registered directly in your name, the Corporation is
sending these proxy materials directly to you. If the record holder of
your shares of Common Stock is a nominee, you will receive proxy materials from
such record holder.
How
Do I Vote?
Regardless of the number of shares of
Common Stock you own, it is important that you vote by completing the enclosed
proxy card and returning it signed and dated in the enclosed postage paid
envelope.
If you
hold your Common Stock in “street name,” you will receive instructions from your
broker, bank or other nominee that you must follow in order to have your shares
voted. Your broker, bank or other nominee may allow you to deliver your voting
instructions via the telephone or the Internet. Please see the
instruction form provided by your broker, bank or other nominee that accompanies
this Proxy Statement. If you plan to attend the Annual Meeting and
vote in person, you will need to contact the broker, bank or other nominee to
obtain evidence of your ownership of Common Stock on March 22,
2010.
How
Can I Revoke My Proxy Or Change My Vote?
A proxy
may be revoked at any time prior to its exercise by sending a written notice of
revocation to Registrar and Transfer Company, 10 Commerce Drive, Cranford, NJ
07016. In addition, a proxy submitted prior to the Annual Meeting may
be revoked by delivering to the Corporation a duly executed proxy bearing a
later date, or by attending the Annual Meeting and voting in
person. Attendance at the Annual Meeting will not in itself revoke
your proxy.
What
is a Quorum And How Many Votes Are Required To Approve the
Proposals?
A quorum is required to transact
business at the Annual Meeting. The presence, in person or by proxy, of
the holders of at least a majority of the total number of shares of Common Stock
entitled to vote is necessary to constitute a quorum at the Annual
Meeting. In the event that a quorum is not present, or there are not
sufficient votes to approve or ratify any matter being presented at the time of
the Annual Meeting, the Annual Meeting may be adjourned in order to permit the
further solicitation of proxies.
There is
no cumulative voting in the election of directors. Directors are
elected by a plurality of votes cast, without regard to either broker non-votes,
or proxies as to which authority to vote for one or more of the nominees is
withheld. Thus, a nominee for director may be elected even if the
nominee receives votes from holders of less than a majority of shares
represented at the meeting.
Ratification
of the appointment of the independent auditors, approval of the Stewardship
Financial Corporation 2010 Stock Incentive Plan and approval of the
non-binding advisory proposal on executive compensation requires the affirmative
vote of a majority of those shares voting at the meeting. Neither
abstentions nor broker non-votes will affect whether more votes have been cast
“FOR” than “AGAINST” ratification of the appointment of the independent auditors
or approval of the advisory proposal.
How
Are Votes Counted?
Proxies
solicited by the Board of Directors of the Corporation will be voted in
accordance with the direction given therein. If you sign and return
your proxy card, but do not specify how you wish your shares to be voted, your
shares represented by that proxy will be voted “FOR” the election of each of the
nominees for director, in the Proxy
Statement, “FOR” the approval of the non-binding advisory proposal on the
compensation of the Corporation’s executive officers described in the Proxy
Statement, “FOR” the approval of the Stewardship Financial Corporation 2010
Stock Incentive Plan and, “FOR” the ratification of the appointment of Crowe
Horwath LLP as our independent registered public accounting firm for the fiscal
year ending December 31, 2010. Should any other matters be properly
presented at the Annual Meeting for consideration, such as consideration of a
motion to adjourn the meeting to another time, the persons named
as
proxies
will have discretion to vote on those matters according to their best judgment
to the same extent as the person delivering the proxy would be entitled to
vote. The Board of Directors knows of no additional matters that may
be presented for consideration at the Annual Meeting.
If you
hold your shares in “street name” and do not provide voting instructions to your
broker, bank or other nominee, your shares will be considered to be “broker
non-votes” and will not be voted on any proposal on which your broker or other
nominee does not have discretionary authority to vote; provided, however, that
shares that constitute broker non-votes will be counted as present at the
meeting for the purpose of determining a quorum. Your broker, bank or
other nominee has discretionary authority to vote your shares on the
ratification of the appointment of Crowe Horwath LLP as our independent
registered public accounting firm for the fiscal year ending December 31, 2010
and the non-binding advisory proposal on the compensation of the Corporation’s
executive officers described in the Proxy Statement, even if your broker, bank,
trust or other nominee does not receive voting instructions from you. However,
due to recent rule changes, this is the first year that your broker or other
nominee does not have discretionary authority to vote your shares on the
election of each of the nominees for director in the Proxy Statement or the
approval of the Stewardship Financial Corporation 2010 Stock Incentive Plan, if
your broker, bank, trust or other nominee does not receive voting instructions
from you.
How
Does The Board Recommend That I Vote My Shares?
Unless
you give other instructions on your proxy card, the persons named as proxies on
the proxy card will vote in accordance with the recommendations of the Board of
Directors. The Board’s recommendation is set forth together with the description
of each item in this Proxy Statement.
The
Board of Directors recommends a vote “FOR” the election of each of the nominees
for director named in this Proxy Statement, “FOR” the approval of a non-binding
advisory proposal on the compensation of the Corporation’s executive officers
described in this Proxy Statement, “FOR” the approval of the Stewardship
Financial Corporation 2010 Stock Incentive Plan, and “FOR” the ratification of
the appointment of Crowe Horwath LLP as our independent registered public
accounting firm for the fiscal year ending December 31, 2010.
Who
Will Pay The Expenses Of Proxy Distribution?
The cost of solicitation of proxies on
behalf of the Board of Directors will be borne by the
Corporation. Directors, officers and other employees of the
Corporation may solicit proxies on behalf of the Corporation in person or by
telephone, e-mail, facsimile or other electronic means. These
directors, officers and employees will not receive additional compensation for
such services. The Corporation will reimburse the reasonable expenses
of brokerage firms and other custodians and nominees for sending proxy materials
to, and obtaining proxies from, beneficial owners.
PROPOSAL
1 - ELECTION OF DIRECTORS
The Corporation’s Certificate of
Incorporation and its bylaws authorize a minimum of five and a maximum of
fifteen directors, but the exact number is fixed by resolution of the Board of
Directors. The Board has been divided into three
classes. One class is elected each year to
serve a
term of three years. Directors elected at this Annual Meeting will be
elected to serve for a term of three years through May 2013, or until their
successors are duly elected and qualified.
Each nominee has indicated to the
Corporation that he or she will serve if elected. The Corporation has
no reason to believe that any of the nominees will be unable to stand for
election. Unless authority to vote for any of the nominees is
withheld, it is intended that the shares represented by the enclosed proxy card,
if executed and returned, will be voted “FOR” the election of the nominees
proposed by the Board of Directors. If, for any reason, any of the
nominees becomes unavailable for election, the proxy solicited by the Board of
Directors will be voted for a substitute nominee selected by the Board of
Directors.
The Board of Directors recommends that
you vote “FOR” the election of the nominees named in this Proxy
Statement.
Directors
and Nominees for Director
The following sets forth the names of
our nominees for director and directors continuing to serve on our Board
following the Annual Meeting; their ages; their principal occupation or
employment for the past five years; the year in which each became a director of
the Corporation and our wholly-owned subsidiary, Atlantic Stewardship Bank (the
“Bank”); and the names of any public companies for which they serve on the Board
of Directors. In addition, described below are each director
nominee’s and director’s particular experience, qualifications, attributes and
skills that has led the Board of Directors to conclude that the person should
serve as a director of the Corporation.
Currently, each director of the
Corporation is also a director of the Bank. No director is also a
director of any other company registered pursuant to Section 12 of the
Securities Exchange Act of 1934 or any company registered as an investment
company under the Investment Company Act of 1940.
Nominees
for Director for Terms Expiring in 2013
Name,
Age and
Position
with
Corporation
|
Principal
Occupation During Past Five Years
|
Director
of
the
Corporation
Since
|
Director
of
the
Bank
Since
|
Richard
W. Culp, 57,
Director
|
Since
2009 Mr. Culp has been an Executive Vice President with Pearson Education
Company, the world's leading educational publisher. During
2008, Mr. Culp was the Chief Executive Officer of Epic
Learning. From 1980 – 2007, Mr. Culp held various positions
with Pearson / Prentice Hall, rising to President of the Pearson Prentice
Hall School Division in 2002.
Mr.
Culp’s vast business experience allows him to provide in depth
understanding of corporate strategic planning and human resource
development as well as marketing and sales expertise to the Board of
Directors.
|
2009
|
2009
|
Harold
Dyer, 82
Director
|
From
1957 to 1981, Mr. Dyer was president of White Laundry, Inc., a laundry
service company. Mr. Dyer is currently retired.
Having
operated a commercial laundry business prior to his retirement, Mr. Dyer
is able to provide insight to the challenges faced by and needs of small
business owners. Mr. Dyer’s service on the Board of Directors
since its inception allows him to provide a long history of business and
banking knowledge and unique insight into the history of the
Bank.
|
1997
|
1985
|
Michael
Westra, 44
Vice
Chairman
|
Since
1991, Mr. Westra has been General Manager of Wayne Tile Company, an
importer of tile and stone, providing wholesale and retail
sales. In addition, Mr. Westra currently serves as a director
of a local non-profit nursing home.
Prior
to joining Wayne Tile Company, Mr. Westra, as a certified public
accountant, gained experience auditing national
corporations. Mr. Westra brings in depth knowledge
of generally accepted accounting and auditing standards to the Board of
Directors and expertise in the local market area.
|
2005
|
2005
|
Howard
R. Yeaton, 55
Director
|
Since
2003, Mr. Yeaton has been Managing Principal of Financial Consulting
Strategies LLC, a firm providing strategic financial advice and services
to emerging companies. Prior to establishing Financial
Consulting Strategies LLC, Mr. Yeaton served in various leadership
positions for an international public consumer products
corporation.
Mr.
Yeaton brings years of general business, managerial and financial
expertise to the Board of Directors. Also, as a certified
public accountant, Mr. Yeaton provides in depth knowledge of generally
accepted accounting and auditing standards to the Board of
Directors.
|
2005
|
2005
|
Information
With Respect to the Directors With Terms Expiring in 2012
Name,
Age and
Position
with
Corporation
|
Principal
Occupation During Past Five Years
|
Director
of
the
Corporation
Since
|
Director
of
the
Bank
Since
|
Robert
Turner, 70,
Secretary
|
From
1966 to 2002, Mr. Turner was the president of The Turner Group, an
insurance brokerage company. Mr. Turner is currently
retired.
Mr.
Turner brings years of experience in corporate management to the Board of
Directors. Mr. Turner’s expertise in employee benefits and
insurance products is a valuable asset to the Board of
Directors.
|
1997
|
1985
|
William
J. Vander Eems, 60
Director
|
Since
1973, Mr. Vander Eems has been the president of William Van Der Eems,
Inc., a general contracting company.
Mr.
Vander Eems’ construction background, 27 years of experience as a business
owner, experience as an investor in real estate, and extensive business
contacts provides the Board of Directors with general business,
management, and real estate market expertise.
|
1997
|
1991
|
Paul
Van Ostenbridge, 57
President,
Chief Executive Officer and Director
|
Mr.
Van Ostenbridge has served as President and Chief Executive Officer of the
Corporation since 1997 and as President and Chief Executive Officer of the
Bank since 1985.
Mr.
Van Ostenbridge’s years of service with the Corporation and the Bank
allows him to provide the Board with a long history of business and
banking knowledge. Mr. Van Ostenbridge’s serves on various
charitable organizations and provides the Bank with a unique knowledge of
the local market area.
|
1997
|
1985
|
Information
With Respect to the Directors With Terms Expiring in 2011
Name,
Age and
Position
with
Corporation
|
Principal
Occupation During Past Five Years
|
Director
of
the
Corporation
Since
|
Director
of
the
Bank
Since
|
William
C. Hanse, 75,
Chairman
|
Mr.
Hanse was appointed Chairman of the Board of both the Corporation and the
Bank in November 2006. Since 1990, Mr. Hanse has been a partner
of the law firm Hanse & Hanse.
As
a practicing attorney with 40 years of experience, and as a director and
general counsel for the Bank for the past 25 years, Mr. Hanse brings a
long history of legal expertise and business and banking knowledge to the
Board of Directors.
|
1997
|
1985
|
Name,
Age and
Position
with
Corporation
|
Principal
Occupation During Past Five Years
|
Director
of
the
Corporation
Since
|
Director
of
the
Bank
Since
|
Margo
Lane, 59
Director
|
Currently
Ms. Lane is employed as the sales and marketing manager for Collagen
Matrix, Inc., a company that develops and markets medical device
implants for tissue and organ repair and regeneration. From
2003 to 2007, Ms. Lane served as the sales and marketing coordinator of
PBI-Dansensor America Inc., a company that sells and services equipment
for industrial instrumentation and process control. In
addition, Ms. Lane is active in community and local government in the
Bank’s market area.
Ms.
Lane’s business experience in corporate marketing and sales as well as in
depth corporate and human resource knowledge enables her to provide
valuable input as a member of the Board of Directors.
|
1997
|
1994
|
Arie
Leegwater, 76
Director
|
Since
1988, Mr. Leegwater has been the owner of Arie Leegwater Associates LLC, a
general contracting company. Since 2002, Arie Leegwater has
been a partner in ARIEANJE LLC, a company engaged in owning and renting
real estate. Since 1993, Mr. Leegwater has been an arbitrator
with the American Arbitration Association. In addition, Mr. Leegwater
serves on the board of a local non-profit health care
facility.
Building
his career as an engineer and more recently as an arbitrator for the
construction industry, Mr. Leegwater brings a depth of relevant business
experience to the Board of Directors. Having served as a
director since the inception of the Bank and previously serving as
Chairman of the Board, allows Mr. Leegwater to provide a long history of
banking knowledge and unique insight into the history of the
Bank.
|
1997
|
1985
|
John
L. Steen, 72
Director
|
Since
1972, Mr. Steen has been the president of Steen Sales, Inc., a textile
company. From 1972 - 2009, Mr. Steen was president
of Dutch Valley Throwing Co., a textile company. Mr. Steen
currently serves on the board of a non-profit nursing home and as
president of their foundation.
Mr.
Steen’s brings years of relevant experience as a business owner and
operator to the Board of Directors and provides expertise in sales and
marketing. Mr. Steen has served as a director since the
inception of the Bank and previously served as Vice Chairman of the Board,
enabling him to impart a significant amount of banking knowledge and
insight.
|
1997
|
1985
|
Compensation
of Directors
Cash
Compensation. Directors of the Corporation and the Bank, other
than full-time employees of the Corporation and the Bank, receive fees of $2,000
per Board meeting attended, with the exception of the chairman who receives
$3,000 per meeting attended. Each member of the Audit Committee
receives a fee of $450 for each Audit Committee meeting attended. In
addition, directors of the Corporation and the Bank, other than full-time
employees of the Corporation and the Bank, also receive a fee of $300 for all
other committee meetings attended.
Stock-based
Compensation. The Corporation maintains the Stewardship
Financial Corporation 2001 Stock Option Plan for Non-Employee Directors (the
“2001 Non-Employee Plan”). No options have been granted since
2005. While there are still options outstanding under this plan, the
plan does not allow for additional grants after May 2006. As of March
22, 2010, there were outstanding options to purchase 6,205 shares of Common
Stock, all of which are currently exercisable. These stock options
expire at the close of business on May 8, 2011.
The
Corporation also maintains the Stewardship Financial Corporation 2006 Stock
Option Plan for Non-Employee Directors (the “2006 Non-Employee
Plan”). The 2006 Non-Employee Plan allows for the grant of options to
purchase shares of Common Stock to non-employee directors of the
Corporation. Options vest in equal installments of 20% each year for
five years. Options expire on the earlier of the sixth anniversary of
the date of the grant or May 15, 2012. For the year ended December
31, 2009, 2,431 options were granted. As of March 22, 2010, there
were outstanding options to purchase 57,130 shares of Common Stock, of which
41,326 are currently exercisable or exercisable within 60 days.
Director
Compensation
The
following table sets forth the information regarding the compensation earned by
or awarded to each non-employee director who served on our Board of Directors
during 2009.
Name
|
Fees
Earned or Paid
in
Cash
($)
(a)
|
Option
Awards ($)
|
Total
($)
|
Richard
Culp
|
2,000
|
135
(b)
|
2,135
|
Harold
Dyer
|
35,100
|
4,780
(c)
|
39,880
|
William
C. Hanse
|
47,100
|
4,780
(d)
|
51,880
|
Margo
Lane
|
28,200
|
4,780
(e)
|
32,980
|
Arie
Leegwater
|
31,800
|
4,780
(f)
|
36,580
|
John
L. Steen
|
35,250
|
4,780
(g)
|
40,030
|
Robert
J. Turner
|
27,600
|
4,780
(h)
|
32,380
|
William
J. Vander Eems
|
36,000
|
4,780
(i)
|
40,780
|
Abe
Van Wingerden
|
18,000
|
4,780
(j)
|
22,780
|
Michael
Westra
|
31,650
|
4,780
(k)
|
36,430
|
Howard
R. Yeaton
|
32,100
|
4,780
(l)
|
36,880
|
(a)
|
Fees
earned or paid in cash include all fees paid for monthly Board meetings,
special meetings and all committee fees paid or earned during
2009.
|
(b)
|
Aggregate
number of options outstanding at December 31, 2009 for Mr. Culp was
2,431.
|
(c)
|
Aggregate
number of options outstanding at December 31, 2009 for Mr. Dyer was
6,078.
|
(d)
|
Aggregate
number of options outstanding at December 31, 2009 for Mr. Hanse was
3,647.
|
(e)
|
Aggregate
number of options outstanding at December 31, 2009 for Ms. Lane was
6,078.
|
(f)
|
Aggregate
number of options outstanding at December 31, 2009 for Mr. Leegwater was
6,078.
|
(g)
|
Aggregate
number of options outstanding at December 31, 2009 for Mr. Steen was
6,078.
|
(h)
|
Aggregate
number of options outstanding at December 31, 2009 for Mr. Turner was
6,078.
|
(i)
|
Aggregate
number of options outstanding at December 31, 2009 for Mr. Vander Eems was
6,078.
|
(j)
|
Aggregate
number of options outstanding at December 31, 2009 for Mr. Wingerden was
3,647.
|
(k)
|
Aggregate
number of options outstanding at December 31, 2009 for Mr. Westra was
7,964.
|
(l)
|
Aggregate
number of options outstanding at December 31, 2009 for Mr. Yeaton was
9,180.
|
CORPORATE
GOVERNANCE
Board
Leadership Structure and the Board’s Role in Risk Oversight
Mr. Hanse
has served as Chairman of the Board of Directors since November
2006. Mr. Van Ostenbridge has served as President and Chief Executive
Officer, as well as a director, since 1997. The Board of Directors has
determined that the separation of the offices of Chairman of the Board and
President and Chief Executive Officer will enhance Board independence and
oversight. Moreover, the separation of the Chairman of the Board and
President and Chief Executive Officer will allow the President and Chief
Executive Officer to better focus on his growing responsibilities of running the
Corporation, enhancing shareholder value and expanding and strengthening the
Corporation while allowing the Chairman of the Board to lead the Board in its
fundamental role of providing advice to and independent oversight of
management.
While
management is responsible for the day-to-day management of risks the Corporation
faces, the Board takes an active role, as a whole and also at the committee
level, in overseeing the management of the Company’s risks. The Board
reviews information regarding the Company’s credit, liquidity and operations, as
well as the risks associated with each. The Audit Committee has
responsibility for oversight of risks associated with financial accounting and
audits, as well as internal control over financial reporting. Each of
the other Board committees also considers the risk within its area of
responsibilities. While each committee is responsible for evaluating
certain risks and overseeing the management of such risks, the entire Board of
Directors is regularly informed through committee reports about such
risks.
Committees
of the Board of Directors
During 2009, the Board of Directors had
a standing Audit Committee, Nominating and Governance Committee and Compensation
Committee. The charters of the Audit Committee, Nominating and
Governance Committee and Compensation Committee, as approved by the Board of
Directors, can be found on our website at www.asbnow.com, in
the “Investor Relations” section of the website, under the subsection titled
“Governance Documents”.
Audit
Committee
The Audit
Committee is appointed by the Board of Directors to assist the Board in
fulfilling its oversight responsibilities. The Board has adopted a
written charter setting out the functions of the Audit Committee. The
audit functions of the Audit Committee are to: (i) monitor the integrity of the
Corporation’s financial reporting process and systems of internal controls; (ii)
select, evaluate and provide oversight of the auditors to include the monitoring
of the independence and performance of the Corporation’s independent external
audit and internal audit functions; (iii) provide oversight of the annual audit
and quarterly reviews; and (iv) encourage the adherence to, and continuous
improvement of, the Corporation’s policies, procedures and practices at all
levels. The Audit Committee also reviews and evaluates the
recommendations of the independent certified public accountant, receives all
reports of examination of the Corporation and the Bank by regulatory agencies,
analyzes such regulatory reports, and informs the Board of the results of their
analysis of the regulatory reports. In addition, the Audit Committee
receives reports directly from the Corporation’s internal auditors and
recommends any action to be taken in connection therewith.
In 2009,
the Audit Committee consisted of Directors Yeaton (Chairman), Dyer, Steen and
Westra. The Board of Directors has determined that all four members
of the Audit Committee satisfy the independence and financial literacy
requirements of the Nasdaq Stock Market (“Nasdaq”) and that Messrs. Yeaton and
Westra, both of whom are independent, qualify as audit committee financial
experts as defined in the applicable Securities and Exchange Commission (“SEC”)
rules.
Nominating
and Governance Committee
The
Nominating and Governance Committee is appointed by the Board of Directors to
identify and recommend to the Board individuals qualified to serve as directors
of the Corporation and to advise the Board with respect to the Board composition
and nominating procedures. In 2009, the Nominating and Governance
Committee consisted of Directors Steen (Chairman), Hanse, Leegwater and Vander
Eems.
The Nominating and Governance Committee
has adopted a procedure to consider recommendations for directorships submitted
by shareholders holding at least 20% of our outstanding shares for a period of
at least four years. Shareholders meeting these requirements, who
wish the Nominating Committee to consider their recommendations for nominees for
the position of director, should submit their recommendations in writing in care
of the Secretary of the Corporation, Robert J. Turner, Stewardship Financial
Corporation, 630 Godwin Avenue, Midland Park, New Jersey
07432. Recommendations by shareholders meeting the share ownership
requirements and that are made in accordance with these procedures will receive
the same consideration given to nominees of the Nominating and Governance
Committee.
In its assessment of each potential
candidate, the Nominating and Governance Committee will review the nominee’s
judgment, experience, independence, understanding of the Corporation’s or other
related industries and such other factors the Nominating and Governance
Committee determines are pertinent in light of the current needs of the
Board. The Nominating and Governance Committee will also take into
account the ability of a director to devote the time and effort necessary to
fulfill his or her responsibilities.
Nominees may be suggested by directors,
members of management, qualifying shareholders or, in some cases, by a third
party firm. The Corporation has not hired a third party firm to serve
this function. In identifying and considering candidates for
nomination to the Board of Directors, the Nominating and Governance Committee
considers, in addition to the requirements set out in the Nominating and
Governance Committee’s charter, quality of experience, the needs of the
Corporation and the range of talent and experience represented on the
Board. The current nominees for director were recommended for
nomination by independent directors of the Corporation.
Diversity
is one of many factors that the Nominating and Governance Committee’s charter
requires to be considered when evaluating candidates. To assess the
effectiveness of the mandate set forth in the Nominating and Governance
Committee’s charter, the Nominating and Governance Committee reviews annually
with the Board the composition of the Board as a whole and recommends, if
necessary, measures to be taken so that the Board reflects the appropriate
balance of knowledge, experience, skills, expertise and diversity required for
the Board as a whole.
Compensation
Committee
The
Compensation Committee is appointed by the Board of Directors to oversee the
Corporation’s and the Bank’s compensation and employee benefit plans and
practices, including its executive compensation plans and its incentive
compensation and equity-based plans; and to produce a Committee report on
executive compensation as required by the SEC to be included in the
Corporation’s annual proxy statement. In 2009, the Compensation
Committee consisted of Directors Turner (Chairman), Culp, Lane, Steen and Vander
Eems.
Independence
of Directors
The Board of Directors has adopted
standards for director independence, which incorporate the definition of
“independent” contained in the Nasdaq Stock Market listing
rules. Based on the information furnished by the directors, the Board
has affirmatively determined that all of the directors, with the exception of
Director Van Ostenbridge (who is a full-time member of the Corporation, serving
as our President and Chief Executive Officer), currently meet the definition of
“independent”. All of the members of the Board’s Audit Committee,
Nominating and Governance Committee and Compensation Committee are independent
directors.
Board
and Committee Meetings
The Board of Directors meets on a
regularly scheduled basis each month to review significant developments,
financial, investment, and lending performance and to act on those matters that
require Board approval. It holds special meetings as circumstances
require. Independent directors hold executive session meetings on a
quarterly basis. The Board of Directors of the Corporation held 12
meetings during 2009. In addition, the Board held 2 meetings to
provide for director development and supplemental discussions in areas such as
compliance, annual budgeting process and strategic planning. The
Audit Committee, Nominating and Governance Committee, and Compensation Committee
met eight, five and four times, respectively, during 2009. All of the
directors of the Corporation attended at least 75% of the total number of Board
meetings held during 2009. In addition, each director who is a member
of a committee of the Board of Directors attended at least 75% of the meetings
for each committee of which he or she is a member. Each director of
the Corporation is also a director of the Bank. The committees of the
Corporation and the Bank generally appoint their
respective
members and chairman for each fiscal year during a Board meeting held in the
second quarter of that year.
The
Corporation expects all directors to attend the Annual Meeting of
Shareholders. All Directors attended the 2009 Annual
Meeting.
Communications
with the Board of Directors
Shareholders are invited to contact the
directors by writing to the Secretary of the Corporation, Robert J. Turner, at
630 Godwin Avenue, Midland Park, New Jersey 07432. These
communications are not screened.
Code
of Conduct
The
Corporation has adopted a Code of Ethical Conduct that applies to all of our
employees, officers and directors, including our principal executive officer,
principal financial officer, senior financial officers or persons performing
similar functions. Our Code of Ethical Conduct is posted on our
website at http://www.asbnow.com in the section headed “Investor Relations”
under the caption “Governance Documents.” We will provide to any
person without charge upon request a copy of our Code of Ethical
Conduct. Requests for a copy of our Code of Ethical Conduct should be
made to our Secretary at 630 Godwin Avenue, Midland Park, New
Jersey 07432-1405.
Compensation
Committee Interlocks and Insider Participation
All of
the members of the Compensation Committee are independent and no member of the
Compensation Committee has served as an officer or employee of the Corporation
or the Bank. None of the members of our Compensation Committee serves
as an executive officer of another entity at which one of our executive officers
serves as a member of the Board of Directors.
PROPOSAL
2 - ADVISORY VOTE ON EXECUTIVE COMPENSATION
On
February 17, 2009, President Obama signed into law the American Recovery and
Reinvestment Act of 2009 (the “Stimulus Act”). Under the Stimulus
Act, companies that participate in any assistance program administered by the
United States Department of the Treasury, including the Capital Purchase Program
(“CPP”), are required to provide its shareholders with the opportunity to vote
on a non-binding advisory proposal to approve the compensation of its executives
as disclosed pursuant to the compensation disclosure rules of the
SEC. The Corporation completed its transaction with the U.S. Treasury
under the CPP on January 30, 2009 effecting the sale of $10 million of preferred
stock and a warrant to purchase up to 133,475 shares of the Corporation’s Common
Stock to the U.S. Treasury. Accordingly, the Corporation’s
shareholders are entitled to cast a non-binding advisory vote on the
compensation of the Corporation’s executive officers. This proposal,
commonly known as a “say-on-pay” proposal, gives you, as a shareholder, the
opportunity to endorse or not endorse our executive compensation program and
policies through your vote.
The
proposal will be presented at the Annual Meeting in the form of the following
resolution:
“RESOLVED,
that the shareholders approve the overall executive compensation of the
Corporation’s executive officers as described in this Proxy Statement, including
the tabular disclosure regarding the Corporation’s executive officers contained
herein.”
As
provided under the Stimulus Act , this vote is advisory and will not be binding
upon the Board of Directors. It should not be construed as overruling
a decision by the Board or creating or implying any additional fiduciary duty on
the Board nor will it affect any compensation paid or awarded to any
executive. However, the Compensation Committee will review and
consider the outcome of the vote on this proposal and will take this into
account when considering future executive compensation
arrangements.
The
Board of Directors recommends that the shareholders vote “FOR” the advisory
proposal set forth above.
Report
of the Compensation Committee
The
Role of the Compensation Committee
The
Compensation Committee of the Board is charged with the responsibility to review
the goals and objectives of the Corporation’s executive compensation plans and
to review and determine the compensation of the Chief Executive Officer, all
senior executive officers and all directors in each case on an annual
basis. The Committee reviews at least annually the goals and
objectives of the Corporation’s general compensation plans and other employee
benefit plans including incentive compensation and equity-based
plans.
Executive
Compensation Policy
The
Corporation’s policy is to compensate its executives fairly and adequately for
the responsibility assumed by them for the success and direction of the Bank,
the effort expended in discharging that responsibility and the results achieved
directly or indirectly from each executive’s performance. “Fair and
adequate compensation” is established after careful review of: (i) the Bank’s
earnings; (ii) the Bank’s performance as compared to other companies of similar
size and market area; and (iii) a comparison of what the market demands for
compensation of similarly situated and experienced executives.
Total compensation takes into
consideration a mix of base salary, bonus, perquisites, stock options and/or
other stock awards. The particular mix is established in order to
competitively attract competent professionals, retain those professionals and
reward extraordinary achievement. The Board of Directors also
considers net income for the year and earnings per share of the Corporation and
the Bank before finalizing officer compensation increases for the coming
year.
Based upon our current levels of
compensation, the Bank is not affected by the provisions of the Internal Revenue
Code of 1984, as amended (the “Code”) that limit the deductibility to a
corporation of compensation in excess of $1,000,000 paid to certain executive
officers, nor the amount as reduced to $500,000 as a result of our participation
in the Troubled Asset Relief Program (“TARP”). Thus, the Bank has no
policy regarding that subject.
Base Salary. The Board of
Directors of the Bank, under recommendations from the Compensation Committee,
bears the responsibility for establishing base salary. Salary is
minimum compensation for any particular position and is not tied to any
performance formula or standard. To establish salary, the following
criteria are used: (i) position description; (ii) direct responsibility assumed;
(iii) comparative studies of peer group compensation (additional weight is given
to local factors as opposed to national averages); (iv) earnings performance of
the Bank resulting in availability of funds; and (v) competitive level of salary
to be maintained to attract and retain qualified and experienced
executives. No salary increases were made in 2009.
Long-term Incentive
Compensation. Long-term incentive compensation has consisted
of awards under the Stewardship Financial Corporation 1995 Stock Option Plan
(the “Employee Plan”). Recommendations for stock option awards were
made by the Compensation Committee, which then made recommendations to the
entire Board of Directors for final action. The Compensation
Committee met to evaluate meritorious performance of all officers and employees
for consideration to receive stock options.
In previous years, the Compensation
Committee has made awards based upon the following criteria: (i) position of the
officer or employee in the Bank; (ii) the benefit that the Bank had derived as a
result of the efforts of the award candidate under consideration; and (iii) the
Bank’s desire to encourage long-term employment of the award
candidate.
While there are still unexercised
options outstanding under the Employee Plan, under the terms of the Employee
Plan no additional options may be awarded and, no awards of any stock options
were made during 2009 under the Employee Plan. The Corporation does
not have any policy or practice of coordinating stock option grants with the
release of material non-public information.
Profit Sharing Plan and 401(k)
Plan. The Corporation has a noncontributory profit sharing
plan which covers all eligible employees. Employees are considered
eligible if they have been employed for one full year and have worked a minimum
of 1,000 hours that year. Balances vest 20% per year for five
years. Contributions are determined by the Corporation’s Board of
Directors based on the earnings performance of the
Corporation. Contributions are allocated to eligible employees based
on their salary level.
The Corporation also maintains a 401(k)
plan which covers all eligible employees. Participants may elect to
contribute up to 15% of their salaries, not to exceed the applicable limitations
as per the Code. The Corporation, on an annual basis, may elect to
match 50% of the participant’s first 5% contribution.
Benefits, Perquisites and Other
Personal Benefits. The executive officers participate in
employee benefit programs available to other employees. Perquisites,
such as automobile allowances and their related expenses and auxiliary insurance
benefits, which the Board of Directors of the Bank may approve from time to
time, are determined and awarded pursuant to evaluation under the same criteria
used to establish base salary.
The
Stimulus Act includes various provisions that apply to compensation arrangements
at financial institutions that participate in the TARP, including the
CPP. The Stimulus Act requires the U.S. Department of Treasury to
establish additional standards for executive compensation for participants in
the TARP, including the CPP. These standards must include a
prohibition on making any severance payment to a named executive officer or any
of the next five most highly compensated employees and a prohibition on paying
or accruing any bonus,
retention
award or incentive compensation to, in the case of the Corporation, our Chief
Executive Officer, other than certain restricted stock awards. These
new compensation standards may require us to make adjustments to the manner in
which we compensate the named executive officers during the period in which the
preferred stock issued to the U.S. Department of Treasury remains
outstanding. The Compensation Committee has reviewed the elements of
compensation for the named executive officers and determined that, at this time,
no change is necessary. The Compensation Committee will continue to
review the Corporation’s compensation program and policies to insure compliance
with the Stimulus Act and any new regulations promulgated pursuant to the
Stimulus Act.
|
Submitted
by:
|
|
|
|
Compensation
Committee
|
|
Robert
J. Turner, Chairperson
|
|
Richard
W. Culp
|
|
Margo
Lane
|
|
John
Steen
|
|
William
J. Vander Eems
|
|
|
SENIOR
EXECUTIVE OFFICERS
Our executive officers are as
follows:
Name
|
Age
|
Position
|
Paul
Van Ostenbridge
|
57
|
President
and Chief Executive Officer
|
Claire
M. Chadwick
|
49
|
Senior
Vice President and Chief Financial Officer
|
Julie
E. Holland
|
50
|
Senior
Vice President, Chief Risk Officer and Treasurer
|
Robert
C. Vliet
|
46
|
Senior
Vice President and Consumer Loan
Manager
|
Officers are not appointed for fixed
terms. Biographical information for our current officers who are not
also directors follows.
Claire M. Chadwick, age 49,
joined the Corporation in 2008 as Senior Vice President and Chief Financial
Officer. Prior to her appointment as Chief Financial Officer of the
Corporation and the Bank, Ms. Chadwick held various senior financial management
positions for Penn Federal Savings Bank from July 1994 through
2007.
Julie E. Holland, age 50, was
promoted to Chief Risk Officer in 2008. Ms. Holland has served as
Senior Vice President and Treasurer of the Corporation since 2005 and was Vice
President and Treasurer of the Corporation from 1997 until
2005. Ms. Holland joined the Bank in 1994 and has been Senior
Vice President and Treasurer since 2005 and was Vice President and Treasurer of
the Bank from 1997 until 2005.
Robert C. Vliet, age 46,
joined the Corporation in 2005 as Vice President and Consumer Loan Manager of
the Bank and assumed the position of Senior Vice President and
Consumer
Loan Manager of the Bank in 2007 and of the Corporation in February
2009. Prior to joining the Corporation, Mr. Vliet held various senior
management positions with Valley National Bank from November 1996 through
2005.
Executive
Compensation
Summary
Compensation Table
This table sets forth information
regarding the elements of the compensation we paid to our principal executive
officer and the three most highly compensated executive officers (collectively
the “NEOs”) for fiscal years 2009 and 2008.
Name
and Principal
Position
|
|
Year
|
|
Salary
($)
|
|
Non-
Equity
Incentive
Plan
Compen-sation
($)
(a)
|
|
Nonqualified
Deferred
Compen-
sation
Earnings
($)
(b)
|
|
All
Other
Compen-
sation
($)
|
|
Total
($)
|
Paul
Van Ostenbridge
President
and Chief Executive Officer
|
|
|
2009
2008
|
|
|
|
271,341
265,728 |
|
|
|
-
-
|
|
|
|
18,641
21,453
|
|
|
|
18,624
18,379
|
(c)
|
|
|
308,606
305,560 |
|
Claire
M. Chadwick
Senior
Vice President and Chief Financial Officer (d)
|
|
|
2009
2008
|
|
|
|
128,600
49,273
|
|
|
|
400
400
|
|
|
|
2,462
-
|
|
|
|
12,771
3,214
|
(e)
|
|
|
144,233
53,337
|
|
Julie
E. Holland
Senior
Vice President, Chief Risk Officer and Treasurer
|
|
|
2009
2008
|
|
|
|
125,929
119,947 |
|
|
|
400
400
|
|
|
|
9,205
11,590
|
|
|
|
4,960
4,853
|
(f)
|
|
|
140,494
136,790 |
|
Robert
C. Vliet
Senior
Vice President and Consumer Loan Manager
|
|
|
2009
2008
|
|
|
|
125,764
120,461 |
|
|
|
400
400
|
|
|
|
9,192
11,671
|
|
|
|
12,894
13,304
|
(g)
|
|
|
148,250
145,836 |
|
(a)
|
Includes
bonuses accrued during the years reported, which were paid in the first
quarter of the subsequent years.
|
(b)
|
Includes
amounts paid as 401(k) and profit sharing
contributions.
|
(c)
|
The
amounts disclosed for Mr. Van Ostenbridge for fiscal 2009 include life
insurance and long-term disability premiums of $3,057, medical and vision
insurance contributions of $6,230 and the imputed value of the car
allowance of $7,466.
|
(d)
|
Ms.
Chadwick assumed her position with the Bank and the Corporation on August
4, 2008.
|
(e)
|
The
amounts disclosed for Ms. Chadwick for fiscal 2009 include life insurance
and long-term disability premiums of $920 and medical insurance
contributions of $9,353.
|
(f)
|
The
amounts disclosed for Ms. Holland for fiscal 2009 include life insurance
and long-term disability premiums of $1,140 and medical insurance
contributions of $2,931.
|
(g)
|
The
amounts disclosed for Mr. Vliet for fiscal 2009 include life insurance and
long-term disability premiums of $909 and medical insurance contributions
of $9,498.
|
Outstanding
Equity Awards at Fiscal Year-End
This table sets forth information as to
unexercised options held by the executive officers at December 31,
2009.
|
Option
Awards
|
Name
|
Number
of
Securities
Underlying
Unexercised
Options
(#)
Exercisable
|
Option
Exercise
Price
($)
|
Option
Expiration
Date
|
Paul
Van Ostenbridge
President
and
Chief
Executive Officer
|
6,516
1,787
|
5.83
11.19
|
02-15-10
07-15-13
|
Claire
M. Chadwick
Senior
Vice President and
Chief
Financial Officer
|
-
|
-
|
-
|
Julie
E. Holland
Senior
Vice President,
Chief
Risk Officer and Treasurer
|
1,629
938
|
5.83
11.19
|
02-15-10
07-15-13
|
Robert
C. Vliet
Senior
Vice President and
Consumer
Loan Manager
|
-
|
-
|
-
|
Options
Exercised and Stock Vested
During 2009, 7,696 options were
exercised at an average exercise price of $5.26.
CERTAIN
RELATIONSHIPS AND RELATED TRANSACTIONS
The Bank has made loans to its
directors and executive officers and, assuming continued compliance with
generally applicable credit standards, it expects to continue to make such
loans. These loans have all been made in the ordinary course of
banking business and, in compliance with Federal Reserve Bank Regulation O, were
made on substantially the same terms, including interest rates and collateral,
as those prevailing at the time for comparable transactions with other persons
and did not involve more than the normal risk of collectability or present other
unfavorable features.
During 2009, the Bank and its
residential and commercial mortgage customers paid $131,288 for legal services
to the law firm of Hanse and Hanse whose partner is Mr. Hanse, a director of the
Corporation.
STOCK
OWNERSHIP OF MANAGEMENT AND PRINCIPAL SHAREHOLDERS
The following table sets forth
information concerning the beneficial ownership of the Corporation’s Common
Stock as of March 22, 2010, by (i) each person who is known by the Corporation
to own beneficially more than 5% of the issued and outstanding Common Stock,
(ii) each director and nominee for director of the Corporation, (iii) each
senior executive officer of the Corporation named in the Summary Compensation
Table and (iv) all directors and executive officers of the Corporation as a
group. Other than as set forth in this table, the Corporation is not
aware of any individual or group, which holds in excess of 5% of the outstanding
Common Stock. The percentage of beneficial ownership is based on
5,842,367 shares of Common Stock outstanding as of March 22,
2010.
Name
of Beneficial Owner (1)
|
|
Number
of Shares
Beneficially
Owned (2)
|
|
Percent
of
Class
|
Abe
Van Wingerden (retiring as a Director effective as of May 18, 2010)
(3)
|
|
|
301,518 |
|
|
|
5.16 |
% |
|
|
|
|
|
|
|
|
|
Richard
W. Culp, Director (4)
|
|
|
2,475 |
|
|
|
* |
|
Harold
Dyer, Director (5)
|
|
|
46,038 |
|
|
|
* |
|
William
C. Hanse, Chairman of the Board (6)
|
|
|
135,439 |
|
|
|
2.32 |
% |
Margo
Lane (7), Director
|
|
|
65,156 |
|
|
|
1.11 |
% |
Arie
Leegwater (8), Director
|
|
|
61,293 |
|
|
|
1.05 |
% |
John
L. Steen (9), Director
|
|
|
123,212 |
|
|
|
2.11 |
% |
Robert
J. Turner (10), Secretary
|
|
|
172,287 |
|
|
|
2.95 |
% |
William
J. Vander Eems (11), Director
|
|
|
211,648 |
|
|
|
3.62 |
% |
Paul
Van Ostenbridge (12), President, Chief Executive Officer and
Director
|
|
|
65,472 |
|
|
|
1.12 |
% |
Michael
Westra (13), Vice Chairman
|
|
|
19,830 |
|
|
|
* |
|
Howard
R. Yeaton (14), Director
|
|
|
18,000 |
|
|
|
* |
|
Claire
M. Chadwick, Senior Vice President and Chief Financial
Officer
|
|
|
664 |
|
|
|
* |
|
Julie
E. Holland (15), Senior Vice President, Chief Risk Officer and
Treasurer
|
|
|
21,770 |
|
|
|
* |
|
Robert
C. Vliet (16), Senior Vice President and Consumer Loan
Manager
|
|
|
5,415 |
|
|
|
* |
|
Directors
and Executive Officers of the Corporation and Bank as a group (15
persons)
|
|
|
948,737 |
|
|
|
16.10 |
% |
* Indicates
less than 1% of the outstanding shares of the Corporation’s Common
Stock.
(1) Unless
otherwise noted, the address of each beneficial owner is c/o Stewardship
Financial Corporation, 630 Godwin Avenue, Midland Park, New Jersey
07432-1405.
(2) Beneficially
owned shares include shares over which the named person exercises either sole or
shared voting power or sole or shared investment power. They also
include shares owned (i) by a spouse, minor children or by relatives sharing the
same home, (ii) by entities
owned or
controlled by the named person and (iii) if the named person has the right to
acquire such shares within 60 days by the exercise of any right or
option. Unless otherwise noted, all shares are owned of record and
beneficially by the named person, either directly or through the Corporation’s
Dividend Reinvestment Plan.
(3) Includes
232,637 shares held by Mr. Van Wingerden and his spouse and 2,431 shares
issuable upon exercise of stock options exercisable within 60 days of March 22,
2010.
(4) Includes
1,215 shares issuable upon exercise of stock options exercisable within 60 days
of March 22, 2010.
(5) Includes
4,862 shares issuable upon exercise of stock options exercisable within 60 days
of March 22, 2010.
(6) Includes
30,462 shares held jointly by Mr. Hanse and his spouse; 12,124 shares held by
Mr. Hanse’s spouse in her own name; and 2,431 shares issuable upon exercise of
stock options exercisable within 60 days of March 22, 2010. Mr. Hanse
disclaims beneficial ownership of the Common Stock held by his
spouse.
(7) Includes
14,890 shares held jointly by Ms. Lane and her spouse; 1,019 shares held by Ms.
Lane’s spouse as custodian for their children; and 4,862 shares issuable upon
exercise of stock options exercisable within 60 days of March 22,
2010. Ms. Lane disclaims beneficial ownership of the Common Stock
held by her spouse.
(8) Includes
13,654 shares held jointly by Mr. Leegwater and his spouse; 26,767 shares held
by trusts of which Mr. Leegwater and his spouse are trustees; and 4,862 shares
issuable upon exercise of stock options exercisable within 60 days of March 22,
2010.
(9) Includes
4,862 shares issuable upon exercise of stock options exercisable within 60 days
of March 22, 2010.
(10) Includes
33,286 shares held jointly by Mr. Turner and his spouse; 4,319 shares held by
Mr. Turner’s spouse in her own name; and 4,862 shares issuable upon exercise of
stock options exercisable within 60 days of March 22, 2010. Mr.
Turner disclaims beneficial ownership of the Common Stock held by his
spouse.
(11) Includes
46,475 shares held by Mr. Vander Eem’s spouse in her own name and 4,862 shares
issuable upon exercise of stock options exercisable within 60 days of March 22,
2010. Mr. Vander Eems disclaims beneficial ownership of the Common
Stock held by his spouse.
(12) Includes
2,024 shares held by Mr. Van Ostenbridge’s spouse in her name; and 1,876 shares
issuable upon exercise of stock options exercisable within 60 days of March 22,
2010. Mr. Van Ostenbridge disclaims beneficial ownership of the
Common Stock held by his spouse.
(13) Includes
6,748 shares issuable upon exercise of stock options exercisable within 60 days
of March 22, 2010.
(14) Includes
413 shares held by Mr. Yeaton and his spouse and 7,964 shares issuable upon
exercise of stock options exercisable within 60 days of March 22,
2010.
(15) Includes
938 shares issuable upon exercise of stock options exercisable within 60 days of
March 22, 2010.
(16) Includes
3,315 shares held by Mr. Vliet and his spouse.
PROPOSAL
3 – APPROVAL OF THE STEWARDSHIP FINANCIAL CORPORATION 2010
STOCK
INCENTIVE PLAN
Background
On
February 16, 2010, the Board of Directors adopted the Stewardship Financial
Corporation 2010 Stock Incentive Plan (the “2010 Plan”). The 2010
Plan will be effective upon approval by the shareholders.
The
purpose of the 2010 Plan is to promote the long-term growth and profitability of
the Corporation by (i) providing key people with incentives to improve
shareholder value and to contribute to the growth and financial success of the
Corporation, and (ii) enabling the Corporation to attract, retain and reward the
best available persons.
Summary
of the 2010 Plan
Awards in
General. We may grant incentive and nonqualified stock
options, stock appreciation rights, restricted or unrestricted stock awards,
phantom stock, performance awards and other stock-based awards or, collectively,
“Awards”, to our officers and employees, and those of any affiliate of the
Corporation. In addition, the 2010 Plan authorizes the grant of
non-qualified stock options and restricted or unrestricted stock Awards to our
directors and to any independent contractors and consultants who by their
position, ability and diligence are able to make important contributions to our
future growth and profitability. Generally, all classes of our
employees are eligible to participate in our 2010 Plan. No options,
restricted stock or other Awards under the 2010 Plan have been made or committed
to be made as of the date of this proxy statement.
The
following is a summary of the material provisions of our 2010 Plan and is
qualified in its entirety by reference to the complete text of our 2010 Plan, a
copy of which is attached to this proxy statement as Exhibit A.
Administration. The
2010 Plan will be administered by our Board of Directors. The Board
of Directors may delegate administration of the 2010 Plan to a committee of the
Board of Directors. For purposes of the following discussion, the
term “Administrator” means the Board of Directors. The Administrator
has the authority, subject to the terms of the 2010 Plan, to determine the
individuals to whom options or other stock Awards will be granted, the times at
which such options or other Awards will be granted, and the terms and conditions
of the options and other Awards. In particular, the Administrator may
determine the price of options and any limitations, restrictions or conditions
of Awards. In addition, the Administrator may interpret and apply the
2010 Plan and may make all other determinations and take all other action that
may be necessary or advisable to implement and administer the 2010
Plan.
Stock
Options. Stock options are contractual rights entitling an
optionee who has been granted a stock option to purchase a stated number of
shares of our Common Stock at an exercise price per share determined at the date
of the grant. Options are evidenced by stock option agreements with
the respective optionees. The exercise price for each stock
option
granted
under our 2010 Plan will be determined by the Administrator at the time of the
grant, but will not be less than fair market value on the date of the
grant. The Administrator will also determine the duration of each
option; however, no option may be exercisable more than ten years after the date
the option is granted. Within the foregoing limitations, the
Administrator may, in its discretion, impose limitations on exercise of all or
some options granted under our 2010 Plan, such as specifying minimum periods of
time after grant during which options may not be exercised. Options
granted under our 2010 Plan will vest at rates specified in the option agreement
at the time of grant.
Eligibility for Stock
Options. Stock options may be granted to our employees,
directors and consultants. Options intended to qualify as Incentive
Stock Options (“ISOs”) may only be granted to employees while actually employed
by the Corporation. Non-employee directors and consultants are not
entitled to receive ISOs, but may receive nonqualified options.
Option Price. The
option price for ISOs will be at least 100% of the fair market value of Common
Stock on the date the option is granted. However, if the participant
in the 2010 Plan owns more than 10% of the combined voting power of the
Corporation and any subsidiary or parent corporation, the option price will be
not less than 110% of the fair market value of the Common Stock on the date of
grant. The fair market value of Common Stock first becoming subject
to exercise as ISOs by an optionee who is an employee during any given calendar
year may not exceed $100,000; ISOs in excess of that limit will be treated as
nonqualified stock options. The option price for nonqualified stock
options (as defined below) will be determined by the Administrator and may be
equal to or greater than the fair market value of the Common Stock on the date
of grant. If the Common Stock is not traded on a recognized market at
the time of grant, the Administrator will determine fair market
value. If the Common Stock is traded on a recognized market, fair
market value will be the closing market price of the Common Stock as reported on
the market determined by the Administrator to be the primary market for the
Common Stock on the date of grant.
Duration of
Options. Each stock option will terminate on the date fixed by
the Administrator, which will not be more than ten years after the date of
grant. If the participant owns more than 10% of the combined voting
power of the Corporation and any subsidiary or parent corporation, any ISO
granted to such participant will terminate not more than five years after the
date of grant.
Vesting and Exercise of
Options. Options become exercisable when they have
vested. If provided by the Administrator, options may be exercised
before they have vested, in which case the shares that are issued upon such
exercise shall be treated as shares of restricted stock until
vested. The Administrator will specify the relevant vesting
provisions at the time of the grant.
Payment. The
Administrator will determine whether an exercise of options will be settled in
whole or in part in cash, Common Stock or other securities of the Corporation,
or other property.
Other Awards under the 2010
Plan. The Administrator may grant restricted or unrestricted
stock Awards, stock appreciation rights, phantom stock, and/or performance
awards to eligible employees, directors and consultants.
Restricted
shares of our Common Stock may be granted under the 2010 Plan subject to such
terms and conditions, including forfeiture and vesting provisions, and
restrictions against
sale,
transfer or other disposition as the Administrator may determine to be
appropriate at the time of making the Award. The Administrator, in
its discretion, may provide in the Award agreement for a modification or
acceleration of shares of restricted stock in the event of retirement or other
termination of employment or business relationship with the
grantee. The restriction period and the nature of restrictions under
a restricted stock Award shall be determined by the
Administrator. Upon the satisfaction of such vesting or other
conditions the Administrator may impose, the restrictions shall lapse with
respect to the shares covered by the Award or a portion thereof as specified by
the Administrator.
Stock
Appreciation Rights (“SARs”) may be granted alone or in tandem with an
option. A stock appreciation right generally permits the grantee to
receive an amount (in cash, common stock, or a combination thereof) equal to the
number of stock appreciation rights exercised by the grantee multiplied by the
excess of the fair market value of our Common Stock on the exercise date over
the stock appreciation rights’ base price. The base price of stock
appreciation rights granted under the 2010 Plan will be determined by the
Administrator; provided, however, that the base price cannot be less than the
fair market value of a share of Common Stock on a date the stock appreciation
right is granted (subject to adjustments). The SAR shall be
exercisable in whole or part as determined by the Administrator, and shall be
subject to such vesting and other conditions as the Administrator shall
determine.
Performance
Awards shall be subject to target performance goals, and the Award shall provide
for the payment of cash or shares of Common Stock, as the Administrator may
determine, upon achievement of one or more performance goals established by the
Administrator. The Administrator shall determine the number, terms,
and performance goals for each Performance Award.
Shares
That May Be Issued under the 2010 Plan
We have
reserved a maximum of 200,000 shares of our authorized Common Stock for issuance
upon the exercise of Awards to be granted pursuant to our 2010
Plan. Each share issued under an option or under a restricted stock
Award will be counted against this limit. Shares to be delivered at
the time a stock option is exercised or at the time a restricted stock Award is
made may be available from authorized but unissued shares or from stock
previously issued but which we have reacquired and hold in our
treasury.
In the
event of any change in our outstanding Common Stock by reason of any
reorganization, recapitalization, stock split, stock dividend, combination of
shares, merger, consolidation, issuance of rights or other similar transactions,
the number of shares of our Common Stock which may be issued upon exercise of
outstanding options, and the exercise price of options previously granted under
our 2010 Plan, will be proportionally adjusted to prevent any enlargement or
dilution of the rights of holders of previously granted options as may be
appropriate to reflect any such transaction or event.
Change
of Control Event
The 2010
Plan provides for the termination of any outstanding Awards under the 2010 Plan
upon a change of control event if and to the extent set forth in the applicable
Award agreement. In the event of such a termination, Awards that are
then exercisable shall remain exercisable for at least 20 days prior to the
Change in Control. Alternatively, such Awards may be continued or
assumed by, or may be substituted in equivalent Awards in a surviving
entity.
Termination
of Employment Relationship
Awards
granted under our 2010 Plan that have not vested will generally terminate
immediately upon the grantee’s termination of employment or business
relationship with us or any of our subsidiaries for any reason other than
retirement with our consent, disability or death. The Administrator
may determine at the time of the grant that an Award agreement should contain
provisions permitting the grantee to exercise the stock options for any stated
period after such termination, or for any period the Administrator determines to
be advisable after the grantee’s employment or business relationship with us
terminates by reason of retirement, disability, death or termination without
cause. The Administrator may permit a deceased optionee’s stock
options to be exercised by the optionee’s executor or heirs during a period
acceptable to the Administrator following the date of the optionee’s death, but
such exercise must occur prior to the expiration date of the stock
option.
Dilution;
Substitution
As
described above, our 2010 Plan will provide protection against substantial
dilution or enlargement of the rights granted to holders of Awards in the event
of stock splits, recapitalization, mergers, consolidations, reorganizations or
similar transactions. New Award rights may, but need not, be
substituted for the Awards granted under our 2010 Plan, or our obligations with
respect to Awards outstanding under our 2010 Plan may, but need not, be assumed
by another corporation in connection with any merger, consolidation,
acquisition, separation, reorganization, sale or distribution of assets,
liquidation or like occurrence in which we are involved. In the
event that our 2010 Plan is assumed, the stock issuable, with respect to Awards
previously granted under our 2010 Plan shall thereafter include the stock of the
corporation granting such new option rights or assuming our obligations under
the 2010 Plan.
Compliance
with TARP Restrictions
Awards
under our 2010 Plan are subject to such restrictions as may be imposed in order
to comply with certain provisions of the Emergency Economic Stabilization Act of
2008, the Stimulus Act, or regulatory guidance thereunder. If at any
time the Administrator determines that the exercise of an Award, or receipt or
disposition of shares of Common Stock, may be restricted or unlawful under such
authority, the right to exercise an Award or receive or dispose of shares of
Common Stock may be suspended until such exercise, receipt or disposition is
unrestricted. Further, in the discretion of the Administrator, any
Award shall be subject to forfeiture or repayment if the Administrator
determines that the recipient of the Award has knowingly engaged in providing
inaccurate information relating to the Corporation’s financial statements or
performance measures used to calculate such incentive or performance pay, or
that retention of such Award is otherwise restricted.
Amendment
of the 2010 Plan
Our Board may amend our 2010 Plan at any time. However, without
shareholder approval, our 2010 Plan may not be amended in a manner that
would:
l increase
the number of shares that may be issued under our 2010
Plan;
l materially
modify the requirements for eligibility for participation in our 2010 Plan;
or
l materially
increase the benefits to participants provided by our 2010 Plan.
Awards
previously granted under our 2010 Plan may not be impaired or affected by any
amendment of our 2010 Plan, without the consent of the affected
grantees.
Accounting
Treatment
Under
generally accepted accounting principles with respect to the financial
accounting treatment of stock options used to compensate employees, upon the
grant of stock options under our 2010 Plan, the fair value of the options will
be measured on the date of grant and this amount will be recognized as a
compensation expense ratably over the vesting period. Stock
appreciation rights granted under the 2010 Plan which are settled in Common
Stock will receive the same accounting treatment as options. The cash
we receive upon the exercise of stock options will be reflected as an increase
in our capital. No additional compensation expense will be recognized
at the time stock options are exercised, although the issuance of shares of
Common Stock upon exercise may reduce basic earnings per share, as more shares
of our Common Stock would then be outstanding.
When we
make a grant of restricted stock, the fair value of the restricted stock Award
at the date of grant will be determined and this amount will be recognized over
the vesting period of the Award. The fair value of a restricted stock
Award is equal to the fair market value of our Common Stock on the date of
grant.
Due to
consideration of the accounting treatment of stock options and restricted stock
Awards by various regulatory bodies, it is possible that the present accounting
treatment may change.
Tax
Treatment
The
following is a brief description of the federal income tax consequences, under
existing law, with respect to Awards that may be granted under our 2010
Plan.
Incentive Stock
Options. An optionee will not realize any taxable income upon
the grant or the exercise of an Incentive Stock Option. However, the
amount by which the fair market value of the shares covered by the Incentive
Stock Option (on the date of exercise) exceeds the option price paid will be an
item of tax preference to which the alternative minimum tax may apply, depending
on each optionee’s individual circumstances. If the optionee does not
dispose of the shares of our Common Stock acquired by exercising an Incentive
Stock Option within two years from the date of the grant of the Incentive Stock
Option or within one year after the shares are transferred to the optionee, when
the optionee later sells or otherwise disposes of the stock, any amount realized
by the optionee in excess of the option price will be taxed as a long-term
capital gain and any loss will be recognized as a long-term capital
loss. We generally will not be entitled to an income tax deduction
with respect to the grant or exercise of an Incentive Stock Option.
If any
shares of our Common Stock acquired upon exercise of an Incentive Stock Option
are resold or disposed of before the expiration of the prescribed holding
periods, the optionee would realize ordinary income, instead of capital
gain. The amount of the ordinary income realized would be equal to
the lesser of (i) the excess of the fair market value of the stock on the
exercise date over the option price; or (ii) in the case of a taxable sale or
exchange, the amount of the gain realized. Any additional gain would
be either long-term or short-term capital gain, depending on whether the
applicable capital gain holding period has been satisfied. In the
event of a premature disposition of shares of stock acquired by exercising an
Incentive Stock
Option,
we would be entitled to a deduction equal to the amount of ordinary income
realized by the optionee.
Non-Qualified
Options. An optionee will not realize any taxable income upon
the grant of a non-qualified option. At the time the optionee
exercised the non-qualified option, the amount by which the fair market value at
the time of exercise of the shares covered by the non-qualified option exceeds
the option price paid upon exercise will constitute ordinary income to the
optionee in the year of such exercise. We will be entitled to a
corresponding income tax deduction in the year of exercise equal to the ordinary
income recognized by the optionee. If the optionee thereafter sells
such shares, the difference between any amount realized on the sale and the fair
market value of the shares at the time of exercise will be taxed to the optionee
as capital gain or loss, short- or long-term depending on the length of time the
stock was held by the optionee before sale.
Restricted Stock
Awards. A recipient of restricted stock generally will not
recognize any taxable income until the shares of restricted stock become freely
transferable or are no longer subject to a substantial risk of
forfeiture. At that time, the excess of the fair market value of the
restricted stock over the amount, if any, paid for the restricted stock is
taxable to the recipient as ordinary income. If a recipient of
restricted stock subsequently sells the shares, he or she generally will realize
capital gain or loss in the year of such sale in an amount equal to the
difference between the net proceeds from the sale and the price paid for the
stock, if any, plus the amount previously included in income as ordinary income
with respect to such restricted shares.
A
recipient has the opportunity, within certain limits, to fix the amount and
timing of the taxable income attributable to a grant of restricted
stock. Section 83(b) of the Code permits a recipient of restricted
stock, which is not yet required to be included in a taxable income, to elect,
within 30 days of the Award of restricted stock, to include in income
immediately the difference between the fair market value of the shares of
restricted stock at the date of the Award and the amount paid for the restricted
stock, if any. The election permits the recipient of restricted stock
to fix the amount of income that must be recognized by virtue of the restricted
stock grant. We will be entitled to a deduction in the year the
recipient is required (or elects) to recognize income by virtue of receipt of
restricted stock, equal to the amount of taxable income recognized by the
recipient.
Section 162(m) of the
Code. Section 162(m) of the Code precludes a public
corporation from taking a deduction for annual compensation in excess of $1.0
million paid to its chief executive officer or any of its four other
highest-paid officers. However, compensation that qualifies under
Section 162(m) of the Code as “performance-based” is specifically exempt from
the deduction limit. Based on Section 162(m) of the Code and the
regulations thereunder, our ability to deduct compensation income
generated in connection with the exercise of stock options or stock appreciation
rights granted under the 2010 Plan should not be limited by Section 162(m) of
the Code. Further, we believe that compensation income generated in
connection with performance Awards granted under the 2010 Plan should not be
limited by Section 162(m) of the Code. The 2010 Plan has been
designed to provide flexibility with respect to whether restricted stock Awards
or performance bonuses will qualify as performance-based compensation under
Section 162(m) of the Code and, therefore, be exempt from the deduction
limit. If the vesting restrictions relating to any such Award are
based solely upon the satisfaction of one of the performance goals set forth in
the 2010 Plan, we believe that the compensation expense relating to such an
Award will be deductible by us if the Awards become vested. However,
compensation expense deductions relating to such Awards will be subject
to
the
Section 162(m) deduction limitation if such Awards become vested based upon any
other criteria set forth in such Award (such as the occurrence of a change in
control or vesting based upon continued employment with us).
Certain Awards Deferring or
Accelerating the Receipt of Compensation. Section 409A of the
Code imposes certain requirements applicable to “nonqualified deferred
compensation plans.” If a nonqualified deferred compensation plan
subject to Section 409A fails to meet, or is not operated in accordance with
these requirements then all compensation deferred under the plan may become
immediately taxable. Stock appreciation rights and deferred stock
Awards which may be granted under the plan may constitute deferred compensation
subject to the Section 409A requirements. It is our intention that
any Award agreement governing awards subject to Section 409A will comply with
these rules.
New Plan
Benefits. Because awards to be granted in the future under the
2010 Plan are at the discretion of the Administrator, it is not possible to
determine the benefits or amounts to be received under the 2010 Plan by eligible
persons or groups.
Securities Authorized for Issuance
under Existing Equity Compensation Plans. We currently
maintain the Director Stock Plan, the Employee Plan, the 2001 Non-Employee Plan,
and the 2006 Non-Employee Plan, pursuant to which we have made equity
compensation available to eligible persons.
The
following table provides information with respect to the equity securities that
are authorized for issuance under our compensation plans as of December 31,
2009:
Equity
Compensation Plan Information
|
|
|
|
Number
of
securities
to be
issued
upon
exercise
of
outstanding
options,
warrants
and
rights
|
|
|
Weighted-
average
exercise
price
of
outstanding
options,
warrants
and
rights
|
|
|
Number
of
securities
remaining
available
for future
issuance
under
equity
compensation
plans
(excluding
securities
reflected
in
column (a))
|
|
|
|
(a)
|
|
|
(b)
|
|
|
(c)
|
|
Equity
compensation plans approved by security holders
|
|
|
83,048
|
|
|
$ |
10.46
|
|
|
|
269,530
|
|
Equity
compensation plans not approved by security holders
|
|
|
-
|
|
|
|
-.
|
|
|
|
553,026
|
|
Total
|
|
|
83,048
|
|
|
$ |
10.46
|
|
|
|
822,556
|
|
The only
equity compensation plan not approved by security holders is the Director Stock
Plan. The Director Stock Plan permits members of the Board of
Directors to receive any monthly Board of Directors’ fees in shares of the
Corporation’s common stock, rather than in
cash. The
Corporation purchased 3,720 shares in the open market during 2009 for the
benefit of the Director Stock Plan.
Approval
of our 2010 Plan will require the affirmative vote of the holders of a majority
of the outstanding shares of our Common Stock represented in person or by proxy
and entitled to vote at the Annual Meeting.
The Board of Directors recommends a
vote “FOR” approval of the Stewardship Financial Corporation 2010 Stock
Incentive Plan.
REPORT
OF THE AUDIT COMMITTEE
The role
of the Audit Committee is to assist the Board of Directors in its oversight of
the quality and integrity of the Corporation’s financial reporting
process. We meet with both the independent auditors and the internal
auditors, each of whom has unrestricted access to the committee. We
also meet with management periodically to consider the adequacy of the
Corporation’s internal controls and the objectivity of its financial
reporting. We discuss these matters with the independent auditors,
internal auditors and appropriate financial personnel of the
Corporation.
The directors who serve on the
committee are all “independent” for the purposes of Rule 4200(a)(15) of the
Nasdaq’s listing standards. That is, the Board of Directors has
determined that none of us has a relationship with the Corporation and the Bank
that may interfere with our independence from the Corporation and its
management.
Management has primary responsibility
for the Corporation’s financial statements and the overall reporting process,
including the Corporation’s system of internal controls. The
independent auditors audit the financial statements prepared by management,
express an opinion as to whether those financial statements fairly present the
financial position, results of operations, and cash flows of the Corporation in
conformity with generally accepted accounting principles and discuss with us any
issues they believe should be raised with us.
This year, we reviewed the
Corporation’s audited financial statements and met with both management and
Crowe Horwath LLP, the Corporation’s independent registered public accounting
firm, to discuss those financial statements. Management has
represented to us that the financial statements were prepared in accordance with
generally accepted accounting principles.
We have received from and discussed
with Crowe Horwath LLP the written disclosure and the letter required by
Independence Standards Boards No. 1 (Independence Discussions with Audit
Committees). These items relate to that firm’s independence from the
Corporation. We also discussed with Crowe Horwath LLP any matters
required to be discussed by Statement on Auditing Standards No. 61
(Communication with Audit Committees).
Based on
these reviews and discussions, we recommended to the Board that the
Corporation’s audited financial statements be included in the Corporation’s
Annual Report on Form 10-K for the fiscal year ended December 31,
2009.
|
Submitted
by:
|
|
|
|
Audit
Committee
|
|
Howard
R.Yeaton, CPA, Chairman
|
|
Harold
Dyer
|
|
John
L. Steen
|
|
Michael
Westra, CPA
|
PROPOSAL
4 – RATIFICATION OF APPOINTMENT OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING
FIRM
The Audit
Committee has appointed Crowe Horwath LLP as the Corporation’s independent
registered public accounting firm for the fiscal year ending December 31,
2010. Crowe Horwath LLP has served as the independent registered
public accounting firm for the Corporation and the Bank since December 31,
2006. Although the appointment of auditors is not required to be
submitted to a vote of shareholders, the Board of Directors believes that it is
appropriate as a matter of policy to request the shareholders to ratify the
appointment. If the shareholders should not ratify the appointment,
the Audit Committee will investigate the reasons for the shareholders’ rejection
and the Board of Directors will reconsider the appointment. It is
expected that a representative of Crowe Horwath LLP will be present at the
meeting to respond to appropriate questions and will be given the opportunity to
make a statement if he or she desires to do so.
During
the Corporation’s two most recent fiscal years and the subsequent period through
March 26, 2010, neither the Corporation nor anyone acting on the Corporation’s
behalf consulted with Crowe Horwath LLP regarding: (1) the application of
accounting principles to a specified transaction or the type of audit opinion
that might be rendered on the Corporation’s financial statements, or (2) any of
the matters or events set forth in Item 304(a)(2)(ii) of Regulation
S-K.
The affirmative vote of the holders of
a majority of the shares of Common Stock of the Corporation present in person or
by proxy and entitled to vote at the Annual Meeting is required for the
ratification and approval of the appointment of the auditors.
The Board of Directors recommends a
vote “FOR” ratification of the appointment of Crowe Horwath LLP as the
Corporation’s independent registered public accounting firm for the fiscal year
ending December 31, 2010.
Fees
Billed by our Independent Registered Public Accounting Firm During Fiscal Year
2009 and Fiscal Year 2008.
Aggregate fees for the fiscal years
ended December 31, 2009 and December 31, 2008, billed by the Corporation’s
independent registered public accounting firm, Crowe Horwath LLP were as
follows:
|
|
2009
|
|
|
2008
|
|
Audit
Fees
|
|
$ |
125,000 |
(a) |
|
$ |
85,000 |
|
Audit
Related Fees
|
|
$ |
- |
|
|
$ |
- |
|
Tax
Fees
|
|
$ |
- |
|
|
$ |
- |
|
All
other Fees
|
|
$ |
- |
|
|
$ |
- |
|
(a) Audit
fees include preliminary work completed with respect to the audit of
Corporation’s internal control over financial reporting for 2009.
Pre-Approval
of Audit and Permissible Non-Audit Services
The Audit Committee pre-approves all
audit and permissible non-audit services provided by the independent
auditors. These services may include audit services, audit-related
services, tax services and other services. The Audit Committee has
adopted a policy for the pre-approval of services provided by the independent
auditors. Under the policy, pre-approval is generally provided for up
to one year and any pre-approval is detailed as to the particular service or
category of services and is subject to a specific budget. In
addition, the Audit Committee may pre-approve particular services on a
case-by-case basis. For each proposed service, the independent
auditor is required to provide detailed back-up documentation at the time of
approval. All audit and permissible non-audit services provided by
Crowe Horwath LLP to the Corporation for the fiscal years ended 2009 and 2008,
respectively, were approved by the Audit Committee.
COMPLIANCE
WITH SECTION 16(a) OF THE
SECURITIES
EXCHANGE ACT OF 1934
Section 16(a) of the Securities
Exchange Act of 1934 requires the Corporation’s officers and directors, and
persons who own more than 10% of a registered class of the Corporation’s equity
securities, to file reports of ownership and changes in ownership with the
Securities and Exchange Commission. Officers, directors and greater
than 10% shareholders are required by regulation of the Securities and Exchange
Commission to furnish the Corporation with copies of all Section 16(a) forms
they file.
Based solely on its review of the
copies of such forms received by it, or written representations from certain
reporting persons, the Corporation believes that, during the fiscal year ended
December 31, 2009, all filing requirements applicable to its officers, directors
and greater than 10% shareholders were timely met except for Abe Van Wingerden
(1 late Form 4 filing). The late filing was 1 day late to report
stock purchases from the Directors Stock Purchase Plan.
ANNUAL
REPORT ON FORM 10-K
The Corporation will furnish without
charge its annual report on Form 10-K upon written request to the Secretary of
the Corporation at 630 Godwin Avenue, Midland Park, New Jersey
07432.
SHAREHOLDER
PROPOSALS
Shareholders
who wish to present proposals to be included in the Corporation’s 2011 proxy
materials must submit such proposals to the Secretary of the Corporation at 630
Godwin Avenue, Midland Park, New Jersey 07432 by December 6,
2010. For any proposal that is not submitted for inclusion in next
year’s proxy materials, but is instead sought to be presented directly at the
2011 Annual Meeting, SEC rules permit the Corporation to exercise discretionary
voting authority to the extent conferred by proxy if the Corporation:
(1) receives notice of the proposal before February 19, 2011 and
advises shareholders in the 2011 proxy statement of the nature of the proposal
and how management intends to vote on such matter or (2) does not receive notice
of the proposal before February 19, 2011. Notices of intention to
present proposals at the 2011 Annual Meeting should be submitted to the
Secretary of the Corporation at 630 Godwin Avenue, Midland Park, New Jersey
07432.
OTHER
MATTERS
The Board
of Directors is not aware of any other matters which may come before the Annual
Meeting; however, in the event such other matters come before the Annual
Meeting, it is the intention of the persons named in the proxy to vote on any
such matters in accordance with the recommendation of the Board of
Directors.
EXHIBIT
A
STEWARDSHIP
FINANCIAL CORPORATION
2010
STOCK INCENTIVE PLAN
1. Establishment,
Purpose and Types of Awards
Stewardship Financial Corporation, a
New Jersey corporation (the “Company”), hereby establishes the Stewardship
Financial Corporation 2010 STOCK INCENTIVE PLAN (the “Plan”). The
purpose of the Plan is to promote the long-term growth and profitability of the
Company by (i) providing key people with incentives to improve stockholder
value and to contribute to the growth and financial success of the Company, and
(ii) enabling the Company to attract, retain and reward the best-available
persons.
The Plan permits the granting of stock
options (including incentive stock options qualifying under Internal Revenue
Code section 422 and nonqualified stock options), stock appreciation rights,
restricted or unrestricted stock awards, phantom stock, performance awards,
other stock-based awards, or any combination of the foregoing.
2. Definitions
Under this Plan, except where the
context otherwise indicates, the following definitions apply:
(a) “Affiliate” shall mean any
entity, whether now or hereafter existing, which controls, is controlled by, or
is under common control with, the Company (including, but not limited to, joint
ventures, limited liability companies, and partnerships). For this
purpose, “control” shall mean ownership of 50% or more of the total combined
voting power or value of all classes of stock or interests of the
entity.
(b) “Award” shall mean any stock
option, stock appreciation right, stock award, phantom stock award, performance
award, or other stock-based award.
(c) “Board” shall mean the Board
of Directors of the Company.
(d) “Change in Control”
means: (i) the acquisition (other than from the Company)
by any Person, as defined in this Section 2(d), of the beneficial ownership
(within the meaning of Rule 13d-3 promulgated under the Securities Exchange Act
of 1934, as amended) of 50% or more of (A) the then outstanding shares of
the securities of the Company, or (B) the combined voting power of the then
outstanding securities of the Company entitled to vote generally in the election
of directors (the “Company
Voting Stock”); (ii) the closing of a sale or other conveyance of
all or substantially all of the assets of the Company; or (iii) the
effective time of any merger, share exchange, consolidation, or other business
combination of the Company if immediately after such transaction persons who
hold a majority of the outstanding voting securities entitled to vote generally
in the election of directors of the surviving entity (or the entity owning 100%
of such surviving entity) are not persons who, immediately prior to such
transaction, held the Company Voting Stock; provided, however, that a Change in
Control shall not include a public offering of capital stock of the
Company. For purposes of this Section 2(d), a “Person” means any individual,
entity or group within the meaning of Section 13(d)(3) or 14(d)(2) of
the
Securities
Exchange Act of 1934, as amended, other than: employee benefit plans sponsored
or maintained by the Company and corporations controlled by the
Company.
(e) “Code” shall mean the
Internal Revenue Code of 1986, as amended, and any regulations promulgated
thereunder.
(f) “Common Stock” shall mean shares of common
stock of the Company, no par value per share.
(g) “Fair Market Value” shall
mean, with respect to a share of the Company’s Common Stock for any purpose on a
particular date, the value determined by the Administrator in good
faith. However, if the Common Stock is registered under
Section 12(b) or 12(g) of the Securities Exchange Act of 1934, as amended,
and listed for trading on a national exchange or market, “Fair Market Value” shall
mean, as applicable, (i) either the closing price or the average of the
high and low sale price on the relevant date, as determined in the
Administrator’s discretion, quoted on the New York Stock Exchange, the American
Stock Exchange, or the Nasdaq National Market; (ii) the last sale price on
the relevant date quoted on the Nasdaq SmallCap Market; (iii) the average
of the high bid and low asked prices on the relevant date quoted on the Nasdaq
OTC Bulletin Board Service or by the National Quotation Bureau, Inc. or a
comparable service as determined in the Administrator’s discretion; or
(iv) if the Common Stock is not quoted by any of the above, the average of
the closing bid and asked prices on the relevant date furnished by a
professional market maker for the Common Stock, or by such other source,
selected by the Administrator. If no public trading of the Common
Stock occurs on the relevant date, then Fair Market Value shall be determined as
of the next preceding date on which trading of the Common Stock does
occur. For all purposes under this Plan, the term “relevant date” as
used in this Section 2(g) shall mean either the date as of which Fair Market
Value is to be determined or the next preceding date on which public trading of
the Common Stock occurs, as determined in the Administrator’s
discretion.
(h) “Grant Agreement” shall mean
a written document memorializing the terms and conditions of an Award granted
pursuant to the Plan and shall incorporate the terms of the Plan.
3.
Administration
(a) Administration of the
Plan. The Plan shall be administered by the Board, subject to
the recommendations of the Compensation Committee of the Board or such committee
or committees as may be appointed by the Board from time to time (the
“Committee”) (the Board hereinafter referred to as the
“Administrator”). The Committee shall make recommendations to the
Administrator with respect to the matters assigned to the Administrator under
the Plan, including specifically Sections 5 through 7 of the Plan.
(b) Powers of the
Administrator. The Administrator shall have all the powers
vested in it by the terms of the Plan, such powers to include authority, in its
sole and absolute discretion, to grant Awards under the Plan, prescribe Grant
Agreements evidencing such Awards and establish programs for granting
Awards.
The Administrator shall have full power
and authority to take all other actions necessary to carry out the purpose and
intent of the Plan, including, but not limited to, the authority
to: (i) determine the eligible persons to whom, and the time or
times at which Awards shall be granted; (ii) determine the types of Awards
to be granted; (iii) determine the number of shares to be covered by or
used for reference purposes for each Award; (iv) impose such
terms,
limitations,
restrictions and conditions upon any such Award as the Administrator shall deem
appropriate; (v) modify, amend, extend or renew outstanding Awards, or
accept the surrender of outstanding Awards and substitute new Awards (provided
however, that, except as provided in Section 7(d) of the Plan, any
modification that would materially adversely affect any outstanding Award shall
not be made without the consent of the holder); (vi) accelerate or
otherwise change the time in which an Award may be exercised or becomes payable
and to waive or accelerate the lapse, in whole or in part, of any restriction or
condition with respect to such Award, including, but not limited to, any
restriction or condition with respect to the vesting or exercisability of an
Award following termination of any grantee’s employment or other relationship
with the Company; and (vii) establish objectives and conditions, if any,
for earning Awards and determining whether Awards will be paid after the end of
a performance period.
The Administrator shall have full power
and authority, in its sole and absolute discretion, to administer and interpret
the Plan and to adopt and interpret such rules, regulations, agreements,
guidelines and instruments for the administration of the Plan and for the
conduct of its business as the Administrator deems necessary or
advisable.
(c) Non-Uniform
Determinations. The Administrator’s determinations under the
Plan (including without limitation, determinations of the persons to receive
Awards, the form, amount and timing of such Awards, the terms and provisions of
such Awards and the Grant Agreements evidencing such Awards) need not be uniform
and may be made by the Administrator selectively among persons who receive, or
are eligible to receive, Awards under the Plan, whether or not such persons are
similarly situated.
(d) Limited
Liability. To the maximum extent permitted by law, no member
of the Administrator shall be liable for any action taken or decision made in
good faith relating to the Plan or any Award thereunder.
(e) Indemnification. To
the maximum extent permitted by law and by the Company's charter and by-laws,
the members of the Administrator shall be indemnified by the Company in respect
of all their activities under the Plan.
(f) Effect of Administrator’s
Decision. All actions taken and decisions and determinations
made by the Administrator on all matters relating to the Plan pursuant to the
powers vested in it hereunder shall be in the Administrator’s sole and absolute
discretion and shall be conclusive and binding on all parties concerned,
including the Company, its stockholders, any participants in the Plan and any
other employee, consultant, or director of the Company, and their respective
successors in interest.
4. Shares
Available for the Plan
Subject to adjustments as provided
in Section 7(d) of
the Plan, the shares of Common Stock that may be issued with respect to Awards
granted under the Plan shall not exceed an aggregate of 200,000 shares of
Common Stock. The Company shall reserve such number of shares for
Awards under the Plan, subject to adjustments as provided in Section 7(d) of the
Plan. If any Award, or portion of an Award, under the Plan expires or
terminates unexercised, becomes unexercisable or is forfeited or otherwise
terminated, surrendered or canceled as to any shares, or if any shares of Common
Stock are surrendered to the Company in connection with any Award (whether or
not such surrendered shares were acquired pursuant to any Award), or if any
shares are withheld by the Company, the shares subject to such Award and
the surrendered and withheld shares shall thereafter be available for
further Awards under the Plan;
provided,
however, that any such shares that are surrendered to or withheld by the Company
in connection with any Award or that are otherwise forfeited after issuance
shall not be available for purchase pursuant to incentive stock options intended
to qualify under Code section 422.
5.
Participation
Participation in the Plan shall be open
to all employees, officers, and directors of, and other individuals providing
bona fide services to or for, the Company, or of any Affiliate of the Company,
as may be selected by the Administrator from time to time. The Administrator may
also grant Awards to individuals in connection with hiring, retention or
otherwise, prior to the date the individual first performs services for the
Company or an Affiliate.
6.
Awards
The Administrator, in its sole
discretion, establishes the terms of all Awards granted under the
Plan. Awards may be granted individually or in tandem with other
types of Awards. All Awards are subject to the terms and conditions
provided in the Grant Agreement. The Administrator may permit or
require a recipient of an Award to defer such individual’s receipt of the
payment of cash or the delivery of Common Stock that would otherwise be due to
such individual by virtue of the exercise of, payment of, or lapse or waiver of
restrictions respecting, any Award. If any such payment deferral is
required or permitted, the Administrator shall, in its sole discretion,
establish rules and procedures for such payment deferrals.
(a) Stock Options. The
Administrator may from time to time grant to eligible participants Awards of
incentive stock options as that term is defined in Code section 422 or
nonqualified stock options; provided, however, that Awards of incentive stock
options shall be limited to employees of the Company or of any current or
hereafter existing “parent corporation” or “subsidiary corporation,” as defined
in Code sections 424(e) and (f), respectively, of the
Company. Options intended to qualify as incentive stock options under
Code section 422 must have an exercise price at least equal to Fair Market Value
on the date of grant and may not be exercisable by their terms more than ten
years after the date such option is granted; provided, however, that the
exercise price per share of any option granted to a person who owns or is deemed
to own more than 10% of the total combined voting power of all classes of stock
of the Company or any subsidiary or parent corporation shall not be less than
110% of Fair Market Value on the date of grant and such option may not be
exercisable after five years from the date of grant. Nonqualified
stock options may be granted only with an exercise price at least equal
to Fair Market Value except to the extent that the Administrator
determines that Section 409A of the Code permits an exercise price
below Fair Market Value without adverse tax consequences to the recipient of
such option. The Grant Agreement for any option shall state whether
an option is intended to be an incentive stock option or a nonqualified
option. In the absence of such a statement, the option
shall be a nonqualified option. The Administrator shall determine
whether options are to be settled in whole or part in cash, shares of Common
Stock, or other property, and may in its discretion permit “cashless exercises”
and “net exercises” pursuant to such procedures as may be established by the
Administrator. The Administrator may permit the exercise of options
with respect to shares of Common Stock that have not yet vested. To
the extent that an option is exercised for unvested option shares, such shares
shall be subject to repurchase by the Company, on terms to be determined by the
Administrator, if the participant’s employment by the Company terminates before
the option shares are fully vested.
(b) Stock Appreciation
Rights. The Administrator may from time to time grant to
eligible participants Awards of Stock Appreciation Rights (“SAR”). An
SAR entitles the grantee to receive, subject to the provisions of the Plan and
the Grant Agreement, a payment having an aggregate value equal to the product of
(i) the excess of (A) the Fair Market Value on the exercise date of
one share of Common Stock over (B) the base price per share specified in
the Grant Agreement (which shall be at least equal to the Fair Market Value of
the share on the date of grant, except to the extent that the Administrator
determines that Section 409A of the Code permits a base price below
Fair Market Value without adverse tax consequences to the recipient of such
award.), times (ii) the number of shares specified by the SAR, or portion
thereof, which is exercised. Payment by the Company of the amount
receivable upon any exercise of an SAR may be made by the delivery of Common
Stock or cash, or any combination of Common Stock and cash, as determined in the
sole discretion of the Administrator. If upon settlement of the
exercise of an SAR a grantee is to receive a portion of such payment in shares
of Common Stock, the number of shares shall be determined by dividing such
portion by the Fair Market Value of a share of Common Stock on the exercise
date. No fractional shares shall be used for such payment and the
Administrator shall determine whether cash shall be given in lieu of such
fractional shares or whether such fractional shares shall be
eliminated.
(c) Stock Awards. The
Administrator may from time to time grant restricted or unrestricted stock
Awards to eligible participants in such amounts, on such terms and conditions,
and for such consideration, including no consideration or such minimum
consideration as may be required by law, as it shall determine. A
stock Award may be paid in Common Stock, in cash, or in a combination of Common
Stock and cash, as determined in the sole discretion of the
Administrator.
(d) Phantom Stock. The
Administrator may from time to time grant Awards to eligible participants
denominated in stock-equivalent units (“phantom stock”) in such amounts and on
such terms and conditions as it shall determine. Phantom stock units
granted to a participant shall be credited to a bookkeeping reserve account
solely for accounting purposes and shall not require a segregation of any of the
Company’s assets. An Award of phantom stock may be settled in Common
Stock, in cash, or in a combination of Common Stock and cash, as determined in
the sole discretion of the Administrator. Except as otherwise
provided in the applicable Grant Agreement, the grantee shall not have the
rights of a stockholder with respect to any shares of Common Stock represented
by a phantom stock unit solely as a result of the grant of a phantom stock unit
to the grantee.
(e) Performance
Awards. The Administrator may, in its discretion, grant
performance awards which become payable on account of attainment of one or more
performance goals established by the Administrator. Performance
awards may be paid by the delivery of Common Stock or cash, or any combination
of Common Stock and cash, as determined in the sole discretion of the
Administrator. Performance goals established by the Administrator may
be based on the Company’s or an Affiliate's operating income or one or more
other business criteria selected by the Administrator that apply to an
individual or group of individuals, a business unit, or the Company or an
Affiliate as a whole, over such performance period as the Administrator may
designate.
(f) Other Stock-Based
Awards. The Administrator may from time to time grant other
stock-based awards to eligible participants in such amounts, on such terms and
conditions, and for such consideration, including no consideration or such
minimum consideration as may be required by law, as it shall
determine. Other stock-based awards may be denominated in cash, in
Common Stock or other securities, in stock-equivalent units, in stock
appreciation units, in
securities
or debentures convertible into Common Stock, or in any combination of the
foregoing and may be paid in Common Stock or other securities, in cash, or in a
combination of Common Stock or other securities and cash, all as determined in
the sole discretion of the Administrator.
7.
Miscellaneous
(a) Withholding of
Taxes. Grantees and holders of Awards shall pay to the Company
or its Affiliate, or make provision satisfactory to the Administrator for
payment of, any taxes required to be withheld in respect of Awards under the
Plan no later than the date of the event creating the tax
liability. The Company or its Affiliate may, to the extent permitted
by law, deduct any such tax obligations from any payment of any kind otherwise
due to the grantee or holder of an Award. In the event that payment
to the Company or its Affiliate of such tax obligations is made in shares of
Common Stock, such shares shall be valued at Fair Market Value on the applicable
date for such purposes.
(b) Loans. At the
discretion of the Administrator, the Company or its Affiliate may make or
guarantee loans to grantees to assist grantees in exercising Awards and
satisfying any withholding tax obligations.
(c) Transferability. Except
as otherwise determined by the Administrator, and in any event in the case of an
incentive stock option or a stock appreciation right granted with respect to an
incentive stock option, no Award granted under the Plan shall be transferable by
a grantee otherwise than by will or the laws of descent and
distribution. Unless otherwise determined by the Administrator in
accord with the provisions of the immediately preceding sentence, an Award may
be exercised during the lifetime of the grantee, only by the grantee or, during
the period the grantee is under a legal disability, by the grantee’s guardian or
legal representative.
(d) Adjustments for Corporate
Transactions and Other Events.
(i) Stock Dividend, Stock Split and
Reverse Stock Split. In the event of a stock dividend of, or
stock split or reverse stock split affecting, the Common Stock, (A) the maximum
number of shares of such Common Stock as to which Awards may be granted under
this Plan, as provided in Section 4 of the Plan, and (B) the number of
shares covered by and the exercise price and other terms of outstanding Awards,
shall, without further action of the Board, be adjusted to reflect such event
unless the Board determines, at the time it approves such stock dividend, stock
split or reverse stock split, that no such adjustment shall be
made. The Administrator may make adjustments, in its discretion, to
address the treatment of fractional shares and fractional cents that arise with
respect to outstanding Awards as a result of the stock dividend, stock split or
reverse stock split.
(ii) Non-Change in Control
Transactions. Except with respect to the transactions set
forth in Section 7(d)(i), in the event of any change affecting the Common
Stock, the Company or its capitalization, by reason of a spin-off, split-up,
dividend, recapitalization, merger, consolidation or share exchange, other than
any such change that is part of a transaction resulting in a Change in Control
of the Company, the Administrator, in its discretion and without the
consent of the holders of the Awards, shall make (A) appropriate
adjustments to the maximum number and kind of shares reserved for issuance or
with respect to which Awards may be granted under the Plan, as provided in
Section 4 of the Plan; and (B) any adjustments in outstanding Awards,
including but not limited to modifying the number, kind and price of securities
subject to Awards.
(iii) Change in Control
Transactions. In the event of any transaction resulting in a
Change in Control of the Company, outstanding stock options and SARs under this
Plan will terminate upon the effective time of such Change in Control unless
provision is made in connection with the transaction for the continuation or
assumption of such Awards by, or for the substitution of the equivalent awards
of, the surviving or successor entity or a parent thereof. In the
event of such termination, the holders of stock options and SARs under the Plan
will be permitted, for a period of at least twenty days prior to the effective
time of the Change in Control, to exercise all portions of such Awards that are
then exercisable or which become exercisable upon or prior to the effective time
of the Change in Control; provided, however, that any such exercise
of any portion of such an Award which becomes exercisable as a result of such
Change in Control shall be deemed to occur immediately prior to the effective
time of such Change in Control.
(iv) Pooling of Interests
Transactions. In connection with any business combination
authorized by the Board, the Administrator, in its sole discretion and without
the consent of the holders of the Awards, may make any modifications to any
Awards, including but not limited to cancellation, forfeiture, surrender or
other termination of the Awards, in whole or in part, regardless of the vested
status of the Award, but solely to the extent necessary to facilitate the
compliance of such transaction with requirements for treatment as a pooling of
interests transaction for accounting purposes under generally accepted
accounting principles.
(v) Unusual or Nonrecurring
Events. The Administrator is authorized to make, in its
discretion and without the consent of holders of Awards, adjustments in the
terms and conditions of, and the criteria included in, Awards in recognition of
unusual or nonrecurring events affecting the Company, or the financial
statements of the Company or any Affiliate, or of changes in applicable laws,
regulations, or accounting principles, whenever the Administrator determines
that such adjustments are appropriate in order to prevent dilution or
enlargement of the benefits or potential benefits intended to be made available
under the Plan.
(e) Substitution of Awards in Mergers
and Acquisitions. Awards may be granted under the Plan from
time to time in substitution for Awards held by employees, officers, consultants
or directors of entities who become or are about to become employees, officers,
consultants or directors of the Company or an Affiliate as the result of a
merger or consolidation of the employing entity with the Company or an
Affiliate, or the acquisition by the Company or an Affiliate of the assets or
stock of the employing entity. The terms and conditions of any
substitute Awards so granted may vary from the terms and conditions set forth
herein to the extent that the Administrator deems appropriate at the time of
grant to conform the substitute Awards to the provisions of the awards for which
they are substituted.
(f) Other Agreements. As a condition
precedent to the grant of any Award under the Plan, the exercise pursuant to
such an Award, or to the delivery of certificates for shares issued pursuant to
any Award, the Administrator may require the grantee or the grantee’s successor
or permitted transferee, as the case may be, to become a party to a stock
restriction agreement, shareholders’ agreement, voting trust agreement or other
agreements regarding the Common Stock of the Company in such form(s) as the
Administrator may determine from time to time.
(g) Termination, Amendment and
Modification of the Plan. The Board may terminate, amend or
modify the Plan or any portion thereof at any time.
(h) Non-Guarantee of Employment or
Service. Nothing in the Plan or in any Grant Agreement
thereunder shall confer any right on an individual to continue in the service of
the
Company
or shall interfere in any way with the right of the Company to terminate such
service at any time with or without cause or notice.
(i) Compliance with Securities Laws;
Listing and Registration. If at any time the Administrator
determines that the delivery of Common Stock under the Plan is or may be
unlawful under the laws of any applicable jurisdiction, or federal or state
securities laws, the right to exercise an Award or receive shares of Common
Stock pursuant to an Award shall be suspended until the Administrator determines
that such delivery is lawful. The Company shall have no obligation to
effect any registration or qualification of the Common Stock under federal or
state laws.
The Company may require that a grantee,
as a condition to exercise of an Award, and as a condition to the delivery of
any share certificate, make such written representations (including
representations to the effect that such person will not dispose of the Common
Stock so acquired in violation of federal or state securities laws) and furnish
such information as may, in the opinion of counsel for the Company, be
appropriate to permit the Company to issue the Common Stock in compliance with
applicable federal and state securities laws. The stock certificates
for any shares of Common Stock issued pursuant to this Plan may bear a legend
restricting transferability of the shares of Common Stock unless such shares are
registered or an exemption from registration is available under the Securities
Act of 1933, as amended, and applicable state securities laws.
(j) Compliance with Treasury Department
Regulation Under EESA/TARP. If at any time the Administrator
determines that the delivery of Common Stock is or may be unlawful under the
Emergency Economic Stabilization Act of 2008, or regulation thereunder (“EESA”),
the right to exercise an award, receive shares, or dispose of shares shall be
suspended until the Administrator determines that such exercise, receipt or
disposition is lawful and unrestricted. To the extent required by
EESA, any shares of Common Stock awarded hereunder shall not be vested and
deliverable until and unless any amount owed by the Company under the United
States Treasury’s Capital Purchase Program has been fully
repaid. Further, any Performance Award or other award under the Plan
shall be subject to forfeiture and/or repayment to the extent that such award is
restricted under EESA and the Administrator determines that such participant is
both among the employees whose awards are subject to forfeiture or repayment and
has knowingly engaged in providing inaccurate information relating to the
Company’s financial statements or performance measures used to calculate such
incentive or performance pay.
(k) Section 409A Savings
Provision. To the extent that the grant, terms, exercise,
issuance of shares or payment of any Award under the Plan would otherwise cause
the Award or payment to be treated as “deferred compensation”, within the
meaning of Section 409A of the Code, or otherwise cause any tax to become due by
reason of Section 409A, such Award shall be deemed and treated as modified as of
the date of grant to the extent necessary to avoid such treatment as deferred
compensation or tax under Section 409A.
(l) No Trust or Fund
Created. Neither the Plan nor any Award shall create or be
construed to create a trust or separate fund of any kind or a fiduciary
relationship between the Company and a grantee or any other
person. To the extent that any grantee or other person acquires a
right to receive payments from the Company pursuant to an Award, such right
shall be no greater than the right of any unsecured general creditor of the
Company.
(m) Governing Law. The
validity, construction and effect of the Plan, of Grant Agreements entered into
pursuant to the Plan, and of any rules, regulations, determinations or decisions
made by the Administrator relating to the Plan or such Grant Agreements, and the
rights of any and all persons having or claiming to have any interest therein or
thereunder, shall be determined exclusively in accordance with applicable
federal laws and the laws of the State of New Jersey, without regard to its
conflict of laws principles.
(n) Effective Date; Termination
Date. The Plan was effective as of the date on which the Plan
was adopted by the Board, subject to approval of the stockholders within twelve
months before or after such date, and shall continue in effect indefinitely
until terminated by the Board. No Award that is intended to qualify
as an incentive stock option under Code section 422 shall be granted under the
Plan after the close of business on the day immediately preceding the tenth
anniversary of the latest of (i) the effective date of the Plan or
(ii) any date on which the stockholders of the Company approve an increase
to the number of shares of Common Stock that may be issued with respect to
Awards granted under the Plan. Subject to other applicable provisions
of the Plan, all Awards made under the Plan prior to termination of the Plan
shall remain in effect until such Awards have been satisfied or terminated in
accordance with the Plan and the terms of such Awards.
Date
Approved by the Board: February 17, 2010
ý |
PLEASE MARK VOTES AS
IN THIS EXAMPLE |
REVOCABLE
PROXY
STEWARDSHIP
FINANCIAL CORPORATION
|
|
For
|
With-
hold
|
For All
Except
|
ANNUAL
MEETING OF SHAREHOLDERS
TO
BE HELD ON MAY 17, 2010
|
|
1. To
elect the following nominees for election as
directors:
|
|
¨
|
¨
|
The
undersigned hereby appoints Mark Borst, William Monaghan III, Esq. and
James D. Vaughan III, and each of them, with full power of substitution,
as proxies for the undersigned to attend the annual meeting of
shareholders of Stewardship Financial Corporation (the “Corporation”), to
be held at the Christian Health Care Center, Mountain Avenue entrance,
Wyckoff, New Jersey 07481, on May 17, 2010, at 7:00 p.m., or any
adjournment thereof, and to vote the number of shares of Common Stock of
the Corporation that the undersigned would be entitled to vote, and with
all the power the undersigned would possess, if personally present, as
follows:
|
|
Richard
W. Clup Harold Dyer Michael Westra Howard R. Yeaton
INSTRUCTION: To withhold
authority to vote for any individual nominee, mark “For All Except”
and write that nominee’s name in the space provided
below.
|
|
|
|
For
|
Against
|
Abstain
|
|
|
2.
To
consider and approve a non-binding advisory proposal on the compensation
of the Corporation’s executive officers described in the attached Proxy
Statement.
|
|
¨
|
¨
|
|
|
|
|
|
|
|
|
3. To
approve the Stewardship Financial Corporation 2010 Stock Incentive
Plan. |
¨ |
¨ |
¨ |
|
|
|
|
|
|
|
|
4. To
ratify the appointment of Crowe Horwath LLP as the Corporation’s
independent registered public accounting firm for the fiscal year ending
December 31, 2010.
|
¨
|
¨
|
¨
|
|
|
|
|
|
|
|
|
|
|
|
The
Proxies will vote as specified herein or, if a choice is not specified,
they will vote “FOR” the
proposals set forth above. In their discretion, the Proxies are
authorized to vote upon such other matters as may properly come before the
meeting or any adjournment thereof.
This
Proxy is solicited by the Board of Directors of the
Corporation.
When shares are held by two or more persons as joint tenants, both or all
should sign. When signing as attorney, executor, administrator, trustee or
guardian, please give full title as such. If a corporation, please sign in
full corporate name by president or other authorized officer. If a
partnership, please sign in partnership name by authorized
person.
|
Please
be sure to date and sign
this proxy
card in the box below.
|
Date |
|
|
|
Sign
above
|
|
|
|
|
|
|
|
|
Ç Detach
above card, sign, date and mail in postage paid envelope provided. Ç
|
|
STEWARDSHIP
FINANCIAL CORPORATION
|
|
PLEASE
ACT PROMPTLY
SIGN,
DATE &MAIL YOUR PROXY CARD TODAY
|
|
IF YOUR
ADDRESS HAS CHANGED, PLEASE CORRECT THE ADDRESS IN THE SPACE PROVIDED BELOW AND
RETURN THIS PORTION WITH THE PROXY IN THE ENVELOPE PROVIDED.